OPEN ACCESS How does it. History? Isabel Holowaty & Sian Dodd, 5 June 2013

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1 OPEN ACCESS How does it affect History? Isabel Holowaty & Sian Dodd, 5 June 2013

2 What is Open Access? Open-access (OA) literature is digital, online, free of charge for all, including those who do not have personal or institutional subscriptions to journals, and free of most copyright and licensing restrictions. From April 1, 2013, all researchers receiving RCUK funding must ensure that any articles submitted for publication comply with OA requirements, as set by RCUK funding bodies. RCUK Funding councils no longer include funding for this within the individual grant Oxford has been given funding to pay publishers where necessary to make their articles open access (APC charge) OA is unlikely to change how you access scholarly articles, although it may increase your readership, and will not at present affect the Bodleian Libraries electronic subscriptions

3 RCUK

4 Who is affected?

5 Isn t it all about the sciences? Humanities subjects have RCUK funding too Many other funding bodies also require OA Grant income for History Faculty is important: ARHC - 460K Leverhulme - 523K British Academy - 385K Economic and Social Research Council 349K Andrew W Mellon Foundation - 325K Wellcome Trust - 302K European Commission - 143K [based on ]

6 I don t have any research funding You may still be affected if HEFCE decide that entries to REF 2020 have to be OA compliant In any case, Oxford would like all its academics to deposit their articles in its institutional repository (ORA) Understanding the green route and publishers embargoes will make this easier Your research may be more widely known and accessed if it can be searched on ORA; embed ORA feed into your academic profile

7 I deposit my publications as pre-prints Depositing an earlier version - Preprint Author's Original Manuscript- AOM- is not sufficient to comply with RCUK policy. OA is about giving access to the Author's Accepted Manuscript - Postprint AAM- the final approved post- referee version before the publisher starts formatting. This may require permission from the publisher, or an access delay - the embargo Depositing the post-formatting - Version of Scholarly Record Version of Record final, definitive, and citable form may involve a payment to the publisher (Author Processing Charge APC or Author-Pays)

8 Academic Divisions Humanities Medical Sciences MPLS Social Sciences project Open Access Project Multi-agency initiative University OA policy is developed by the academic community. The University supports academic freedom & choice on where to publish. project is accountable to the PVC (Research) and the Research Committee. The academic services (UAS & ASUC) have a role in implementation of policy. The Open Access Oxford Project is working to automate the upload of publication listings, and wherever possible, full text of journal articles The Bodleian Libraries provide training, an inquiry help-line, and administer the payment of APCs.

9 Open Access Oxford web-site

10 Gold route Gold Immediate open access on publisher website Pay APC (Article Processing Charge) Journal could be Fully OA Hybrid (subscription journal with OA option) You may use the Version of Scholarly Record You should also deposit this in ORA

11 Green route Publish in subscription journal. Deposit/self-archive the author accepted manuscript / postprint / in a repository (subject / ORA). It goes OA after embargo period. NB restrictions on versions, copyright & licensing, eg. embargo periods.

12 Creative Commons Licenses Publishers may also make stipulations about what can be done with the article once available via OA Funding councils also have preferences Types of licence: CC-BY (Attribution) - RCUK pref CC-BY-NC (Noncommercial) CC-BY-NC-ND (No Derivatives) CC-BY-NC-SA (Share-Alike

13 Reasons for choosing Green If.. Your publisher allows this The funding council allow this The university could have run out of APC funding (in which case the acceptable embargo is increased to 24 months by AHRC ) Then. The university saves money It is less work for you

14 Reasons for choosing Gold If. Access terms for your preferred journal are set by the publisher who will want you to go gold. Your publisher only offers an embargo period longer than your funding council will accept e.g. MRC = 6 months, AHRC = 12 months Your publisher does not offer a green route at all (Elsevier) Your funding council insist on deposit in a specific depository and your publisher will only do this for Gold. You think this will give your work greater exposure (wrong)

15 Charging mechanisms for Gold RCUK no longer includes the APC in the research grant You must claim APC costs from your institution, subject to funding RCUK has allocated 1.1 million to Oxford for Leverhulme, EC and ERC allow you to include costs in the research grant, but these must be spent during the period of the grant. Unspent funding must be returned to the funding body, and subsequent publications costs are expected to be borne by the host institution no funding has been allocated for this Wellcome have allocated Oxford separate funding for APC costs in the grant, and deal with deposit

16 How to decide what to do

17 How to find out From the site Check the policy for your funding body on the OA list, or link to Sherpa Juliet Link to Sherpa Romeo to check the publisher policy for your preferred journal Alternatively, link to SherpaFact If necessary, link to the publisher web-site for detailed information on your title

18 RCUK Gold route: example AHRC grant and you wish to publish in Early medieval Europe You Check Sherpa FACT and find Green embargo is 24 months you cannot fully comply with AHRC policy unless you go Gold and pay an APC at $3000 Apply for funding from the University RCUK block grant. Obtain APC Request Form from OAO site ALSO, deposit in ORA at same time. ORA will observe 24 months embargo

19 RCUK Green route: example AHRC grant and you wish to publish in French Historical Studies Check Sherpa FACT and find No Gold route but post-print self-deposit ok You can go green => Deposit in ORA

20 ORA (Oxford University Research Archive)

21 Going Green via ORA Ways to deposit 1. Upload Author's Accepted Manuscript 2. Remember to set the embargo period 3. Or use the ORASymplectic connector. 4. Any problems contact

22 Symplectic Manage full text Sherpa/Romeo summary

23 Useful contacts Getting Help Subject Librarian Keeping up to date Open Access Oxford Depositing in ORA Feedback - please sian.dodd@admin.ox.ac.uk

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