Military Recruitment Best Practices DirectEmployers Association
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1 Military Recruitment Best Practices DirectEmployers Association April 2011 Chad Sowash Vice President, Business Development
2 2010 DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
3 Who is DirectEmployers Association? DirectEmployers Association is a nonprofit HR consortium of leading global employers formed to improve labor market efficiency through the sharing of best practices, research and the development of technology. Mission DirectEmployers Association s mission is to provide employers an employment network that is cost-effective, improves labor market efficiency, and reaches an ethnically diverse national and international workforce DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
4 Talking Points Mandatory listing requirements Why hire veterans? What are your veteran hiring goals? Military occupations Finding veterans Finding qualified veterans Creating meaningful partnerships Best practices (Lockheed, WellPoint, Alaska Airlines) DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
5 Mandatory Listing Requirements & Meaningful Recruitment DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
6 Mandatory listing requirements What are the new job listing requirements under the Jobs for Veterans Act? The Jobs for Veterans Act (JVA) and the regulation implementing the JVA at 41 CFR require that contractors list job openings with the appropriate employment service delivery system. Employment openings subject to the mandatory job listing requirement include all positions except (1) executive and top management positions, (2) positions that will be filled from within the contractor's organization, and (3) positions lasting three days or less. Listing with the appropriate employment service delivery system must be done concurrently with a contractor's use of any other recruitment source or effort DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
7 Mandatory listing requirements What type of agency is considered part of the local employment service delivery system? The employment service delivery system means the public employment offices established under the Wagner-Peyser Act, and known as the Employment Service, that provide a variety of labor exchange services including, but not limited to, job search assistance, job referral, placement assistance, re-employment services and recruitment services. The Employment Service provides these services as part of the One-Stop service delivery system established by the Workforce Investment Act. The names of the agencies providing these services vary and may include the words "Employment Services," "State Workforce Agency," "Employment Security Commission," "Job Service," "Career Center," "Workforce Center," "One-Stop," "Job Center," or "Workforce Development Center." DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
8 Mandatory listing requirements Is there a particular way contractors must list employment openings with the appropriate employment delivery system? A contractor may satisfy the mandatory job listing requirement by using any means that is permitted by the appropriate employment delivery system for listing employment openings, which may include mail, facsimile (FAX), electronic mail, or other electronic postings. The vast majority of the state workforce agency job banks accept job listings via the Internet. Contractors may use third parties, such as private or non-profit sector job banks, Internet gateway and portal sites, and recruiting services and directories, to assist them with the transmission of job listings to the appropriate employment service delivery system. However, a contractor remains responsible for complying with OFCCP's job listing requirements DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
9 9 Mandatory listing requirements What kind of documentation is a contractor required to maintain to demonstrate compliance with the mandatory listing requirement? Contractors must maintain documentation showing that they submitted information about their employment openings in the manner prescribed by the appropriate employment service delivery system for listing job openings. Such records may include, but are not limited to, copies of s, other electronic transmissions, facsimiles, or letters to the appropriate employment service delivery system. In addition, during a compliance evaluation, a compliance officer will request documentation from the employment service delivery system to confirm that a contractor is in compliance with the mandatory job listing requirement. Usually, this documentation is a printout of all job listings for the contractor under review received by the employment service delivery system DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
10 A Federal Contractor Job Listing (FCJL) Solution OFCCP Job Distribution and Reporting The National Association of State Workforce Agencies (NASWA) and DirectEmployers Association entered into an unprecedented public-private partnership creating the National Labor Exchange (NLX). Unlimited job delivery to State Workforce Centers, CareerOneStop Centers, Veterans and Disabled Veterans Centers closest to where the job is located (3,500+) Layered distributive solution ( & Feed) Real-time OFCCP reporting, showing job description, time and date stamp, and confirmation of delivery FCJL Compliance with detailed audit trail for 5 years Veteran portal to other alliance partners for military and disability recruiting Partnership agreements with State Workforce Agencies, D.C. and Puerto Rico. National Labor Exchange Committee Advocacy DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
11 Abiding by the Letter and Spirit of the law! Job Delivery to the State Workforce Centers DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
12 Direct Compliance OFCCP Reports As a large federal contractor, the OFCCP compliance is huge for us, along with the reporting provided in case of an audit. The time savings is tremendous! Recruiters do not have to manage postings manually for multiple state agencies. Pam Webster Assistant Vice President, Recruiting, Enterprise Rent-A-Car you folks are doing a great job. I don t have a Veterans Representative in any of my local offices (and some have been around 20+ years) that ever remembers having received a real live job order from a federal contractor from a nationwide site set up for that purpose. Veterans Program Technician, Arkansas DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
13 Appropriate Employment Delivery System DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
14 Above and beyond the call of duty Every veteran I have met and introduced to the VetCentral website has had nothing but very positive comments about the website and its use in Job Hunting. I want to add my personal "three cheers" and thanks from a Vet! - Pennsylvania Vet Rep I show the veterans this website all the time.. Thank you so very much, for myself and my/our veterans. Missouri Vet Rep I just wanted to say I think your site is great. I just started working for the State of Arizona as an Disabled Veterans Outreach Program Specialist and will be using your site as one of my tools to help Vets find jobs. Thanks!!!! Arizona Vet Rep DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
15 Advocacy Dr. Rochelle Webb Oct 2010 SFC Chad Sowash May DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
16 Success! DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
17 Why Hire Veterans? Leadership Understanding the Rules Diversity Team Players Educated and Tech Savvy Performance Under Pressure Healthy & Drug-Free Security Clearance Quick Learners Willing to Relocate DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
18 Veteran Hiring Goals Set a baseline: # of employees # of qualified Veteran employees # of qualified New Veteran employees All by job category and hiring location What are your geographic needs? What MOCs align best DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
19 Military Occupations 94W - 32E Electronics Maint. Chief Civil Engineer Civil Affairs Critical Care Nurse DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
20 Military Occupations Google: Crosswalk MOC DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
21 Finding Veterans to Hire DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
22 Finding Qualified Veterans Know what MOCs to target Understand military rank and occupational structure Target Citizen Soldiers Reserve & National Guard - Employer Support of the Guard and Reserves (ESGR) Research locations (active duty bases) throughout the world Find relevant de-mob locations Partner with local Employment Services (DVOP/LVER) Short cut: Hire a military recruiter DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
23 DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
24 DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
25 CareerOneStop DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
26 myskills myfuture DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
27 Create Partnerships DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
28 Be Proactive - Establish Relationships Military Bases (De-mob locations) Local and National Recruiting Sources LVER, DVOP, DVET & Employment Services VSO, ESGR, and other soldier advocates Veteran s Administration Educational Institutions Search for winning programs Share best practices DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
29 Lockheed Martin Teri Matzkin Manager, Strategic Sourcing & Military Relations office DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
30 Lockheed Martin Transitioning Military Team Background Military Relations Team established in Corporate Talent Acquisition - March, 2005 Manager Added in 2009 Military Relations Manager Metro DC Former Navy Recruiter Northern VA Military Relations Manager - East Ret. Air Force Chief Master Sergeant Greenville, SC Military Relations Manager - Central Former Army Captain West Point Ft. Worth, TX Military Relations Manager - West Former Navy Captain, and Reservist San Diego, CA Team structured to allow for military branch Subject Matter Expertise and cost-effective transition event coverage nationwide DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
31 Lockheed Martin Transitioning Military Team Current Outreach Establish/Maintain Base Relationships Attend >250 Base and 3 rd Party Military Job Fairs Yearly Attend Hiring Heroes Events for Wounded Warriors Participate in Transition Seminars (TAP/ETAP) across US Manage Service Academy Alumni Conference Relationship Establish/Maintain LM Internal Military Friendly Network Identify High Priority Candidates at Events Highlighted to LM Network Military Branded Content-rich Careers Website, Printed Collateral & Career Fair Pop-ups YouTube LM Military Team Career Fair Video Transitioning Military Webinars Dedicated Transitioning Military Chat Room (2 hours 2xMo.) U.S. Armed Forces Employment Partnership (EPO) Internal Enterprise SharePoint for Centralized Military Reference Info Army Spouse Employment Program Provide Input on Proposals & SME for Hiring Managers Branch-specific Alumni Relationships Partnership for Youth Success (PaYS)
32 Lockheed Martin Transitioning Military Team Specific Branding Transitioning Military Career Website Multi-Page, Content Rich Lockheed Martin Proprietary Information Transitioning Military Recruitment Brochure
33 Lockheed Martin Transitioning Military Team Successes Increased hires from events each year; increased hiring manager participation at events In 2009 hired over 1,800 veterans including 990 transitioning directly from military service Moved percentage of Exempt transitioning military hires from 1% to >65% Best Practice methodology among competitors sizable dedicated SME team Comprehensive branding of all Military Relations Team activities Achieved role of Primary Sponsor of Service Academy Career Conferences (SACC) U.S. Dept. of Veterans Affairs awarded Lockheed Martin the Employer of the Year Private Sector Employers award, 2010 Notable firsts: 1 st Dedicated Transitioning Military (TrM) Recruitment Website; 1 st TrM Webinars; 1 st YouTube TrM Job Fair Video High customer satisfaction rating per enterprise surveys DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
34 WellPoint Best Practices Alicia M. Wallace, MBA EEO Program Consultant/Disability Outreach Manager HR, Diversity & Inclusion Phone: (317)
35 WellPoint one minute commercial WellPoint (NYSE: WLP) is the nation's leading health benefits company serving the needs of approximately 35 million medical members nationwide. One in nine Americans receives coverage for their medical care through WellPoint's health plans. Indiana domiciled and is a Blue Cross or Blue Cross Blue Shield licensee in 14 states: California, Colorado, Connecticut, Georgia, Indiana, Kentucky, Maine, Missouri, Nevada, New Hampshire, New York, Ohio, Virginia, and Wisconsin with 40,000 associates. The largest Fortune 50 company with a female Chairman, President & CEO.
36 Veteran Initiatives Internal Efforts Associate Resource Groups - VOW Inclusion of Veteran s programs in diversity model Ensure focus on veteran s in recruitment efforts Remember Memorial Day & Veteran s Day Vets 100/100A
37 Veteran Initiatives External Efforts Partnership with DirectEmployers Connect with local Veteran Service Organizations Introduced to Army s Wounded Warrior Program AW2 (NOD) Wounded Warriors Disabled Sports Project Media, branding efforts (RecruitMilitary, Search & Employ, Milicruit, GI-jobs), Patriot Awards National Affinity Leadership Congress- Executive Sponsor Award
38 Alaska Airlines G-FIVE Recipient Laura Harlos, PHR Manager, HR Compliance and Diversity Programs (206) DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
39 External Outreach Efforts Networking with local Veterans Employment Representatives (Work Source, Separation Offices) Job Fairs (Veterans and their families) Job Postings (DirectEmployers) Posted to State sites Disability Sites Job posting sites Diversity and Networking sites Global sites Military Network Sites College Alumni Networks DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
40 External Outreach Continued Employment Partnership Initiative Hire America s Heroes Air shows DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
41 Internal Outreach Alaska/Horizon Military Group Support Internal Veterans COO executive sponsor General teaching sessions Training Internal Staff (language, lifeworks) Support Bulletins/Corporate Features Award Display (Pro Patria, ESGR) First Officer Kimberly Scott panel for Pushing the Envelope Pioneers in Aerospace 20 years of service DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
42 Community Engagement Paralyzed Veterans of America (wheelchair games) Nisei Veterans Committee Michael Anderson Scholarship foundation Columbia Space Shuttle Fisher House Foundation - Hero Miles (charity miles website) -Fundraising effort to build Seattle Fisher House (completed Q4 2008) families to date DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
43 Community Engagement Continued Travel Accommodations Tuskegee Airmen (DCA to receive Gold Medal of Honor) Several were sent to the presidential inaugural events in DCA Bag Fee Exemptions With Military ID / dependants on orders first 3 bags are FREE DirectEmployers Association, Inc., a non-profit HR consortium of leading global employers. DirectEmployers.org
44 Questions? DirectEmployers Association April
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