New York State Association of Counties Legislative Conference

Transcription

1 New York State Association of Counties 2017 Legislative Conference Desmond Hotel & Conference Center 660 Albany-Shaker Road, Albany, NY Albany, New York January 30-February 1, 2017

2 NYSAC Events NYSAC Values Your Support! New York State Association of Counties' (NYSAC) mission is to represent, educate and advocate for New York's counties and the thousands of elected and appointed county officials who serve the public. New York State Association of Counties (NYSAC) and it s members value the support and participation of private sector companies that do business with county government. Your support enables our members to engage in training and education that is needed and allows your company the opportunity to develop and strengthen partnerships that offer solutions for our members. Why Exhibit & Sponsor with NYSAC? Our exhibitor and sponsorship packages offer companies the opportunity to market their products and services to hundreds of county officials from across the state. Your employees will have the opportunity to network with our members, represent your brand in a county community and interact directly with local government decision makers. Your brand will be included in conference materials and signage throughout the event as well as other key outlets based on your level of participation. Who is Your Audience? Over 2,000 attend NYSAC events each year. Our attendees are decision makers and department heads from counties in New York State and are highly active consumers in almost every industry. NYSAC events are great venues to catch up with existing clients and develop new leads. NYSAC Media Outlets NYSAC website Unique visitors per month 6,000+ NYSAC News magazine Distribu on + events & website 4,000 Coun es in the News Circula on 3000 Weekly Wire Circula on 1000 Facebook Fans 930 Twi er Followers 2060 Event Program Circula on up to 1,000 What is Your Potential Media Reach? Your reach doesn t end at our events. We have an engaged group of members and others of interest that are tuned in by NYSAC media and publication channels. Increase your brand awareness within our network of county consumers who are seeking solutions from the products and services your company offers.

3 NYSAC Exhibitor & Sponsor Packages BENEFITS CORPORATE $5,000 PLATINUM $3,500 SPECIAL $1,500 - GOLD $1,000 EXHIBIT $800 SILVER $500 Complimentary employee registrations Access to attend conference workshops Access to networking receptions & coffee breaks Detailed company listing in Exhibitor/ Sponsor Guide Company name recognition in the event program Company recognition on conference signage Pre & post event highlighting your support Special Thank You in NYSAC News Magazine (4,000 statewide distribution) Ribbon on name badge identifying your participation level Label document by for your company to mail info. regarding your participation 1-2 weeks before event Complimentary county directory(s) Second day lunch ticket(s) Display of promo items w/ logo imprint at Conference registration desk Additional signage in high traffic locations Full page Ad in event program Company logo & link on NYSAC website Exhibit booth & sponsorship at the Legislative Conference and Fall Seminar Premium exhibit space All Excelsior & Associate partners, Corporate & Platinum sponsors have priority selection of booth location ** Additional benefits apply to certain special event sponsorships. Please call for details.

4 Sponsor Form 2017 Legislative Conference Desmond Hotel, Albany, NY January 30-February 1, 2017 Select Your Sponsorship Level CORPORATE $5,000 PLATINUM $3,500 GOLD $1,000 SILVER $500 SPECIAL EVENT If you have a sponsorship idea that is not listed, give us a call and we will consider offering it. *There are $1,500 options for many of the special events. Call for availability. Taste of New York Reception $10,000 Education Track & Keynote $5,000 Luncheon* $4,000 Coffee Break* $4,000 Training Program - CGI $3,500 Complimentary Conference Gift $3,500 Breakfast $3,000 Name Badge Holder/Lanyard $2,000 Conference Program $2,000 Evening Entertainment $2,000 Workshop $2,000 Technology $2,000 Company Name: Please list company as it should appear on all promotional and identification materials Full Address: Contact: Title: Phone: Fax: Website: What industry are you in? *Contact Signature: By signing on the line above, you agree to the terms of the sponsor form and terms & conditions form. List Your Registrants Below: *All job titles and s are required for registration. Additional employees are $75 each. Is the contact listed above attending this event? SILVER 1 GOLD 3 SPECIAL 4 CORPORATE & PLATINUM 6 Name/Title: Name/Title: Name/Title: Name/Title: Name/Title: Name/Title: Payment Options: Visa MasterCard American Express Check (payable to NYSAC) Name on card: Account number: Expiration date: TOTAL: $ * Signature: This Sponsor form and the TERMS & CONDITIONS form must be signed and returned to NYSAC. Return Forms to: Juanita Munguia, Marketing Specialist NYSAC, 540 Broadway, 5th Floor, Albany, New York Phone: Fax: jmunguia@nysac.org

5 Exhibitor Form 2017 Legislative Conference Desmond Hotel, Albany, NY January 30-February 1, 2017 Company Name: Please list company as it should appear on all promotional and identification materials Full Address: Contact: Title: Phone: Fax: Website: What industry are you in? *Contact Signature: By signing on the line above, you agree to the terms of the exhibitor and terms & conditions forms. List Your Registrants Below: *All job titles and s are required for registration. Two employee registrations are included. Is the contact listed above one of the two attending this event? Name/Title: Name/Title: *If you have other employees that would like to attend, please note that the cost will be $75 per person. Name/Title: Name/Title: $800 Payment Options: Visa MasterCard American Express Check (payable to NYSAC) Name on card: Account number: Expiration date: TOTAL: $ * Signature: Payment is required prior to the start of the Conference. Policy: One company per exhibit allowed. Sharing of your exhibit space with a representative of another company is strictly prohibited including consultants employed by another company. Sharing of your exhibit space with another company can result in a second exhibit fee. See our Terms and Conditions form for more details. Cancellation Policy: Cancellation of your exhibit space must be executed via no later than 30 days prior to the event. Exhibit fees will still be due to NYSAC if cancellation is made less than 30 days before the event. A 25% administrative fee will be deducted from any refunds made by NYSAC. Exhibitor/Sponsor Guide Listing: your logo (as a.jpg or.tif file) to jmunguia@nysac.org. We will you a link to collect the company information that is to be printed in the sponsor guide. We will need this information no later than December 30th. NYSAC Exhibit Booths Include: 8 wide x 6 deep exhibit booth space, back and side draping, 6 long draped table, 2 chairs, company identification sign, general overhead lighting, cleaning of exhibit area and 1 standard electrical outlet. **Please see the exhibit hall layout for the size of exhibit space in different areas of the exhibit hall.** Exhibit Space Selection: All exhibit requests are processed on a first-come first-served basis. No exhibit number/location is guaranteed. We encourage you to fax in all exhibit forms for rapid processing. If we cannot accommodate your request, we will place you in the next best location that is available. 1st Choice # 2nd Choice # 3rd Choice # 4th Choice # This Exhibitor form and the TERMS & CONDITIONS form must be signed and returned to NYSAC. Return Forms and Payment to: Juanita Munguia, Marketing Specialist NYSAC, 540 Broadway, 5th Floor, Albany, New York Phone: Fax: jmunguia@nysac.org

6 NYSAC registration desk WATER FEATURE COFFEE BREAKS KING STREET BALLROOM WALKWAY WALKWAY WALKWAY WALKWAY LOBBY RESTROOMS FORT ORANGE BALLROOM Fort Orange Courtyard Exhibit Hall All booths inside the courtyard are 8ft. x 8ft. All booths on the walkway are 8ft. wide x 6ft. deep (these booths are shaded) THIS LAYOUT IS TENTATIVE AND SUBJECT TO CHANGE.

7 COFFEE BREAKS WALKWAY WALKWAY RESTROOMS King Street Exhibit Hall All booths are 8ft x 8ft except those shaded which are 10ft wide x 6ft deep And are table top displays only 8ft wide x 6ft deep KING STREET BALLROOM 45 FORT ORANGE BALLROOM THIS LAYOUT IS TENTATIVE AND SUBJECT TO CHANGE.

8 Terms & Conditions Form This form must be submitted with all exhibitor and sponsor forms. PAYMENT POLICY: Companies/Agencies are required to submit all appropriate sponsor and/or exhibitor forms with this signed Terms and Conditions form. By submitting these forms, you agree to the terms stated therein. Additionally, you acknowledge that once you submit these forms, your company is responsible for any fees incurred before and during the event whether or not employees of your company attend this event. Payment is due immediately upon receipt of invoice. NYSAC reserves the right to resell and reassign any sponsorships or exhibit space if a company fails to pay for their sponsor or exhibit fee on or before the first day of the event. There is a $100 charge for returned checks. REGISTRATION: All of your company employees must be registered in advance of the event. Your sponsor or exhibit package includes a certain number of complimentary registrations (see your sponsor or exhibitor form for details). To register additional employees, please see the company registration form. Additional employees are $75 each. Only employees of your company/agency can register under your sponsor or exhibit package, excluding partner companies, consultants and lobbyists. If representatives of another company register under your NYSAC package, your company may be responsible for a second exhibitor or sponsor fee. All private sector representatives must register as a sponsor or exhibitor to attend NYSAC events. Only NYSAC Excelsior and Associate Partners can register using the county official registration rates, without having to register as a sponsor or exhibitor. CANCELLATION: If you must cancel your sponsorship or booth reservation, cancellation must be executed via no later than 30 days prior to the event. Fees will still be due to NYSAC if cancellation is made less than 30 days before the event. A 25% administrative fee will be deducted from any refunds made by NYSAC. RESTRICTIONS: The size of exhibit booths available are listed on your exhibitor form. If you should bring a display that does not fit in your exhibit space, neither NYSAC nor the venue is responsible to accommodate your oversized display. NYSAC reserves the right to decline or prohibit any exhibit or part of any exhibit, or prohibit or restrict any activity or conduct within the exhibit area which, in NYSAC s opinion, is not appropriate or would cause NYSAC to be in violation of its contract with the hotel. Exhibitors shall not host a hospitality suite or other events for attendees at any time in which conference events are taking place. Usage of any equipment that disturbs the event such as, but not limited to, microphones, bullhorns, etc. is strictly prohibited. It is your company/agency s responsibility to arrange for delivery and shipping with the venue. NYSAC is not responsible for handling sponsor or exhibitor equipment. LIABILITY AND INSURANCE: All property of the sponsor or exhibitor is under the sponsor or exhibitor s control and custody during transit and throughout the entire event. Property and personal liability insurance is the sole responsibility of the company that is contracted to sponsor or exhibit. It is recommended that sponsors and exhibitors obtain adequate property and personal insurance coverage, at their own expense for any property loss or damage and personal injury. COMMUNICATION: The contact person listed by the sponsor or exhibitor on their form(s) will be the sole person that NYSAC will direct all correspondence to. By signing this form, I understand and agree to the terms of participation indicated above. Company Name: Authorized Representative: Date: Signature: Exhibitor/Sponsor Authorized Signature Required To Process Your Booth or Sponsorship Package

9 unlock NYSAC N E W Y O R K S T A T E ASSOCIATION OF COUNTIES the power of learning CONFERENCE 2017 LEGISLATIVE January 30 - February 1, 2017 The Desmond Hotel. Albany Hon. William E. Cherry. Schoharie County. President

10 NYSAC 2017 Legislative Conference A AGENDA NYSAC 2017 LEGISLATIVE CONFERENCE Monday, January 30th Tuesday, January 31st 8:30am-6:00pm Registration 7:00am-5:00pm Registration 10:00am-11:30am NYSAC Standing Cmt. Mtgs. (Track I) 7:30am-5:00pm Exhibits Open 11:30am-1:00pm Public Employee Relations Economic Development & Environment Agriculture & Rural Affairs Taxation & Finance Public Health/Mental Health Transportation & Public Works NYSAC Standing Cmt. Mtgs. (Track II) Children with Special Needs Medicaid & Human Services Native American Affairs Public Safety Intergovernmental Relations 7:30am-8:45am 9:00am-10:15am 10:15am-10:45am 10:45am-Noon Noon-1:30pm 1:30pm-2:00pm 2:00pm-3:15pm General Breakfast Opening Plenary Session Coffee Break in Exhibit Hall Workshop Session III NYSAC Business Meeting Part I Legislative Luncheon Time to Visit Exhibit Hall Workshop Session IV 1:00pm-2:00pm NYSAC Luncheon 3:15pm-3:45pm Coffee Break in Exhibit Hall 1:00pm-5:00pm 2:00pm-3:00pm 2:00pm-3:15pm 3:15pm-5:00pm 3:15pm-3:45 pm 3:45pm-5:00pm 5:00pm-6pm 6:00pm-8:00pm Exhibits Open NYSAC Legislative Committee Meeting Workshop Session I Resolutions Committee Meeting Coffee Break in Exhibit Hall Workshop Session II NYMIR Member Reception Taste of New York! A reception featuring regional food stations and special exhibits, music, NYS food products and beverages to celebrate the bounty of New York! (ticket required) 3:45pm-5:00pm 3:45pm-5:00pm County Leaders Meeting: County Executives, County Chairs of Legislative Brds, County Administrators Workshop Session V ~Evening Free to Enjoy Albany s Wonderful Restaurants!~ Wednesday, February 1st 8:00am-9:00am 8:00am-9:00am 9:00am-9:30am General Breakfast Joint Intercounty Breakfast NYSAC Business Meeting: Part II Resolutions ~County Advocacy in State Capitol~ *Agenda Subject to Change NYSAC 2017 Legislative Conference January 30 - February 1, 2017 The Desmond. Albany

11 NYSAC 2017 Legislative Conference Workshops unlock the power of learning Cyber Security and Threats to County IT Systems Reducing County Energy Costs How Population Trends Impact Counties Providing Financial Security for Seniors County Veteran Programs: Serving Those Who Served Us Early Intervention: Starting Early for Lifelong Success Preschool Special Ed Medicaid Financing Debating a Constitutional Convention Indigent Defense: Reforming a Broken System County Social Media Policies for Employees Public and Media Outreach: Connecting to Your Constituents Women s Leadership Roundtable State Budget Impact for Counties Proactive Planning for Response to Social Activism Sharing Public Health Services Across Jurisdictions (3 session series by NYSACHO & NYSDOH) What is Next Gen 911? Part 1 of 2 The Future of Next Gen 911: Part 2 of 2 Working with Airbnb Ethics in Government Public Sector Labor/Management UBER and Innovations in Transportation Left Over Paint: A Solid Waste Nightmare Building an Award Winning Green Community Emergency Management Training Workshops Subject to Change OUR NEXT CONFERENCE FLYER WILL CONTAIN OUR FINAL SESSION SELECTIONS WITH FULL DESCRIPTIONS. NYSAC 2017 Legislative Conference Jan Feb. 1, 2017 The Desmond. Albany

12 HOTEL RESERVATIONS Reservations will only be accepted by PHONE by THE DESMOND HOTEL until Jan.17th \OR UNTIL SOLD OUT! The Desmond Hotel, 660 Albany Shaker Road, Albany, NY Hotel Packages Package 1 Monday Arrival 1/30 Wednesday Departure 2/1 Single $536/ per person Double Share $383/ per person Includes room on Monday & Tuesday Nights, Monday Lunch/Taste of NY Dinner Reception, Tuesday Breakfast/Lunch, Wednesday Breakfast, Gratuities Package 2 Monday Arrival 1/30 Tuesday Departure 1/31 Single $348/ per person Double Share $272/ per person Includes room on Monday Night, Monday Lunch/Taste of NY Dinner Reception, Tuesday Breakfast/Lunch, Gratuities Package 3 Tuesday Arrival 1/31 Wednesday Departure 2/1 Single $260/ per person Double Share $184/ per person Includes room on Tuesday Night, Tuesday Breakfast/Lunch, Wednesday Breakfast, Gratuities Early Arrival - Sunday January 29, 2017 Single $141/ per person Double Share $75/ per person ($150 total for Double Room) To ensure our conference is ADA accessible to all, please indicate if you require special assistance. HOTEL DEPOSIT: YOU WILL NEED TO GUARANTEE YOUR RESERVATION WITH A CREDIT CARD OR AN ADVANCED DEPOSIT. PLEASE BOOK YOUR HOTEL RESERVATION BY PHONE BY CALLING THE DESMOND AT (518) or (800) PLEASE READ THE FOLLOWING FOR IMPORTANT HOTEL INFORMATION Hotel reservation must be received by January 17, 2017 after which time the room block will be released and reservations will be accepted based on availability. Please note that the room block CAN sell out prior to the cut off date so register early to ensure a room in the hotel. NYSAC encourages you to make your reservation as soon as possible to avoid any inconvenience. Room reservations at the Desmond are on a first come, first served basis. Check-in time is 4:00 pm. Guest room availability cannot be guaranteed before that time. Please confirm date of departure at check-in to avoid an early departure fee of $ Please present the hotel with a tax-exempt certificate upon registration. Checkout is 12 noon. Upon checking out, please pay the hotel directly by cash, check, credit card or county voucher. For your convenience, The Desmond will provide a room for storing your luggage. Hotel Confirmation will be sent by the Desmond Hotel as an acknowledgement of your reservation within 2 weeks of receipt of the form and once the credit card deposit is confirmed or payment is received. Please bring your confirmation to the hotel for prompt check-in. If for any reason you need to cancel your reservation with the Desmond, please be sure to notify The Desmond (518) DIRECTLY, 72 hours prior to arrival to avoid being charged for the room. If the Desmond is not contacted directly the registrant is responsible for all hotel charges. Please note that NYSAC cannot accept hotel cancellations. You may cancel this reservation 72 hours prior to your check- in date without charge. Should you fail to arrive or cancel after 72 hours prior to the check- in date, you will be charged the entire package. In the event you need to leave or change your reservation once registered, the entire value of the package will be charged. NYSAC 2017 Legislative Conference January 30-Febuary 1, 2017 The Desmond. Albany