AEPC s Criteria and Tendering Process for Cookstove Procurement

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1 AEPC s Criteria and Tendering Process for Cookstove Procurement Ram Prasad Dhital Executive Director Alternative Energy Promotion Centre Ministry of Science, Technology and Environment (MoSTE) Nepal

2 Background AEPC Established in November 03, 1996 National Executing Agency Renewable energy programmes & projects Government Institution under MoSTE- semi autonomous status; Board represented by public sector, private sector & financial sector Mandate: policy and plan formulation, resource mobilization, technical support, M&E, quality assurance & coordination Info Currently implementing National Rural and Renewable Energy Programme (NRREP) supported by a number of external development partners and implemented through various partner organizations including private sector

3 Alternative Energy Promotion Centre Solar (Thermal & PV) Promoted Renewable Energy Technologies Hydro (Micro, Mini, IWM) Biogas (HH and Institutional) Wind Biofuel Solid Biomass (ICS,Gasifiers)

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5 Bulk Procurement Process Planning Government Announcement of Clean Cooking for All by 2017 Annual plan prepared and approved by Government during Budget Session Identificati on of beneficiari es Preparation for tender call Tender notice Identification of target beneficiaries by Partner Network and in coordination with District Disaster Relief Committee to avoid resource duplication Assessment of cooking needs of beneficiaries with the help of partners network Approval from the Senior Management of AEPC for the number of cookstoves to be procured, budget, modality and Evaluation Committee Finalizing technical specification as per need assessment based on National Interim Benchmark for solid biomass Cookstoves-2014 Preparation of tender document by procurement and technical expert group based on Nepal s Public Procurement Act-2007 and Public Procurement Rules days notice in the National daily Newspaper Information disseminated to the widest possible circle by other means as well Pre-Bid meeting

6 Bulk Procurement Process Selection suppliers Examination of eligibility for completeness of tender document, other legal documents and technical parameters of parameters Suppliers proposing least cost after meeting all technical criteria is selected Supply of cookstoves After Sales Service Successful bidders must complete supply of cook stoves within specified deadline in Bid Supplier will demonstrate the use of Cook stove among beneficiaries along with operation maintenance procedures Suppliers needs to fill the standard form developed by AEPC, take signature of beneficiary and submitted to AEPC. Form containg basic information of user As per tender document, suppliers are bound to provide replacement warranty for 1 year 5% amount of total cost is retained as performance security to ensure After Sales Service Monitoring By AEPC, Regional Centers and District Environment, Energy & Climate Change Section/District Development Committee Also done through independent third party

7 Experience with bulk procurement of cookstoves As AEPC implements program through the network of implementing partners (RSCs, SPs and DDCs) and private sector through subsidy program, our experience with bulk procurement of cookstoves is limited to relief works for earthquake victims. Currently, one tender call from AEPC for the procurement of 20,000 Clean Cookstoves to be distributed in 13 EQ affected districts is at the last stage of evaluation Another tender call for procurement of 20,000 Clean Cookstoves will be made very soon from AEPC Practical Action in coordination with AEPC is also planning to disseminate 10,000 hood stoves and 20,000 portable clean Cookstoves in 5 EQ affected districts

8 Challenges and Dissemination to EQ Victims Transportation challenges to reach out the beneficiaries (EQ victims) Up to now only 684nos. of ICS were distributed among EQ victims of some of the districts In case of solar lighting 11,640 HH, 240systems of Mobile Charging Stations and 200 Camp lights were distributed to EQ Victims of 14 most affected districts Coordination with World bank, Red cross etc are under process to collaborate the effort of much more household to serve with clean Cookstoves.

9 Thank you! For further communications: Alternative Energy Promotion Centre (AEPC) Khumaltar, Lalitpur P.O. Box 14364, Kathmandu, Nepal Tel. No.: ,