3. Form 8, MBE Planned Utilization has been added to the Request for Proposal Package.

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2 State of Florida DOT RFP-DOT-14/ WM 3. Form 8, MBE Planned Utilization has been added to the Request for Proposal Package. Please add Form 8, MBE Planned Utilization, dated July 6, 2015 to the Request for Proposal Package. 4. Exhibit C, Price Proposal; Page 55, has been revised to include Form 8. Please remove Exhibit C, Price Proposal, Page 55 and replace it with the attached revised Exhibit C, Price Proposal, Page 55, dated July 6, Request for Proposal, Page 3 of 16, Introduction Section 2, TimeLine, Activity Dates have been revised as follows: a. The Public Selection Meeting time has been changed from 10:00am to 11:30am on Tuesday, August 18, Please remove Request for Proposal, Page 3 of 16, Introduction Section 2, TimeLine, Activity Dates, and replace it with the attached revised Request for Proposal, Page 3 of 16, Introduction Section 2, TimeLine, Activity Dates, dated July 6, Exhibit A, Scope of Services; Page 7 of 25, Section 8.4, Personnel Files, has been revised as follows: The Vendor shall establish and maintain individual personnel files on each contract employee. The file shall be maintained at the Vendor s local office. The file shall include: a complete application for employment; a set of fingerprints taken by a local law enforcement agency or by an individual properly trained and qualified to take fingerprints; a photograph taken at the time of employment; a complete copy of the Florida Department of Law Enforcement background check or approved third-party contractor background check (or National if required); quarterly drivers record checks; test results identified in 8.1.2; performance appraisals; disciplinary documentation; receipts signed by employees for uniforms, proximity access cards, and other Department-owned property assigned to the employee; and a signed Internet Use policy statement of receipt. The Department reserves the right to review individual employee personnel files, excluding medical information, and to require the Vendor to provide employee information such as photographs, social security numbers, and addresses. Please remove Exhibit A, Scope of Services, Page 7 of 25 and replace it with the attached revised Exhibit A, Scope of Services, Page 7 of 25, dated July 6, Exhibit A, Scope of Services; Page 11 of 25, Section 11.1, has been removed. Please remove Exhibit A, Scope of Services, Page 11 of 25 and replace it with the attached revised Exhibit A, Scope of Services, Page 11 of 25, dated July 6, Exhibit A, Scope of Services; Page 11 of 25, Section 11.2, Stable Workforce, has been revised as follows: The Vendor shall provide a stable workforce which will include both full-time and part-time contract employees. The Vendor shall be required to maintain a sixty percent (60%) minimum full-time contract employee workforce at each toll facility. Full-time employees are defined as employees who work a minimum of thirty (30) hours per work week. Please remove Exhibit A, Scope of Services, Page 11 of 25 and replace it with the attached revised Exhibit A, Scope of Services, Page 11 of 25, dated July 6, Page 2 of 3

3 State of Florida DOT RFP-DOT-14/ WM Acknowledgement of receipt of Addendum No. 1 shall be identified by signing below and enclosing same with your Bid Blank. Please remember to replace this page in your bid package with the attached revised page. Acknowledgement of Receipt Signature: (Authorized Signature) Print/Type Name: Date: Title: Firm: Failure to file a protest within the time prescribed in Section (3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Page 3 of 3

4 RFP-DOT-14/ WM 17) UNAUTHORIZED ALIENS The employment of unauthorized aliens by any contractor is considered a violation of Section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract. 18) SCRUTINIZED COMPANIES LISTS Section , Florida Statutes, requires that at the time a company submits a bid or proposal for a contract for goods or services of $1 million or more, the company must certify that the company is not on either the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List. Both lists are created pursuant to section , Florida Statutes. RFP responses of $1 million or more must include the attached Scrutinized Companies Lists Form to certify the respondent is not on either of those lists. The Form should be submitted with the Price Proposal. 19) RESERVATIONS The Department reserves the right to accept or reject any or all proposals received and reserves the right to make an award without further discussion of the proposals submitted. Therefore, the proposals should be submitted initially in the most favorable manner. It is understood that the proposal will become a part of the Department s official file, without obligation to the Department. 20) ADDITIONAL TERMS & CONDITIONS No conditions may be applied to any aspect of the RFP by the proposer. Any conditions placed on any aspect of the proposal documents by the proposer may result in the proposal being rejected as a conditional proposal (see RESPONSIVENESS OF PROPOSALS ). DO NOT WRITE IN CHANGES ON ANY RFP SHEET. The only recognized changes to the RFP prior to proposal opening will be a written Addenda issued by the Department. 21) RESPONSIVENESS OF PROPOSALS 21.1 Responsiveness of Proposals Proposals will not be considered if not received by the Department on or before the date and time specified as the due date for submission. Proposals found to be non-responsive shall not be considered. Proposals may be rejected if found to be irregular or not in conformance with the requirements and instructions herein contained. A proposal may be found to be irregular or non-responsive by reasons that include, but are not limited to, failure to utilize or complete prescribed forms, conditional proposals, incomplete proposals, indefinite or ambiguous proposals, and improper and/or undated signatures Multiple Proposals Proposals may be rejected if more than one proposal is received from a Proposer. Such duplicate interest may cause the rejection of all proposals in which such Proposer has participated. Subcontractors may appear in more than one proposal. Page 9 of 16

5 Name of Proposer Address of principal office FORM 1, ATTACHMENT 1A ORGANIZATION - PRIME (Proposer) The signatory of this questionnaire must certify to the truth and accuracy of all statements and of all answers to interrogatories hereinafter made. Corporation Partnership Individual Joint Venture. (Check where applicable) If a partnership, on a properly identified attachment, indicate general partner and list names and addresses of all partners. If a corporation, on a properly identified attachment, list name of officers, directors and state of incorporation. If a joint venture, on a properly identified attachment, list names and addresses of joint venture s and if any joint venture is a corporation, a partnership, or joint venture, list same information for each such corporation, partnership and joint venture. If the applicant is a corporation, partnership or joint venture, it must submit its corporation certification, partnership agreement or joint-venture agreement, respectively. Is Proposer licensed to do business in Florida? Yes No License Number Classification Federal Employer Identification Number How many years has Proposer been in business under present business name? years How many years experience does Proposer have as a prime contractor and subcontractor in staffing the needs of its clients with employees of the Proposer as would be required by this project? years Prime Contractor? Subcontractor? years years (Signature) (Print/Type) (Date) Form 1, Attachment 1A Page 1 of 1

6 Name of Subcontractor Address of principal office FORM 1, ATTACHMENT 1B ORGANIZATION - SUBCONTRACTOR The signatory of this questionnaire must certify to the truth and accuracy of all statements and of all answers to interrogatories hereinafter made. Corporation Partnership Individual Joint Venture. (Check where applicable) If a partnership, on a properly identified attachment, indicate general partner and list names and addresses of all partners. If a corporation, on a properly identified attachment, list name of officers, directors and state of incorporation. If a joint venture, on a properly identified attachment, list names and addresses of joint venture s and if any joint venture is a corporation, a partnership, or joint venture, list same information for each such corporation, partnership and joint venture. If the applicant is a corporation, partnership or joint venture, it must submit its corporation certification, partnership agreement or joint-venture agreement, respectively. Is Subcontractor licensed to do business in Florida? Yes No License Number Classification Federal Employer Identification Number How many years has Subcontractor been in business under present business name? years How many years experience does Subcontractor have as a prime contractor and subcontractor in staffing the needs of its clients with employees of the Proposer as would be required by this project? years Prime Contractor? Subcontractor? years years (Signature) (Print/Type) (Date) Form 1, Attachment 1B Page 1 of 1

7 STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION MBE PLANNED UTILIZATION PROCUREMENT 12/09 PROCUREMENT NO. RFP-DOT-14/ WM FINANCIAL PROJECT NO. (DEPARTMENT USE ONLY) DESCRIPTION: Revenue Collection Services I,, of (name) (title) plan to subcontract at least Business Enterprises. % (percent) of the project costs on the above referenced project to Minority If I have indicated above that a portion of the project costs will be subcontracted to MBE(s), the firms considered as proposed subconsultants/contractors and the types of services or commodities to be subcontracted are as follows: MBE SUBCONSULTANTS/CONTRACTORS TYPES OF SERVICES/COMMODITIES I understand that I will need to submit Minority Business Enterprises (MBE) payment certification forms to the Department for reporting purposes only. Signed: Title: Date:

8 EXHIBIT C PRICE PROPOSAL TOLL OPERATIONS REVENUE COLLECTION SERVICES SIGNATURE PAGE The undersigned has completed and is returning the following documents as part of its Price Proposal Package and understands that failure to return any of these documents fully completed may cause rejection of the Proposal. The undersigned has received and fully understands the terms, conditions and requirements of this Price Proposal Package. The following Exhibit must be completed and submitted as your Price Proposal package by the stated due date and time (view the Schedule of Events): Price Proposal: Exhibit C, Pages 1-55 The following forms must be completed and submitted with the Technical Proposal at its due date and time (view the Timeline): All forms supplied with the advertisement package (Forms 1 through 8 if applicable). Be certain to fill in all the blanks on the forms supplied; do not leave any blank lines on the forms. (Include all forms in your technical proposal package.) Name of Business: (Print) Federal I.D. No. : Mail Address: M.B.E.: Yes No Street Address: City: County: State: Zip: - Phone Number: ( ) - Address: Fax No. ( ) - Emergency Contact Information (After Hours): Name: Phone Number: ( ) - Address: Name: Phone Number: ( ) - Address: Authorized Signature: Print/Type Name: Mr. Ms. Mrs. Title: Owner, President, Vice President or Designated Officer (Corporate Resolution)** Date: **If person signing the form is someone other than the Owner, President or Vice President, a copy of the Corporate Resolution granting signature authorization must be furnished in the bid package. EXHIBIT "C" Page 55 of 55

9 PUBLIC SELECTION MEETING* 08/18/ :30 AM Florida s Turnpike Enterprise, Turkey Lake Service Plaza, Milepost 263, Building 5315, Ocoee, Florida AUDITORIUM B POSTING OF INTENDED AWARD 08/25/2015 4:30 PM Through 08/28/2015 4:30 PM *Denotes Public Meeting 3) AGENDA FOR PUBLIC MEETINGS Agenda Public Opening (Technical & Price Proposals) Agenda for Public Opening of Technical Proposals for RFP-DOT-14/ WM: Starting Time: see Timeline in RFP solicitation - Opening remarks of approx. 2 minutes by Department Procurement Office personnel. - Public input period To allow a maximum of 15 minutes total for public input related to the RFP solicitation. - At conclusion of public input or 15 minutes, whichever occurs first, the Technical Proposals received timely will be opened, with proposer s name read aloud and tabulated. - Adjourn meeting. Agenda Meeting to Summarize Evaluations and Select Intended Award Agenda for Intended / Recommended Award meeting for RFP-DOT-14/ WM: Starting Time: see Timeline in RFP solicitation - Opening remarks of approx. 2 minutes by Department Procurement Office personnel. - Public input period To allow a maximum of 15 minutes total for public input related to the RFP solicitation. - At conclusion of public input or 15 minutes, whichever occurs first, the Total Scores (technical scores plus price scores) will be summarized. - Announce Intended Award decision. - Announce time and date decision will be posted on the Vendor Bid System (VBS). - Adjourn 4) SPECIAL ACCOMMODATIONS Any person with a qualified disability requiring special accommodations at a pre-proposal conference, public meeting, oral presentation and/or opening shall contact the contact person at the phone number, address or fax number provided on the title page at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) (TDD). S P E C I A L C O N D I T I O N S 1) MyFloridaMarketPlace PROPOSERS MUST BE REGISTERED IN THE STATE OF FLORIDA S MYFLORIDAMARKETPLACE SYSTEM BY THE TIME AND DATE OF THE TECHNICAL PROPOSAL OPENING OR THEY MAY BE CONSIDERED NON-RESPONSIVE (see Special Condition 21). All prospective proposers that are not registered should go to to complete on-line registration, or call for assisted registration. All payment(s) to the vendor resulting from this competitive solicitation WILL be subject to the 1% MFMP Transaction Fee in accordance with the attached Form PUR 1000 General Contract Condition #14. Page 3 of 16

10 8.3 Reassignments or Rehires The Vendor shall submit requests for reassignments of contract employees from one region to a different region to the Department s Deputy Contract Manager(s). The request must be in writing and written approval obtained by both Department Deputy Contract Managers in the affected regions. Requests for reassignments for contract employees who have been removed from the project at the Department s request due to performance or money handling issues shall not be considered or approved. The Vendor shall also obtain written approval from the Contract Manager to hire Department or contract employees previously assigned to this project. 8.4 Personnel Files The Vendor shall establish and maintain individual personnel files on each contract employee. The file shall be maintained at the Vendor s local office. The file shall include: a complete application for employment; a set of fingerprints taken by a local law enforcement agency or by an individual properly trained and qualified to take fingerprints; a photograph taken at the time of employment; a complete copy of the Florida Department of Law Enforcement background check or approved third-party contractor background check (or National if required); quarterly drivers record checks; test results identified in 8.1.2; performance appraisals; disciplinary documentation; receipts signed by employees for uniforms, proximity access cards, and other Department-owned property assigned to the employee; and a signed Internet Use policy statement of receipt. The Department reserves the right to review individual employee personnel files, excluding medical information, and to require the Vendor to provide employee information such as photographs, social security numbers, and addresses. 8.5 Employment Matters The Vendor shall be responsible for all matters pertaining to the employment, scheduling, benefits, compensation (wages, salary, unemployment, and workers compensation), payroll administration, discipline, discharge, and similar matters of personnel such as, mandatory Sexual Harassment and Violence Free Workplace training, provided under this contract. The Vendor shall be an independent Vendor of the Department in performance of its duties herein. The Vendor s personnel performing services under the Contract, shall at all times, be under the Vendor s exclusive control and shall be employees of the Vendor and not of the Department. 8.6 Employee Direction Contract personnel shall follow the directions and instructions of the Department s designated representatives and shall be subordinate to these individuals while on duty for the Department. The Department will provide written documentation on the contract employee performance using an agreed upon form. The Vendor shall be responsible for initiating corrective and progressive disciplinary action with the contract employee. The Vendor shall provide the Department with written notification of action initiated. The Department reserves the right to review and approve the Vendor s disciplinary process. Exhibit A Page 7 of 25 Dated 07/06/2015

11 10.4. The Vendor will provide an internet enabled time clock device capable of real-time uploads to the centralized scheduling software. The Department will not provide internet connections at the toll facility locations. The Vendor will be responsible for all costs of the installation, internet and maintenance of the time-clock devices A prioritized toll-free number shall be provided to designated Department employees for direct access to the contact center The Vendor shall provide a business continuity and disaster recovery plan for the contact center. 11. EMPLOYEE PAY, BENEFITS, RECOGNITION AND RETENTION PROGRAMS The Department desires to maintain an experienced workforce through the retention of quality employees and programs that reduce unnecessary turnover and training costs. The Vendor shall minimize turnover rates by providing salaries that are competitive within the area and benefits to its full-time employees and maintain a well-trained staff by implementing timely performance recognition and feedback, incentive and communication plan. The Department requests that the Vendor define in its technical proposal their evaluation, recognition, incentive and communication plan. The Vendor shall be responsible for tracking contract employee turnover and providing monthly reports, in a format approved by the Department, by position, region and toll facility. The report shall include the monthly turnover rate and annualized rate by region. The Vendor shall provide its method for calculating and reporting turnover in its technical proposal Stable Workforce The Vendor shall provide a stable workforce which will include both full-time and part-time contract employees. The Vendor shall be required to maintain a sixty percent (60%) minimum full-time contract employee workforce at each toll facility. Full-time employees are defined as employees who work a minimum of thirty (30) hours per work week Employee Pay The Vendor shall be required to pay, at minimum, the hourly starting wages by position classification and region as outlined in the table below. Should at any time the federal or state minimum wage rate laws change such that such governmental minimum wages exceed the minimum wages established in this contract, the Vendor shall use the minimum wage rate required by the governing law as the starting wages. The Department acknowledges provision 4 (e) of PUR1000, General Contract Conditions, of this Agreement and the Vendor may be afforded an equitable adjustment in Contract Price should minimum wage laws increase the starting wages beyond the minimums contemplated in this Contract. Exhibit A Page 11 of 25

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