SBE Meeting 08/2010 Attachment : TCS 1 EXECUTIVE SUMMARY. Type of Executive Summary: Action Action on First Reading Discussion Information

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1 SBE Meeting 08/2010 Attachment : TCS 1 EXECUTIVE SUMMARY Title: Approval of Grants Type of Executive Summary: Action Action on First Reading Discussion Information Policy Implications: Constitution General Statute # SBE Policy #TCS-O-001 SBE Policy Amendment SBE Policy (New) APA # APA Amendment APA (New) Other Grants Presenter(s): Mr. Philip Price (Chief Financial Officer, Financial and Business Services), Dr. Rebecca Garland (Chief Academic Officer, Academic Services and Instructional Support), Mrs. Charlotte Hughes (Director, Program Monitoring and Support Division), Ms. Angela Quick (Deputy Chief Academic Officer), Ms. Rebecca Payne (Director, Career and Technical Education), and Mr. Chris Droessler (Consultant, College Tech Prep) Description: The grants listed below are being submitted for approval. Please see attachments for description of grants. Attachment 1 21 st Century Community Learning Center Grants Attachment 2 Approval of Carl D. Perkins College Tech Prep Grant Attachment 3 K-2 Reading Diagnostic Assessment Funds for Halifax County and Current Reading First (TPRI) Schools Transferring to Pilot Resources: See attachments Input Process: See attachments Stakeholders: See attachments Timeline For Action: Action on First Reading is being recommended in order to distribute funding to school systems in a timely manner. Recommendations: It is recommended that the State Board of Education approve the grants Audiovisual equipment requested for the presentation: Data Projector/Video (Videotape/DVD and/or Computer Data, Internet, Presentations-PowerPoint preferred) Specify: Audio Requirements (computer or other, except for PA system which is provided) Specify: Document Camera (for transparencies or paper documents white paper preferred) Motion By: Seconded By: Vote: Yes No Abstain Approved Disapproved Postponed Revised *Person responsible for SBE agenda materials and SBE policy updates: Teresa Matthews,

2 SBE Meeting 08/2010 Attachment 1 TCS 1 SUMMARY OF GRANT Title: 21 st Century Community Learning Center Grants Policy Implications: Constitution General Statute # SBE Policy #TCS-O-001 SBE Policy Amendment SBE Policy (New) APA # APA Amendment APA (New) Other NCLB (Title IV, Part B, Section ) Presenter(s): Dr. Rebecca Garland (Chief Academic Officer, Academic Services and Instructional Support) and Mrs. Charlotte Hughes (Director, Program Monitoring and Support Division) Description: The purpose of the 21 st Century Community Learning Center (CCLC) Program is to create community learning centers that provide academic enrichment opportunities for children who attend high-poverty or low-performing schools. The program is designed to help students meet state and local standards in core academic subjects by offering students a broad array of enrichment activities that complement regular day programs. The services may include the following activities: academic enrichment, remediation, math and science, tutoring, parent involvement, family literacy, drug and violence prevention, and character education. In addition, programs must offer literacy and other educational services to the families of participating children. The North Carolina Department of Public Instruction receives funds from the U.S. Department of Education under Title IV, Part B, of the Elementary and Secondary Education Act, as amended by the No Child Left Behind Act of Grant awards are made to collaborative partners, which may include, but are not limited to local education agencies, universities, non-profits, and community or faith-based organizations. The term of the award is four years, with a reduction of 20% in year three and 40% in year four. The Support Services Section is recommending 89 grants for funding for The total amount of recommended funding for new 21 st Century Community Learning Center grantees is $24,982,787. Resources: North Carolina State Comprehensive Federal Application, federal Title IV, Part B, Sections , and US Department of Education Non-Regulatory Guidance for 21 st Community Learning Center programs Input Process: Training for grant reviewers was provided. There were 199 grants applications. Each application was reviewed by two independent reviewers. When necessary, a third review was provided. Reconsideration was provided for selected applications through a revision process. Stakeholders: Students, schools, parents, community and faith-based groups, and after-school providers are considered to be stakeholders of this program Recommendations: It is recommended that the SBE approve these grants. Motion By: Seconded By: Vote: Yes No Abstain Approved Disapproved Postponed Revised *Person responsible for SBE agenda materials and SBE policy updates: Sylvia Moore (919)

3 21 st Century Community Learning Centers Recommended for Funding List COHORT 9 District County Program Name Recommended Funding Organization Type 1 Beaufort Beaufort County Schools $300,000 *LEA 1 Beaufort Boys and Girls Club of Beaufort County $226,350 nonprofit 1 Bertie LifeSycle, Inc. $250,000 faith based 1 Chowan Boys and Girls Club of Edenton/Chowan $200,000 nonprofit 1 Chowan Edenton-Chowan Public Schools $200,000 *LEA 1 Edgecombe Fountain Youth Development Center $130,000 nonprofit 1 Hyde Hyde County Schools $400,000 *LEA 1 Martin TRAC - Enrichment Center, Inc. $240,000 nonprofit 1 Pitt Antioch Church Ministries $200,000 faith based 1 Pitt S.U.C.C.E.S.S. - Destinee, Inc. $400,000 faith based 2 Lenoir Greater Kinston Community Development Corp. $300,000 nonprofit 2 New Hanover The Learning Center - 1 $102,000 for profit 2 New Hanover The Learning Center - 2 $120,000 for profit 2 Onslow ZECA Inc - Zero to Eighteen Education Concept Acad. $270,000 nonprofit 2 Pender The Holmes Movement $228,437 nonprofit 2 Pender YMCA of Wilmington $400,000 nonprofit 2 Sampson Blazing Stars - Clinton City Schools $400,000 *LEA 2 Sampson PEARLS Academy (Johnson-Crenshaw-Hill Ed. Ctr.) $150,000 for profit 2 Wayne ADLA - A Lot of Direction, Love and Affection $340,000 nonprofit 2 Wayne Wayne County Schools $320,000 *LEA 3 Durham Orange Grove Missionary Baptist Church $159,270 faith based 3 Durham Historically Minority Colleges and Univ. Consortium $400,000 higher ed. 3 Durham Kyles Temple African Methodist Episcopal Zion Church $186,713 faith based 3 Durham Mount Zion Christian Church $120,000 faith based 3 Durham PTA - Parent Teacher Association of E.K. Powe $165,406 nonprofit 3 Durham Victorious Community Development Corp. $400,000 nonprofit 3 Franklin Gethsemane Missionary Baptist Church $200,000 faith based 3 Halifax Brite $200,000 faith based 3 Johnston WINRS Program $209,786 nonprofit 3 Nash Greater Love Christian Community Church $200,000 faith based 3 Northampton Paxen Learning Corporation (Florida) $400,000 for profit 3 Vance The Rainbow Connection Community Learning Center $400,000 *LEA 3 Vance Vance County Public Schools (Carver Elem.) $209,973 *LEA 3 Wake About Face II $200,000 nonprofit 3 Wake CONCERT (Nurture & Celebrate E. Raleigh Talent) $400,000 nonprofit 3 Wake J.T. Locke Resource Center, Inc. $100,000 nonprofit 3 Wake Kreepers and Krawlers Learning Center $120,000 for profit 3 Wake O.A.S.I.S. Foundation, Inc $200,000 nonprofit 3 Wilson St. John Com. Dev. Corp. - Project SAY (Save a Youth) $339,584 nonprofit 4 Bladen Beacon (Bladen County Schools) $400,000 *LEA 4 Bladen Bladen County Schools $399,808 *LEA *LEA Local Education Agency 2

4 4 Cumberland Carolina 21st CCLC, Inc. $150,000 nonprofit 4 Cumberland P & P Academy $199,000 nonprofit 4 Cumberland Truth Outreach Center, Inc. - Trinity Community Services $180,000 faith based 4 Harnett 2010 Save the Seed $300,000 faith based 4 Harnett Kids Rock $200,000 faith based 4 Harnett P.A.L. (City of Dunn) $202,998 govt. agency 4 Harnett Thinksmart Outreach Center $398,394 nonprofit 4 Lee Fountain of Knowledge Educational Services $160,000 for profit 4 Lee Provisions In The Community $400,000 nonprofit 4 Moore Know School Club - Knowledge Now $400,000 faith based 4 Moore Northern Moore Family Resource Center $399,902 nonprofit 4 Robeson P.S. Robeson County - 1 $390,000 *LEA 4 Robeson P.S. Robeson County - 2 $390,000 *LEA 4 Scotland Scotland County Schools $218,925 *LEA 5 Alamance Alamance-Burlington Schools $240,000 *LEA 5 Davidson TAG 2 - Dream Builders Communication, Inc. $180,000 for profit 5 Davidson Building Bridges for Success (Thomasville City Schools) $398,600 *LEA 5 Davidson Davidson County Schools $398,000 *LEA 5 Forsyth Communities in Schools $372,315 nonprofit 5 Forsyth YMCA of Northwest North Carolina $398,750 nonprofit 5 Forsyth GIDE - Goler Institute for Development and Education, Inc $384,084 faith based 5 Orange Communities in Schools - Orange County $393,058 nonprofit 5 Orange Orange Cross Road Missionary Baptist Church $200,000 faith based 5 Randolph The Dream Center of Randolph County $117,750 nonprofit 5 Stokes Drug Free NC $199,999 nonprofit 6 Anson Anson County Schools $400,000 *LEA 6 Anson You Can Learn Charitable Org. $250,000 nonprofit 6 Cleveland TAG 3 - Dream Builders Communication, Inc. $210,000 for profit 6 Mecklenburg 21st CCLC Able Kids After Schools Enrichment Program $307,785 faith based 6 Mecklenburg ASEP - CMS 1 $400,000 *LEA 6 Mecklenburg Bold Kids and Teens $345,042 faith based 6 Mecklenburg Greater Enrichment Program, Inc. $149,993 nonprofit 6 Mecklenburg In Goode Company $200,000 for profit 6 Mecklenburg Quality Resources, Inc. $300,000 nonprofit 6 Mecklenburg Sugar Creek Charter School $400,000 *LEA 6 Mecklenburg The Family Institute for Health and Human Services $250,000 nonprofit 6 Mecklenburg West Community Services Association - 1st Baptist Church $310,000 faith based 6 Stanly Just Us Kids After School Enrichment Program $399,743 nonprofit 6 Union Union County Public Schools/SEALS $400,000 *LEA 7 Alexander Alexander County Schools $97,747 LEA 7 Ashe 4-H LINK (NC Cooperative Extension, Ash County 4-H) $400,000 govt. agency 7 Iredell Christian Outreach of the Piedmont $176,129 faith based 7 Iredell Statesville Housing Authority $400,000 govt. agency 7 Surry Leader (Mount Airy City Schools) $375,000 *LEA 8 Buncombe Delta House Life Development of Asheville, Inc. $400,000 nonprofit 8 Jackson Jackson County Public Schools $299,589 *LEA 8 Rutherford Rutherford County Public Schools $400,000 *LEA 8 Yancey Yancey County Schools $252,657 *LEA TOTAL of 89 Proposals Recommended for Funding $24,982,787 *LEA Local Education Agency 3

5 21 st Century Community Learning Centers Not Recommended for Funding List Program Name County District Amt. Req. Positive Attitude Youth Center, Inc. Alamance 5 $120,000 STARR Henderson Grove Anson 6 $140,000 Boys and Girls Club of Brunswick Brunswick 2 $200,000 Children First/ Communities In Schools (CIS) of Buncombe County Buncombe 8 $253,488 NHIC, Inc. Burke 7 $400,000 Communities In Schools of Caldwell County Caldwell 7 $379,674 Carteret County Schools Carteret 2 $272,050 DEEDS - Dillard Educational and Economic Development Services, Inc. Caswell 5 $138,907 Alpha Academy Cumberland 4 $163,854 Mind of Excellence Education Center at Whiteville Cumberland 4 $400,000 Men Come from Boys Cumberland 4 $368,500 Currituck County Schools Currituck 1 $394,216 J. Smith Young YMCA Davidson 5 $132,000 N.P.C. Master Minds Academy Duplin 2 $368,000 Beacon Light Academy Durham 3 $120,000 Renaissance Education Group, Inc. - Durham County Durham 3 $200,000 Renaissance Education Group, Inc. - Vance County Durham 3 $200,000 Antiock Builds Community: ABC Student Success Academy Durham 3 $120,000 Next Level Adolescent Services, Inc. Durham 3 $300,000 SOWING - Saving Our Women In Need of Guidance Durham 3 $221,525 DBJ Education Group, Inc. Durham 3 $200,000 Elevating Kids Minds: RAM Org. Durham 3 $200,000 Scientific Olympics - NAACP/Academic Cultural Technological Durham 3 $387,070 Life Tutorial 21st CCLC Durham 3 $200,000 LINKS Learning = Integrating New Knowledge and Skills Durham 3 $400,000 Carter Community School Durham 3 $117,200 PGIC, Inc Edgecombe 3 $207,970 The Help Center - 1 Forsyth 5 $398,386 The Help Center - 2 Forsyth 5 $229,599 Carter G. Woodson School Forsyth 5 $400,000 Triad Creative Youth Leadership Learning Ctr.: Creating 21st Cent. Scholars Forsyth 5 $120,000 Winston-Salem/Forsyth County Schools Forsyth 5 $400,000 Brilliant Minds Gaston 6 $399,945 Damascus Outreach Association, Inc Gates 1 $100,000 Victory and Dominion CHILD Program Greene 2 $201,603 Nehemiah Community Empowerment Center, Inc. Guilford 5 $400,000 CSI, Inc. - Creative Services Initiative, Inc Guilford 5 $390,500 Guilford County Schools - Red Raider Enrichment Program Guilford 5 $258,080 EMOTIONS Organization Guilford 5 $180,000 SWAG- New Light Missionary Baptist Church Guilford 5 $289,000 Life Changers CDC Guilford 5 $299,680 First Baptist Church- Outreach Program & the Learning Center Halifax 3 $340,650 G.T. 21st CCLC Harnett 4 $150,000 Dreams Fulfilled Harnett 4 $170,000 COY - Community of Youth Harnett 4 $300,000 4

6 Program Name County District Amt. Req. Beating the Odds Behavioral Intervention Academy Iredell 7 $199,963 Greater Kinston Community Development Corp.- 2 Jones 2 $300,000 Prevention & Treatment Center of Lenoir County Lenoir 2 $70,220 Your Destiny Mecklenburg 6 $352,477 The Hard Luck Club Mecklenburg 6 $119,982 Mallard Creek Learning Center Mecklenburg 6 $299,606 I Can Kids, Inc. - 1 Mecklenburg 6 $400,000 I Can Kids, Inc. - 2 Mecklenburg 6 $400,000 I Can Kids, Inc. - 3 Mecklenburg 6 $400,000 Brighter Beginnings Mecklenburg 6 $247,000 Soldiers Academy of Learning Mecklenburg 6 $374,082 STEPs to Success Mecklenburg 6 $399,929 Evangelistic Learning Center Mecklenburg 6 $190,855 Just Like Home Development Center Mecklenburg 6 $99,937 The BELL Foundation (Bell Inc.) Mecklenburg 6 $615,343 Academic Achievers/ S&L Consultants LLC Mecklenburg 6 $400,000 Ramsey-Peele Corporation Mecklenburg 6 $400,000 Smart Start Early Childhood and Development Center Mecklenburg 6 $399,962 P.A.L. - Police Activities League Mecklenburg 6 $400,000 Lakewood Preschool Mecklenburg 6 $100,000 ASEP - CMS - 2 Mecklenburg 6 $400,000 D & K On Call TEAM Program, Inc Mecklenburg 6 $400,000 Brisbane Academy Mecklenburg 6 $400,000 Bright Future Learning Center Mecklenburg 6 $199,965 CHIP - Church Intervention Tutorial Program Mecklenburg 6 $62,520 Ebenezer Baptist Church Mecklenburg 6 $146,400 Crossroads Charter High School Mecklenburg 6 $382,100 Adventures & Exploration Academy, Inc. Mecklenburg 6 $400,000 Sharpening Your Skills Inc. Mecklenburg 6 $324,100 The Growing Green Learning Program Mecklenburg 6 $300,000 TAG 1 - Dream Builders Communication, Inc. Mecklenburg 6 $300,000 TAG 4 - Dream Builders Communication, Inc Mecklenburg 6 $300,000 TAG 5 - Dream Builders Communication, Inc. Mecklenburg 6 $210,000 STARS - Math & English Academy Mecklenburg 6 $388,744 Gethsemane Baptist Church at Norman Lake Inc. Mecklenburg 6 $310,910 Camp Tyvola Mecklenburg 6 $100,000 Genesis Project Family Wellness Center, Inc Mecklenburg 6 $399,884 Clinton Chapel Tutorial and Enrichment Program Mecklenburg 6 $400,000 Community Charter Schools Mecklenburg 6 $128,972 The Synergy Afterschool Program Nash 3 $352,840 Boys and Girls Club of New Hanover New Hanover 2 $400,000 C.A.T.M. (Community Advancement Through Mentoring Inc.) New Hanover 2 $264,819 Clyde Erwin Elementary Magnet School Onslow 2 $321,000 Budo Karate House - Ligo Dojo of Budo Karate in Durham Orange 5 $322,000 Boys and Girls Club of Pender Pender 2 $120,000 Dolphin Enrichment Program - Dolphin Aquatics and Fitness Pender 2 $144,960 Charles June Karate & The Landry Gray Afterschool Program Pitt 1 $189,380 Boys and Girls Club of Pitt County Pitt 1 $175,123 Darden Enlightenment Center Pitt 1 $300,000 Building Hope Community Life Center, Inc. Pitt 1 $200,000 East Carolina University Pitt 1 $240,000 5

7 Program Name County District Amt. Req. Leak Street Alumni, Inc. Richmond 4 $208,000 Beaver's Chapel Christian Church Wake 3 $200,000 PLAC - Prosperous Living Adolescent, Inc. Wake 3 $370,805 Academic Achievers - Family Services Wake 3 $294,070 Homework & Enrichment Center, Inc. Wake 3 $400,000 Mop Top Shop, Inc. Wake 3 $400,000 Riley Hill Family Life Center Wake 3 $181,638 Garner Road YMCA Child Care Program Wake 3 $200,000 Antioch Missionary Baptist Church Inc. Wayne 2 $140,268 Ray of Hope, Inc. Wayne 2 $100,000 Martha Roundtree Center for Change Wilson 3 $200,000 Elvie Neighborhood Community Association, Inc. Wilson 3 $224,000 Building Champions - WRAJ Christian Outreach Ministries Wilson 3 $172,000 Creative Dreams Wilson 3 $200,000 TOTAL Non-funded Applications $29,675,750 6

8 Counties with 21 st Century Community Learning Center Grants County Current New Grants Total Proposed Alamance Alexander Alleghany Anson Ashe Avery Beaufort Bertie Bladen Buncombe Carteret Cherokee Chowan Cleveland Columbus Craven Cumberland Davidson Durham Edgecombe Forsyth Franklin Guilford Halifax Harnett Hoke Hyde Iredell Jackson Johnston Lee Lenoir Martin McDowell Mecklenburg Moore Nash New Hanover Northampton Onslow Orange Pamlico Pender Pitt

9 County Current New Grants Total Proposed Polk Randolph Richmond Robeson Rowan Rutherford Sampson Scotland Stanly Stokes Surry Swain Union Vance Wake Wayne Wilson Yancey Total

10 For State Use Only Recommended Not Recommended Public Schools of North Carolina State Board of Education Department of Public Instruction 21 st Century Community Learning Center Grant Application Organization s Name: Note: The name listed above is considered to be the official name of the organization and will be used for all public information sharing purposes. 9

11 Application Contents SECTION I: Certifications A. Assurances B. Debarment Certification C. Criminal Background Check Certification SECTION II: Basic Program Information SECTION III: Program Narrative A. Needs Assessment B. Measurable Goals and Objectives C. Effective Research Based Programs D. Program Evaluation E. Parent and Family Involvement SECTION IV: Proposed Budget and Operations A. Operations and Programming B. Budget Proposal C. Sustainability Plan 10

12 SECTION I: Certifications A signature on the Assurances and Debarment Certification indicates the applicant and all employees and representatives of the applicant s organization will abide by the following terms. Assurances Assurances are hereby provided to the State Education Agency (SEA) that the applicant will: Implement a program in a safe and easily accessible facility in accordance with section 4204(b)(2) (A)(i). Develop and implement the proposed program in active collaboration with the schools the students attend in accordance with section 4204(b)(2)(D). Primarily target students who attend schools eligible for school-wide programs under section 1114 and the families of such students in accordance with section 4202(b)(2)(F). Use funds to increase the level of State, local and other non-federal funds that would, in the absence of funds under this part, be made available for programs and activities authorized under this part, and in no case supplant Federal, State, local, or non-federal funds in accordance with section 4202(b)(2)(G). Provide the community with notice of an intent to submit an application and that the application and any waiver request will be available for public review after submission of the application in accordance with section 4204(b)(2)(L). Submit annual evaluation data supporting successful program implementation and progress aligned with the approved proposal. Revise program plans if annual evaluation data does not demonstrate progress toward goals. Consult with private school officials during the design and development of the 21 st CCLC program on issues such as how the children s needs will be identified and what services will be offered. Ensure that services and benefits provided to private school students must be secular, neutral, and nonideological. Use funds solely for the purposes set forth in this grant program as approved in the application. Maintain records to ensure that the Single Audit Requirement is applicable for any non-federal entity that expends $500,000 or more in a year in Federal awards shall have a single or program specific audit conducted for that year in accordance with the provisions of OMB Circular A-133, Subpart B and Subpart C. Conduct operations in compliance with Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, and Title IX of the Education Amendments of 1972, if applicable. Abide by federal regulations which bar discrimination on the basis of race, color, national origin, religion, disability, age, sex and which require accessibility for persons with disabilities. Applicant Organization: Signature of Authorized Official, Title Date: 11

13 Debarment Certification Federal Executive Order (E.O.) Debarment and Suspension requires that all contractors receiving individual awards, using federal funds, and all sub-recipients certify that the organization and its members are not disbarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. Where the prospective participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. Applicant Organization: Signature of Authorized Official, Title Date: 12

14 Criminal Background Check Certification Attachment 1.1 TCS 1 Employees of centers may not begin providing services until criminal background checks have been completed and cleared. Grantees must abide by the criminal history check verification consisting of the following requirements. Grantees must complete a current and accurate criminal history check for all individuals prior to those individuals working with students. Grantees must comply with any policies and procedures of the local school district related to criminal history information checks. If the district does not require background checks, grantees must obtain background checks in accordance with the following standards: o At a minimum, grantees must obtain a Statewide criminal background check from the State(s) in which the tutor lives or has lived for the last five (5) years. o The grantees must obtain criminal history checks for each newly hired employee, and no less frequently than every three years, whichever comes first. o Grantees may not accept background checks obtained/submitted by employees; o In the case of a grantee that hires employees who do not live in North Carolina, the grantee will need to obtain a background check from another State(s). o It is the responsibility of the grantee to ensure that information submitted for o background checks is accurate. All criminal history checks must include the following: Date criminal history check was obtained; Name of agency that completed criminal history check; Name or identity code of the person who ran the background check; and Results of the criminal history check (i.e. no record, record attached, etc.). Each school district that the grantee serves has the right to determine which criminal offenses are not allowable, as per district policies related to criminal history. If an employee is convicted of a crime during the course of contracted services, that employee MUST notify the grantee, who must immediately submit an updated criminal history check to the district that the provider serves. I understand and will abide by these policies related to criminal background checks. Applicant Organization: Signature of Authorized Official, Title Date: 13

15 Section II: Basic Program Information Attachment 1.1 TCS 1 A. Name of Organization General Contact Person Name: Organization: Title: Street Address 1: Street Address 2: City: State: ZIP code: Phone: FAX: Web site: B. Program Director Each program must have a full-time director who coordinates the various components of the grant and site(s) operations. List educational background and experience that you will require for the program director. Education: Experience: C. Organization Type D. Collaborative Partner(s) (if applicable) Local Education Agency (LEA) For Profit Not for Profit Institution of Higher Education Faith-Based Organization City or County Government Agency Private School Community-Based Organization Other: (list) Complete the information for each collaborative partner. Attach additional pages if needed. Partner: Type of Organization: Address: Contact Person: Signature: Contact Person Phone/FAX: Contact Person Description of the expertise, resources and financial contributions the participant is making towards the program. Include details about the roles, responsibilities, and capabilities of the partners. 14

16 E. Site(s) Complete the information for each proposed 21stCCLC site. Attach additional pages if needed. Site 1 Name: Site Address: Contact Person: Telephone/FAX: Projected Number of Students School(s) served: Number of Days Each Week Number of Hours Each Day Total Days in Operation (Check all that apply.) Program is held during: After School Before School Evenings Summers Site 2 Name: Site Address: Contact Person: Telephone/FAX: Projected Number of Students School(s) served: Number of Days Each Week Number of Hours Each Day Total Days in Operation (Check all that apply.) Program is held during: After School Before School Evenings Summers Site 3 Name: Site Address: 15

17 Contact Person: Telephone/FAX: Projected Number of Students School(s) served: Number of Days Each Week Number of Hours Each Day Total Days in Operation (Check all that apply.) Program is held during: After School Before School Evenings Summers F. Programming Offered Check any or all of the eligible activities that the organization will offer students. Mathematics activities Reading and language arts activities Social studies activities Science activities Arts and music education activities Entrepreneurial education program Tutoring services and mentoring programs Activities for limited English proficient students Recreational activities Telecommunications and technology education programs Expanded library service hours Programs to promote parental involvement and family literacy Programs to address drug and violence prevention, counseling, and character education High school credit recovery programs Programs for students who have been truant, suspended, or expelled Other (Describe below): 16

18 Section III: Program Narrative In order to receive 21 st CCLC grant awards, eligible organizations must describe how the program will meet the principles of effectiveness for 21 st CCLC programs seen in the table below. The sections of the Program Narrative will correspond to the principles of effectiveness. The narrative will describe your survey of local needs, your setting of reasonable and measurable objectives for improvement, research on which to base the structure of your program, and how you will assess your results. You will also describe how you will incorporate parent involvement in your programming. Create a Word document for the responses to the items under each principle. Double-space and use a 12 point font size. Do not exceed eight (8) double-spaced pages for the Program Narrative. Principle 1: Needs Assessment Provide a narrative description of the outcome of the needs assessment conducted to determine the proposed program. This section should clearly detail the needs that will be addressed by the proposed program and should include risk factors that place the students in jeopardy of academic failure or behavioral penalties. Include in the description all of the specific data sources used to conduct the needs assessment. These factors may include, but are not limited to the following: poverty rates in the communities to be served; percentage or growth of Limited English Proficient students and adults; percentage of Title I students, schools in Title I Improvement; reading and math score data and trends; educational levels for the identified students and their families; school truancy rate; juvenile crime rates; violent and drug-related offenses; short-term suspension, long-term suspension rates; attendance data; school dropout rate; survey results that support program needs; interviews with stakeholders; and other county, school, or local education agency data. Principle 2: Measurable Goals and Objectives Describe the program goals and measurable objectives. A goal is an overarching principle that guides decision making. Objectives are specific, measurable steps that can be taken to meet the goal. Measurable objectives should be written to include the following: The people whose behaviors knowledge, and/or skills are to be changed as a result of the program; The intended behavior, knowledge, and/or skill changes that should result from the program or activities; What tool or device (surveys, tests, data from school or other sources) will be used to measure the expected changes; What the criteria for success will be; and When the outcome will occur. 17

19 Goal 1: Measurable Objectives Evaluation Method & Criteria for Success Timeline Objective 1 Objective 2 Goal 2: Measurable Objectives Evaluation Method & Criteria for Success Timeline (etc.) Principle 3: Effective Research Based Programs Describe the research or program evaluations that provide evidence that the proposed programming will improve academic performance or prevent or reduce drug use, violence, or disruptive behavior among youth. Provide references for studies cited. Principle 4: Program Evaluation Describe the organization s plan for evaluating the program s effectiveness at meeting the goals and objectives of the program listed in Principle 2 of this application. Describe the tools used to measure progress and how those results of those measurements will be used to improve the program. Principle 5: Parent and Family Involvement Describe the organization s plan for involving parents and families of students who will receive services from the program. The plan to promote parent and family involvement must be closely aligned to activities of the students participating in the program. 18

20 Section IV: Proposed Budget and Operations Attachment 1.1 TCS 1 Operations and Programming Describe the activities planned, the number of hours each week for each activity, and how each activity will be staffed and supervised. Include brief job descriptions for all positions listed in the program budget. It is recommended that each enrolled student be provided academic enhancement activities a minimum of 12 hours each week (not including any Saturday hours). A sample one month programmatic schedule may be included. The program must actively collaborate with the schools the students attend, so provide the specific procedures that will be used to coordinate learning activities with the classroom teacher or other school staff. This section will also include information on how students will travel safely to and from the center and home. 19

21 Proposed Budget Complete the budget form for the proposed use of funds in the first year of the 21stCCLC program implementation. Budget total must be equal to the total amount of funds requested. Include a budget narrative that describes the major items of requested funds and the resources to be obtained from other sources. To justify the total amount requested, identify the number of students from each grade level projected to be served from each Title I, high poverty, or lowperforming school. Description Amount of Funds TOTAL Funds Requested Name of Fiscal Agent Contact Name: Address : City/State/ZIP Phone/FAX: Signature of Authorized Fiscal Agent Representative Date 20

22 Sustainability Plan Include a preliminary plan for continuation of the center after federal funding ends. Indicate for each contributor the current financial support, including facilities, equipment, supplies and other resources, from the applicant organization or the lead applicant organization and all partners. Indicate how each contributor s portion will be covered in years three (3) and four (4). Applicant: 21 st Century Community Learning Center Application Rating Sheet Evaluator: Date: All parts of the application must be complete. Applications receiving a rating of Not Met on any criterion may not be recommended prior to the Reconsideration Phase. I: Certifications A. Assurance form is signed. B. Debarment Certification is signed. Met Not Met Comments: II: Basic Program Information A. Organization information is complete. B. Requirements for the full-time program director are specified. C. Organization type is completed. D. All collaborative partner information is provided (if applicable). E. All site information is provided. F. Each school to be served is identified. G. Appropriate programming is proposed. Met Not Met Comments: III: Needs Assessment A. The Needs Assessment quantifies the risk factors for the student population to be served. B. The risk factors cited are ones that can be addressed by a 21 st Century Community Learning Center. C. Data cited in the Needs Assessment is recent and relevant to the student population to be served by the program. Met Not Met Comments: : 21

23 IV: Goals and Objectives A. Clear, measurable objectives are listed for each program goal. B. The goals of the program are related to the findings in the Needs Assessment. Met Not Met Comments: V: Research Base A. The applicant describes the findings of academic research or program evaluations that support the major elements of the instructional program. Major elements may include mode of instruction, class size, time on task, special instructional materials, use of technology, etc. B. Applicant provides citations to document the source of the research. C. Applicant describes how the proposed program will adopt successful components of the cited research. Met Not Met Comments: VI: Program Evaluation A. The applicant describes how the activities to be provided by the program will yield results that are measurable and what tools (surveys, tests, and data from school or other sources) will be used to measure them. B. The applicant describes of the results of both formal and informal evaluations will be used to improve the program. Met Not Met Comments: VII: Parent and Family Involvement A. The applicant describes planned activities that will include parents and families of students who will receive services from the program. B. The applicant describes initiatives that will involve parents in the learning of their children. Met Not Met Comments: VIII: Programming and Operations A. The applicant describes how the activities to be provided by the program target identified needs. B. The applicant includes a schedule or program description that shows adequate frequency and duration of instructional activities. C. The applicant conveys a plan to employ a full-time program director. Met Not Met 22

24 D. Brief job descriptions are included for all positions listed in the program budget. E. A plan detailing how transportation will be addressed is included. F. The applicant describes the specific procedures that will be used to coordinate learning activities with the classroom teacher or other school staff. Comments: IX: Budget Form and Narrative A. The applicant identifies the grade level and number of students to be served from each school. B. The applicant budgets for a full-time director and clearly illustrates how resources and personnel will be allocated to the various program tasks and activities for the first year. C. The applicant includes a detailed budget narrative that describes the major uses of requested funds from the 21 st CCLC program and any resources to be obtained from other sources, including in-kind contributions. D. If applicable, the applicant explains how equipment and software that can be used by both the 21 st CCLC program and the host site (e.g., school) might be purchased and fully utilized without supplanting funds (e.g., by cost sharing). E. The applicant shows that the program will require no more than $2000 per child of 21 st CCLC funds to operate during the first year. Met Not Met Comments: X: Sustainability Plan A. Applicant has a clear and reasonable plan for sustainability during the 3 rd and 4 th years and elaborates on how partnering organizations will assist in sustaining the program. B. Applicant has a clear and reasonable plan for sustainability after the grant period and elaborates on how partnering organizations will assist in sustaining the program. Met Not Met Comments: Application meets the Required Standards for Recommendation Application does Not Meet the Required Standards for Recommendation 23

25 SBE Meeting 08/2010 Attachment 2 TCS 1 SUMMARY OF GRANT Title: Approval of Carl D. Perkins College Tech Prep Grants Policy Implications: Constitution General Statute # SBE Policy #GCS-O-000, TCS-I-002, TCS-O-001 SBE Policy Amendment SBE Policy (New) APA # APA Amendment APA (New) Other Federal: Carl D. Perkins Career and Technical Education Improvement Act of 2006, Public Law Title II Sec. 201 Presenter(s): Ms. Angela H. Quick (Deputy Chief Academic Officer), Ms. Rebecca B. Payne (Director, Career and Technical Education), and Mr. Chris L. Droessler (Consultant, College Tech Prep) Description: Carl D. Perkins Act Tech Prep funds are awarded on a competitive basis to consortia consisting of a community college and partnering local education agencies (LEAs) to advance programs that help students start a technical program in high school, continue that program with two years at community college, which prepares them for high skill, high wage, and high demand occupations. Grant funding will continue for three years as long as federal funding is continued and grant objectives are met. See attached list of proposed grants. Resources: Carl D. Perkins Career and Technical Education Improvement Act of 2006 Input Process: The College Tech Prep Grants committee reviewed applications and made recommendations for approval using the Board policy outlined in TCS-O-001. The specific review process, including the review rubric (attached), is outlined in the Grant Proposal Review and Selection Process section of the North Carolina College Tech Prep Grant Request for Proposals document. Stakeholders: Administrators, teachers, students Recommendations: It is recommended that the State Board of Education approve these grants. Motion By: Seconded By: Vote: Yes No Abstain Approved Disapproved Postponed Revised *Person responsible for SBE agenda materials and SBE policy updates: Tina Marcus,

26 Attachment 2.1 TCS 1 North Carolina College Tech Prep Grants July 1, June 30, 2013 College Tech Prep in North Carolina, an important part of the Carl D. Perkins Career and Technical Education Act of 2006, has a vision of a well-educated, high-performance, 21 st century workforce created through its mission of strategic partnerships among secondary and postsecondary education, business and industry, and economic and workforce development. The goal of College Tech Prep is to prepare students for employment and continuous learning through rigorous, relevant, and integrated academic and technical instruction in secondary and postsecondary education programs. College Tech Prep is a seamless educational strategy that begins in high school and continues through community college resulting in a two-year college certificate, associate degree, baccalaureate degree, or completion of a registered apprenticeship. College Tech Prep combines a rigorous academic core of courses with a focused sequence of technical courses in any career pathway within the 16 career clusters. Grant Purpose The College Tech Prep Grant Program seeks to fund creative and innovative programs that will increase collaboration among secondary and postsecondary partners and develop, implement, or improve College Tech Prep activities in local communities. Grant proposals for must address two or more of the following activities or programs: Demonstrate a solid, comprehensive partnership between secondary education, postsecondary education, and the business community that strengthens pathways from secondary to postsecondary to work; Reduce the percentage of students who need to enroll in remedial mathematics, reading, or writing courses at the community college; Focus on emerging careers in the following community college program areas: Construction Technologies, Engineering Technologies, Industrial Technologies, Health Sciences, and Transport Systems Technologies; Focus on one or more of the Career Clusters identified by the Joining Our Businesses and Schools (JOBS) Commission to be the priority for the consortium s geographic region; Increase the number of students who participate in work-based learning; and Educate parents and counselors about the benefits of College Tech Prep. 2

27 College Tech Prep Creative and Innovative Program Grants Recommendation for Funding: July 1, 2010 June 30, 2013 Attachment 2.2 TCS 1 Applied Recommended for grant for grant Total number of Consortia: Total number of Community Colleges: Total number of LEAs Total funds requested (per year): $3,551,622 Potential available funds (per year): $2,723,950 Grants recommended for funding (per year): $2,715,622 The level of funding is for each of the three years July 1, 2010 June 30, 2011, July 1, 2011 June 30, 2012, and July 1, 2012 June 30, 2013, pending available funding and satisfactory performance. Recommended for Funding Tier 1 Consortia not funded in the past eight years LEA # LEA Community College Education District Budget 090 Bladen County Schools Bladen Community College 4 $ 57, Burke County Public Schools 130 Cabarrus County Schools Western Piedmont Community College 7 $ 71,000 Rowan-Cabarrus Community College 6 $ 99, Haywood County Schools Haywood Community College 8 $ 55, Hertford County Public Schools Roanoke-Chowan Community College 1 $ 57,000 Lee County Schools, Chatham County Schools, Harnett County Central Carolina Community 530 Schools College 4, 5 $ 106, Lenoir County Public Schools, Greene County School System, Jones County Public Schools Lenoir Community College 2 $ 58,500 LEA # indicates Fiscal Agent if multiple LEAs LEA Fiscal Agent is first LEA in a list TOTAL $ 503, College Tech Prep Grant Recommendations 3

28 Attachment 2.2 TCS 1 Recommended for Funding Tier 2 Consortia funded in the past eight years LEA # LEA Community College Education District Budget 010 Alamance-Burlington School System Alamance Community College 5 88, Anson County Schools Asheville City Schools, Buncombe County Schools, Madison County 111 Public Schools 070 Beaufort County Schools 100 Brunswick County Schools South Piedmont Community College 6 71,000 Asheville-Buncombe Technical Community College 8 120,000 Beaufort County Community College 1 78,000 Brunswick Community College 2 68,533 Caldwell Community College and Technical Institute 7 78, Caldwell County Schools Carteret County Public School 160 System Carteret Community College 2 64, Craven County Schools Craven Community College 2 55, Cumberland County Schools Fayetteville Technical Community College 4 134, Dare County Schools College of The Albemarle 1 68,580 Durham Public Schools, Chapel Hill-Carrboro City Schools, Durham Technical Community 320 Orange County Schools College 3, 5 127,000 Edenton-Chowan Schools, 210 Perquimans County Schools College of The Albemarle 1 57,000 Guilford Technical Community College 5 169, Guilford County Schools Hyde County Schools, Tyrrell County Public Schools, 480 Washington County Schools Beaufort County Community College 1 80, Johnston County Schools Johnston Community College 3 90, Lincoln County Schools Gaston College 6 71,000 Coastal Carolina Community 670 Onslow County School System College 2 89, Person County Schools Piedmont Community College 5 46, Pitt County Schools Pitt Community College 1 69, Public Schools of Robeson County Robeson Community College 4 92,000 Richmond County Schools, Richmond Community 770 Scotland County Schools College 4 71, College Tech Prep Grant Recommendations 4

29 Attachment 2.2 TCS Rutherford County Schools Isothermal Community College 8 58,200 Sampson County Schools, Clinton 820 City Schools Sampson Community College 2 78,000 Forsyth Technical Community 850 Stokes County Schools College 5 71, Wayne County Public Schools Wayne Community College 2 85,000 Winston-Salem/Forsyth County Forsyth Technical Community 340 Schools College 5 129,389 LEA # indicates Fiscal Agent if multiple LEAs LEA Fiscal Agent is first LEA in a list TOTAL $2,211,661 NOT Recommended for Funding Tier 2 Consortia funded in the past eight years LEA # Secondary Community College Catawba County Schools, Alexander County Schools, Hickory Public Schools, Newton- Conover City Schools Cherokee County Schools, Clay County Schools, Graham County Schools Education District Budget Catawba Valley Community College 7 106,000 Tri-County Community College 8 92,000 Cleveland County Schools Cleveland Community College 6 71,000 Davidson County Schools Davidson County Community College 5 92,000 Duplin County Schools James Sprunt Community College 2 71,000 Edgecombe County Public Schools Edgecombe Community College 3 64,000 Henderson County Public Schools, Transylvania County Schools Blue Ridge Community College 8 99,000 Iredell-Statesville Schools, Mooresville Graded School District Mitchell Community College 7 99,000 Polk County Schools Isothermal Community College 8 50,000 Surry County Schools, Yadkin County Schools, Elkin City Schools, Mount Airy City Schools Surry Community College 7 92,000 TOTAL $ 836, College Tech Prep Grant Recommendations 5

30 CTP Grant Proposal Review Rubric July 1, June 30, 2013 Consortium Name: LEA(s) Community College(s) Secondary: 0-10 points Prior Implementation Postsecondary: 0-10 points Total: maximum 20 points Does the proposal describe previous CTP efforts and student outcomes from all funding sources? Comments If the consortium has had a previous CTP grant, did they summarize information from the previous year s data, assess the outcomes, and make plans for improvement. Does the proposal show how this data has been used to improve CTE and CTP? Does the proposal address how previous CTP efforts addressed the following: Be carried out under an articulation agreement between the participants in the consortium; Consist of a program of study that combines a minimum of 2 years of secondary education with a minimum of 2 years of postsecondary education in a nonduplicative, sequential course of study; Include the development of tech prep programs for secondary education and postsecondary education that link secondary schools and 2-year postsecondary institutions; Include in-service professional development for teachers, faculty, and administrators; Include professional development programs for counselors; Provide equal access to the full range of technical preparation programs to individuals who are members of special populations; and Provide for preparatory services that assist participants in tech prep programs? Does the proposal indicate how the consortium has disseminated their best practices, including: Presentations at CTE/CTP conferences or other conferences; Promising practice submission to (NC CTP 2009 On-Line Conference); or Other methods? CTP Grant Proposal Review Rubric page 1

31 Secondary: 0-5 points Establishment of Need Postsecondary: 0-5 points Total: maximum 10 points Does the proposal establish need for CTP funding? Comments Does the proposal provide a concise overview of the secondary and postsecondary need for funding? Does the proposal describe how the needs are coordinated between secondary and postsecondary? Secondary: 0-15 points Project Description Postsecondary: 0-15 points Total: maximum 30 points Does the proposal describe an integrated secondary and postsecondary strategy? Does the proposal include the purpose, goals, objectives, strategies, evaluation, criteria, budget, tasks to be accomplished, timelines, and the project management team? Does the proposal include descriptions of collaborative efforts as well as partnerships with business and industry? Comments Does the proposal describe how the budget and associated equipment costs (if any) will be used to support the project activities? Does the proposal incorporate sound program planning principles, clearly showing collaboration between educational partners, including business and industry, and is adequately addressed over the three year grant cycle? Does the proposal address how CTP projects/activities will address the following: Be carried out under an articulation agreement between the participants in the consortium; Consist of a program of study that combines a minimum of 2 years of secondary education with a minimum of 2 years of postsecondary education in a nonduplicative, sequential course of study; Include the development of tech prep programs for secondary education and postsecondary education that link secondary schools and 2-year postsecondary institutions; Include in-service professional development for teachers, faculty, and administrators; Include professional development programs for counselors; Provide equal access to the full range of technical preparation programs to individuals who are members of special populations; and Provide for preparatory services that assist participants in tech prep programs? Does the proposal reflect innovative approaches to CTP? CTP Grant Proposal Review Rubric page 2

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