Sport, Culture and Heritage COMITÉS CULTURELS OPERATING SUPPORT NEW Program Guidelines

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1 Sport, Culture and Heritage COMITÉS CULTURELS OPERATING SUPPORT NEW Program Guidelines PURPOSE: The Comités Culturels Operating Support program is designed to give Manitoba s cultural committees the opportunity to apply for a single grant to help them achieve their objectives in audience development and arts skills development programming over a twelve-month period. DEADLINE: Applications must be received at the Arts Branch on or before June 15. If this date falls on a weekend or statutory holiday, the deadline is the following business day. Late or incomplete applications will not be accepted. OBJECTIVES: To encourage and stimulate the development in the community of new audiences for particular art forms. To assist cultural committees in providing ongoing opportunities for Manitobans to develop arts skills at the local level. To encourage community support for arts activities. To increase accessibility of arts programs at the local or regional level. LEVEL OF ASSISTANCE: The maximum grant of the program is $16, It will not exceed 35% of the committee s net revenue in its next-to-last fiscal year, plus a maximum of 15% of net revenue (excluding federal assistance) of its next-to-last fiscal year for an arts programs incentive grant. Actual grants may be less than amounts requested and subject to availability of funds. ELIGIBILITY CRITERIA: Cultural Committees must: be located outside the City of Winnipeg; have a constitution/by-laws, be incorporated and operate with a duly elected board of directors; have provided programming for a minimum of two years; demonstrate a history of successfully achieving clearly defined objectives related to audience development or arts skills development; demonstrate that the programming for which funding is requested is part of the organization s overall audience development or arts skills development strategy; offer programming in Manitoba and must be open to the entire Francophone community; provide evidence of sound management and fiscal accountability. In order to ensure organizational stability, clients are encouraged to develop an operating surplus or reserve appropriate to the size and scope of their operations; and Applicant organizations must use the accrual method of accounting. Applications must be submitted by Manitoba cultural committees. Professional arts organizations are not eligible for funding under the program. Grants are not awarded for capital expenditures or major equipment purchases. ASSESSMENT AND NOTIFICATION: Funding decisions are based on the grant formula, meeting the eligibility criteria of the program and an assessment of the application based on how well the organization reflects the program objectives and the general merits of the proposal. 1

2 Applicants will be notified in writing within six weeks after the application deadline. It is not possible for the Arts Branch to consider appeals because of the limitations of available funds and the short turn-around time accorded to the fund disbursement process. Meeting the general and eligibility criteria does not guarantee funding nor does failure to receive financial support reflect a negative assessment of an application. It is not the intent of this program to duplicate assistance provided by the department or other provincial departments and agencies. Previous funding from the department does not guarantee funding in future years. Results are not released over the telephone. GRANT DISBURSEMENT: Grants will be paid in two instalments. The first instalment will be conveyed following Ministerial approval. The second instalment will be released subject to the department s receipt of a satisfactory narrative and financial report. The final instalment will not be paid until all required information has been received. REPORTING REQUIREMENTS: Approved applicants will receive an Interim Report form, which is due on or before January 15. Interim reports that are incomplete or late can result in the suspension or forfeiture of the second grant instalment. Consideration for future grants is dependent upon the satisfactory completion of all outstanding reporting obligations. APPLICATION PROCEDURE: Applicants are strongly encouraged to contact the program consultant or Recreation and Regional Services staff before filling out an application. The Arts Branch may request additional information beyond that included in the project proposal. Applications may also be submitted earlier through your local Recreation and Regional Services office; however, all applications must be received at the address below on or before the application deadline in order to be considered for support. Please send completed applications and all required supporting materials to: Department of Sport, Culture and Heritage Arts Branch Mr. Aimé Boisjoli Community Arts Consultant 6 th Floor, 213 Notre Dame Avenue Winnipeg MB R3B 1N3 Phone #: Or by to artsbranch@gov.mb.ca Website: For Recreation and Regional Services Contact Information go to: 2

3 Sport, Culture and Heritage ARTS PROGRAMMING GRANT FOR COMITÉS CULTURELS NEW Program Application (Note: The personal information collected using this form is required for the administration of the Arts Programming Grant for Comités Culturels Program of Manitoba Sport, Culture and Heritage and may be shared with the program s technical advisors and other government departments/agencies with interests in your project. Information will not be disclosed to any other third parties except as allowed by The Freedom of Information and Protection of Privacy Act.) Name of registered organization (payments will be issued in this name): Incorporation Date or Business #: # of Full-Time Staff: # of Part-Time Staff: Grant Amount Requested (maximum $16,500.00): $ Mailing Address (street, city, province, postal code): 1 st Contact Person and Title: Phone #: 2 nd Contact Person and Title: Phone #: Please answer the following questions on a separate sheet: 1. How many members does your organization have? Please list membership categories (e.g. individual, student, family, corporate, affiliate, etc.) 2. What communities does your Council serve? 3. Please list all community partnerships throughout the last fiscal year (ex. local sponsors, programming partners such as schools, community centres, municipalities, etc.) 4. Please share a success story from the past year. 5. Explain how the organization s programming promotes audience development and/or skills development in the particular art form. 6. Please describe the organization's objectives in the coming year that promote audience development or arts skills development (ex. diversify audiences by attracting more youth, increase student hours, etc.) 7. Please provide a detailed description of your programming plans for the coming year highlighting any significant changes from the previous year in: Performing Arts Events, Visual Arts Exhibitions, Arts Instruction, and any other programming initiatives. Required Supporting Information: An audited/actual financial statement for the fiscal year. You may submit a financial statement prepared by a qualified accountant or by two members of your organization elected for that purpose who must sign and date the statement indicating that it reflects a true and accurate record of all financial transactions. An actual or projected financial statement to the end of your fiscal year (may be prepared by treasurer/staff). A board-approved budget for the fiscal year. A use-of-surplus plan must be submitted should your accumulated surplus exceed 50% of annual revenues. A deficit reduction plan must be submitted in the event of an accumulated deficit. A list of current board members and staff. An Annual Report presented at, and minutes of, your organization s last Annual General Meeting. A copy of Articles of Incorporation and Constitution/By-laws, if not already submitted. A completed application form including financial information, program summary and signed declaration. 3

4 Financial Information: To determine maximum grants, please list all requested information below. Information Required for Total Net Revenue Calculation Total revenues $ Monies raised/received for capital purposes $ Interest earned other than endowment interest $ Fundraising expenses $ Actual Declaration: We, the undersigned: have read and understood the program guidelines and understand that failure to comply with these guidelines may result in forfeiture of the grant and may jeopardize consideration of future grant requests; understand that if this application is successful, my organization will receive a first instalment of the approved amount and that by accepting this payment, we agree to: o spend the funds as proposed and approved (the Government of Manitoba requires repayment of funds not used for the proposed and approved purposes); o notify their consultant as soon as possible to seek appropriate approval in the event of changes or their ability to fulfill their mission or mandate; o acknowledge the assistance of Manitoba Sport, Culture and Heritage in all promotional materials for which support was provided; and o complete a narrative and financial interim report using the form provided by the department. We certify the statements and information contained in this application are accurate and complete. Signature of 1 st Contact Date Signature of 2 nd Contact Date 4

5 Activity Report For (If additional space is required please use a separate sheet and indicate totals on this page) Performing Arts Events (concerts, plays, readings, lectures, dance recitals, etc.) Type of Event Performer(s) Date (include year) Audience Attendance Visual Arts Exhibitions Name of Exhibition Artist(s) (if more than 2 artists, write various ) Date (include year) Attendance Total: Arts Instruction Name of Workshop/Activity Name of Facilitator Date (include year) # of Hours # of Participants Totals: *Number of student hours: Multiply (# of hours) by (# of participants) across to find # of student hours, and then add # of student hours column down for total. Other Arts Activities (literary activities, musical or arts groups, etc.) Name of Activity Name of Artist/Facilitator Date (include year) # of Participants Total: # of Student Hours* Total: 5

6 Grant Calculation Worksheet NOT A REQUIRED PART OF THE APPLICATION FORM DO NOT SUBMIT This page is the worksheet filled out by the program consultant. It is being provided for the applicant s information only. Maximum Eligible Grant (figures are based on your organization s fiscal year): A. CALCULATION OF TOTAL NET REVENUE: 1. Total revenue for (as per audited financial statements $ (1) 2. a) Capital revenue for (grants, donations and revenue intended for capital purposes $ plus b) Expenses for fundraising campaign $ plus c) Bank interest for $ plus d) GST revenue for $ Total (a+b+c+d) $ (2) To obtain TOTAL NET REVENUE FOR , subtract line 2 from line 1 TOTAL NET REVENUE (A) $ B. OPERATING GRANT Total net revenue for (section A) x 35% = $ MAIMUM AMOUNT FOR SECTION (B) $ C. ARTS PROGRAMS INCENTIVE GRANT 1. Exhibitions or performances Total audience for $1.50 = _$ (1) 2. Educational arts programs (workshops and arts-related courses) Total course hours for $1.50 = _$ (2) Total - lines 1 and 2 _$ (3) Total net revenue for (section A) x 15 % = _$ (4) The grant amount is the lesser of the amounts indicated on lines 3 and 4. MAIMUM AMOUNT FOR SECTION (C) $ D. MAIMUM GRANT CALCULATION FOR Total for sections B and C $ (Line 1) 2. Amount of consolidated grant for $1, $ (Line 2) 3. Program Maximum $16, (Line 3) Subject to the department s assessment of the application and available funds, the maximum grant for is the lesser of the amounts indicated on lines 1, 2 and 3. MAIMUM GRANT $ MAIMUM ARTS PROGRAMMING GRANT FOR COMITÉS CULTURELS_$ *Please note that there could be a decrease in the grant amount for some organizations in , due to the application of the formula. Insofar as possible, this decrease will be limited to 10% of the amount awarded in the previous year. Actual grants subject to availability of funds. 6