REGULAR BOARD MEETING SUMMARY August 18, 2018

Transcription

1 August 24, 2018 Inside this issue: Surfside Events SURFSIDE HOMEOWNERS ASSOCIATION REGULAR BOARD MEETING SUMMARY August 18, 2018 Peninsula Events Entertainment/News Board meeting summary 2 Travis says, 3 Poop Fairy/Helpful Numbers S.S. Golf Shirts/RV Storage New Crosswalk installed 6 CARL ORD. 180 Update 7 CARL continued 8 Chinook Observer article 9 811/ARBNB/Compactor Passes SURFSIDE HOMEOWNERS ASSOCIATION H St. Ocean Park, WA office@surfsideonline.org Website/Payments 11 Water Dept. News 12 Flushing Stations 13 Green Bag Program 14 Local Events 15 Word Search 16 Calendar 17 Board Members Present: Gary Williams, James A. Flood, Jr., Scott Winegar, Rudd Turner, Annette deleest, Larry Raymer, Mark Scott, Chris Chandler; Patrick Johansen via speakerphone. Staff Present: Laura Frazier, Kimber Holtermann, Heidi Larson, Gil Gonzalez and Bill Neal Call to Order: Gary Williams called the meeting to order at 9: 00 a.m. Agenda: MP to adopt the agenda for the August 18, 2018 Regular Board Meeting as amended, moving up complaint appeal #5051 before the covenant change item. Safety Message: Gary Williams gave this month s safety message; on UV protection even when smoky or cloudy. Sheriff s Report: Deputy Ostgaard provided a verbal and written report. Minutes Approval: MP to approve the minutes of the June 16, 2018 Regular Board Meeting. MP to approve the minutes of the July 14, 2018 Special Board Meeting. Floor Comments: DuWayne Mott made a presentation to new Treasure Rudd Turner, gifting him a Cougars blanket for those long nights as Treasurer. Mark Smith and Michael Riley had additional questions regarding the shed covenant change. Complaint #5051 appeal- MP to accept the recommendation from the county defining the shed with plumbing as an existing non-conforming structure, since built prior to the county regulating plumbing in sheds. Old Business: A. Resolution Covenant change shed/construction storage units- MP to adopt Resolution covenant change sheds/construction storage units as amended. Verbiage was added regarding height of the shed should not exceed the maximum height of the lot. Continued on page 2

2 Page 2 Continued from page 1 SURFSIDE HOMEOWNERS ASSOCIATION REGULAR BOARD MEETING SUMMARY August 18, 2018 New Business: A. Trustee Assignments- MP to adopt the trustee assignments as submitted. B. Committee Chair assignments/committee members approvals- MP to approve all committee chairs and members as submitted on the staff & committee list. C. Technology Committee MP to deactivate the AD-Hoc Technology Committee. D. ARC recommendation for $450 property transfer fee- There was discussion and the issue was tabled for further discussion after cost analysis of actual property transfers. E. Recommendation re: lien fees & fax charges- MP to adopt the fee for incoming faxes to.10 per page to cover ink charges. MP to adopt the new lien fee of $ after review of Pacific County s increased charges. F. Variance request to change height restriction at 1005 Oysterville-MP to approve the variance and change the building height restriction to 35 for 1005 Oysterville Rd. G. Resolution to adopt an asbestos Standard Operating Procedure-MP to adopt Resolution H. Directional bore digger purchase- MP to authorize the purchase of the directional bore digger at a cost of $4, plus tax. I. #3, to Naselle Rock for ditch cuts along 324 th Pl-MP to authorize the expenditure to Naselle Rock for ditch cuts along 324 th Place. J. Resolution , close water meter account MP to adopt Resolution authorizing the closing of the water meter account. K. Resolution award asbestos abatement project MP to adopt Resolution awarding the asbestos abatement project to Advanced Environmental. Staff, Trustee & Committee Reports: Water System Manager Bill Neal noted that in January of 2018 we had 1836 metered services and in July 2018 we now have 1875, we are experiencing growth at a fast pace for the size system we have. Last year the top 1.3% water users were using 42.3% of the water. Since the conservation rate that percentage has dropped from the 42.3% to 12%. Tree Committee - Annette deleest submitted a summary that clarifies the CARL Ord. 180, this was approved by Tim Crose the Planning Director for Pacific County as well as Alexandra Russell the Pacific County Planner. Emergency Management New cache shed was put up by volunteers from the committee. MP to accept all staff, committee and trustee reports. MP to adjourn the August 18, 2018 Regular Board Meeting of Surfside Homeowners Association Adjourn: 12:17 MP= Motion passed MF=Motion failed

3 Page 3 Travis Says, SURFSIDE DEPUTY REPORT DEPUTY T. OSTGAARD AUGUST 16 th AUGUST 22 nd, 2018 On 08/20 I was contacted about a suspicious vehicle in the area of 323 rd and N St. The reporting party stated that a white car was driving through the area and the reporting party didn t recognize the vehicle. I know the owner of the vehicle and he was in the area for work. On 08/20 I was contacted about a citizen dispute involving a camp fire. The fire department was contacted, and the fire was not illegal. Traffic warnings: 4 Traffic citation: 4 Citizen assist: 2 Suspicious circumstances: 1 Citizen dispute: 1 SLOW DOWN!! 25 mph in all Surfside areas other than I Street North of the mini-mall! Emergency? CALL 911!!!! For non-emergency calls, call the Sheriff s office at If it s Travis you need to speak with leave a message at the business office and he ll return your call. The office personnel are not dispatchers.

4 Page 4 Please do not use your neighbors yards as a pooping ground while walking your dogs. We have many doggie stations around Surfside, stocked with bags for your convenience. Our neighbors put time and effort into their yards, please respect their property as you would your own. Sincerely, Your Neighbor

5 Page 5 Get your Surfside Homeowners Association Golf shirts today! Courtesy of the CRC, (Community Relations Committee), these Men s & Women s Golf shirts are available to order! There are short and long sleeve with sizes available up to 4x in both men s and women s styles. Call the business office to order yours today! A Message from Mark Smith, RV Storage Ad-Hoc Committee Chair The RV storage lot has experienced a rapid growth in demand. The RV lot provides an inexpensive and nearby option for people to store their RVs when not in use. Plans are in the future for expanding the lot and upgrading the services. Until that time, we are limited on the amount of space available. We currently have all our spaces rented and have established a waiting list. We are also taking measures to remove abandoned vehicles and limiting the spaces to one per family. This will help to open up some spaces. Bring in your application with your registration and insurance when renting a space. If you are considering leaving your RV in the storage lot, please call the business office today and they will put you on the waiting list

6 Page 6 NEW CROSSWALK AT 315TH & G STREET!! THANKS PACIFIC COUNTY!!

7 Page 7 UPDATE ON CARL ( ORD. 180 ) The following information was provided to two Surfside members from Pacific County and verified by Pacific County Director Tim Crose and Planner Alexandra Russell on 8/16/18; Clarifications of the updated CARL Ord. No. 180 for Surfside member information: Many routine activities for landowners in Surfside are exempt from the Critical Area Resource Lands (CARL) Ordinance #180 requirements. However, some activities are subject to the review fees of the current July 1, 2018 fee for service schedule. If you have any questions regarding CARL implementation, you may contact Alexandra Russell via at: arussell@co.pacific.wa.us or by calling Pacific County Department of Community Development (DCD) at The current Pacific County CARL Ordinance No. 180 can be viewed at: 1. There is no Tree Cutting Ordinance for Pacific County. Vegetation restrictions are part of the updated Pacific County Ordinance No. 180, which was adopted August 23, 2016 and became effective January 14, The previous CARL Ordinance No. 147, 147A, and 147B contained most of these same requirements in regards to land alteration activities. 2. If a landowner is clearing, grading, filling, paving, dredging, surfacing, or significantly altering the land on a lot, for example to prepare a home site, a county permit is required. Contact Pacific County DCD at the number listed above for further details. This permit is only valid for 2 years and cannot be extended. Therefore, it is recommended that ALL potential work over the next two years on a lot be indicated on the site plan to avoid having to apply for a new permit. The anticipated review/permit cost for this type of work is $ ($75 application/technology fee + $210 review fee). Please see the current fee for service schedule for any additional reviews/permits that may be required: 3. Regular or minor yard or vegetation maintenance, including tree topping, limb removal, noxious or invasive weed removal per Surfside covenants, or to comply with a Surfside-issued complaint violation, is EXEMPT (no permit required) from these county regulations, UNLESS: A hazardous tree (s) is being removed (see # 5 below for details); or If the project involves ground alternation or clearing (see # 4 below for details) No county permit, review or fee is required for Surfside members for regular landscape, tree or vegetation management except under the two exceptions referenced above in paragraph 3.a & 3.b. (CARL Sections 3.E.4.a., 3.E.10 and 3.E.13) Continued on page 8

8 Page 8 Continued from page 7 Clarifications of the updated CARL Ord. No. 180 for Surfside member information: 4. Critical area buffers are areas of land within 25 feet of ordinary high-water mark (OHWM) along Surfside canals and lakes outside of the Shoreline Master Program, regardless of who owns the property. If maintenance activities are within this buffer, trees and other vegetation can be topped or limbed to comply with covenant height or other requirements, but no clearing or stump removal in the 25-foot buffer can occur unless approved by the county through a Critical Area and Resource Lands Variance. This buffer restriction is to maintain a vegetation buffer along the waterways for water quality protection. If the clearing and stump removal activities requested are located outside the 25 foot buffer, then a CARL review would be required as described above in # Hazard tree removal is allowed, but requires a county review and an over the counter permit ($125 total = $75 application/technology fee + $50 review fee). Removal of hazardous, diseased or dead trees and vegetation is exempt from CARL requirements when necessary to control fire, halt the spread of disease or damaging insects, avoid a hazard such as landslides or avoid a threat to existing structures or above-ground utility lines. (CARL Section 3.E.12). Hazard tree permits do not expire for trees that are designated on the site plan at time of application submittal. Therefore, it is recommended that ALL potential hazard trees on a property be indicated on the site plan to avoid having to apply for another permit if additional work is needed. When cutting down a hazard tree(s), the stump shall not be removed. If the removal of the stump is desired, a CARL application/review would be required as described in # 2 above. If the proposed hazard tree is located within 200 feet of a shoreline of the state, as designated in the Shoreline Master Program/Environmental Designation Maps located at: the hazard tree would not be exempt from the regulations of the CARL Ord. and would instead require an alternate review/permit by the County. The Surfside Canal is not designated as a shoreline of the state. 6. Mowing of dune grasses for fire protection within fifty (50) feet of an existing structure can be an exempt activity (CARL Section 3.E.13), but will require an application and county approval prior to initiating the activity to ensure that there are no impacts to critical areas or the associated buffers. The fee for this review is $235 ($75 application/technology fee + $160 review fee). This application/review is not over the counter. Maintenance of historically mowed dune grass does not require a county review or application, but the mowed area cannot be expanded. Please note that mowing of dune grasses is not permitted within 200 feet of the winter grass line, as described in the Shoreline Master Program. Contact DCD at the number listed above or via arussell@co.pacific.wa.us for further info and timeframe. Mowing of dune grass within 200 of the winter grass line may be permitted under the Shoreline Master Program as described in Section 5.10.B. in Pacific County Ordinance No. 183, but requires further review from Pacific County Staff. August 2018

9 Page 9 Article from the Chinook Observer County ordinance causes online confusion Permits not required for simple residential tree maintenance By ALYSSA EVANS aevans@chinookobserver.com Published on August 21, :40PM SURFSIDE If you ve been on Facebook lately, you may have seen residents complaining about something called CARL. And no, it s not a person. Residents recently expressed confusion and frustration in multiple Facebook posts in regard to CARL, Critical Areas and Resource Land Ordinance No CARL was brought into question after the Surfside Homeowners Association posted an article detailing a member s misunderstanding of CARL. The post upset residents for many reasons, including a misplaced belief that an expensive permit would be required to cut down or maintain trees on residential lots. CARL is an ordinance that identifies and protects critical areas and resource lands. Any proposed development requires county approval, according to the ordinance. The Pacific County Department of Community Development requires a development permit for any proposed work within or adjacent to critical areas and resource lands. A permit application includes a Development Permit application, Critical Areas and Resource Lands application, a site development plan and $100 in fees. Permits are valid for two years. Resource lands are areas designated as agricultural, forest and mineral lands. Critical areas include wetlands, frequently flooded areas, aquifer recharge areas, fish and wildlife habitat conservation areas, geologically hazardous areas, shellfish areas, kelp beds, eelgrass, and herring- and smelt-spawning areas. The ordinance went into effect in January 2018 but is simply an update to the county s existing legislation protecting critical areas and resource lands rules. The ordinance is required by the Washington State Growth Management Act, which has been in effect since Multiple development activities are exempt from the ordinance but still require county authorization. Development activities exempt from the ordinance include emergency actions, agricultural operations, maintenance to single-family residences, minor building modifications and forest practices. Maintenance, repair and operation of existing structures are also exempt. CARL may apply in places such as Chinook, Nahcotta and parts of Ocean Park. A list of affected areas is at

10 Page 10 CALL BEFORE YOU DIG Just a reminder There are NO SHORT TERM RENTALS in the Surfside Homeowners Association. NO ARBNB, NO VACATION rental of any kind. Only 30 day or longer rentals are allowed Except as permitted in designated areas, no short term rentals ( under than 30 days) transient rentals shall be permitted. If you have any questions, contact the business office

11 Page 11 Visit our website at To review the CC&R s click the Governance tab The click on the link Surfside Covenants amended 8/15/15 A pdf will pop up for you to review Just below the CC&R s are the Articles of Incorporation, Operations Manual & the Employee Manual On the Governance tab you will also see links for all of our financials, the final budget, Strategic Plan and Reserve Study Did you know You can make pre-payments on your dues & assessments for the upcoming year? You can make any payment amount that fits your budget. The payments do not have to be the same each time, it is totally at your discretion! If you have questions just call the business

12 Page 12

13 Page 13

14 Page 14 Dear Surfside Members, Thank you for your donation to the Ocean Park Food Bank at the collection barrel located in the Surfside Office. Food Bank volunteers monitor the barrel and insure that your donations get to the Food Bank. The Ocean Park Food Bank is feeding more and more of your neighbors and your donations are both critical and greatly appreciated. Again, thank you for helping our neighbors who are less fortunate! You can return the sign up form to the Surfside Business office or the Ocean Park Food Bank Many hands make lighter work ~ John Heywood

15 Page 15 Local Happenings Columbia Pacific Farmers Market- The Columbia Pacific Farmers Market jumpstarts your summer weekends with fresh, local products in Long Beach. Held Fridays from 3-6pm at Veterans Field in downtown Long Beach. June 8 September 28 WA State International Kite Festival- Enjoy seven days of kite-flying, beach-playing, festival-vending fun! World-renowned kite flyers converge on the Long Beach Peninsula annually for the Washington State International Kite Festival, a vivid celebration of summer that paints the sky. August 20-26, 2018 Slow Drag at the Port- returns to the Port of Ilwaco for another slow-rolling year. Fans line Howerton Way to watch this classic car competition where slow and steady wins the race vehicles accelerate about 15 feet before coasting the final 200 yards to the finish line; the car that stops closest to the line is the victor. September 7, 2018 Rod Run to the End of the World- From Model Ts to muscle cars, the Rod Run to the End of the World features acres of automobiles and plenty of chrome eye-candy! Held in Ocean Park, Rod Run attendees will also be treated to food and craft vendors and a swap meet. September 8-9, 2018 Cache-Dash-Splash Geocaching III-Modern-day treasure hunters will love Cache-Dash-Splash, a relatively new Peninsula event that s geared toward geocachers and ideal for the whole family. The fun kicks off with a morning check-in at Veteran s Field in Long Beach before participants begin the Peninsula-wide search. September 14-16, 2018 Oktoberfest Chinook-style -Friends of Chinook School presents its Oktoberfest Fundraiser Dinner and Silent Auction. September 29, 2018 Wild Mushroom Celebration Celebrate fabulous fall fungi on the Long Beach Peninsula with the annual Wild Mushroom Celebration s series of events. Chefs, innkeepers and foragers take pride in featuring and celebrating this natural treasure through the fall harvest season! October 1 November 15, 2018

16 Page 16

17 Page 17