Washington County School District Request for Proposal Apparel Screen Printing & Embroidery RFP #BD 0811

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1 Request for Proposal Apparel Screen Printing & Embroidery I. GENERAL A. Intent of Request for Proposal (RFP) The purpose of this Request for Proposal is to solicit sealed, competitive proposals from vendors qualified and experienced and are capable of providing quality and cost efficient apparel to a diverse population of district departments or schools on an as-needed basis. B. Background is the seventh largest school district in Utah with approximately 24,000 students. The district has a total of forty-one schools including six high schools and one alternative high school. The District ranks as the largest employer in Washington County. C. Other Requirements 1. Conform to Response Form Guidelines All proposed information must be submitted with the Proposal Response Forms found in this RFP to Mark Hoss, Purchasing Coordinator. 2. Proposals Submitted on a Timely Basis All proposals must be submitted by: Friday September 12, Submission of Proposals Sealed proposals must be submitted to Mr. Mark Hoss, Purchasing Coordinator at the following address: 121 W. Tabernacle St. George, Utah Any proposals submitted at any other locations will be deemed nonresponsive and be returned unopened. 4. Late Proposals Unacceptable Any proposal received after the deadline will be deemed non-responsive and will not be considered for evaluation. 5. Faxed Proposals Unacceptable Faxed copies of the proposal will not be accepted.

2 D. Proposal Calendar It is anticipated that the following schedule will be followed: August 8, 2011 September 12, 2011 RFP Released and Advertised Proposals due. Sealed proposals are to be submitted to the Purchasing Coordinator no later than 3:00 p.m. Mountain Time. September 13-16, 2011 September 19, 2011 Evaluation of Proposals. Contract Award E. Clarification of Proposal The district may request formal written clarification of any portion of the proposal at any time. F. Required Signatures Proposals must be signed by an official of the firm authorized to bind the proposing entity to the proposed terms for a period of thirty (30) days from the date of receipt by the district s Purchasing Coordinator. G. Basis of Selection Evaluation of proposals, and if a vendor is to be selected, selection of the vendor will be on the basis of: 1. Competitive costs for apparel and other services proposed. 2. Volume discount terms proposed. 3. Value added services and rebates/incentives proposed. 4. Delivery times. H. Contacts 1. Inquiries All inquiries relative to this Request for Proposal must be directed to: Mark Hoss, Purchasing Coordinator, ext Other Contacts Prohibited No other employee, Board Member, or evaluation committee member should be contacted concerning this RFP. 2

3 during the selection process. Failure to comply with this requirement may result in disqualification. I. Right of Rejection The Board of Education reserves the right to reject any and all proposals or to waive any non-statutory informality. The Board of Education further reserves the right to make the contract award deemed by the Purchasing Coordinator to be in the best interest of the district. The Board s decision to accept or reject the contract shall be final. J. Addenda to RFP If it becomes necessary to revise this RFP in whole or in part, an addendum will be provided to all proposers of record who received the original RFP. K. Firm Proposal An official of the firm must sign proposals, if proposer is a company, authorized to bind the company to a contract. Conditions must be firm for a period of thirty (30) days from the due date of this RFP. L. Conflict of Interest Disclosure All proposals must list agent or other relationships between the proposer and any company, contractor, or other agency where the potential for a real or perceived conflict of interest may arise in the course of providing service to the. M. Assignment of Contractual Rights It is agreed that the successful offeror shall not assign, transfer, convey or otherwise dispose of the contract of its right, title or interest in, or any part thereof, without previous written consent of Washington County School District Board of Education. II. SCOPE OF WORK Vendor must address in the proposal a response to each section specified in the scope of work. Additional information that is intended to clarify or support requested information is welcome and encouraged. Any samples requested will be returned upon request at the vendor s expense. Any testing of samples is to determine quality of product and it is not the district s intent to destroy any samples. By submitting a proposal, each vendor acknowledges and understands that this RFP does not guarantee a minimum order annually. Vendors should provide the following information:. 3

4 1. Cost proposal (schedule B - attached) 2. If art fees are proposed, how are these fees determined? What if artwork is provided by WCSD? 3. Why should WCSD select your business for this agreement. 4. Any additional fees that are not identified in Schedule B. This information must be clearly identified so as to avoid confusion or conflict with the cost structure being proposed.. 4

5 Schedule A CERTIFICATION OF PROPOSAL I (We) have read the Request for Proposal and fully understand its intent. I (We) certify that I (we) have adequate personnel and resources to fulfill the proposal requirements. I (We) further understand that our ability to meet the criteria and provide the required services shall be judged solely by Washington County School District. I (We) further certify that, since the receipt of this RFP, no contact, discussion, or negotiation has been made nor will be made regarding this proposal, with any employee or Board Member other than the listed contact people in the RFP. I (We) understand that any such contact could disqualify this proposal. I (We) certify that all schedules and addenda contained herein shall be considered part of the entire RFP and that the complete documents submitted shall be considered a legally binding document. Submitted by: Proposer s Name Authorized Signature Name and Title Telephone Date. 5

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