Feasibility Report and Concept Plan for the Priest Farm Town of South Windsor

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1 Feasibility Report and Concept Plan for the Priest Farm REQUEST FOR PROPOSALS August 20, 2015 The is seeking proposals for consulting services to conduct a feasibility study for the reuse of the Priest Farm Property on Sullivan Avenue, South Windsor. The intent of this request is to obtain proposals from qualified architects with extensive experience in the preservation of historic structures, licensed in the State of Connecticut, to evaluate the condition of the house and create design-level plans and specifications to rehabilitate the house with appropriate material. The plan should include a Concept Development Plan prepared by a historic architect, who might engage the services of a historic landscape architect. The consultant team should consist of a planner, landscape architect, structural engineer, architect, and development consultant. The project is funded by grant funds from the Historic Preservation Fund of the Department of the Interior, National Park Service, as administered by the Department of Economic and Community Development, State Historic Preservation Office (SHPO). Work must be done in accordance with SHPO standards and meet the Secretary of the Interior s Standards for the Treatment of Historic Properties and be prepared by a consultant team that meets the federal qualifications standards under 36 CFR Part 61 for each respective field. Sealed proposals must be received by Friday, September 25, 2015 at 4 PM. The Town of South Windsor reserves the right to award in part, to reject any and all proposals in whole or in part, or waive technical defects, irregularities, and omissions if, in its judgment, the best interest of The will be served. A mandatory pre-bid site walk will be held on Wednesday, September 9, 2015 at 10:00 am. on site at 1407 Sullivan Avenue, South Windsor, CT. The request for proposal is available from: Michele R. Lipe, AICP Director of Planning 1540 Sullivan Avenue South Windsor, CT (860) , ext. 252 Or on the town s website at Affirmative Action- Equal Opportunity Employer. Women and Minorities are encouraged to submit a proposal. This project received funding from the Department of Economic and Community Development with federal funds from the Historic Preservation Fund of the National Park Service, US Dept. of the Interior.

2 This program receives Federal financial assistance through the Department for identification and protection of historic properties. Under Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, the U.S. Department of the Interior prohibits discrimination on the basis of race, color, sex, national origin, or handicap in its federally assisted programs. If you believe that you have been discriminated against in any program, activity, or facility described above, please write to: Office of Equal Opportunity, U.S. National Park Service, 1849 C Street, NW, Washington, DC SELECTION CRITERIA: The selection for award will be based on lowest responsible and qualified bidder. Responsibility will be evaluated based on the candidate s previous experience, qualifications of the bidder including quality of the proposal, references, quality of samples (previous work products), previous experience and the ability to competently complete the work within the allotted budget and period of time. The proposer must be approved by the Department prior to award. The Department and The expect to select an architect and award a contract on or about Friday, October 30, DESCRIPTION OF PROJECT The purpose of the project is to produce a report evaluating the feasibility and costs associated with rehabilitating the Priest farmhouse and other existing structures on the site and to create a conceptual master plan for re-use of the Priest Property. The final products should include all items addressed in the scope of work below. Scope of Services The project requires a qualified historical architect. The proposer is expected to coordinate efforts with the project coordinator, Michele Lipe. The proposer may also need to do a site file review at the State Historic Preservation Office in Hartford, CT. SCOPE OF WORK The Consultant will Consult with the SWAAN Committee representatives regarding the needs and goals of the project; Conduct necessary field investigations to evaluate the current condition of the house and conditions assessment and design development documents for the restoration of the homestead at 1407 Sullivan Avenue and associated barns and produce a report that includes the following: Assessment of the current resource s existing conditions; Conceptual Plan that defines locations for potential uses such as: community gardens, access and parking, potential community building location, trails and picnic areas 2

3 Conceptual drawings and elevations Prioritization of work necessary to rehabilitate or restore a property. Cost estimates and/or a proposed budget in the report The condition assessment will be prepared by a 36 CFR Part 61 qualified Historical Architect The project will be done in accordance with the Secretary of the Interior Standards for the treatment of historic properties and the procedures of the Department of Economic and Community Development (DECD), and State Historic Preservation Office (SHPO). Methodology will follow guidelines of the Connecticut State Historic Preservation Office. DELIVERABLES The will require four (4) full copies of all elements of the final report. In addition, the State Historic Preservation Office will receive three (3) full copies of the Phase I Feasibility Study and three (3) full copies of the Phase II Concept Development Plan prepared under this Agreement. The feasibility study will be prepared by a consultant team that meets the federal qualification standards of the United States Department of the Interior for its respective professional fields. All proposed plans shall meet the United States Secretary of the Interior s Standards for the treatment of Historic Properties. The DECD s logo and funding acknowledgement statement, shall be prominently displayed on the report s cover PROJECT TIMETABLE (Dates shown are latest, but work may be accomplished earlier.) The project shall begin on November 1, 2015 and is to be completed no later than March 1, /25/15 RFP response deadline. 10/30/15 Architectural firm interviews and subsequent selection of architectural firm for project. PROJECT REQUIREMENTS The Feasibility Report and Concept Plan for Priest Farm must meet the Secretary of the Interior s Standards for the Treatment of Historic Properties and be prepared by a 36 CFR Part 61 qualified professional. Any and all copyright rights or other proprietary interests in the report will be held by the State of Connecticut, DECD and SHPO. The proposer shall, whenever so requested by the State, sign (with proper notarization or other lawful acknowledgement of its signature) and deliver to the State a letter of agreement, in form and content satisfactory to the State, stating that the proposer thereby irrevocably transfers to the State all of its copyright and proprietary interests. 3

4 REQUEST FOR PROPOSALS CONDITIONS: All proposals in response to this RFP are to be the sole property of the Town of South Windsor. Proposers are encouraged not to include in their proposals any information that is proprietary. All materials associated with this procurement process are subject to the terms of State laws defining freedom of information, privacy, and all rules, regulations and interpretations resulting from those laws. Any product, whether acceptable or unacceptable, developed under a contract awarded as a result of the RFP is to be the sole property of the. Timing and sequence of events resulting from this RFP will ultimately be determined by. The Proposer agrees that the proposal will remain valid for a period of 180 days after the deadline for submission and may be extended beyond that time by mutual agreement. The may amend or cancel this RFP, prior to the due date and time, if it deems it to be necessary, appropriate or otherwise in the best interest of The. Failure to acknowledge receipt of amendments, in accordance with the instructions contained in the amendments, may result in a proposal not being considered. The Proposer must certify that the personnel identified in its response to this RFP will be the persons actually assigned to the project. Any additions, deletions or changes in personnel assigned to the project must be approved by The in advance of their exclusion or inclusion, with the exception of personnel who have terminated employment. Replacements for personnel who have terminated employment are subject to approval by The and the Department. At its discretion, The may require removal and replacement of any of the Proposer s personnel who do not perform adequately on the project in the sole opinion of The, regardless of whether they were previously approved by The. Any costs and expenses incurred by Proposers in preparing or submitting proposals are the sole responsibility of the Proposer. A Proposer must be prepared to present evidence of experience, ability, service facilities, and financial condition necessary to satisfactorily meet the requirements set forth or implied in the proposal. No additions or changes to the original proposal will be allowed after submission. While changes are not permitted, clarification of proposals may be required by the Town of South Windsor at the Proposer s sole cost and expense. In some cases, Proposers may be asked to give demonstrations, interviews, presentations or further explanation to the RFP s Screening Committee. The Proposer represents and warrants that the proposal is not made in connection with any other Proposer and is in all respects fair and without collusion or fraud. The Proposer further represents and warrants that the Proposer did not participate in any part of the RFP development process, had no knowledge of the specific contents of the RFP prior to its issuance, and that no agent, representative or employee of The Town of South Windsor participated directly in the Proposer s proposal preparation. The Proposer must accept the standard contract language and conditions. 4

5 The contract will represent the entire agreement between the Proposer and The Town of South Windsor and will supersede all prior negotiations, representations or agreements, alleged or made, between the parties. The shall assume no liability for payment of services under the terms of the contract until the successful Proposer is notified that the contract has been accepted and approved by The Town of South Windsor. The contract may be amended only by means of a written instrument signed by The and the Proposer. Rights Reserved to The. The reserves the right to award in part, to reject any and all proposals in whole or in part for misrepresentation or if the Proposer is in default of any prior The Town of South Windsor contract, or if the proposal limits or modifies any of the terms and conditions and/or specifications of the RFP. The also reserves the right to waive technical defect, irregularities and omissions if, in its judgment, the best interest of the will be served. PROPOSAL REQUIREMENTS Proposal must contain the following items: Resume References-include three letters of reference from recent clients providing the name, title, company address, and phone number for each reference. Written affirmation that the Proposer has read and accepts the RFP s conditions, the standard contract and conditions and the Town of South Windsor contract compliance requirements in their entirety and without amendment. The statement must be signed by the Proposer. All responses to the RFP must conform to the instructions. Proposals must be submitted in a sealed envelope marked: Feasibility Report for Priest Farm and must be received Friday, September 25, 2015 by 4PM. Address proposals to: Michele R. Lipe, AICP Director of Planning 1540 Sullivan Ave. South Windsor, CT (860) , ext

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