DESIGN TOOLKIT. An introductory document to GCworkplace and Activity Based Working.

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1 DESIGN TOOLKIT The following tools were developed to support design professionals and project teams in the design and development of a GCworkplace. PRIMER An introductory document to GCworkplace and Activity Based Working. SPACE PLANNING WORKBOOKS A space planning tool which aids in planning and calculating workpoints and defining an activity profile. There are 2 Workbooks available, one for a Transitional GCworkplace, and one for an Activity-Based GCworkplace which has 3 Activity Profiles to chose from. Included in each Workbook are: Space calculation sheet (Excel) Building Blocks Table Sample Plans WORKPOINT DATA SHEETS A series of sheets outlining each workpoint, that includes a visual representation, technical data and best practices regarding size, furnishings and application. DESIGN CONSULTATION TOOL A generic questionnaire used during functional programming to gather client functional and technical requirements. (Coming soon ) PSPC WORKPLACE SOLUTIONS

2 GCWORKPLACE PRIMER DEFINING A VISION FOR WORKPLACE RENEWAL WHERE WE WERE 2013 Privy Council launches Blueprint 2020, with priorities for public service renewal 2014 Many departments undergoing digital modernization in partnership with SSC IT STARTS HERE In an effort to modernize the Canadian public service and foster a healthy and productive workforce, the Clerk of the Privy Council, in collaboration with public servants across the country, established a vision for public service renewal called Blueprint2020. This multi-pronged initiative identifies the following four key priorities driving public service renewal: Public Service and Procurement Canada is mandated to provide modern, innovative facilities to support a collaborative, knowledge-based multigenerational workforce that is engaged, healthy, and productive in providing services to Canadians PSPC begins piloting new GCWorkplace concepts with early-adopting groups OPEN GOVERNMENT IMPROVED SERVICE DELIVERY MODERN WORKPLACE HIGH- PERFORMING WORKFORCE 2020 Goal for widespread adoption of GCWorkplace across Canadian public service WHERE WE RE GOING HOW CAN WE ACHIEVE THIS? By committing to adopting modern workspaces, digital tools and work practices that support collaboration and flexibility, PSPC aims to foster a public service workplace culture that embraces innovation and supports wellness. In doing so, we will be better positioned to recruit and retain the workforce of the future. ENTER GCWORKPLACE AND ACTIVITY BASED WORKING (ABW) WHAT IS ACTIVITY BASED WORKING? Activity Based Working (ABW) is about making work more enjoyable for people and more efficient for organizations by untethering from a fixed point, and encouraging mobility and flexibility throughout the day. An Activity Based Workplace is an unassigned environment with a variety of spaces for different types of activities, whether developing ideas, delivering content or sharing. When the concept of Activity Based Working is fully embraced, it can have a profound impact on collective culture, aligning the way people work with the values and strategic objectives of the organization. THIS IS OUR GCWORKPLACE VISION GCWorkplace is a workplace strategy founded on seven core principles that align with the Blueprint 2020 vision of a public service that is: FLEXIBLE work anywhere, anytime, with anyone EFFICIENT optimized for space utilization HEALTHY supporting a culture of mental and physical wellbeing COLLABORATIVE engage with others to drive innovation DIGITAL use modern tools to support productivity and connect teams GREEN designed for energy efficiency and sustainability INCLUSIVE offers choices to suit all needs and preferences We believe that a workplace founded on these values will best support a capable and high-performing public service that embraces innovation, transformation and continuous renewal. The concept of Acitivity Based Working aligns with many of the values brought forth in Blueprint 2020, and has therefore become the basis for our GCWorkplace strategy. GCWORKPLACE TOOLKIT Workplace Solutions is developing a toolkit with the following documents to support design teams and clients in planning their GCWorkplace Primer: defining the GCWorkplace strategic design vision Space Planning Workbook: a space planning tool for design teams Design Guide: a full manual detailing the planning principles and steps to implementing a GCWorkplace project 21 November 2017 PSPC WORKPLACE SOLUTIONS

3 GCWORKPLACE PRIMER WHAT WILL GCWORKPLACE LOOK LIKE? Open, bright and modern workspaces Variety or workspace choices available to all Work anywhere, anytime, with anyone Dynamic collaborative and meeting spaces with digital tools Transitional zones to support individual and team function Quiet zones for individual focused work ADVANTAGES OF GCWORKPLACE: Promotes greater engagement by empowering people to choose when, where and how to work Embraces flexibility and choice to suit the needs and preferences of a diverse workforce More of the spaces that get used and fewer of the ones that sit empty means more efficient use of real estate Modern, inspiring spaces equipped with tools to enhance personal and collaborative productivity will contribute to attracting and retaining top talent By being 100% unassigned, space is inclusive and available to all Spaces for social connection, privacy and quiet refuge support mental health and increased happiness GCWORKPLACE MYTHS: WHAT IS IT NOT? It s not just unassigned workstations. GCWorkplace recognizes that work gets done more places than a desk or a meeting room that s why we ve developed a wide variety of work space types (referred to as workpoints) to suit a variety of tasks, whether you need a distraction-free room, a collaborative team hub, or something in between. All workpoints are unassigned and available to everyone. It s not a one-size-fits-all solution. Because it s designed to suit your specific needs, each GCWorkpace can be customized to support the type of work you do, and how you want to do it. We ll help you get started with the most important components, then tailor the types and quantities of workpoints and support spaces to suit your needs. It s not intended as a space-saving strategy. When you have a better understanding of how you use your space, you can reduce the types of spaces that are always empty, and increase the ones that you need most. Are some of your people always in meetings, or working remotely? Take that into account during the planning phase, and you may end up with some space savings it s a bonus, not a driver. It s not Workplace 3.0 We ve learned some important lessons from previous workplace strategies. The move to open offices presented challenges for acoustic control and didn t adequately support focus work. That s why GCWorkplace ensures a variety of open and enclosed, active and quiet spaces, as well as personal storage and shared amenities to support a diverse workforce. READY TO GET STARTED, OR LOOKING FOR MORE ANSWERS? Follow the links below: Client Onboarding Interior Design National Centre of Expertise Change Management Workplace Solutions Policy 21 November 2017 PSPC WORKPLACE SOLUTIONS

4 1 GCWORKPLACE SPACE PLANNING WORKBOOK CONTENTS: WORKBOOK INTRODUCTION... 2 GCWORKPLACE ACTIVITY PROFILES... 3 BALANCED ACTIVITY PROFILE WORKSHEET... 4 AUTONOMOUS ACTIVITY PROFILE WORKSHEET... 5 INTERACTIVE ACTIVITY PROFILE WORKSHEET... 6 APPENDIX A: BUILDING BLOCKS... 7 APPENDIX B: SAMPLE PLANS...8 OTHER USEFUL TOOLS FOR REFERENCE: GCWORKPLACE DESIGN GUIDE TRANSITIONAL GCWORKPLACE SPACE PLANNING WORKBOOK WORKPOINT DATA SHEETS DATE R3 MAY 2018 R2 MARCH 2018 R1 DEC REVISION # ISSUED FOR VERSION 1 FOR DISTRIBUTION DRAFT ISSUED FOR TESTING DRAFT ISSUED FOR TESTING PSPC WORKPLACE SOLUTIONS November 09, 2017

5 2 GCWORKPLACE SPACE PLANNING WORKBOOK The GCworkplace Space Planning Workbook is a companion tool to the GCworkplace Design Guide, and provides a template for the space planning of general-purpose office space. The worksheets provided are for planning purposes only, and should not be confused with space allocation and the amount of space determined by the Space Allocation Standards. There are three different worksheets, one for each Activity Profile, which are geared towards accommodating clients with different patterns of mobility and interaction. Refer to the Design Guide and the key concepts below for more information. For guidance on planning accommodations for Ministerial and Deputy Head offices, Quasi-judicial and Call /Contact Centres, refer to the Government of Canada Workplace Fit-up Standards. (INSERT HYPERLINK) KEY PLANNING CONCEPTS: WORKPOINTS are the building blocks of GCworkplace, and refer to any area where work can be done. Refer to Appendix A: Building Blocks for a full list of workpoints. Custom workpoints can be developed to suit the functional requirements of a population, but are not customized to individuals. Refer to the GCworkplace Design Toolkit for Workpoint Data Sheets which outline each workpoint in detail. ACTIVITY PROFILES have been developed to illustrate how GCworkplace can be planned to accommodate varying levels of mobility and interaction. A profile is determined by the information gathered during the functional programming phase, and is intended as a starting point that can then be customized to suit the specific functional requirements of the users. Refer to page 3 for an overview of each profile. SPACE PLANNING is based on 12m2u per person. The amount of space to start with should be either the calculated space allocation or the existing or tendered amount of space. When redesigning an existing space, the target occupancy is determined by dividing the usable area by 12. The space should be designed for this occupant number, even if it exceeds the population being planned for, in order to optimize the space and build-in maximum flexibility. The GCworkplace is 100% UNASSIGNED seating, which means that open and enclosed workpoints are available for use by all employees regardless of level or job type. LOCKERS are to be planned in centralized areas (typically one or two main locker areas per floor), and not within workpoints. Lockers are calculated at a 1:1 ratio based on the target occupancy of the space. ZONING: the GCworkplace is best supported by a balance of three zones - Quiet (no telephone calls or extended conversations, quiet individual work only), Transitional (typically support spaces, first point of arrival, or areas for inbetween work activities), and Interactive (open collaboration and conversations encouraged). VARIETY: the GCworkplace should be designed to optimize the variety of types of workpoints, both individual and collaborative aim to have a few of each workpoint type, and then adjust quantities as needed based on programmatic requirements. HOW TO USE THIS WORKBOOK: STEP 1: DEFINE YOUR ACTIVITY PROFILE Select the corresponding worksheet tab for your chosen Activity Profile. STEP 2: ENTER YOUR KNOWN DATA Enter your space allocation or existing space in m². This will determine the target occupancy which is used to calculate optimal workpoint ratios and distributions. If you do not have a predetermined space, multplying the population by 12 will provide a starting point for planning purposes. STEP 3: DISTRIBUTE YOUR INDIVIDUAL WORKPOINTS Individual workpoint quantities will be automatically calculated for each category. These can be manually modified to meet specific client requirements or preferences. STEP 4: OPTIMIZE YOUR COLLABORATIVE WORKPOINTS AND SUPPORT SPACES A variety of collaborative and support spaces will be automatically calculated. Making sure not to exceed the total space provided for planning listed at the bottom of the worksheet, the workpoint distribution can be manually modified to meet specific dlient requirements or preferences. For support spaces, the following ratios are recommended as a guideline: 1 x Kitchenette per people or 800m² - larger floors can have several or one large 1 x Equipment Area per 500m² 1 x Telecom Room per floor STEP 5: START PLANNING! Questions or comments? Contact Melayna Simister, Workplace Solutions at melayna.simister@tpsgc-pwgsc.gc.ca PSPC WORKPLACE SOLUTIONS November 09, 2017

6 3 GCWORKPLACE ACTIVITY PROFILES An Activity-Based GCworkplace is designed around how an organization works. This means it is not one-size fits all, and should reflect the activities and work styles of the organization. The IDNCOE have provided 3 Activity Profiles that are based on varying levels of mobility and interaction amongst employees. These profiles are meant as a starting point that provide a baseline quantity of workpoints in each workpoint category. The distribution of individual and collaborative workpoints in each profile supports the interaction patterns described. An organization's typical interaction pattern should be defined during the functional programming stage. A group that has equal levels of individual and interactive work patterns would benefit from the Balanced Profile. It is recommended that the Balanced Profile also be used as a starting point when functional programming has not be done. The following chart identifies the 3 Activity Profiles which are based on level of interaction: 3. PSPC WORKPLACE SOLUTIONS November 09, 2017

7 4 BALANCED PROFILE The Balanced profile is best suited to organizations with moderate interaction levels, mostly within teams. It has the most balanced distribution of workpoints, with an equal proportion of individual and collaborative workpoints. In this profile, variety is the key - aim to have some of each type of workpoint in order to optimize choice and flexibility for employees. Additionally, varying the furnishings and configurations within workpoint categories will accommodate the most diverse range of activity needs and work preferences. 1. ENTER YOUR KNOWN DATA: SPACE ALLOCATION OR EXISTING SPACE: 1800 Primary Individual Open Primary Individual Enclosed Secondary Individual Collaborative Open Collaborative Enclosed Support Spaces TARGET OCCUPANCY: 150 [WHEN PROGRAMMING A HYPOTHETICAL SPACE FOR A KNOWN POPULATION, THE TOTAL AREA FOR PLANNING IS CALCULATED AT 12m2 PER PERSON ] TOTAL SPACE = 1800 m² CIRCULATION FACTOR (35%) = -630 m² BUILDING FIT FACTOR (5%) = -90 m² AREA REQUIRED FOR APPROVED SPS = REMAINING SPACE FOR PLANNING = 1080 m² DIVIDE THE TOTAL # OF WORKPOINTS FOR EACH CATEGORY INTO SPECIFIC WORKPOINTS: Total # workpoints # workpoints Average size (m²) Area Workstation 32 x 5.0 = 160 m² Touchdown x 3.0 = 114 m² Focus Pod 6 x 4.0 = 24 m² Focus Room 9 x 7.5 = 68 m² Study (3m2 per occupant, 17 min. 6 occupants) 8 x 2.5 = 20 m² Reflection Point 6 x 5.0 = 30 m² Active Workstation 16 2 x 5.0 = 10 m² Phonebooth 8 x 5.0 = 40 m² Total space for individual workpoints: 466 m² ADD COLLABORATIVE AND SUPPORT SPACES TO OPTIMIZE THE REMAINING AREA: 615 m² # workpoints Average size (m²) Area Chat Point 5 x 3.0 = 15 m² Huddle 9 x 8.0 = 72 m² Teaming Area 4 x 15.0 = 60 m² Lounge 4 x 20.0 = 80 m² Work Room 5 x 15.0 = 75 m² Project Room 3 x 20.0 = 60 m² Medium Meeting Room 3 x 30.0 = 90 m² Large Meeting Room 1 x 60.0 = 60 m² Kitchenette 1 x 15.0 = 15 m² Equipment Area 2 x 5.0 = 10 m² Lockers (area is per FTE) 150 x 0.5 = 75 m² Shared Storage 1 x 10.0 = 10 m² Telecom Room 1 x 10.0 = 10 m² Total space for collaborative workpoints and support spaces: 632 m² SPACE PLANNING SUMMARY: PLANNING SPACE TOTAL INDIVIDUAL WORKPOINT SPACE TOTAL COLLABORATIVE & SUPPORT SPACE REMAINING SURPLUS / DEFICIT = 1080 m² = 466 m² = 632 m² = -18 m² WORKPOINT TYPE DISTRIBUTION PSPC WORKPLACE SOLUTIONS November 09, 2017

8 5 1. Primary Individual Open Primary Individual Enclosed Secondary Individual Collaborative Open Collaborative Enclosed Support Spaces ENTER YOUR KNOWN DATA: AUTONOMOUS PROFILE The Autonomous profile is best suited to organizations with limited interaction among colleagues or teams, and features the highest proportion of individual workpoints. Provide a wide range of sizes and configurations of Primary Individual workpoints in order to suit various needs preferences. Due to a greater proportion of open individual work areas, Secondary workpoints such as Telephone Booths and Reflection Points are important to provide visual and acoustic privacy, and to discourage phone calls in open work areas SPACE ALLOCATION OR EXISTING SPACE: TARGET OCCUPANCY: TOTAL SPACE = CIRCULATION FACTOR (35%) = BUILDING FIT FACTOR (5%) = AREA REQUIRED FOR APPROVED SPS = REMAINING SPACE FOR PLANNING = 1800 [WHEN PROGRAMMING A HYPOTHETICAL SPACE FOR A KNOWN POPULATION, THE TOTAL AREA FOR PLANNING IS CALCULATED AT 12m2 PER PERSON ] m² -630 m² -90 m² 1080 m² DIVIDE THE TOTAL # OF WORKPOINTS FOR EACH CATEGORY INTO SPECIFIC WORKPOINTS: Total # workpoints # workpoints Average size (m²) Area Workstation 69 x 5.0 = 345 m² Touchdown x 3.0 = 114 m² Focus Pod 14 x 4.0 = 56 m² Focus Room 14 x 7.5 = 105 m² Study (3m2 per occupant, 22 min. 6 occupants) 8 x 2.5 = 20 m² Reflection Point 4 x 5.0 = 20 m² Active Workstation 13 4 x 5.0 = 20 m² Phonebooth 5 x 5.0 = 25 m² Total space for individual workpoints: 705 m² ADD COLLABORATIVE AND SUPPORT SPACES TO OPTIMIZE THE REMAINING AREA: 375 m² # workpoints Average size (m²) Area Chat Point 3 x 3.0 = 9 m² Huddle 3 x 8.0 = 24 m² Teaming Area 1 x 15.0 = 15 m² Lounge 1 x 20.0 = 20 m² Work Room 4 x 15.0 = 60 m² Project Room 1 x 20.0 = 20 m² Medium Meeting Room 2 x 30.0 = 60 m² Large Meeting Room 1 x 60.0 = 60 m² Kitchenette 1 x 15.0 = 15 m² Equipment Area 2 x 5.0 = 10 m² Lockers (area is per FTE) 150 x 0.5 = 75 m² Shared Storage 1 x 10.0 = 10 m² Telecom Room 1 x 10.0 = 10 m² Total space for collaborative workpoints and support spaces: 388 m² SPACE PLANNING SUMMARY: PLANNING SPACE TOTAL INDIVIDUAL WORKPOINT SPACE TOTAL COLLABORATIVE & SUPPORT SPACE REMAINING SURPLUS / DEFICIT = 1080 m² = 705 m² = 388 m² = -13 m² WORKPOINT TYPE DISTRIBUTION PSPC WORKPLACE SOLUTIONS November 09, 2017

9 6 1. ENTER YOUR KNOWN DATA: INTERACTIVE PROFILE The Interactive profile is best suited to organizations with a high degree of interaction between colleagues and among teams. It features the highest proportion of collaborative workpoints. Primary Individual workpoints tend to be used for shorter periods of time in between group activities, and can therefore have smaller footprints. Collaborative workpoints should focus on those that are multi-purpose and reconfigurable, such as Teaming Areas and Project Rooms, to support the widest range of group sizes and types of interactions. SPACE ALLOCATION OR EXISTING SPACE: 1800 Primary Individual Open Primary Individual Enclosed Secondary Individual Collaborative Open Collaborative Enclosed Support Spaces TOTAL SPACE = CIRCULATION FACTOR (35%) = BUILDING FIT FACTOR (5%) = AREA REQUIRED FOR APPROVED SPS = REMAINING SPACE FOR PLANNING = m² -630 m² -90 m² 1080 m² DIVIDE THE TOTAL # OF WORKPOINTS FOR EACH CATEGORY INTO SPECIFIC WORKPOINTS: Total # workpoints # workpoints Average size (m²) Area Workstation 21 x 5.0 = 105 m² Touchdown x 3.0 = 78 m² Focus Pod 6 x 4.0 = 24 m² Focus Room 8 x 7.5 = 60 m² Study (3m2 per occupant, min. 6 occupants) TARGET OCCUPANCY: [WHEN PROGRAMMING A HYPOTHETICAL SPACE FOR A KNOWN POPULATION, THE TOTAL AREA FOR PLANNING IS CALCULATED AT 12m2 PER PERSON ] 14 WORKPOINT TYPE DISTRIBUTION 6 x 2.5 = 15 m² Reflection Point 3 x 5.0 = 15 m² Active Workstation 9 3 x 5.0 = 15 m² Phonebooth 3 x 5.0 = 15 m² Total space for individual workpoints: 327 m² ADD COLLABORATIVE AND SUPPORT SPACES TO OPTIMIZE THE REMAINING AREA: 753 m² # workpoints Average size (m²) Area Chat Point 6 x 3.0 = 18 m² Huddle 8 x 8.0 = 64 m² Teaming Area 8 x 15.0 = 120 m² Lounge 3 x 20.0 = 60 m² Work Room 6 x 15.0 = 90 m² Project Room 4 x 20.0 = 80 m² Medium Meeting Room 5 x 30.0 = 150 m² Large Meeting Room 1 x 60.0 = 60 m² Kitchenette 1 x 15.0 = 15 m² Equipment Area 2 x 5.0 = 10 m² Lockers (area is per FTE) 150 x 0.5 = 75 m² Shared Storage 1 x 10.0 = 10 m² Telecom Room 1 x 10.0 = 10 m² Total space for collaborative workpoints and support spaces: 762 m² SPACE PLANNING SUMMARY: PLANNING SPACE TOTAL INDIVIDUAL WORKPOINT SPACE TOTAL COLLABORATIVE & SUPPORT SPACE REMAINING SURPLUS / DEFICIT = 1080 m² = 327 m² = 762 m² = -9 m² PSPC WORKPLACE SOLUTIONS November 09, 2017

10 7 APPENDIX A: BUILDING BLOCKS Work Point Primary Individual Open Name Function Max. Occupancy Visual Privacy Acoustic Privacy Avg. Size Zone Mid-long term work space with access Workstation 1 Low-Med Low 5 m² Quiet to others Short-term landing between other Touchdown 1 Low Low 3 m² Quiet/ Transitional activities Focus Pod Mid-long term focused work 1 High Med 4 m² Quiet Focus Room Mid-long term focused work 1 Med-High High 7.5m² Quiet Primary Individual Enclosed Shared quiet room, to be combined in Study groups of minimum 6 users. Total area 1 Low-Med Low 2.5m² Quiet = 2.5m² per number of users. Secondary Individual Reflection Point Refuge for rejuvenation and wellness 1 Med- High Med- High 5 m² Quiet Active Workstation Treadmill or stationary bicycle with computer station 1 Med- High Med- High 5 m² Active/ Transitional Phonebooth Enclosed or semi-enclosed area for phone calls 1 Med- High Med- High 5 m² Transitional Area for brief impromptu Chat Point 4 Low Low 3 m² Active conversations Collaborative Open Collaborative Enclosed Huddle Informal short-mid length meeting area, open or semi-enclosed 6 Low- Med Low- Med 8 m² Active/ Transitional Teaming Area Informal area to support team work and idea generation 6 Low- Med Low- Med 15 m² Active/ Transitional Lounge Open area with furniture for dining and/or social interaction 10+ Low Low 20 m² Active Work Room Enclosed room for short-mid- term team work or meetings 4 Med- High High 15 m² Transitional Project Room Enclosed room for longer-term project teams to assemble 6+ Med- High High 20 m² Active/ Transitional Medium Meeting Room Enclosed room for short-mid- term team work or meetings 12 Med- High High 30 m² Transitional Large Meeting Room Enclosed room for formal meetings and presentations 20+ Med- High High 60 m² Active/ Transitional Kitchen millwork and appliances only - Kitchenette to be combined with a Lounge to N/A Med Med 15 m² Active include seating Equipment Area Business centre and printers N/A Low Low 5 m² Transitional Support Space Individual storage lockers in Lockers N/A Low Low centralized areas 0.5m² per FTE Transitional Open or enclosed space for shared Shared Storage N/A Low Low 10 m² Transitional resources or coat storage Enclosed room for telecommunications Telecommunications Room systems to be accessible from outside N/A N/A N/A 10 m² N/A secure zone off elevator lobby PSPC WORKPLACE SOLUTIONS November 09, 2017

11 Autonomous Sample Plan Workpoint Quantities for a target occupancy of 150: Workstations: 68 Touchdown: 41 Focus Pod: 14 Focus Room: 15 Study: 1 Reflection Point: 5 Active Workstation: 5 Phone Booth: 5 Chat Point: 3 Huddle: 4 Teaming Area: 1 Lounge: 1 Work Room: 5 Project Room: 1 Medium Meeting Room: 2 Large Meeting Room: 1 Equipment Area: 2 Kitchenette: 1 Lockers: 150 Storage Room: 1 Telecom Room: 1 LEGEND

12 Balanced Sample Plan Workpoint Quantities for a target occupancy of 150: Workstations: 32 Touchdown: 37 Focus Pod: 6 Focus Room: 12 Study: 21 Reflection Point: 7 Active Workstation: 3 Phone Booth: 8 Chat Point: 4 Huddle: 9 Teaming Area: 4 Lounge: 4 Work Room: 5 Project Room: 3 Medium Meeting Room: 3 Large Meeting Room: 1 Equipment Area: 4 Kitchenette: 1 Lockers: 150 Storage Room: 1 Telecom Room: 1 LEGEND

13 Interactive Sample Plan Workpoint Quantities for a target occupancy of 150: Workstations: 20 Touchdown: 26 Focus Pod: 6 Focus Room: 8 Study: 7 Reflection Point: 3 Active Workstation: 2 Phone Booth: 3 Chat Point: 9 Huddle: 8 Teaming Area: 8 Lounge: 3 Work Room: 6 Project Room: 6 Medium Meeting Room: 5 Large Meeting Room: 1 Equipment Area: 2 Kitchenette: 1 Lockers: 150 Storage Room: 1 Telecom Room: 1 LEGEND

14 1 TRANSITIONAL GCWORKPLACE SPACE PLANNING WORKBOOK CONTENTS: TRANSITIONAL GCWORKPLACE INTRODUCTION... 2 TRANSITIONAL VS. ACTIVITY BASED GCWORKPLACE... 3 TRANSITIONAL GCWORKPLACE PLANNING WORKSHEET... 4 APPENDIX A: BUILDING BLOCKS... 5 APPENDIX B - TRANSITIONAL SAMPLE PLAN... 6 OTHER USEFUL TOOLS FOR REFERENCE: GCWORKPLACE DESIGN GUIDE GCWORKPLACE SPACE PLANNING WORKBOOK WORKPOINT DATA SHEETS DATE R3 MAY 2018 R2 MARCH 2018 R1 DEC REVISION # ISSUED FOR VERSION 1 FOR DISTRIBUTION DRAFT ISSUED FOR TESTING DRAFT ISSUED FOR TESTING PSPC WORKPLACE SOLUTIONS November 09, 2017

15 2 TRANSITIONAL GCWORKPLACE SPACE PLANNING WORKBOOK The Transitional GCworkplace Space Planning Workbook is a companion tool to the GCworkplace Design Guide, and provides a template for the space planning of a Transitional GCworkplace. The Transitional GCworkplace is an interim design strategy to accommodate clients whose technology does not yet support full mobility with the use of laptops and mobile telephones as primary devices. In these cases, primary individual workpoints are planned at a 1:1 ratio of workpoints to population. This higher ratio of primary individual workpoints does limit the variety and quantity of secondary and collaborative workpoints that would form part of an Activity-Based GCworkplace, but the following key planning concepts and transition strategies are provided to facilitate a seamless transition to an Activity- Based GCworkplace. KEY PLANNING CONCEPTS: WORKPOINTS are the building blocks of GCworkplace, and refer to any area where work can be done. For those clients who rely on desktop computers and/or landline telephones while in a Transitional GCworkplace environment, primary individual open workpoints are equipped with cabled network and communications access, and are planned at a 1:1 ratio of workpoints to population. Refer to Appendix A: Building Blocks for a full list of workpoints. Refer to the GCworkplace Design Toolkit for Workpoint Data Sheets which outline each workpoint in detail. SPACE PLANNING is based on 12m2u per person. When redesigning an existing space, the target occupancy is determined by dividing the usable area by 12. The space should be designed for this target occupant number, even if it exceeds the population being planned for, in order to optimize the space and build-in maximum flexibility. LOCKERS are to be planned in centralized areas (typically one or two main locker areas per floor), and not within workpoints. Lockers are calculated at a 1:1 ratio based on the maximum occupancy of the space. ZONING in a Transitional GCworkplace, with distinct zones for Quiet, Transitional or Interactive work can seldomly be achieved due to the likely assignement of workpoints. An alternate approach is to plan in NEIGHBORHOODS, and to ensure that those workpoints where focussed, individual work is most likely to occur (primary and secondary individual workpoints) are buffered from more active collaborative workpoints and high-traffic common areas where possible. TRANSITION STRATEGIES: Planning enclosed spaces in modularity will allow conversion of rooms to different functions to reduce construction costs. Additional construction may be required to augment the quantities of Enclosed Collaborative workpoints when converting to an Activity-Based GCworkplace. Individual open workpoints should be planned in such a way as to be easily reconfigured or replaced by secondary or collaborative workpoints in the future. Planning in NEIGHBORHOODS with as much variety and types of workpoints as possible provides an introduction to activity-based working. Open areas can eventally be rezoned to designate Quiet, Transitional and Interactive zones, which will better support a range of functional needs and preferences. HOW TO USE THIS WORKBOOK: STEP 1: ENTER YOUR KNOWN DATA Enter your space allocation or existing space in m². This will determine the target occupancy which is used to calculate optimal workpoint ratios and distributions. If you do not have a predetermined space, multplying the population by 12 will provide a starting point for planning purposes. STEP 2: DISTRIBUTE YOUR INDIVIDUAL WORKPOINTS Individual workpoint quantities will be automatically calculated for each category. These can be manually modified to meet specific client requirements or preferences. STEP 3: OPTIMIZE YOUR COLLABORATIVE WORKPOINTS A variety of collaborative and support spaces will be automatically calculated. Making sure not to exceed the total space provided for planning listed at the bottom of the worksheet, the workpoint distribution can be manually modified to meet specific dlient requirements or preferences. For support spaces, the following ratios are recommended as a guideline: 1 x Kitchenette per people or 800m² - larger floors can have several or one large 1 x Equipment Area per 500m² 1 x Telecom Room per floor STEP 4: START PLANNING! Questions or comments? Contact Melayna Simister, Workplace Solutions at melayna.simister@tpsgc-pwgsc.gc.ca PSPC WORKPLACE SOLUTIONS November 09, 2017

16 3 TRANSITIONAL GCWORKPLACE VS. ACTIVITY-BASED GCWORKPLACE When a client does not have the capability to be fully mobile (i.e. Not using mobile phones and laptops as primary devices, and no Wi-Fi), the approach to new fit-ups is a Transitional GCworkplace. This approach is intended to prepare clients for eventual adoption of the Activity-Based GCworkplace, but it does not offer a full variety of workpoints in order to accommodate a 1:1 ratio of assigned seating to population. SAMPLE TRANSITIONAL PLAN add programming qts SAMPLE BALANCED ABW PLAN WHAT S DIFFERENT? ASSIGNED PRIMARY INDIVIDUAL OPEN WORKPOINTS IN A RATIO OF 1:1 WORKPOINTS TO POPULATION INDIVIDUAL WORKPOINTS LIMITED TO THOSE THAT ACCOMMODATE DESKTOP COMPUTERS AND LANDLINE PHONES ZONED BY NEIGHBOURHOODS FEWER COLLABORATIVE WORKPOINTS WHAT S THE SAME? TOTAL SPACE ALLOCATION BASED ON 12m2/PERSON MOST OR ALL OF THE SAME ENCLOSED WORKPOINTS AND SUPPORT SPACES AS AN ACTIVITY-BASED GCWORKPLACE (SPACE PERMITTING) ALL ENCLOSED WORKPOINTS ARE UNASSIGNED AND AVAILABLE TO ALL EMPLOYEES LOCKERS OUTSIDE OF WORKPOINTS AND CLEAN DESK POLICY PSPC WORKPLACE SOLUTIONS November 09, 2017

17 4 TRANSITIONAL GCWORKPLACE PLANNING WORKSHEET Primary Individual Open Primary Individual Enclosed Secondary Individual ENTER YOUR KNOWN DATA SPACE ALLOCATION OR EXISTING SPACE: 1800 TARGET OCCUPANCY: 150 [WHEN PROGRAMMING A HYPOTHETICAL SPACE FOR A KNOWN POPULATION, THE TOTAL AREA FOR PLANNING IS CALCULATED AT 12m2 PER PERSON ] TOTAL SPACE = CIRCULATION FACTOR (35%)= BUILDING FIT FACTOR (5%)= AREA REQUIRED FOR APPROVED SPS = REMAINING SPACE FOR PLANNING = 1800 m² -630 m² -90 m² 1080 m² DIVIDE THE TOTAL # OF WORKPOINTS FOR EACH CATEGORY INTO SPECIFIC WORKPOINTS: Total # workpoints # workpoints Average size (m²) Area Touchdown x 3.0 = 0 m² *Workstation x 3.0 = 450 m² Focus Pod 4 x 4.0 = 16 m² Focus Room 12 x 7.5 = 90 m² Study (3m2 per 12 occupant, min. 6 x 2.5 = 0 m² occupants) Reflection Point 1 x 5.0 = 5 m² Active Workstation 4 1 x 5.0 = 5 m² Phonebooth 2 x 5.0 = 10 m² * Average size of workstations in a Transtional Gcworkplace is reduced to Total space for individual workpoints 576 m² accommodate 1:1 workpoint ratio PRIMARY INDIVIDUAL OPEN PRIMARY INDIVIDUAL ENCLOSED SECONDARY INDIVIDUAL COLLABORATIVE OPEN COLLABORATIVE ENCLOSED SUPPORT Collaborative Open Collaborative Enclosed Support Spaces 3. ADD COLLABORATIVE AND SUPPORT SPACES TO OPTIMIZE THE REMAINING AREA: 504 m² Total # Average size (m²) workpoints # workpoints Area Chat Point 4 x 3.0 = 12 m² Huddle 4 x 8.0 = 32 m² Teaming Area 4 x 15.0 = 60 m² Lounge 1 x 20.0 = 20 m² Work Room 4 x 15.0 = 60 m² Project Room 0 x 20.0 = 0 m² Medium Meeting Room 4 x 30.0 = 120 m² Large Meeting Room 1 x 60.0 = 60 m² Kitchenette 1 x 15.0 = 15 m² Equipment Area 4 x 5.0 = 20 m² Lockers (area is per FTE) 150 x 0.5 = 75 m² Shared Storage 1 x 10.0 = 10 m² Telecom Room 1 x 10.0 = 10 m² Total space for collaborative workpoints and support spaces: 494 m² SPACE PLANNING SUMMARY: TOTAL SPACE TOTAL INDIVIDUAL WORKPOINT SPACE TOTAL COLLABORATIVE & SUPPORT SPACE REMAINING SURPLUS / DEFICIT = 1080 m² = 576 m² = 494 m² = 10 m² PSPC WORKPLACE SOLUTIONS November 09, 2017

18 5 APPENDIX A: BUILDING BLOCKS Work Point Primary Individual Open Name Function Max. Occupancy Visual Privacy Acoustic Privacy Avg. Size Zone Mid-long term work space with access Workstation 1 Low-Med Low 5 m² Quiet to others Short-term landing between other Touchdown 1 Low Low 3 m² Quiet/ Transitional activities Focus Pod Mid-long term focused work 1 High Med 4 m² Quiet Focus Room Mid-long term focused work 1 Med-High High 7.5m² Quiet Primary Individual Enclosed Shared quiet room, to be combined in Study groups of minimum 6 users. Total area 1 Low-Med Low 2.5m² Quiet = 2.5m² per number of users. Secondary Individual Reflection Point Refuge for rejuvenation and wellness 1 Med- High Med- High 5 m² Quiet Active Workstation Treadmill or stationary bicycle with computer station 1 Med- High Med- High 5 m² Interactive / Transitional Phonebooth Enclosed or semi-enclosed area for phone calls 1 Med- High Med- High 5 m² Transitional Area for brief impromptu Chat Point 4 Low Low 3 m² Interactive conversations Collaborative Open Collaborative Enclosed Huddle Informal short-mid length meeting area, open or semi-enclosed 6 Low- Med Low- Med 8 m² Interactive / Transitional Teaming Area Informal area to support team work and idea generation 6 Low- Med Low- Med 15 m² Interactive / Transitional Lounge Open area with furniture for dining and/or social interaction 10+ Low Low 20 m² Interactive Work Room Enclosed room for short-mid- term team work or meetings 4 Med- High High 15 m² Transitional Project Room Enclosed room for longer-term project teams to assemble 6+ Med- High High 20 m² Interactive / Transitional Medium Meeting Room Enclosed room for short-mid- term team work or meetings 12 Med- High High 30 m² Transitional Large Meeting Room Enclosed room for formal meetings and presentations 20+ Med- High High 60 m² Interactive / Transitional Kitchen millwork and appliances only - Kitchenette to be combined with a Lounge to N/A Med Med 15 m² Interactive include seating Equipment Business centre and printers N/A Low Low 5 m² Transitional Support Space Individual storage lockers in Lockers N/A Low Low centralized areas 0.5m² per FTE Transitional Open or enclosed space for shared Shared Storage N/A Low Low 10 m² Transitional resources or coat storage Telecommunications Room Enclosed room for telecommunications systems to be accessible from outside secure zone off elevator lobby N/A N/A N/A 10 m² N/A PSPC WORKPLACE SOLUTIONS November 09, 2017

19 Transitional Sample Plan Workpoint Quantities for a target occupancy of 150: Workstations: 150 Touchdown: 0 Focus Pod: 4 Focus Room: 12 Study: 0 Reflection Point: 0 Active Workstation: 0 Phone Booth: 4 Chat Point: 4 Huddle: 4 Teaming Area: 4 Lounge: 1 Work Room: 4 Project Room: 0 Medium Meeting Room: 4 Large Meeting Room: 1 Equipment Area: 4 Kitchenette: 1 Lockers: 150 Storage Room: 2 Telecom Room: 1 LEGEND

20 DATA SHEETS FOR TYPICAL WORKPOINTS PRIMARY INDIVIDUAL OPEN WORKSTATION DESCRIPTION: Mid-term workspace with proximity and access to others. Supports individual focus or team activities such as reading, writing, researching. PLANNING TIPS: Locate in Quiet or Transitional Zone, in proximity to perimeter windows when possible; Multiple workpoints can be grouped together to create teaming areas or pods; Include sit-stand or height-adjustable 30 deep surface, with or without return surface; Panels not to exceed 54 high; can be lower based on zone and activity being performed. Include adjustable ergonomic task chair; Include adjustable monitor arm and task lighting; Provide work surface-height power module at adjustable height surfaces; Optional day storage. OCCUPANTS: 1 (Calculate occupancy at 100%) EXAMPLE: VISUAL PRIVACY: Low-Medium ACOUSTIC PRIVACY: Low AVERAGE SIZE: 5m² POSTURE: Formal IT PROFILE: 2 x 23 monitors on dual arm Port replicator Power and USB outlets for charging LAN drop PSPC WORKPLACE SOLUTIONS 2 May 2018

21 DATA SHEETS FOR TYPICAL WORKPOINTS PRIMARY INDIVIDUAL OPEN TOUCHDOWN DESCRIPTION: Individual landing workspace for short-term work or when checking in between other work activities. Supports typical office activities such as correspondence, writing or reading. PLANNING TIPS: Locate in groupings in Quiet or Transitional Zone, in proximity to perimeter windows when possible; Fixed surfaces at desk or counter height; Include adjustable ergonomic task chair or other appropriate seating depending on surface type; Provide work surface-height power modules (may be shared by multiple users). OCCUPANTS: 1 (Calculate occupancy at 100%) EXAMPLE: VISUAL PRIVACY: Low ACOUSTIC PRIVACY: Low AVERAGE SIZE: 3m² POSTURE: Formal or Casual IT PROFILE: Power & USB charging PSPC WORKPLACE SOLUTIONS 2 May 2018

22 DATA SHEETS FOR TYPICAL WORKPOINTS PRIMARY INDIVIDUAL OPEN FOCUS POD DESCRIPTION: For mid-term to long-term individual focused work; a secluded workpoint that supports quiet concentration in an open work environment. PLANNING TIPS: Locate in Quiet Zone; Semi-enclosed furniture solution; various postures possible depending on required activity. Provide adequate task lighting. OCCUPANTS: 1 (Calculate occupancy at 100%) EXAMPLE: VISUAL PRIVACY: High ACOUSTIC PRIVACY: Medium AVERAGE SIZE: 4m² POSTURE: Formal or Casual IT PROFILE: Power & USB charging 1 x 23 monitor (if furniture type supports) Key ring PSPC WORKPLACE SOLUTIONS 2 May 2018

23 DATA SHEETS FOR TYPICAL WORKPOINTS PRIMARY INDIVIDUAL ENCLOSED FOCUS ROOM DESCRIPTION: For mid to long-term individual focused work where a high level of privacy is required. Offers the same functions as a traditional enclosed office would, but for use by all employees. PLANNING TIPS: Locate in a Quiet Zone; Enclosed room with demountable partitions and sliding door; Glazed partition on one wall to allow light penetration (with privacy film); Typically includes work surface to support focus work, however more casual postures are also acceptable. Provide adequate task lighting. OCCUPANTS: 1 (Calculate occupancy at 100%) EXAMPLE: VISUAL PRIVACY: High ACOUSTIC PRIVACY: Medium (STC 45) AVERAGE SIZE: 7.5m² POSTURE: Formal or Casual IT PROFILE: Power & USB charging VoIP LAN drop 1 x 23 monitor (optional) PSPC WORKPLACE SOLUTIONS 2 May 2018

24 DATA SHEETS FOR TYPICAL WORKPOINTS PRIMARY INDIVIDUAL ENCLOSED STUDY DESCRIPTION: A grouping of quiet individual workpoints in an enclosed room, supporting individual quiet work in a group setting. PLANNING TIPS: Locate in a Quiet Zone; Enclosed room with demountable partitions and sliding door; Glazed partition on one wall to allow light penetration (with privacy film); Include a variety of different individual workpoints within a shared space (work surface, soft seating, layout space, etc.). OCCUPANTS: 6+ (Calculate occupancy at 100%) EXAMPLES: VISUAL PRIVACY: Low-medium ACOUSTIC PRIVACY: Low (STC 35) AVERAGE SIZE: 2.5m² per occupant POSTURE: Formal and/or Casual IT PROFILE: Power & USB charging Single 23 monitor(s) LAN connection(s) No phone use PSPC WORKPLACE SOLUTIONS 2 May 2018

25 DATA SHEETS FOR TYPICAL WORKPOINTS SECONDARY INDIVIDUAL REFLECTION POINT DESCRIPTION: A short-term refuge for quiet individual contemplation or rejuvenation. PLANNING TIPS: Locate in a Quiet Zone; Semi-enclosed, located in a secluded area, with access to exterior views when possible; Minimal technology workpoint. OCCUPANTS: 1 (Not included in occupancy calculation) EXAMPLE: VISUAL PRIVACY: Medium-High ACOUSTIC PRIVACY: Medium- High AVERAGE SIZE: 5m² POSTURE: Casual IT PROFILE: Power & USB charging PSPC WORKPLACE SOLUTIONS 2 May 2018

26 DATA SHEETS FOR TYPICAL WORKPOINTS SECONDARY INDIVIDUAL ACTIVE WORKSTATION DESCRIPTION: Treadmill or stationary bicycle with computer station. PLANNING TIPS: Locate away from quiet areas to avoid disruption in a Transitional or Interactive Zone; Can be enclosed room or semi-private workpoint; Ensure adequate power for equipment. OCCUPANTS: 1 (Not included in occupancy calculation) EXAMPLE: VISUAL PRIVACY: Medium-High ACOUSTIC PRIVACY: Medium- High AVERAGE SIZE: 5m² POSTURE: Casual IT PROFILE: Power & USB charging PSPC WORKPLACE SOLUTIONS 2 May 2018

27 DATA SHEETS FOR TYPICAL WORKPOINTS SECONDARY INDIVIDUAL PHONE BOOTH DESCRIPTION: Enclosed or semi-enclosed area for phone calls. PLANNING TIPS: Locate in a Transitional Zone; Can be enclosed room with sliding door, or semi-private kiosk; For enclosed rooms, glazed partition on one wall to allow light penetration (with privacy film); Provide appropriate task lighting Provide acoustic treatment for enclosed rooms to ensure sufficient sound absorption. OCCUPANTS: 1 (Not included in occupancy calculation) EXAMPLE: VISUAL PRIVACY: Medium-High ACOUSTIC PRIVACY: Medium- High (STC 45) AVERAGE SIZE: 5m² POSTURE: Formal or Casual IT PROFILE: Power & USB charging VoIP LAN drop Optional 1 x 23 monitor (for VC) PSPC WORKPLACE SOLUTIONS 2 May 2018

28 DATA SHEETS FOR TYPICAL WORKPOINTS COLLABORATIVE OPEN CHAT POINT DESCRIPTION: Area for brief impromptu conversations. PLANNING TIPS: Locate in an Interactive or Transitional Zone, typical near a path of travel; Standing or seated workpoint; Minimal technology workpoint. OCCUPANTS: 4 (Calculate occupancy at 25%) EXAMPLE: VISUAL PRIVACY: Low ACOUSTIC PRIVACY: Low AVERAGE SIZE: 3m² POSTURE: Formal or Casual IT PROFILE: Power & USB charging (optional) PSPC WORKPLACE SOLUTIONS 2 May 2018

29 DATA SHEETS FOR TYPICAL WORKPOINTS COLLABORATIVE OPEN HUDDLE DESCRIPTION: Informal short-mid length meeting area, open or semi-enclosed. PLANNING TIPS: Locate in an Interactive or Transitional Zone; Semi-enclosed booth or furniture solutions; Can be used as division between zones. OCCUPANTS: 6 (Calculate occupancy at 25%) EXAMPLE: VISUAL PRIVACY: Low-Medium ACOUSTIC PRIVACY: Low-Medium AVERAGE SIZE: 8m² POSTURE: Formal or Casual IT PROFILE: Power & USB charging Optional large monitor display LAN connection PSPC WORKPLACE SOLUTIONS 2 May 2018

30 DATA SHEETS FOR TYPICAL WORKPOINTS COLLABORATIVE OPEN TEAMING AREA DESCRIPTION: Informal work area to accommodate team work and idea generation. A grouping of workpoints to encourage sharing and collaboration with various work tools. PLANNING TIPS: Locate in Active or Transitional Zone; May include various work surfaces and a media table with display monitor(s) and/or interactive touchscreen, and/or small collaborative area; Include whiteboards or other writing surfaces, media table, or other collaborative tools. OCCUPANTS: 8 (Calculate occupancy at 25%) EXAMPLE: VISUAL PRIVACY: Low-Medium ACOUSTIC PRIVACY: Low-Medium AVERAGE SIZE: 15m² POSTURE: Formal or Casual IT PROFILE: Power & USB charging 1 x 50 monitor Wireless presentation PSPC WORKPLACE SOLUTIONS 2 May 2018

31 DATA SHEETS FOR TYPICAL WORKPOINTS COLLABORATIVE OPEN LOUNGE DESCRIPTION: Open area with furniture to accommodate dining and/or social interaction and informal work. PLANNING TIPS: Locate in an Interactive Zone; often adjacent to Kitchenettes Provide a collection of soft seating, small tables, and chairs. OCCUPANTS: 10+ (Calculate occupancy at 25%) EXAMPLE: VISUAL PRIVACY: Low ACOUSTIC PRIVACY: Low AVERAGE SIZE: 20m² POSTURE: Casual IT PROFILE: Power & USB charging 75 or 65 monitor Wireless Presentation PSPC WORKPLACE SOLUTIONS 2 May 2018

32 DATA SHEETS FOR TYPICAL WORKPOINTS COLLABORATIVE ENCLOSED WORK ROOM DESCRIPTION: Enclosed room for short-term or mid-term group work or meetings. PLANNING TIPS: Locate in a Transitional Zone; Enclosed room with demountable partitions and sliding door; Optional media table with display monitor(s); Glazed partition on one wall to allow light penetration (with privacy film); Provide appropriate task and/or accent lighting. OCCUPANTS: 4 (Calculate occupancy at 50%) EXAMPLE: VISUAL PRIVACY: Medium-High ACOUSTIC PRIVACY: Medium (STC 45) AVERAGE SIZE: 15m² POSTURE: Formal or Casual IT PROFILE: Power & USB charging 1 x 50 monitor Wireless presentation VoIP (optional) LAN drop (optional) Key ring (optional) PSPC WORKPLACE SOLUTIONS 2 May 2018

33 DATA SHEETS FOR TYPICAL WORKPOINTS COLLABORATIVE ENCLOSED PROJECT ROOM DESCRIPTION: Enclosed room for longer term project teams or groups to assemble. PLANNING TIPS: Locate in a Transitional or Interactive Zone; Enclosed room with demountable partitions and sliding door; Glazed partition on one wall to allow light penetration (with privacy film). Provide appropriate task and/or accent lighting OCCUPANTS: 6 (Calculate occupancy at 50%) EXAMPLE: VISUAL PRIVACY: Medium-High ACOUSTIC PRIVACY: Medium (STC 45) AVERAGE SIZE: 20m² POSTURE: Formal or Casual IT PROFILE: Power & USB charging 1 x 70 interactive monitor Videoconferencing Teleconferencing Wireless presentation Cable matrix LAN drop PSPC WORKPLACE SOLUTIONS 2 May 2018

34 DATA SHEETS FOR TYPICAL WORKPOINTS COLLABORATIVE ENCLOSED MEDIUM MEETING ROOM DESCRIPTION: Enclosed room for short to mid-term team work or meetings. PLANNING TIPS: Locate in a Transitional or Interactive Zone; Enclosed room with demountable partitions and sliding door; Glazed partition on one wall to allow light penetration (with privacy film); Provide appropriate accent lighting (dimmable, etc.). OCCUPANTS: 12 (Calculate occupancy at 50%) EXAMPLE: VISUAL PRIVACY: Medium-High ACOUSTIC PRIVACY: Medium (STC 45) AVERAGE SIZE: 30m² POSTURE: Formal or Casual IT PROFILE: Power & USB charging 84 monitor Audio Video Videoconferencing (optional) VoIP Wireless presentation Cable matrix LAN drop Optional VC PSPC WORKPLACE SOLUTIONS 2 May 2018

35 DATA SHEETS FOR TYPICAL WORKPOINTS COLLABORATIVE ENCLOSED LARGE MEETING ROOM DESCRIPTION: Enclosed room for large formal meetings and presentations. PLANNING TIPS: Locate in a Transitional or Interactive Zone; Enclosed room with demountable partitions and 2 sliding or swing door(s); Moveable partition to divide space into smaller rooms; Provide tables reconfigurable into various layouts (training, presentations, etc.); Include additional guest seating; Glazed partition (or section thereof) on one wall to allow light penetration (with privacy film). Provide appropriate accent lighting (dimmable, etc.) OCCUPANTS: 20+ (Calculate occupancy at 50%) EXAMPLES: VISUAL PRIVACY: Medium-High ACOUSTIC PRIVACY: Medium (STC 45) AVERAGE SIZE: 60m² POSTURE: Formal IT PROFILE: Power & USB charging 110 monitor 60 monitor (optional) Audio Video VoIP Wireless Presentation LAN drop Microphone PSPC WORKPLACE SOLUTIONS 2 May 2018

36 DATA SHEETS FOR TYPICAL WORKPOINTS SUPPORT SPACE KITCHEN/CAFÉ DESCRIPTION: Kitchen facilities for use by employees for dining and socializing. PLANNING TIPS: Locate in an Interactive Zone; Open space, with visual separation from workspaces; Includes sink(s), refrigerators, microwaves, millwork and counter space. BENCHMARKS: 1-25 occupants One 6m² 5 lin.ft. (1.5m) millwork One undercounter refrigerator Recycling centre occupants One 10m² 5-8 lin.ft. ( m) millwork 1-2 refrigerators Recycling centre occupants One 15m² lin.ft. (3.5-5m) millwork 1-2 refrigerators Recycling centre occupants Two 15m², each with lin.ft. (3.5-5m) millwork 2+ refrigerators Recycling centre OCCUPANTS: N/A (Not included in occupancy calculation) EXAMPLE: VISUAL PRIVACY: Medium ACOUSTIC PRIVACY: Medium POSTURE: Casual IT PROFILE: 1 x 50 monitor Digital signage Power and USB charging PSPC WORKPLACE SOLUTIONS 2 May 2018

37 DATA SHEETS FOR TYPICAL WORKPOINTS SUPPORT SPACE EQUIPMENT AREA DESCRIPTION: Business Centre with office supplies. PLANNING TIPS: Locate in a Transitional or Interactive Zone; Provide power for equipment; multi-function device, shredder, etc. Include storage furniture or layout counter/millwork. BENCHMARK: One Equipment area for every target population (or approximately 500m² of floor area) Minimum of one that is enclosed or semi-enclosed per floor, with supply storage and a collating surface. OCCUPANTS: N/A (Not included in occupancy calculation) EXAMPLE: VISUAL PRIVACY: Low ACOUSTIC PRIVACY: Low AVERAGE SIZE: 5m² POSTURE: N/A IT PROFILE: MFD Printer MFP printer (GCSi) LAN drop Plotter (optional) PSPC WORKPLACE SOLUTIONS 2 May 2018

38 DATA SHEETS FOR TYPICAL WORKPOINTS SUPPORT SPACE LOCKER AREA DESCRIPTION Individual storage lockers in a centralized area. PLANNING TIPS: Locate in a Transitional Zone; May be assigned and/or unassigned; Provide a variety of locker types and sizes for different worker types; Provide Coat Closets in addition to lockers. OCCUPANTS: N/A (Not included in occupancy calculation) EXAMPLE: VISUAL PRIVACY: Low ACOUSTIC PRIVACY: Low AVERAGE SIZE: 0.5m² per person POSTURE: N/A IT PROFILE: N/A PSPC WORKPLACE SOLUTIONS 2 May 2018