THE APPLICANT LIFECYCLE:
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1 THE APPLICANT LIFECYCLE: POSTING & APPLYING WITH THE WEB-BASED MODULES Pearce Olson and Kevin Tompkins
2 INTRODUCTIONS Pearce Olson Product Trainer Kevin Tompkins Product Trainer
3 AGENDA Understanding the Avionté Web-Based Modules Application Lifecycle Demo Post to the Job Board Demo Adoption Practices (Admin) Questions See page 26 in your booklet.
4 OBJECTIVE Benefits & Features Use Cases Workflow Admin Setup
5 UNDERSTANDING THE WEB-BASED MODULES
6 Web-Based Modules Avionté s latest development Recruiter Module Talent Module Job Board Module No upgrading required (hosted) Accessible from any browser Mobile-responsive design
7 Core Web-Based Same Data
8 Web-Based Modules Talent Module Talent Module Job Board Module Recruiter Module Online application Onboarding Talent Homepage Job Board Module Job advertisement Apply for a position Recruiter Module For internal staff Job Board posting Admin / Configurations
9 Web-Based Modules Talent Module Talent Module Job Board Module Recruiter Module Online application Onboarding Talent Homepage Job Board Module Job advertisement Apply for a position Recruiter Module For internal staff Job Board posting Admin / Configurations
10 Web-Based Modules Talent Module Talent Module Job Board Module Recruiter Module Online application Onboarding Talent Homepage Job Board Module Job advertisement Apply for a position Recruiter Module For internal staff Job Board posting Admin / Configurations
11 Benefits & Features Attract relevant talent Talent Module Job Board Module Tailor what applicants experience for different positions Strengthen brand identity Up to 5 Themes Up to 5 Job Boards Up to 5 Application Workflows Need more? Talk to your SAE! Configuration simplified Set up and preview yourself
12 Feature Highlights Replaces legacy Applicant Portal Talent Module Multiple unique Application Workflows Applicant resume parsing Avionté Paperless Mobile Onboarding
13 Feature Highlights Replaces legacy Job Board Portal Job Board Module Assign Application Workflow per job posting Automatic Posting to Google Jobs RSS Feed to 3 rd party job boards Social media share links
14 Enhancements since last year Spanish/French translation powered by Google Translate
15 Enhancements since last year Work Opportunity Tax Credit (WOTC) partnership integration
16 Enhancements since last year Duplicate record verification with SSN OR address
17 APPLICANT LIFECYCLE
18 Different Applicant Paths 1 Apply via general application 2 Apply via job posting
19 Applicant Paths General Apply General Application Quick Apply Full Application Workflow
20 Applicant Paths Job Posting Apply to Job Posting New Applicant Returning
21 Search for Jobs Apply to a Posting Complete Application Workflow Track Incoming Applicants using Counters
22
23 URLs found in Recruiter Module > Admin
24 Keyword Postal Code Radius Filters
25
26 Order Skill Codes
27 Job Sharing
28 Takes applicant to assigned workflow Existing employees can apply for jobs, too! Flows to Core
29
30 SSN or Duplicate Check
31 SSN or Duplicate Check
32 Prescreen Questions Application stops if they do not meet criteria Core > Employee > Interview
33 Sign in for: Job Board Module Talent Home Page Employee Portal
34 Text resumes parse application fields Core > Employee > Documents
35 Text resumes parse application fields Core > Employee > Documents
36 Core > Employee > Education
37 Core > Employee > Past Jobs
38 Different questions per workflow Answer format options Core > Employee > Interview
39 Core > Employee > Skills
40 Integrate with processing providers ADP & Equifax Optional or Required! Speak to your Strategic Account Executive for more info
41
42 Core > Employee > Detail
43 Configurable acknowledgement I do not agree = Incomplete Applicant
44 Configurable finish message Applicant finish also sends
45 Counters Core Online Applicants Online Applicants Candidates Incomplete Applicants Complete Re-Apply
46 Reports - Core Employee > Actions > Original Online Application Report Main Menu > Reports > Employee Online Applicant Report
47
48 Job Board / Application URL Configure the URL using Recruiter Module Ideas for URL publishing Website / social media page 3 rd party job boards signature Business card In-house application kiosks
49 POSTING TO THE JOB BOARD
50 Creating a Job Posting Recruiter Module > Posting tab Permissions allows you to restrict/grant access to who can post jobs Published using system Orders Temp & Direct Hire!
51
52
53 Search by Order ID, Customer, Job Title, and more!
54
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62 Postings appear in order of Publish date
63 HOW TO ADOPT
64 Getting started 1. Permissions 2. Themes 3. Job Board 4. Talent Module Settings 5. Application Workflows Cheat Sheet Pg. %n%
65 Admin tab: Reminders 1. Super Users have access to Admin 2. Permissions changes apply after next Sign-In 3. Use your Save buttons 4. Must have license to use Talent Module & Job Board Module
66 STEP 1: ADD PERMISSIONS
67
68
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70 STEP 2: DEVELOP THEME
71
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73 Hex web colors Preview color layout
74 STEP 3: CREATE JOB BOARD
75
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77 Make one your default abc.avionte.com
78
79 Don t forget to apply a Theme
80 STEP 4: TALENT MODULE SETTINGS
81
82 Don t forget to apply a Theme
83 Fields match Contact Methods in the Core
84 Applicants password & username recovery
85 Duplicate checking method: or SSN
86
87
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90 STEP 5: GLOBAL SETTINGS
91
92 Answer formats: Free-text Drop-down menu (Single Answer) Multi-list (Checkboxes) Date Currency
93 Step 6: CONFIGURE APPLICATION WORKFLOWS
94
95
96
97 + Turns page on x Turns page off Click workflow step for setup options
98 On: Visible in Branch selection dropdown Give Branches new publicfacing names
99
100 NEED MORE HELP?
101 Cheat Sheet Page 26
102
Once registered, these details can be accessed by employers looking for suitable talent.
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