Implementing the 3rd Health Programme. Ingrid Keller Coordinator Health Programme Consumer, Health and Food Executive Agency

Transcription

1 Implementing the 3rd Health Programme Ingrid Keller Coordinator Health Programme Consumer, Health and Food Executive Agency

2 mission, action, staff INTRODUCTION TO CHAFEA

3 EAHC Chafea: Who we are The Chafea is one of six executive agencies set up by the European Commission to execute complex Community programmes and enable the Commission to focus on policy making. The Chafea was formerly EAHC (Executive Agency for Health and Consumers and before the Public Health Executive (PHEA). In 2008, the Agency's name was changed to EAHC, the mandate was prolonged and expanded to include actions in consumer protection and training for safer food.

4 Chafea: Facts and figures Based in Luxembourg Staff: 50 (for the 3 Programmes) Manages nearly 500 public health actions: projects, operating grants, conferences, joint actions, international agreements and service contracts under the Health Programme Administers relationships with diverse types of beneficiaries: non-governmental organisations, public sector bodies, public administrations, universities, higher education establishments, and commercial firms from all EU member states, with different capacities, experience and working cultures

5 Grants, tenders and more IMPLEMENTING THE HEALTH PROGRAMME

6 To implement the Health Programme CHAFEA: Manages calls for proposals Manages calls for tender provides information about the actions co-funded e.g. via a public database disseminates the results achieved by the actions co-funded, including new know-how and best practices, feeds back the project results into DG SANCO policymaking processes, organises dissemination and information exchange meetings.

7 DG SANCO Policy Priorities Chafea Publication of Calls Information Days, Guidelines, etc. Yearly Workplan Evaluation External Evaluation (Projects, JA, etc.) EC internal evaluation (Tenders) Negotiation/ Contracting External Evaluation Monitoring/ Payments Audits Policy Development Dissemination Publications, webpages, etc. MS Contacts Archiving Summary reports, meetings

8 Instruments under the 3 rd Health Programme Call for proposals Project Grants Grants for actions co-financed with Member States authorities (Joint Actions) Operating Grant Direct Grants to International Organizations Call for tenders Service Contracts Framework Contracts Specific Contracts under a Framework Contract Expert contracts for Evaluations and other services

9 Procurement vs. Grant To acquire a product or a service. Purpose To encourage actions indicated in the Work Plan, which fall primarily within the scope of the beneficiary s activities Call for tender Procedure Call for proposals Service Contract Legal outcome Grant Agreement The EU pays 100 % of the contract price Since the service or product has been purchased and paid for by the EU, in general it belongs to the EU in its entirety The operator s remuneration should include an element of profit. EU financial contribution Ownership Profit EU-contribution to the overall costs (Cofunding) The ownership as a rule is vested in the beneficiary of the grant. The grant must not have the purpose or the effect of producing a profit for the beneficiary.

10 Calls for proposals, Calls for tender HEALTH PROGRAMME

11 Criteria for receiving a European grant Actions generally have to contribute at least to one of the 4 main objectives of the third Health Programme; Proposals must clearly respond to the priorities identified in the annual work programmes; The applicant must have to be legally established either in one of the 28 EU member states or a EEA country party to European Economic Area (Iceland, Norway). (Third countries can opt to join.) Financial support is not available for individuals. Only legally established organisations are able to apply.

12 4 additional principles Co-financing rule: you need to have your own financial resources (or financial resources of third parties). The CHAFEA will subsidize between 60 or 80 percent of the eligible costs. Non-profit rule: the grant may not have the purpose or effect of producing a profit for you; Non-retroactivity rule: you can get co-funding only for the costs incurred after the starting date stipulated in the grant agreement; Non-cumulative rule: each action may give rise to the award of only one grant.

13 Call 2014: Operating Grants What is an operating grant? Co-finance core operating costs for non-governmental bodies over a period that is equivalent to its one accounting year. 60 percent of expenditures can be covered (in cases of exceptional utility, the EU contribution can be 80 per cent).

14 Who can apply? Open for applications by single bodies (not consortia) - legally established in a country participating in the 3HP; Type of organization - non-governmental bodies or networks hosted by a non-governmental, non-profit body. Important applicants have to be: Non-governmental, non-profit-making and independent of industry, commercial and business or other conflicting interests; Working in the public health area, play an effective role in civil dialogue processes at Union level and pursue at least one of the specific objectives of the Programme; Active at Union level and in at least half of the Member States, and have a balanced geographical coverage of the Union.

15 NEW Framework partnership agreement (FPA) Does not guarantee funding Specific grant agreement (SGA) Only those who have a FPA will be invited to send a proposal for a SGA except in 2014! For 1 accounting year Like "normal operating grant"

16 Call for Proposals year duration ( ) Proposal Framework Partnership Agreement (FPA) Positive Evaluation Framework Partnership Agreement (FPA) Plus Specific Operating Grant Agreement (SGA) 2015 Specific Operating Grant Agreement (SGA) 2016 Specific Operating Grant Agreement (SGA) 2017 Proposal Proposal Proposal Specific Operating Grant Agreement (SGA) Specific Operating Grant Agreement (SGA) Specific Operating Grant Agreement (SGA)

17 Call 2014: Projects All projects should: provide high added value at EU level; involve at least three partners (separate legal entities) from different countries; be innovative, and normally last no longer than three years.

18 Who can apply? Country eligibility EU28 or EEA; Type of organization legally established organizations including public authorities and public sector bodies (research and health institutions, universities, higher education establishments and non-governmental organizations). They can submit a project proposal as the coordinator or participate as other beneficiary.

19 How much co-funding? 60 percent of the eligible costs can be covered. At least 40 percent of project costs must be funded from partners' sources. In cases of exceptional utility, projects can receive 80 percent co-financing of eligible costs. Indirect costs are not eligible for the applicants receiving an operating grant from the EU budget.

20 Call 2014: Actions co-financed with Member States authorities Joint Actions Joint Actions have a clear EU added value Co-funding 60% / 80% Country eligilibity: MS /EEA NEW: direct grant to named beneficiaries MS: nominate participants prior to invitation to prepare proposal Can nominate: Competent authorities Public sector bodies / NGO via a transparent procedure Letter to PermRep will provide details

21 NEW in 2014: on-line submission On-line submission system used for H2020 and other programmes No paper / submission! Information will be on Chafea, SANCO web and the Participant Portal Evaluation & grant agreement: on-line

22 Evaluation of proposals 1. Screening check compliance with the exclusion criteria 2. Financial & organisational analysis check compliance with the selection criteria 3. Evaluation of compliance with quality criteria External Experts 4.Consensus meeting Chaired by a project officer. Outcome: consensus evaluation report 5.Evaluation committee Based on ranking: a) Ensure compliance with criteria b) Exclude potential duplication c) Decide on funding based on proposed co-funding and available budget 7.Adaptation and grant agreement

23 What can I do before the calls are published? Get an ECAS account Register in the beneficiary registry Ensure that your potential partners are registered as well Get familiar with the Participant Portal Want to become an expert? Consumers, Health And Food Executive Agency

24 ECAS REGISTRATION

25

26

27 Register your organisation - Beneficiary Register Consumers, Health And Food Executive Agency

28 Consumers, Health And Food Executive Agency

29 Once your registration is finalised, you will receive a 9- digit Participant Identification Code (PIC number) this will need to be quoted in your proposal and in any correspondence with Chafea Consumers, Health And Food Executive Agency

30 Participants portal funding opportunities Consumers, Health And Food Executive Agency

31 Navigation pane Text announcement

32 Registration as expert with Chafea 2014 Call for Expressions of Interest in the area of public health Consumers, Health And Food Executive Agency

33 You need to register with H2020 first! Consumers, Health And Food Executive Agency

34 Call 2014: Tenders WP 2014 published -> CHAFEA will launch open calls for tender. Detailed information will be available then on the CHAFEA web-site and via the Tenders Electronic Daily (TED). If you would like to be notified when calls for tender are launched - CHAFEA-HP-TENDER@ec.europa.eu.

35 FOR MORE INFORMATION

36

37

38 More information days 27 May Luxemburg National Infodays: Croatia May/June Czech Republic May/June, Prague Ireland June, Dublin Finland - June Italy June, Rome Lithuania 6 June, Vilnius Poland tbc, Warsaw Portugal June, Lisbon Slovak Republic June, Bratislava Spain, 24 June, Madrid Sweden, 3 June, Stockholm

39 Thank you for your attention!