Administrative Review for School Nutrition Programs
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1 Welcome to Administrative Review for School Nutrition Programs Workshop # /21/2015 1
2 Acknowledgment Statement You understand and acknowledge that: The training you are about to take does not cover the entire scope of the program; and that You are responsible for knowing and understanding all handbooks, manuals, alerts, notices and guidance, as well as any other forms of communication that provide further guidance, clarification or instructions on operating the program. 5/21/2015 2
3 Class Objectives Participants will become familiar with the new Administrative Review process. Participants will be able to navigate the Administrative Review resources in TX-UNPS. Participants will construct a plan to manage the Administrative Review process for their program/district. 5/21/2015 3
4 Networking/Discovery Discussion 5/21/2015 4
5 Where Do I Get Help?
6 Where do I start?
7 Administrative Review Terminology
8 Administrative Review Process 5/21/2015 8
9 Administrative Review Announcement Letter Please make sure contact information is updated in TX- UNPS for Superintendent and School Nutrition Director (includes Interims) 5/21/2015 9
10 Administrative Review Timeline 5/21/
11 Review Areas 5/21/
12 Review Areas 5/21/
13 Administrative Review: Professional Standards New rule adds professional standards to the general areas scope of the Administrative Review. SFAs maintain a recordkeeping system that annually documents compliance with the professional standards requirements for all school nutrition program employees. 5/21/
14 Administrative Review: Professional Standards Documentation to support education level and professional experience for employees hired on July 1, 2015 or after. Continuing education training hours completed for each employee in the Child Nutrition Department. 5/21/
15 Review Areas 5/21/
16 Risk-Based Review Areas 5/21/
17 The Off-Site Review 5/21/
18 The Off-Site Review 5/21/
19 The Off-Site Review: What kind of technology do I need? 5/21/
20 Off-Site Review Timeline 5/21/
21 Off-Site Review 5/21/
22 Off-Site Review 5/21/
23 Off-Site Review in TX-UNPS Let s dive in! 5/21/
24 Functions in TX-UNPS
25 Administrative Review in TX-UNPS
26 Administrative Review in TX-UNPS
27 Administrative Review in TX-UNPS
28 Administrative Review in TX-UNPS
29 Off-Site Review Certification and Benefit Issuance TX-UNPS Section 100 5/21/
30 Off-Site Review Certification and Benefit Issuance TX-UNPS Section 100 5/21/
31 Off-Site Review Forms: Certification and Benefit Issuance Status: Active ANYWHERE ISD DBA: 1 Main ST Anywhere, US County District Code : ESC Region: 2 5/21/
32 Off-Site Review Forms: Certification and Benefit Issuance Let s explore these questions! 5/21/
33 Review Forms? TOOL TIP REMINDER: Hovering over the icon will briefly display additional information that may aid in answering the review question. The user can also click the icon to display the information in a popup.
34 Review Forms
35 Review Forms Status: Active ANYWHERE ISD DBA: 1 Main ST Anywhere, US County District Code : ESC Region: Status: Active ANYWHERE ISD DBA: 1 Main ST Anywhere, US County District Code : ESC Region: 1 Question must be answered All sites are monitored on a weekly basis.
36 01234 Status: Active ANYWHERE ISD DBA: 1 Main ST Anywhere, US County District Code : ESC Region: 1 Review Forms
37 Review Forms
38 Off-Site Review Attachments: Certification and Benefit Issuance ABC TX-UNPS Section 100 5/21/
39 Off-Site Review Attachments: Certification and Benefit Issuance Student Master Roster of Eligibility (List of Active Free/Reduced Students) (List of Active Denied Students) Notification Sample Letters DC Lists Household Applications Certified Lists: Migrant, Homeless, Runaway, Foster, Head Start 5/21/
40 Off-Site Review Attachments: Certification and Benefit Issuance 5/21/
41 01234 Status: Active ANYWHERE ISD DBA: 1 Main ST Anywhere, US County District Code : ESC Region: 1 Review Attachments
42 01234 Status: Active ANYWHERE ISD DBA: 1 Main ST Anywhere, US County District Code : ESC Region: 1 Review Attachments
43 Review Attachments
44 01234 Status: Active ANYWHERE ISD DBA: 1 Main ST Anywhere, US County District Code : ESC Region: 1 Review Attachments
45 Review Attachments 0
46 01234 Status: Active ANYWHERE ISD DBA: 1 Main ST Anywhere, US County District Code : ESC Region: 1 Review Attachments
47 Review Attachments Status: Active ANYWHERE Status: ISD Active DBA: ANYWHERE ISD 1 DBA: Main ST Anywhere, 1 Main ST US Anywhere, US County Status: District Active Code : ESC County Region: District 1 Code : ANYWHERE ISD ESC Region: 1 DBA: 1 Main ST Anywhere, US County District Code : ESC Region: 1
48 01234 Status: Active ANYWHERE ISD DBA: 1 Main ST Anywhere, US County District Code : ESC Region: 1 Review Attachments
49 Off-Site Review: Verification TX-UNPS Section 200 5/21/
50 Off-Site Review: Verification TX-UNPS Section 200 5/21/
51 Off-Site Review Forms: Verification Status: Active ANYWHERE ISD DBA: 1 Main ST Anywhere, US County District Code : ESC Region: 2 5/21/
52 Off-Site Review Forms: Verification Let s explore these questions! 5/21/
53 ABC Off-Site Review Attachments: Verification TX-UNPS Section 200 5/21/
54 Off-Site Review Attachments: Verification Verification Individual Household Report Forms Household Application Letter to Households Selected for Verification of Eligibility Verification Information for Free and Reduced-Price Meals Sheet Notification Verification Results / Adverse Action Letter 5/21/
55 Off-Site Review: Meal Counting and Claiming TX-UNPS Section 300 5/21/
56 Off-Site Review Forms: Meal Counting and Claiming TX-UNPS Section 300 5/21/
57 Off-Site Review Forms: Meal Counting and Claiming Status: Active ANYWHERE ISD DBA: 1 Main ST Anywhere, US County District Code : ESC Region: 2 5/21/
58 Off-Site Review Forms: Meal Counting and Claiming Let s explore these questions! 5/21/
59 ABC Off-Site Review Attachments: Meal Counting and Claiming TX-UNPS Section 300 5/21/
60 Off-Site Review Attachments: Meal Counting and Claiming Breakfast Meal Transaction Report Dates specified by TDA Reviewer Month of Review (MOR) Acculclaim/Daily Edit Check Record Lunch Meal Transaction Report Dates specified by TDA Reviewer 5/21/
61 Off-Site Review Form: Dietary Specifications and Nutrient Analysis TX-UNPS Section 600 (Completed by TDA Reviewer) 5/21/
62 Dietary Specifications TDA Compliance Monitor will send Dietary Specifications form to School Nutrition Program Director and conduct phone interview.
63 Off-Site Review Forms: Dietary Specifications and Nutrient Analysis Let s explore these questions! 5/21/
64 Off-Site Review Attachments: Dietary Specifications and Nutrient Analysis ABC 5/21/
65 Off-Site Review Attachments: Dietary Specifications and Nutrient Analysis Month of Review (MOR) Week of Review (WOR) Breakfast Menu Lunch Menu MOR Breakfast Food Production Records (Specified Sample) MOR Lunch Food Production Records (Specified Sample) Breakfast Menu Lunch Menu WOR Breakfast Food Production Records WOR Lunch Food Production Records Note: Menu Worksheet may be required 5/21/
66 Off-Site Review: Resource Management TX-UNPS Section 700 5/21/
67 Off-Site Review Attachments: Resource Management ABC TX-UNPS Section 700 5/21/
68 Off-Site Review Forms: Resource Management Let s explore these questions! Handout Discussion 5/21/
69 Off-Site Review: Resource Management 5/21/
70 Off-Site Review Forms: Civil Rights TX-UNPS Section 800 5/21/
71 Off-Site Review Forms: Civil Rights TX-UNPS Section 800 5/21/
72 Off-Site Review Forms: Civil Rights Status: Active ANYWHERE ISD DBA: 1 Main ST Anywhere, US County District Code : ESC Region: 2 5/21/
73 Off-Site Review Forms: Civil Rights Let s explore these questions! 5/21/
74 Off-Site Review Attachments: Civil Rights ABC TX-UNPS Section 800 5/21/
75 Off-Site Review Attachments: Civil Rights Civil Rights Training Documentation (Agenda, Sign in Sheets, Materials) Public Media Release PEIMS School Data Or TDA Questionnaire Section 19.5 ARM Discrimination Complaint Form Discrimination Complaint Policy 5/21/
76 Off-Site Review: SFA On-Site Monitoring TX-UNPS Section 900 5/21/
77 Off-Site Review Forms: SFA On-Site Monitoring TX-UNPS Section 900 5/21/
78 Off-Site Review Forms: SFA On Site Monitoring Status: Active ANYWHERE ISD DBA: 1 Main ST Anywhere, US County District Code : ESC Region: 2 5/21/
79 Off-Site Review Forms: SFA On Site Monitoring Let s explore these questions! 5/21/
80 Off-Site Review Attachments: SFA On-Site Monitoring ABC TX-UNPS Section 900 5/21/
81 Off-Site Review Attachments: SFA On Site Monitoring Completed On-Site Monitoring Review Form for each serving location (required when more than one serving location) 5/21/
82 Off-Site Review: Local Wellness Policy TX-UNPS Section /21/
83 Off-Site Review Forms: Local Wellness Policy TX-UNPS Section /21/
84 Off-Site Review Forms: SFA On Site Monitoring Status: Active ANYWHERE ISD DBA: 1 Main ST Anywhere, US County District Code : ESC Region: 2 5/21/
85 Off-Site Review Forms: SFA On Site Monitoring Let s explore these questions! 5/21/
86 Off-Site Review Attachments: Local Wellness Policy ABC TX-UNPS Section /21/
87 Off-Site Review: Local Wellness Policy 5/21/
88 Off-Site Review: School Breakfast and SFSP Outreach TX-UNPS Section /21/
89 Off-Site Review Forms: School Breakfast and SFSP Outreach TX-UNPS Section /21/
90 Off-Site Review Forms: School Breakfast and SFSP Outreach Status: Active ANYWHERE ISD DBA: 1 Main ST Anywhere, US County District Code : ESC Region: 2 5/21/
91 Off-Site Review Forms: School Breakfast and SFSP Outreach Let s explore these questions! 5/21/
92 Off-Site Review Attachments: School Breakfast and SFSP Outreach ABC TX-UNPS Section /21/
93 Off-Site Review: Afterschool Snack Program 5/21/
94 Off-Site Review: Fresh Fruit and Vegetable Grant Program 5/21/
95 Off-Site Review: Seamless Summer Option (SSO) 5/21/
96 Let s Review! What document are required for the off-site review? 5/21/
97 Off-Site Review Attachments Handout Discussion
98 The On-Site Review 5/21/
99 On-Site Review: Day of Review 5/21/
100 Administrative Review Attachment B Prior to the on-site review, please compare most current Attachment B on file in TX-UNPS to current site procedures. If site procedures have changed, update Schedule B, update the application packet and re-submit. 5/21/
101 On-Site Review: Entrance Conference 5/21/
102 On-Site Review 5/21/
103 On-Site Review: Day of Review 5/21/
104 On-Site Review 5/21/
105 On-Site Review: Meal Counting and Claiming 5/21/
106 On-Site Review: Meal Counting and Claiming 5/21/
107 On-Site Review: Meal Components and Quantities 5/21/
108 On-Site Review: Dietary Specifications and Nutrient Analysis TDA will observe meal preparation and service. TDA will review food storage room contents and check labels. TDA will evaluate menus, production records, recipes, etc. that supports meals offered. TDA will determine if CEs are high or low risk for not meeting the dietary specifications TDA will ensure that high risk CEs receive a nutrient analysis. 5/21/
109 On-Site Review: Civil Rights TDA will review program materials. TDA will observe posted signs. TDA will observe the meal service. TDA will review training documentation TDA will determine if the CEs demonstrate civil rights compliance. 5/21/
110 On-Site Review: Competitive Food Services 5/21/
111 On-Site Review: Water Availability 5/21/
112 On-Site Review: Food Safety 5/21/
113 On-Site Review: Comprehensive Resource Management Review 5/21/
114 On-Site Review: Comprehensive Resource Management Review 5/21/
115 On-Site Review: Fresh Fruit and Vegetable Grant Program 5/21/
116 On-Site Review: Exit Conference 5/21/
117 On-Site Review: Exit Conference 5/21/
118 Post-Review 5/21/
119 Post-Review Terminology 5/21/
120 Post-Review Terminology
121 Post-Review Terminology
122 Post-Review Terminology
123 Post-Review Terminology
124
125 Corrective Action Documents
126 Corrective Action Documents
127 Corrective Action Documents
128 Corrective Action Documents
129 Corrective Action Documents
130 Corrective Action Documents
131 Corrective Action Documents
132 Corrective Action Documents 0101 ABC Elementary
133 5/21/
134 Additional Review Tools 5/21/
135 Fiscal Action
136 Reflection 5/21/
137 AR Management Plan Own Your Review! Know your deadlines Identify Roles Delegate Tasks Inspect what you Expect Communicate with Reviewer. Meet Deadlines 5/21/
138 Resources: Squaremeals.org 5/21/
139 Resources Texas Department of Agriculture TX-UNPS 5/21/
140 Our services are provided through the Texas Department of Agriculture s Food and Nutrition Division which is funded by the U.S. Department of Agriculture, Food and Nutrition Service. The U.S. Department of Agriculture prohibits discrimination against its customers, employees, and applicants for employment on the bases of race, color, national origin, age, disability, sex, gender identity, religion, reprisal, and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or all or part of an individual s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibited bases will apply to all programs and/or employment activities.) If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at or at any USDA office, or call (866) to request the form. You may also write a letter containing all of the information requested in the form. Send your completed complaint form or letter to us by mail at U.S. Department of Agriculture, Director, Office Adjudication, 1400 Independence Avenue, S.W., Washington, D.C , by fax (202) or at program.intake@usda.gov. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) ; or (800) (Spanish). USDA is an equal opportunity provider and employer
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