Kamloops Chamber of Commerce CONNECT 2017 A Business Tradeshow Exhibitor Information & Registration Package

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1 Kamloops Chamber of Commerce CONNECT 2017 A Business Tradeshow Exhibitor Information & Registration Package

2 CONNECT 2017 A BUSINESS TRADESHOW DETAILS: Wednesday, September 20, :00PM 7:00PM Coast Kamloops Hotel & Conference Centre The only business tradeshow of its kind in Kamloops, CONNECT provides you, our members, with the annual opportunity to showcase your business to fellow chamber members and to the general public. We know that you are busy, and that as business owners it can be difficult to pull yourself away from your office or worksite for more than a few hours. CONNECT is a condensed tradeshow, occurring for three hours rather than your typical full day to weekend-long, packing in plenty of networking and new business connections into one afternoon. With 70+ booths there is ample opportunity to network with other vendors, building important business relationships. And with over 300 attendees last year, you have the chance to promote your business to the Kamloops community. With a cash bar, over 70 prizes to be won, advertising though social media, local radio and newspaper channels, and of course, 70+ high quality exhibitors, CONNECT 2017 is set to sell-out again this year. Don t miss out on the opportunity to showcase your business in this one-of-a-kind event. Read the following information carefully and fill out and submit your exhibitor registration as soon as possible. New this year! We are excited to offer a room for our smallest and developing businesses! If you are a business with 3 or less staff, or are under 3 years in business we ve got a deal for you! General Information Set-up time is Wednesday September 20 11:00am 3:30pm All exhibitors must be set-up by 3:30pm. Exhibitors must bring their own extension cords and powerbars. No exhibitor shall dismantle or remove any part of their exhibit before show closing at 7:00pm. Should you start to dismantle prior to 7:00pm you will not be invited back in future years. Only products/services provided by member exhibitor shall be displayed. Any special needs must be made known to the Chamber at the time of registration and are available on a first-come first-served basis. Exhibitors may indicate location preference, however booth location will be at the discretion of the Chamber.

3 Booths (1-42) Booth size is as per information on registration form. Power must be pre-ordered at a cost of $20 per booth. If a table is requested, it will have a white tablecloth and black skirting. Pipe & drape will be provided, sizes vary for booth sizes. Pipe & drape for inside booths (23-42) will have 3 back and side walls. Pipe & drape for outside booths (1-22) will have 8 back walls and 3 side walls. Table-top Displays (A-R) All table-top exhibitor spaces are 6ft in length and include 2 chairs. Power must be pre-ordered at a cost of $20 per booth. Tables will have a white tablecloth and black skirting. Pipe & drape will be provided as a back wall, approx. 8 tall. No floor displays or pull-up banners allowed at table-top displays. Chamber management reserves the right to remove any material that does not comply. No exceptions. Table-top exhibitors are allowed to hang signs on the drape behind their table (max 6ft in length). Emerging Business Room - for businesses with 3 or less staff or under 3 years in business These booth spaces are reserved for our developing businesses. If you are a business that has 3 or less staff or has existed for 3 or less years, we want to help you promote yourself! Power must be pre-ordered at a cost of $20 per booth. All table-top exhibitor spaces are 6 ft in length and include 2 chairs Tables will have a white tablecloth and skirting Pipe & drape will be provided, only side walls Food & Beverage Exhibitors Food & Beverage exhibitors are allowed to provide samples so long as they follow all Interior Health standards for temporary food service (guidelines available online). Beer & Wine vendors are allowed to provide samples/tasting from their exhibitor booth so long as they follow all Serving It Right standards. Door Prize Information We encourage all exhibitors to bring a door prize valued at $25 or more. Your prize will be displayed at your booth and attendees will enter to win your item by depositing a business card/ ballot at your booth. Please bring your own bowl/container/basket/ballot box. Exhibitors are responsible for contacting their individual prize winners for collection/drop-off of the prize. The Grand Prize Draw will be held on September 21st at the Chamber office and the prize winner contacted. We also invite you to donate a prize to Spin the Wheel game, which will take place. If an attendee spins and lands on your prize, they will be sent to you to claim their prize during the Tradeshow. Cancellation Policy Booth cancellations made prior to September 1, 2017 will be refunded in full if we are able to fill the space with another company. If we cannot fill the space with another company, 50% of your booth will be refunded. If you cancel your booth between September 1, 2017 and September 19, 2017 and we are unable to fill the space you will be required to pay for your booth in full. If the exhibitor fails to occupy booth space without notice, 0% of booth payments will be refunded Additional Terms & Conditions All tradeshow booths and services are subject to 5% GST. Full payment is to be submitted with the exhibitor registration. Upon acceptance of the registration by the Kamloops Chamber of Commerce, it shall be a legally binding contract between the exhibitor and the Chamber.

4 ROOM LAYOUT COAST KAMLOOPS HOTEL AND CONFERENCE CENTRE PRICING BREAKDOWN $ $ $ $ $75.00* * Limited eligibility for these booth spaces, contact the Chamber for more information Swag Bag Pick Up 13

5 CONNECT 2017 REGISTRATION FORM Company Name Contact Name Billing Address Phone Site Contact (Cell Phone) Special Requests IMPORTANT NOTE: No food is provided prior to or during the Tradeshow (with the possible exception of small samples from applicable exhibitors). Please feel free to pack provisions as you see fit, or try Romeo s Restaurant before the Tradeshow opens to the public. Booth Preference Extra Large Booth 10 x 7 Booth Please choose your top 3 choices for placement from the floor plan: Booth Choice #1: Booth Choice #2: Booth Choice #3: Tables & chairs are only provided if you ve checked off that you require them. Extra Large Booth $300 6ft Table $0 Chairs $0 10x7 Booth $200 6ft Table $0 Chairs $0 6ft Table-top Display 6ft Table-top Display Small Business Room* 6 ft Table-top $150 Chairs 6 ft Table-top $100 2 Chairs 6 ft Table-top $75 2 Chairs Payment NOTE: Your booth will not be booked until it s been paid in full. Cheque in the amount of $ is enclosed. Please charge my credit card # Expiry Please return to the Kamloops Chamber of Commerce 615 Victoria Street, Kamloops BC V2C 2B3 F E events@kamloopschamber.ca INTERNAL USE ONLY: Paid Entered Facebook

6 To take advantage of this incredible opportunity or to learn more, contact: Acacia Schmietenknop Events Coordinator Kamloops Chamber of Commerce