2015 Community Development Annual Report

Transcription

1 215 Community Development Annual Report

2 Contents Message from the Director of Community Development... 2 Community Development Accomplishments in Planning Division:... 3 Process Improvements... 3 Technology... 4 Customer Service... 4 Public Outreach/Education... 5 Staff Development... 6 Other... 6 Building Division:... 7 Process Improvements... 7 Customer Service... 7 Technology... 8 Major Projects in Community Development... 8 Neighborhood Conservation Overlay District Evaluation:... 8 Unified Development Code Update:... 9 Affordable Housing... 1 Electronic Plan Review:... 1 Population Trends Annexation in Zoning Activity Zoning Activity Overview: Zoning Activity through the Years: Subdivision Activity Building Permit Activity Residential Building Permit Activity: Commercial Building Permit Activity: Signs Inspection Activity Electric and Gas Connections with Northwest Energy in 215: Certificate of Appropriateness (COA) Activity Business License Applications Additional Applications Processed... 2

3 Page 2 of 2 Message from the Director of Community Development Community Development had another busy and productive year in 215. Major initiatives included Affordable Housing, analysis of the Neighborhood Conservation Overlay District and commencing the update of the Unified Development Code. In addition, we reviewed and inspected $372,82,78. in new construction. The Building Division added staff to keep up with building and permitting activity. Daily inspections were times the expected rate. The inspection rate was maintained while implementing the use of mobile field inspection software and Toughbooks. Successful implementation of software while conducting record numbers of inspections speaks to the capabilities and outstanding dedication of the employees within the Building Division. Staff continued ongoing efforts to streamline, troubleshoot and improve processes in order to create better outcomes. Our dedication to coordinating in order to create a seamless process and clear communication continues to be a work in progress. Physical integration of the two divisions, through modifications to the Stiff Building, will move these efforts along exponentially. In the intervening time, we will continue to mutually endeavor to share, communicate and improve. The City Commission set goals in January 215 to guide the focus of work for City staff. Among the goals was the analysis of the workforce housing ordinance. This work resulted in the adoption of a new incentives based voluntary affordable housing program. The Commission also directed staff to look at infill, Historic Preservation and Design Guidelines. The result was an analysis with recommendations on the Neighborhood Conservation Overlay District. The study and process engaged many residents and property owners. The final report was given to the City in December 215. Finally, the Commission approved funding for the Unified Development Code Update. City funding was leveraged with financial support from the Bozeman Chamber of Commerce to move this much needed work forward. For the year, Community Development has received feedback that the code produced good results, but was difficult to use and understand. The ongoing rewrite of the code is focused on creating a user friendly, easily comprehensible, illustrated code that continues to result in Bozeman being The Most Liveable Place. The Planning and Building Divisions continue to produce amazing results while being understaffed. Our struggle to recruit and retain employees during this construction boom is our greatest challenge.

4 Page 3 of 2 Community Development Accomplishments in 215 The past year has brought a number of changes in Community Development s processes and in the ways the department uses technology to interact with the community and to process applications. In addition, Community Development is always working to train and educate staff and community members to allow for the best possible application experience and community growth. Listed below are just some of the changes and accomplishments that have taken place in Community Development in 215. Planning Division The Planning Division of Community Development has made the following improvements in 215: Process Improvements Restructured budget from 12 funds to three funds that align with service delivery Simplified the archiving and filing of sign permits in coordination with the Building Division Moved the Design Review Board meetings to City Hall to utilize AV Capture and live streaming of meetings for greater public access Instituted a weekly coordination meeting with the Engineering Staff regarding planning projects Implemented a new Business License Certification for Home Based Businesses Updated the B-3 (Central Business District) design guidelines Created a new, fillable PDF form for Neighborhood Certificate Of Appropriateness Approvals and Condominium Review Approvals Created a new applications process for greater clarity and efficiency in application preparation and processing Revised the application and file creation process to reduce duplicative work by consolidating file numbering systems Prepared alpha review drafts for key code revisions regarding water conservation, park dedication, more efficient provision of infrastructure, and statutory subdivision regulation compliance Continued work with Economic Development and Finance to develop a transition plan for Business License issuance from finance to Community Development Worked with the Building Division and Police Department to evaluate and improve code compliance program Made recommendations for changes to Bozeman s development review process based on best practices to staff, Development Review Committee and City Administration

5 Page 4 of 2 Began the Unified Development Code update process with a kick-off event in September and Studio Storefront event in November Developed tracking system for public notice signs Established a Schedulicity account to improve application intake in 216 Development Review Committee (DRC) process improvements: o New DRC agenda with a digital link server location, reducing paper copies of application submittals from 22 sets to two o Reduced DRC meetings from 3 to 2 for most simple projects o Expedited processing of complete and comprehensive applications through the DRC o Added NorthWestern Energy to DRC o o Committed to fixing project issues during the review process Combined the preliminary and final plan review process at DRC Technology Updated SunGard to work with the new fee categories Merged impact fee credit tracking database with SunGard to reduce the duplication of data tracking Implemented digital application requirements, resulting in significant reduction in required paper copies Relocated DRC application materials to digital server/file location and routing for a reduction in courier charges Prepared a zoning index, leveraging recent improvements in Laserfiche datasets to enable more efficient records research for nonconforming properties and code changes Established an FTP page for file sharing Acquired licenses for the appropriate computer programs to begin utilizing Agenda Manager and Laserfiche in Community Development Customer Service Site Plan application processed from submittal to final plan in six weeks Presented Affordable Housing Program Assessment Report to City Commission Developed Affordable Housing Program Worked with elected officials and HRDC to secure Low Income Housing Tax Credit project Worked with MDT on transfer of Nelson Road property Worked with Cannery District owners on Annexation District Coordinated early discussion and reviews with the Montana Innovation Campus Participated in the design of the Rouse Justice Center

6 Page 5 of 2 Revised the sign code to support the preservation of historic ghost signs and to reduce the regulatory burden in the downtown area Coordinated with Downtown BID/TIF on parking lot design Continued pre-application input and coordination on project concept with Homebase. Participated in Downtown Parking Plan review of RFP generated applications and interviews Prepared a scoping survey of all structures constructed before 1965 in support of the reevaluation of the Neighborhood Conservation Overlay District (NCOD) Revised the parking standards in order to facilitate infill, more intensive development and to conform to best practices Coordinated with City Commission in a work session regarding key revisions to the park dedication requirements and procedures Prepared the text of bill and lobbied 215 legislature for more equitable park cash-in-lieu valuations in conjunction with the Park Department NCOD Action Committee Participation for NCOD Guideline Update Provided expanded field inspections for reuse application in coordination with the Building and Fire Departments Revised all web application forms to make them fillable through Adobe Streamlined the Advisory Board Agendas into one ADA compliant template and channeled agenda preparation through one avenue Resolved to post Advisory Board agendas seven days prior to meetings, and have all review materials available to the public seven days prior to meetings Increased number of Informal Applications from 29 (214) to 48 Public Outreach/Education Furthered development of two Impact Fee Credit Estimators using Excel to enable citizens to explore impact fee ramifications of projects and to improve quality of questions from the public Directed public noticing and public comment to the public hearing and written comment processes Expanded and updated uniform Application Forms Checklists Developed slide shows for channel 19 addressing public comment, solar panel permitting and affordable housing Coordinated Groundbreaking and Ribbon Cutting events for Stoneridge and Emerson to keep public abreast of Community Development initiatives Revised all Community Development paper brochures and made them accessible via the Community Development web page (Attachment A)

7 Page 6 of 2 Reorganized and edited the content on the Community Development web page to make it more accessible and up to date Arranged a quarterly meeting with the Chamber of Commerce to keep Commerce members aware of projects and development within the City of Bozeman Supported Historic Preservation Advisory Board with reestablishment of Historic Preservation Awards Staff Development Implemented training to improve public speaking and presentation skills Continued to develop and foster professionalism of staff, both internally and externally Designated two Planners to attend the National APA conference Planner was subject area expert and presenter at the Montana Association of Planners annual conference Developed an On-boarding Plan for new employees Arranged a quarterly meeting with the Gallatin County and Belgrade Planning Departments to discuss the updates with each institution and how they intersect Hosted Stiff Building quarterly meeting for updates and coordination Other Created a new fee schedule based on results of data from fee analysis study Prepared an analysis of the Neighborhood Conservation Overlay District to determine whether it still met community needs Commission accepted the report Generated a report based on research of Best Practices in Development regionally and nationally Developed white paper on Fiscal Impact Analysis program for COB Development Review Prepared and presented analysis of Community Plan to City Commission Worked with architect to develop space optimization plan for Stiff Building

8 Page 7 of 2 Building Division The Building Division of Community Development made the following improvements in 215: Process Improvements Took steps to reorganize and establish department policies and SOPs Implemented procedure to ensure Fire (suppression/alarm) plans are submitted prior to framing inspections Worked with Public Works and Stormwater to ensure drainage requirements are met for all residential permits for lots less than 1 acre Updated Water Fixture count submittal on all new buildings to ensure water/sewer requirements are met Began Implementing a new Code Compliance Program o Continued to send out monthly reminders on all open permits to advise on potential expired status o Worked through 22 pages of Residential permits (21 permits over 18 days expired) that were not closed out correctly in Naviline o 27 cases closed o 9 stop work orders issued o 5 cases entered into SunGuard involving case narratives and photos o 6 letters written for cases o 11 site investigations where sign permits were approved but not issued o o Answered numerous citizen complaint calls Worked closely with Inspector Kevin Bailey to investigate citizen complaints Customer Service Creating a self-certification form for Roof Nail on all building permits Updating brochures and handouts to meet the IBC and IRC 212 Codes Produced flyers and handouts for Annual Winter Classes Announced and advised all contractors on submission of all plans through e-plans Provided two ICC Code Update Classes that were open to all of the department s customers as well as inspection and plan review staff Permit Coordinators worked with the Planning Division to update the Sign Application Provided three training classes for Contractors, Architects, Engineers, etc. for electronic plan submittals

9 Page 8 of 2 Technology Implemented technological upgrades in order to increase staff efficiency and facilitate record documentation Updated Division web site to meet e-plan submission, review of applications and how to pay fees Continued working toward technology upgrades with the following systems: o IVR Phone System o Electronic Plan Review o Mobile Field Supervisor Tool o Click 2 Gov Major Projects in Community Development Neighborhood Conservation Overlay District Evaluation The City of Bozeman contains a rich collection of historically and culturally significant resources for the benefit of all citizens living in and visiting Bozeman. Bozeman residents value their community s heritage historic neighborhoods, buildings, streetscapes, structures and landscapes are reminders of this heritage. The City s historic preservation program protects and promotes Bozeman s historic resources so they continue to contribute to our community. The Bozeman Historic Preservation program was created in the 198 s with an inventory of buildings in the City s historic core. The City of Bozeman established the Neighborhood Conservation Overlay District (NCOD) in 1991 as a locally-adopted zoning district that prioritizes conservation of neighborhood character and preservation of historic properties. The boundary was initially based on the City s 1957 census boundary. Eight National Register historic districts are included in the overlay zoning district, including many of Bozeman s most recognized and beloved neighborhoods. Substantial reinvestment and rehabilitation of buildings has occurred in the NCOD area over the past 24 years. It was time to consider how best to proceed with the NCOD. In 215, the City obtained grant funding and conducted an evaluation of the NCOD. KLJ and ARCHitecture trio, Inc. were selected to analyze the effects of historic preservation, affordable housing and infill development within the NCOD and to make recommendations based on those findings. Best practices from six Mountain West communities were studied to determine what unique preservation of infill strategies could be implemented in Bozeman. Three Montana cities were also examined for best practices implemented across the state. The firms findings culminated in the Neighborhood Conservation Overlay District Report. An extensive outreach and engagement process involved many members of the public; a summary of the extensive public comment is included in the report. The report made many key recommendations to strengthen and update the NCOD and related regulations. Key recommendations are: Strengthen and update historic districts Work with neighborhoods to create new historic districts where appropriate

10 Page 9 of 2 Transition from the existing NCOD boundary over the following five years to more specific historic districts Strengthen and refine design guidelines to reflect individual character of historic districts Strengthen and refine development standards for rehabilitation of existing structures and infill of underdeveloped area The factual findings from analysis of development data provided much interesting information. Development in the past 1 years appears to be fairly evenly distributed within the NCOD. Several recent larger projects in the Downtown commercial areas provided good opportunities to consider how the NCOD provisions could apply to large as well as small projects. The final report is complete and has been posted in the City s online electronic documents archive. It is available through this link. Unified Development Code Update The Planning Department of Community Development is aggressively continuing the work to revise and update the City s development code (Chapter 38 of the UDC). Bozeman has doubled in size and our economy has changed. Our land use regulations need to be updated to meet current and future needs as the community continues to grow. The revisions and update is following a two-phase process. Phase I is scheduled to begin the completion process in March of this year; Phase II will continue from there and is scheduled for completion in early 217. The purpose of this project is to review and update as needed the Unified Development Code (UDC) for the City of Bozeman in two related steps. With the adoption of the City s Community Plan in 29, the existence of numerous adopted neighborhood and special area plans, and rapid growth (infill and edge), the City recognizes the need to update its land development regulations and standards. Bozeman initially adopted zoning in Bozeman s current UDC structure, which includes zoning, subdivision, and infrastructure standards, was established in 24. Many older elements and standards were carried forward in 24. The present text therefore does not always reflect best zoning, planning and infrastructure practices. Incremental modifications and updates are ongoing, resulting in a code that is unnecessarily complex and inefficient to administer. A comprehensive update will improve effectiveness in implementing the land use and design recommendations in Bozeman s adopted plans. A number of critical Phase I tasks have been accomplished. These include drafting two alternative zoning options for Midtown, draft reorganization concepts for the City Development Code (Chapter 38 of the UDC), development review processes, innovative housing concepts, and significant public outreach. The consultant team and City staff have initiated and participated in over 2 public meetings and presentations engaging hundreds of City residents. Staff is meeting frequently with the UDC Advisory Committee, North 7 th Urban Renewal District Board, City Commission, other City Departments, and other outside parties. Please visit for more information and to learn how to participate.

11 Page 1 of 2 Please contact Tom Rogers at or trogers@bozeman.net for more information. Affordable Housing In September 214, the City Commission directed staff to engage the services of an affordable housing consultant to revise the City s affordable housing ordinance. After conducting public meetings to seek the input of the community, interviewing developers and housing producers, and seeking the input of bankers and realtors, Werwath and Associates proposed a program that required the creation of affordable housing units and introduced significant incentives to facilitate the creation of units. In February 215, Werwath recommended Bozeman revise the inclusionary housing program to focus on creation of detached units because his research shows this housing segment had the highest demand and the lowest inventory in the City. The City Commission challenged staff, builders, and developers to work with Werwath s recommendations, but alter the program to move away from a mandatory requirement to an incentive based program. Staff began gathering input from stakeholders to develop an improved inclusionary housing program with a phase-in period of two years, to gauge the effectiveness of the incentives to facilitate the creation of affordable units without a mandatory requirement. The program is focused on addressing housing needs in the 7%, 8% and 9% Area Median Income levels. A summary of the goals, incentives and price points is available in Attachment B of this report. As adopted in November, Ordinance 1922 is a temporary ordinance, to be replaced by a full ordinance when contingencies have not been met. The contingencies are based on the phased goals for housing creation. Staff worked with the following advisory boards: Recreation and Parks Advisory Board Community Affordable Housing Advisory Board Planning Board Zoning Commission Staff has begun work on the creation of an administrative manual, adoption of a program to support the creation of affordable rentals, and the allocation of funds for affordable rentals. Electronic Plan Review: In the summer of 214, as part of our ongoing commitment to improve the service we offer to our customers, the Building Division introduced an Electronic Plan Review (EPR) program, which allowed our customers to electronically submit permit applications and plans for review online. Once submitted, the documents are routed in digital form simultaneously to the appropriate departments for code compliance review. Previously, the paper plans were sent to each department for review, which made a concurrent and timely review of the application package and plans extremely difficult. In addition, EPR allows our

12 Page 11 of 2 customers to submit applications and plans at their convenience from anywhere in the world where they have an internet connection. To help ensure a smooth transition from paper to electronic submittals, the Building Division was dedicated to providing a strong support system for our customers. This support system included hands-on training classes in the Stiff Building computer lab, development of a customer-friendly training manual, and one on one personalized training sessions to help customers who are trying the electronic submittal process for the first time. At this time, electronic plan submittals make up approximately 9% of our total submittals and the overall process is generally receiving very good reviews from our customers. Population Trends City of Bozeman State of Montana 41,66 (July 214 est.) 1,32,949 (July 215, est.) The 21 US Census recorded the City of Bozeman s actual population to be 37,28 on April 1, 21. The population of Montana was 989,415 at that time. The latest population estimates as indicated above are from the United States Census Bureau web page. Growth in the City of Bozeman is outpacing growth in Gallatin County as a whole. Annexation in 215 In 215 the total acreage of the City of Bozeman increased from 12,81 to 12,897, with a total of 96 additional acres. Acres Annexed Annually

13 Page 12 of 2 Zoning Activity Zoning Activity Overview: The chart below displays the total number of various zoning applications that were received in the 215 calendar year. The large numbers of site plans and conditional use permits indicate a substantial increase in development of larger projects in the community. Site plans were approved for all types of projects: residential; commercial; industrial, and institutional. The high number of informal applications is a leading indicator of continued interest in future development. Informal applications are an efficient and effective way to explore possibilities for large-scale projects with minimal upfront investment. Application Type Quantity Site Plan 43 Conditional Use Permit 25 PUD Concept Plan 2 Preliminary PUD 2 Zone Map Amendments 4 Master Site Plan 7 Final Site Plan 12 Re-Use 2 Zone Text Amendment 8 Variance 3 Appeal 1 Modifications 21 Special Temp. Use Permit 18 Informal 48 Final PUD 1

14 Page 13 of 2 Zoning Activity through the Years: The chart below depicts the number of Site Plans, CUP s, PUD Concept Plans and Preliminary PUDs that have been processed in the last 1 years. Annual Zoning Reviews Subdivision Activity App. Type Preapplications Minor Preliminary Plats Major preliminary Plats Final Plats Total Preliminary Plat - New Lots By Type Single Family Multi-Family Commercial/Industrial

15 Page 14 of 2 Final Plat - New Lots By Type Single Family Multi-Family Commercial/Industrial Building Permit Activity Construction Type Valuation Residential Permit Valuation $231,353,163. (Up 5% from 214) Commercial Permit Valuation $141,449,545. (Up 55% from 214) Total $372,82,78. (up 2%from 214) Total Monthly Building Permits Jan. Feb. March April May June July August Sept. Oct. Nov. Dec

16 Page 15 of 2 Residential Building Permit Activity: The number of residential building permits in 215 increased by 13 compared to 214. Multi-household (5 or more units) permits increased significantly over single household homes, as compared to previous years where single household typically were most common. This data shows the City is creating more high-density housing. Home Type % (rounded) Single Family % Townhouse % Duplex % Triplex % Fourplex % Multihousehold Manuf. Home % % Total Residential Permit Activity

17 Page 16 of 2 Commercial Building Permit Activity: The chart below shows the number of monthly building permits in 215, broken down by permit type (new construction, tenant improvements and fire). New Building TI Fire Total January February March April May June July August September October November December Total Signs Sign Type Total Applications Permanent Signs 115 Temporary Signs 58 Comprehensive Sign Plans 12 Signs

18 Page 17 of 2 Inspection Activity Building inspection activity has been on the rise over the last three years. Since 213, the number of inspections per year has nearly doubled from 22,85 to 41, Monthly Inspections Jan. Feb. March April Map May July Aug. Sept. Oct. Nov. Dec Daily Inspection Average Jan. Feb. March April May June July Aug. Sept. Oct. Nov. Dec Total Inspections

19 Page 18 of 2 Electric and Gas Connections with Northwest Energy in 215: The number of new electrical and gas connections for the City of Bozeman is another tool used to show the growth of the City. Electrical connections in the City of Bozeman were up by 4.2% in 215 and gas connections were up 19.1% from 215. The Bozeman district has the highest rate of new connections in the state. Type Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total Electric * 1152 Gas * 717 *Data not received at the time report was completed Total Annual Electrical and Gas Connections Jan Mar May Jul Sep Nov

20 Page 19 of 2 Certificate of Appropriateness (COA) Activity In 215, the Department of Community Development processed 149 Certificates of Appropriateness (COAs). This number was down from the average of 274 COAs per year over the last ten years. The City has recently amended its regulations to not require a COA for small projects such as many solar installations and maintenance work. Annual COAs Business License Applications Business license applications increased from 64 in 214 to 72 in 215. Applications have continued to increase since 212. In the past decade, Business Licenses peaked in 21, with 215 s numbers coming in just behind that. Business License Applications in 215 were largely dominated by contractors (278) and various community services (26). Retail (72) was the third most common form of application and Food Service (31) was fourth. Business License Application

21 Page 2 of 2 Additional Applications Processed Additional Applications Condo Conversion Zoning Verification Grants

22 Attachment A - 1 Permit Process Welcome to the City of Bozeman Department of Community Development Permit Process! The development of a community happens in many ways and through many individual actions and our role is to help preserve and enhance Bozeman s unique quality of life through innovative and responsible planning and community development. Each project in our community from adding an addition to an existing structure or creating a new subdivision has an impact on our community and therefore requires some planning and guidance. This chart helps to summarize the important steps to ensure that the process is as smooth as possible and fair to everyone. Please ask questions as you get started and along the way DEFINE YOUR PROJECT Ask yourself what use or building do I need? Is the property in the City? Is my property in a special district? QUESTIONS Call or visit DEVELOP A PLAN Ask questions! What do you need to do to get approval for your project? Visit planning to read and review the City of Bozeman regulations, municipal code and plans, and info sheets for your type of project. SAVE TIME & MONEY WITH STEP 3! INFORMAL APPLICATION This step is not required, but will save time and money moving forward! HIGHLY RECOMMENDED! MINIMAL INPUT WITH MAXIMUM OUTPUT! This step gives formal feedback from the City of Bozeman and others, but is non-binding. Helps you to think through your project and make a commitment to what you want to do. Find ways to expedite the process. Help speed your way to the building permit process. Affordable way to get your project set up or approved. *PLEASE NOTE: Many applications will require professional services. FORMS REQUIRED Find at Informal Review Application FORMAL APPLICATION All applicants will eventually go through Formal Application. This leads to Entitlement, or your legal right to proceed with your project. Complete the forms listed below. Submit to City of Bozeman Department of Community Development. Forms and data must be complete! All forms and data will be reviewed before going to Step Five. Incomplete applications will not be accepted and cannot be processed. FORMAL REVIEW All projects go through this step. Application goes to the Development Review Committee (DRC) and relevant advisory boards for review. A public notice may be posted. Public meetings/hearing may be held. RECOMMENDATION The DRC will make a recommendation to the Approval Body (Community Development Director or City Commission). Conditions of approval may be recommended. Corrections may be required to the plans if not designed to code. FORMS REQUIRED Find at Development Review Common Application Form (DRA) Checklist (specific to your project) Notice materials (for most larger projects) DECISION Approval Body will make a decision. Based on decision, you will go on to one of three steps below. READ CAREFULLY! You will receive a written decision with information on next steps. PROJECT DENIED Go back to Step One. PROJECT APPROVED Approved without conditions, go to Step Eight! PROJECT PRELIMINARILY OR CONDITIONALLY APPROVED WITH CHANGES Execute the conditions and submit to City of Bozeman Department of Community Development. Once approved, go to Step Eight! HAVE YOU CHANGED YOUR MIND? If at any time during this Permit Process you have changed your project, you may be required to go back to Step Four and submit for new approval and review. Before submitting your Formal Application, think through your project and make a firm commitment. PERMIT! You have successfully completed the application process! Go to the City of Bozeman Building Division and file for your permit(s). City of Bozeman Building Division 2 East Olive, Suite 28, PO Box 123, Bozeman, MT City of Bozeman Department of Community Development 2 East Olive, Bozeman, MT \\ \\ Updated 11/15

23 Attachment A - 2 Site Plan Review WHAT IS A SITE PLAN REVIEW? The process of reviewing plans for conformance with the Unified Development Code (UDC) and Montana Code Annotated (MCA). All non-subdivision development proposals, which are outlined in this document, require plan review. PLAN REVIEW TYPES Plans are classified as sketch plans, site plans or master site plans for review purposes. Sketch plan review is required for the following: Individual single-household, two-household, threehousehold, and four-household residential units on individual lots; Manufactured homes on individual lots; or fences and other accessory structures. Signs, special temporary uses, reuse and change in use of a site. Projects designated as sketch plan review only by the Director of Community Development. A site plan review is required for any project not qualifying as a sketch plan as noted above. A master site plan is a generalized development plan for complex projects that typically contain one or more of the following: 1 or more dwelling units in a multiple household structure(s); 5, or more square feet of office, retail, service or industrial space; Multiple buildings located on multiple contiguous lots and/or City blocks; Multiple owners; Development phasing projected to extend beyond two years; and/or Parking for more than 2 vehicles. Typically master site plans are not required unless necessary to address phasing of a proposed development, or required as part of the REMU zoning district or the North 19th Ave/ West Oak Street entryway corridors. The City of Bozeman Department of Community Development staff will assist in determining what type of plan review your project will require. If plan review and approval is required, you will be given the appropriate forms, advised of the materials and application fee that are needed, and informed of the time period when the application will be processed. Please note that it is often beneficial to contact a professional design office to assist you with your submittal requirements. Depending on the scale of the project, the Department of Community Development also recommends that you take part in the informal review process prior to site plan submittal. WHAT IS THE APPLICATION PROCESS? Design Review Please review the Certificate of Appropriateness (COA) and Conditional Use Permit (CUP) brochure(s) to determine if the project requires a COA or CUP in conjunction with the site plan submittal. Sketch Plans are reviewed by the Administrative Design Review (ADR) Staff. Site Plans and master site plans will be reviewed by ADR Staff unless they meet one of the following thresholds, in which case, they will be reviewed by the Design Review Board (DRB). 2 or more dwelling units in a multiple household structure(s); 3, or more square feet of office, retail, service or industrial space; Large scale retail; 2, or more square feet of exterior storage of goods or materials; and/or Parking for more than 9 vehicles. STAFF REVIEW Sketch Plan Review If the project is located within the Neighborhood Conservation Overlay or Entryway Corridor Overlay districts it will be reviewed by planning staff for compliance with requirements of the UDC design guidelines. Public noticing will be required if the project involves the addition of dwelling units or the demolition of a building in the Neighborhood Conservation Overlay District. Site Plan Review A staff planner will be assigned to the project for review and compliance with the requirements of the UDC. If the application is complete, the project will be routed to the City of Bozeman Department of Community Development 2 East Olive, Bozeman, MT \\ \\ Site Plan Review \\ 1 Updated 11/15

24 Site Plan Review Permit Process WEEK 1 Application Submitted to City of Bozeman Department of Community Development Application Deemed COMPLETE WEEK 2 Adequacy review Development Review Committee (DRC) Meeting #1 WEEK 3 DRC Meeting #2 Noticing if necessary for project WEEK 4 DRC Meeting #3 WEEK 5 Staff Report Prepared DRB/other advisory board meetings as applicable. OR Application Deemed INCOMPLETE Application Returned to the Applicant If application deemed INADEQUATE, a request for additional information sent to applicant before proceeding. Attachment A - 3 Development Review Committee (DRC) and any other necessary advisory boards for their review. The Director of Community Development has the final approval authority with the exception of plans requesting deviations, variances or a CUP. For site plan review, public notice is provided by posting a sign on site and notices are also mailed to all property owners within 2 feet of the site. The notice contains the time and place of public meetings which provide the public with an opportunity to learn more about the project. Master Site Plans These plans follow a similar process, with the Director of Community Development having the final approval authority. Master site plan and first phase site plan review may run concurrently depending on the phasing of the development. Project Approval Within six months of site plan or master site plan approval, a final site plan, which incorporates any required conditions, must be submitted and approved by the Department of Community Development. Final site plan approval shall be in effect for one year and a master site plan approval shall be in effect for not more than an initial period of five years. Extensions to master site plans may be granted in accordance with the UDC. QUESTIONS? NEED MORE INFORMATION? CONTACT: City of Bozeman Department of Community Development 2 East Olive Street - P.O. Box 123 Bozeman, MT Phone: / TDD: Fax: WEEK 6 City Commission/ Director of Community Developement staff report due. WEEK 7 City Commission Hearing or Director decision within 1 working days after the close of public comment. WEEK 8 Final approval letter to applicant. This flow chart depicts an average timeline for the plan review process. Certain projects may be subject to an alternative schedule based on complexity or supplemental material requests. Timelines are approximate and subject to scheduling constraints. City of Bozeman Department of Community Development 2 East Olive, Bozeman, MT \\ \\ Site Plan Review \\ 2 Updated 11/15

25 Attachment B - 1 Household Size DRAFT Affordable Housing Incentives 215 ~ 217 Goal: Create 54 Homes 9% AMI* 8% AMI* 7 % AMI* Max Purchase Price: $213, $237, Max Purchase Price: $19, $21, Max Purchase Price: $161, $179, Goal: 75% of Units Goal: 2% of Units Goal: 5% of Units Units Incentives Innovative Housing Ordinance 1+1 Permit Review *Area Mean Income - $55,6-$61,75 + Impact Fee Subsidy Down Payment Assistance Waive Subdivision Pre-application Simultaneous Construction of Housing Infrastructure Reduced Parking * Area Mean Income - $49,45- $54,9 + Reduction of Parkland *Area Mean Income - $43,2-$48, 7/2/215