REGISTRATION AS PREFERRED SERVICE PROVIDERS AND SUPPLIERS OF GOODS AND SERVICES ON THE PROCUREMENT DATABASE

Transcription

1 REGISTRATION AS PREFERRED SERVICE PROVIDERS AND SUPPLIERS OF GOODS AND SERVICES ON THE PROCUREMENT DATABASE REF NO: TMT/DATABASE/2016 CLOSING DATE: 08 APRIL 2016 AT 12h00 Page 1

2 1. INTRODUCTION The Mvula Trust is South Africa s leading and largest Water and Sanitation Non-Government Organisation. The Mvula Trust is an Implementing Agent of various government departments and is involved in the provision of public infrastructure and other related services. The Mvula Trust is inviting competent professional service providers and suppliers with a proven track record to apply for registration on the database of service providers and suppliers. Our Vision The Mvula Trust s vision is a statement of our highest aspirations. It sets out what The Mvula Trust wishes to accomplish through its activities: A South Africa in which all enjoy safe and affordable Water and Sanitation that contributes to good health and productive livelihoods. To see The Mvula Trust as the leading development institution in South Africa, in regards to improving livelihoods linked to Water and Sanitation. Our Mission The mission of The Mvula Trust identifies the key activities that will be completed in ensuring that the vision will be achieved. It identifies the key stakeholders, while focussing its attention on why The Mvula Trust exists: To improve the health and livelihoods of poor and disadvantaged communities living in rural peri-urban and urban areas in South Africa, through the delivery of integrated and sustainable water, sanitation and related services, while ensuring peoples voices are heard. Our Values The shared values of The Mvula Trust influence all areas of operation, the relationships with stakeholders, as well as the allocation of resources. It guides the priorities of The Mvula Trust and the delivery of services: Transparency Community-Orientation Empowerment and Participation Professionalism and Efficiency Cooperation and Teamwork Effective Communication Page 2

3 TO ALL SUPPLIERS SEEKING REGISTRATION AS PREFERRED SERVICE PROVIDERS AND SUPPLIERS OF GOODS AND SERVICES ON THE PROCUREMENT DATABASE (REF NO: TMT/DATABASE/2016) PURPOSE OF THE DATABASE REGISTRATION To give all prospective service providers and suppliers an equal opportunity to participate in the procurement of goods and services at The Mvula Trust. This database registration does not purport an offer to do business with The Mvula Trust, but merely serves as an invitation to be registered in the database. Subject to a competitive process for a good and service request, successful bidders will be utilised on an ad hoc basis, as and when required, by The Mvula Trust (TMT). All suppliers are herewith invited to register as preferred suppliers and service providers on the database of The Mvula Trust for a period of 12 months. In order to comply with our Supply Chain Management Policy, Procurement unit have to develop a supplier and service provider database to be used in managing the procurement of various goods and services as required from time to time. The purpose of this database is to give all prospective suppliers an equal opportunity to submit future quotations or bids to TMT. It is envisaged however, that this database will contribute to efficient administration and compliance with our policy. Attached please find an official application form to assist in registration of your company on our supplier and service provider database. It is imperative that suppliers and service providers read the application document carefully; complete it in full and sign it. Application documentation may be downloaded from our website: Enquiries must be made in writing to the following address: neo@themvulatrust.org.za Closing date for submission of applications is 08 April 2016 at 12h00 Page 3

4 Completed applications clearly marked (REF NO: TMT/DATABASE/2016) and in a sealed envelope, must be submitted at the below-mentioned addresses: Head Office, Gauteng Section 22, Block C, IL Piacere 49 New Road Grand Central Midrand Gauteng Tel: +27 (011) KwaZulu (North) 18 Maxwell Street Empangeni 3880 Natal Tel: +27 (035) KwaZulu Natal (South) 37 Esther Roberts Street Glenwood, Durban, 4008 Tel: +27 (031) Eastern Cape 45 Stewart Drive Berea, 5205 Tel: +27 (043) Mpumalanga Limpopo North West Head Office, Gauteng Suite 101, Brander Building, 16 Brander Street, Nelspruit, 1200 Tel: +27 (013) A Landdros Mare Street Polokwane, 0700 Tel: +27 (015) Boom Street Rustenburg, 0300 Tel: +27 (014) Postal Address P O Box Braamfontein 2017 IMPORTANT NOTES: PLEASE READ CAREFULLY Application from to be completed by potential Suppliers/Service Providers seeking registration as preferred service provider; The application must be completed in full, incomplete forms will be not be considered; It should be noted that The Mvula Trust reserves the right to accept or reject any quotation or application without being obliged to give any reasons in this respect; Suppliers/Service providers will only be notified whether application was accepted or not upon request; Prospective service provider must provide all the information required - failure to do so will result in the application being rejected. Suppliers or service providers who are already on the database must re-apply. Application forms received after the closing date will not be accepted. Faxed or ed applications will not be considered COMPULSORY RETURNABLE DOCUMENTS: Original application form (completed in full) Certified copy of company registration certificate Original Valid Tax Clearance Certificate Certified copy of valid BBBEE certificate Bank confirmation letter or cancelled cheque Certified copies of identification documents of owners or shareholders or directors Company profile Certified copy of CIDB grade (where applicable) Professional Registration Certificates (where applicable) Page 4

5 APPLICATION FOR REGISTRATION ON THE MVULA TRUST DATABASE (The following information must be filled in by the applicant. Failure to submit all the required information may lead to non-registration on the database) 1. BUSINESS PARTICULARS 1.1 Name of business as registered with the Registrar of Companies/Close Corporations 1.2 Name of business used for trading purposes, if different from 1.1 or name of business if business is not registered with the registrar 1.3 Registration number as registered with the Registrar of companies/close corporations (if applicable): 1.4 If the company is a subsidiary, then provide the holding company name, registration, name of directors and relationship in terms of percentage holding 1.5 Postal address 1.6 Business physical address 1.7 Telephone no. 1.8 Fax no: 1.9 Cell no: address: 1.11 Contact person: 1.12 Income Tax Reference Number: 1.13 VAT Registration Number [AN ORIGINAL VALID TAX CLEARANCE CERTIFICATE MUST BE ATTACHED] Page 5

6 2. BANKING DETAILS 2.1 Name of banking institution 2.2 Branch Name Branch Code 2.3 Banking Account Number 2.4 Account Holder (Name under which account is operated) 2.5 Type of account: (Current, Savings, Transmission etc.) [PROOF OF BANKING DETAILS E.G. COPY OF CANCELLED CHEQUE OR LETTER FROM THE BANK MUST BE PROVIDED] 3. TYPE OF BUSINESS Tick whichever block is applicable to your business or firm and attach the relevant certified copy. PUBLIC COMPANY (LTD) PRIVATE COMPANY (PTY) LTD CLOSE CORPORATION (CC) SOLE PROPRIETOR PARTNERSHIP TRUST CO-OPERATIVE JOINT VENTURE OTHER (Specify) CERTIFIED COPY OF CERTIFICATE OF INCORPORATION MUST BE ATTACHED CERTIFIED COPY OF CERTIFICATE OF INCORPORATION MUST BE ATTACHED CERTIFIED COPY OF CK 1 AND CK 2 IF APPLICABLE MUST BE ATTACHED CERTIFIED COPY OF REGISTRATION DOCUMENT MUST BE ATTACHED CERTIFIED COPY OF PARTNERSHIP AGREEMENT MUST BE ATTACHED CERTIFIED COPY OF TRUST DOCUMENT MUST BE ATTACHED CERTIFIED COPY OF PROOF OF REGISTRATION WITH THE DIRECTORATE CO-OPERATIVES MUST BE ATTACHED CERTIFIED COPY OF JOINT VENTURE AGREEMENT MUST BE ATTACHED CERTIFIED COPY OF REGISTRATION DOCUMENT MUST BE ATTACHED Page 6

7 4. PREVIOUS BUSINESS INFORMATION 4.1 Did the business exist under a previous name? 4.2 If yes what was the previous business name? 4.3 Why was the name changed? 4.4 Who were the owners, partners, members, directors or shareholders? NAME TITLE 5. CLASSIFICATION OF BUSINESS 5.1 Core business 5.2 Products/Services 5.3 Annual Turnover 5.4 Number of employees (race and gender) 5.5 Current Main Customers and Contact Details: Page 7

8 6. Proprietors/Shareholders/Directors/Partners/Sole Proprietors/Trustees (and Beneficiaries) NAME ID NO SA CITIZEN CAPACITY % MALE / RACE Y/N OWNER FEMALE SHIP 7. Previous experience related to your core business (if applicable) EMPLOYER CONTACT PERSON CONTACT CONTRACT COMPLETED YEAR NUMBER VALUE IN SUCCESSFULLY RAND Y / N Page 8

9 8. Offices where the service will be rendered or where goods will be supplied, limited to Head Office and two regions only. Offices Tick preferred office Head Office Mpumalanga Limpopo Kwa Zulu Natal South Kwa Zulu Natal North Eastern Cape North West 9. List the following in respect of all registered professionals in your company: (Where applicable) Full Name Identity Number Professional Registration Number Expiry Date for Registration Page 9

10 SCOPE OF GOODS AND SERVICES Please mark with an X next to the commodity of supply. Services not indicated must be specified under other. Please note that a maximum of only six commodities can be marked. CORPORATE IMAGE Corporate Gifts Posting and Courier Services Embroidery Promotional Items Printing Services (including pamphlets, brochures) Advertising Creative Design and Layout Newspaper Advertising Business cards Annual reports and newsletters Newspaper subscriptions Reproduction services (includes photocopying and binding) Sound and Audio visual Services Broadcasting and Media Services Events Management Training services Other(Please specify) MAINTENANCE SERVICES General Office maintenance (including building and aircons) Electrician; Plumbers; Carpentry Page 10

11 Other(Please specify) CONSULTING/PROFESSIONAL SERVICES Auditing (Internal and external auditors) Forensic Investigation Accounting Marketing and Communication Legal Information technology services Project management Strategic planning facilitation services Insurance Broker Banks Other(Please specify) COMPUTER HARDWARE & SOFTWARE Computer Equipment and Accessories Software Installation, Maintenance & Support, Hosting Maintenance of Computer Equipment Other(Please specify) CATERING SERVICES Catering Equipment Hire and décor. Catering services Page 11

12 Other(Please specify) HUMAN RESOURCE SERVICES Human Resource Development and training HR consulting services Temporary Personnel Services Personnel Recruitment Labour Law Services Employee wellness services Team building services Payroll Services Employee Benefits Services Employee Assessment Services Other(Please specify) OFFICE FURNITURE Various office furniture Other(Please specify) OPERATIONS Stationery suppliers Printing papers Page 12

13 Asset barcodes Asset management scanners Other(Please specify) EDUCATION AND TRAINING SERVICES External Moderators Training Facilitators Occupational Health and Safety Consultants Social Facilitators User Education Consultants Training Providers Sector Education and Training Authorities Institutional Social Development Consultants Research Consultants Skills Development Facilitators Other(Please specify) Criteria for responsiveness of the service providers or suppliers a) Service providers must have a valid Physical Business Address b) Service providers must have a valid Postal Address c) Service providers must have a valid Telephone and Fax Number d) Service providers must submit a Business Profile e) Service providers must provide valid Banking details (Company Bank Statement);personal banking details will not be acceptable f) Service providers must submit a valid Original Tax Clearance Certificate g) Service providers must submit a VAT Registration Certificate (where applicable) h) Service providers must ensure that all the required returnable documents and annexures are submitted together with the Application Form, fully completed and signed as required Service providers and suppliers that do not meet the above criteria will not qualify to be registered onto the database register Page 13

14 DECLARATION BY SERVICE PROVIDER OR SUPPLIER I, the undersigned (name) certify that the information furnished in this application form is correct. Signature Date Position Name of Company FOR OFFICE USE ONLY RECEIVED BY SIGNATURE APPLICATION COMPLETE (YES/NO) CAPTURED BY CAPTURED DATE VENDOR NO CHECKED BY SIGNATURE DATE APPROVED / NOT APPROVED Page 14