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1 THE APPLICANT LIFECYCLE: POSTING & APPLYING WITH THE WEB-BASED MODULES Pearce Olson and Kevin Tompkins

2 INTRODUCTIONS Pearce Olson Product Trainer Kevin Tompkins Product Trainer

3 AGENDA Understanding the Avionté Web-Based Modules Application Lifecycle Demo Post to the Job Board Demo Adoption Practices (Admin) Questions See page 26 in your booklet.

4 OBJECTIVE Benefits & Features Use Cases Workflow Admin Setup

5 UNDERSTANDING THE WEB-BASED MODULES

6 Web-Based Modules Avionté s latest development Recruiter Module Talent Module Job Board Module No upgrading required (hosted) Accessible from any browser Mobile-responsive design

7 Core Web-Based Same Data

8 Web-Based Modules Talent Module Talent Module Job Board Module Recruiter Module Online application Onboarding Talent Homepage Job Board Module Job advertisement Apply for a position Recruiter Module For internal staff Job Board posting Admin / Configurations

9 Web-Based Modules Talent Module Talent Module Job Board Module Recruiter Module Online application Onboarding Talent Homepage Job Board Module Job advertisement Apply for a position Recruiter Module For internal staff Job Board posting Admin / Configurations

10 Web-Based Modules Talent Module Talent Module Job Board Module Recruiter Module Online application Onboarding Talent Homepage Job Board Module Job advertisement Apply for a position Recruiter Module For internal staff Job Board posting Admin / Configurations

11 Benefits & Features Attract relevant talent Talent Module Job Board Module Tailor what applicants experience for different positions Strengthen brand identity Up to 5 Themes Up to 5 Job Boards Up to 5 Application Workflows Need more? Talk to your SAE! Configuration simplified Set up and preview yourself

12 Feature Highlights Replaces legacy Applicant Portal Talent Module Multiple unique Application Workflows Applicant resume parsing Avionté Paperless Mobile Onboarding

13 Feature Highlights Replaces legacy Job Board Portal Job Board Module Assign Application Workflow per job posting Automatic Posting to Google Jobs RSS Feed to 3 rd party job boards Social media share links

14 Enhancements since last year Spanish/French translation powered by Google Translate

15 Enhancements since last year Work Opportunity Tax Credit (WOTC) partnership integration

16 Enhancements since last year Duplicate record verification with SSN OR address

17 APPLICANT LIFECYCLE

18 Different Applicant Paths 1 Apply via general application 2 Apply via job posting

19 Applicant Paths General Apply General Application Quick Apply Full Application Workflow

20 Applicant Paths Job Posting Apply to Job Posting New Applicant Returning

21 Search for Jobs Apply to a Posting Complete Application Workflow Track Incoming Applicants using Counters

22

23 URLs found in Recruiter Module > Admin

24 Keyword Postal Code Radius Filters

25

26 Order Skill Codes

27 Job Sharing

28 Takes applicant to assigned workflow Existing employees can apply for jobs, too! Flows to Core

29

30 SSN or Duplicate Check

31 SSN or Duplicate Check

32 Prescreen Questions Application stops if they do not meet criteria Core > Employee > Interview

33 Sign in for: Job Board Module Talent Home Page Employee Portal

34 Text resumes parse application fields Core > Employee > Documents

35 Text resumes parse application fields Core > Employee > Documents

36 Core > Employee > Education

37 Core > Employee > Past Jobs

38 Different questions per workflow Answer format options Core > Employee > Interview

39 Core > Employee > Skills

40 Integrate with processing providers ADP & Equifax Optional or Required! Speak to your Strategic Account Executive for more info

41

42 Core > Employee > Detail

43 Configurable acknowledgement I do not agree = Incomplete Applicant

44 Configurable finish message Applicant finish also sends

45 Counters Core Online Applicants Online Applicants Candidates Incomplete Applicants Complete Re-Apply

46 Reports - Core Employee > Actions > Original Online Application Report Main Menu > Reports > Employee Online Applicant Report

47

48 Job Board / Application URL Configure the URL using Recruiter Module Ideas for URL publishing Website / social media page 3 rd party job boards signature Business card In-house application kiosks

49 POSTING TO THE JOB BOARD

50 Creating a Job Posting Recruiter Module > Posting tab Permissions allows you to restrict/grant access to who can post jobs Published using system Orders Temp & Direct Hire!

51

52

53 Search by Order ID, Customer, Job Title, and more!

54

55

56

57

58

59

60

61

62 Postings appear in order of Publish date

63 HOW TO ADOPT

64 Getting started 1. Permissions 2. Themes 3. Job Board 4. Talent Module Settings 5. Application Workflows Cheat Sheet Pg. %n%

65 Admin tab: Reminders 1. Super Users have access to Admin 2. Permissions changes apply after next Sign-In 3. Use your Save buttons 4. Must have license to use Talent Module & Job Board Module

66 STEP 1: ADD PERMISSIONS

67

68

69

70 STEP 2: DEVELOP THEME

71

72

73 Hex web colors Preview color layout

74 STEP 3: CREATE JOB BOARD

75

76

77 Make one your default abc.avionte.com

78

79 Don t forget to apply a Theme

80 STEP 4: TALENT MODULE SETTINGS

81

82 Don t forget to apply a Theme

83 Fields match Contact Methods in the Core

84 Applicants password & username recovery

85 Duplicate checking method: or SSN

86

87

88

89

90 STEP 5: GLOBAL SETTINGS

91

92 Answer formats: Free-text Drop-down menu (Single Answer) Multi-list (Checkboxes) Date Currency

93 Step 6: CONFIGURE APPLICATION WORKFLOWS

94

95

96

97 + Turns page on x Turns page off Click workflow step for setup options

98 On: Visible in Branch selection dropdown Give Branches new publicfacing names

99

100 NEED MORE HELP?

101 Cheat Sheet Page 26

102

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