Sponsor & Exhibitor Invitation

Transcription

1 the international conference on residency education Sponsor & Exhibitor Invitation The Learning Environment and Residency Education: The Evolution of Training October 18 20, 2018 Halifax Convention Centre Halifax, Canada

2 Connect with the world s leaders and decision makers in medical education unique education event involving: medical educators and key decision makers; provocative plenaries;

3 Sponsorship Invitation Become a sponsor of the International Conference on Residency Education (ICRE) in Halifax, Canada on October 18 20, 2018 and connect with the world s foremost leaders and decision makers in medical education. Hosted by the Royal College of Physicians and Surgeons of Canada, an audience of approximately 1,600+ delegates is anticipated for our upcoming 11 th anniversary conference innovative learning tracks; workshops; paper and poster presentations. 1

4 The Event The ICRE is a global forum for those involved in residency education to share ideas, challenges, innovations, and advance training. The Royal College is seeking partners who would like the unique opportunity to meet and network with key medical education influencers from around the globe. The theme of this year s conference is The Learning Environment and Residency Education: The Evolution of Training. Join leaders in medical education as they: Discuss the latest research related to residency education and its practical applications; Explore innovative tools that can be used to enhance medical education and training; Hear inspirational leaders share their unique views and experiences; and Discover creative solutions through workshops, plenaries and poster/paper sessions. 2

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7 Why sponsor? Sponsorship at the ICRE 2018 offers you the opportunity to interact directly with medical education leaders, physicians, residents, medical students and representatives from national and international health organizations. As a sponsor, you will have the opportunity to: Promote your organization to influential leaders in residency education, health policy and specialty practice; Make contacts and exchange ideas with key medical education decision makers; Gain access to an audience of health care professionals with an interest in residency education and the innovative use of technology in health care; and Establish networks of like-minded colleagues by attending conference sessions and events. audience Each year, ICRE brings together an international group of medical educators, administrators and trainees, who engage in important conversations around residency teaching, learning, and assessment. ICRE 2018 attendees will include: clinical teachers and educators; program directors; residents; post-graduate deans; program administrators; government leaders and policy makers; educational researchers; and medical education leaders. Note: ICRE is not available for pharmaceutical sponsorship. 5

8 EXHIBIT INFORMATION Exhibit Dates and Times Move-in/Setup Thursday October 18, 2018 Tear Down Saturday October 20, 2018 Exhibit Rates Until June 1, 2018 $3,200 after June 1, 2018 $3,500 NOTE: Those organizations wishing to exhibit at ICRE pre-conference events may do so for an additional nominal fee. Please contact Taylor & Associates for more information. Exhibit participation includes: Two (2) exhibit hall passes for two (2) booth personnel per booth purchase; Your organization may set up a 10 x 10 educational booth from October 18 20, 2018; One (1) 6 skirted table and two (2) chairs with an 8 high back wall and 3 high sidewalls are all included in your organization s booth space; Your organization s name will be listed on the conference signage displayed at the conference, in the final program, on the conference website, and in the conference mobile application; Your organization s brief description (maximum of 40 words) in the Exhibitor Guide and the conference mobile application; Your organization will have the opportunity to participate in the interactive Exhibit Challenge which will be available for participants to engage with exhibitors via the conference mobile application from October 18 20, 2018; Complimentary wireless internet is available in the exhibit hall; Food and refreshments will be available in the exhibit hall throughout the peak exhibit hours; and Overnight security in the exhibit hall area for the duration of the conference. * Please note: Additional exhibit hall passes can be purchased at a cost of $500 for each additional exhibit staff. Exhibitors may also attend conference sessions by registering at the early bird rate of $

9 Show Hours Thursday October 18, Friday October 19, Saturday October 20, Be advised that all times listed above are subject to change. ELIGIBILITY The ICRE planning team, in its sole discretion, will determine the eligibility of any applicant to participate at the 2018 conference, as well as the suitability for display of each product or service that such participants intend to display during the Exhibit. All activities occurring in your booth must be in keeping with the educational nature of the exhibit and must not disrupt the activities of other exhibitors. Note: ICRE is not available for pharmaceutical participation. assignment of booths Application forms will be date-stamped and numbered upon receipt. Once sponsor booth assignments have been confirmed, accepted exhibitor applicants whose fees have been paid in full will be contacted to select their booth. Booth selection will be offered on a first-come, first-paid basis to those exhibitors who have applied and paid in full, and will be confirmed in writing. Be advised that the floor plan may be subject to change. The signature of an authorized signing authority shall be binding on the Exhibitor and shall express acceptance of all conditions of the Exhibition. 7

10 Sponsorship Opportunities Benefits of sponsorship include networking opportunities and brand visibility. As a sponsor of ICRE 2018, you will have the chance to connect with thousands of like-minded individuals, and demonstrate your commitment to the field of medical education. All sponsorship levels include: Your organization s logo will be featured on the conference signage displayed at the conference, in the final program, on the conference website, which will hyperlink to your organization s website, and in the conference mobile application; Your organization s brief description (maximum of 40 words) in the Exhibitor Guide and the conference mobile application; Your organization will have the opportunity to participate in the interactive Exhibit Challenge which will be available for participants to engage with exhibitors via the conference mobile application from October 18 20, 2018; Complimentary wireless internet is available in the exhibit hall; Food and refreshments will be available in the exhibit hall throughout the peak exhibit hours; and Overnight security in the exhibit hall area for the duration of the conference. 8

11 PLATINUM Sponsor $10,000 Benefits and value proposition: Your organization will receive recognition during the opening remarks at the Conference Opening Plenary on the afternoon of Thursday, October 18, 2018; One (1) pre-approved handout to be handed out to participants at registration; Two (2) push notifications from the conference mobile application; Four (4) complimentary full conference registrations; Your organization may set up a 10 x 20 educational booth situated in a prominent location from October 18 20, 2018; and Two (2) 6 skirted tables and four (4) chairs with an 8 high back wall and 3 high sidewalls are all included in your organization s booth space. * Please note: There is only one platinum sponsorship level available. Additional exhibit hall passes can be purchased at a cost of $ for each additional exhibit staff. Exhibitors may also attend conference sessions by registering at the early bird rate of $

12 GOLD Sponsor $7,500 Benefits and value proposition: Your organization will receive recognition during the opening remarks at the Conference Opening Plenary on the afternoon of Thursday, October 18, 2018; One (1) pre-approved handout to be handed out to participants at registration; Three (3) complimentary full conference registrations; Your organization may set up a 10 x 10 educational booth from October 18 20, 2018; and One (1) 6 skirted table and two (2) chairs with an 8 high back wall and 3 high sidewalls are all included in your organization s booth space. * Please note: Additional exhibit hall passes can be purchased at a cost of $ for each additional exhibit staff. Exhibitors may also attend conference sessions by registering at the early bird rate of $

13 Silver Sponsor $5,000 Benefits and value proposition: Your organization will receive recognition during the opening remarks at the Conference Opening Plenary on the afternoon of Thursday, October 18, 2018; One (1) pre-approved handout to be handed out to participants at registration; Two (2) complimentary full conference registrations; Your organization may set up a 10 x 10 educational booth from October 18 20, 2018; and One (1) 6 skirted table and two (2) chairs with an 8 high back wall and 3 high sidewalls are all included in your organization s booth space. * Please note: Additional exhibit hall passes can be purchased at a cost of $ for each additional exhibit staff. Exhibitors may also attend conference sessions by registering at the early bird rate of $

14 Information Package Once the application and payment are received and booth assignment is confirmed, an Exhibitor s Kit will be sent to the identified contact. This package will include the rules and regulations governing the Exhibit, equipment and service order forms, as well as information regarding material handling and shipping. Exhibitors will be responsible for any costs that may be incurred as a result of their requirements. A company description, sales representative contact information and the names of booth personnel will be requested at this time. cancellation Notice of cancellation must be submitted in writing to ICRE c/o Taylor & Associates. Cancellations received before March 23, 2018 will be subject to an administrative fee of 10%. Cancellations received between March 24 and June 1, 2018 will receive a refund of 50%. Cancellations after June 1, 2018 will not be refunded. For more information about conference sponsorship or exhibits, please or fax the attached application form to: Taylor & Associates, Attn: Terry Young, Canotek Road, Gloucester, ON K1J 9E7 Tel: Fax: icre@taylorandassociates.ca For more information about the conference, please contact: Royal College of Physicians and Surgeons of Canada, Attn: Kelly Belair 774 Echo Drive, Ottawa, ON K1S 5N8 Tel: x. 215 Fax: icre@royalcollege.ca 12

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