EXHIBITOR PROSPECTUS. September 29 October 1, 2013 Gaylord National Hotel

Transcription

1 EXHIBITOR PROSPECTUS September 29 October 1, 2013 Gaylord National Hotel

2 Who Will You Reach? You ll network with over 2,000 nonprofit professionals from 960 unique organizations with purchasing power from all areas of an organization. Blackbaud serves a large and growing market that provides critical services to those in need. A Note from Chris Clinton, Vice President, Global Channels and Partner Ecosystem, Blackbaud Dear Partner, If you want to reach nonprofits, there s no better place to be than bbcon 2013: the Blackbaud Conference for Nonprofits on September 29 October 1, 2013 at the Gaylord National Hotel and Convention Center in Washington, D.C. I invite you to partner with us for this can t-miss event. As a sponsor or exhibitor, you ll have the opportunity to showcase your products and expertise to 2,000+ nonprofit professionals who attend bbcon to make connections, gain insights, and make purchasing decisions about software and services designed specifically for the sector. Past bbcon Attendance by Sector For more than 25 years, Blackbaud has focused on partnering with nonprofits and organizations that provide them with the solutions they need to make a difference in our world. I hope you ll join us as a sponsor or exhibitor of this popular gathering of nonprofit professionals it will be well worth your investment. I look forward to seeing you there! 5% Business/Corporations 7% Cultural 19% Higher Education 11% Other Sincerely, Chris Clinton 14% Family/Human Services 3% Foundations 6% Religious 7% K-12 Education Why Sponsor? 26% Healthcare 2% Recreational/Social Showcase your solutions Increase your visibility in your market Network with nonprofit and technology industry peers and thought leaders Engage one-on-one with prospects and clients, strengthen and build relationships Show your commitment to the nonprofit world 2

3 Past Sponsors Sponsorship Benefits 501(c) Agencies Trust ACF Partners Adcieo Agilis Company Alboum & Associates Association of Fundraising Professionals Beaconfire Call2Action Care2 Cathexis Partners Center Stage Change.Org Charity Dynamics Constant Contact DSA Event 360 Evisions, Inc. F9 Firefly Partners Good Threads Grizzard Halo Branded Solutions Heller Consulting Higher Logic hjc IOI Payroll Jacobson Consulting Applications, Inc. LW Robbins MaestroSoft mgive Partner/Consultant One complimentary event attendee registration Exhibitor Only 10 x 10 booth in Expo, with carpet, pipe & drape, 6 draped table, two chairs, wastebasket, and sign 50-word company listing in Conference Program Guide and on Conference home page Pre-event attendee list for one-time use ONLY Post-event attendee list for onetime use ONLY Two event attendee registrations* Bronze Same benefits as Exhibitor (booth, company listing, pre- and post-event attendee list, two attendee registrations*) Choice of Bronze Sponsorship Opportunities Silver Same benefits as Bronze (booth, company listing, pre- and post-event attendee list, two attendee registrations*) One promotional item in attendee tote bags Choice of Silver Sponsorship Opportunities Gold Same benefits as Silver (booth, pre- and postevent list, one promotional item in tote bags) 75-word company listing Logo and webpage link in 2 attendee newsletters Opportunity to host one lunch roundtable ½ page program guide ad Three attendee registrations* Choice of Gold Sponsorship Opportunities Platinum Upgrade to 10 x 20 booth, with carpet, pipe & drape, two 6 draped tables, four chairs, wastebasket, and sign 100-word company listing Logo and webpage link in 2 attendee newsletters Pre-event attendee list for one-time use ONLY Post-event attendee list for onetime use ONLY One promotional item in attendee tote bags Opportunity to host two lunch roundtables Opportunity to facilitate a breakout session Full page program guide ad Four attendee registrations* Choice of Platinum Opportunities Diamond Same benefits as Platinum (upgraded booth, logo and link in attendee newsletters, pre- and post-event attendee list, host lunch roundtables, facilitate breakout session) 150-word company listing Two promotional items in attendee tote bags Premium space full page program guide ad Acknowledgement by Blackbaud executive in opening general session Pre-Conference to attendees (facilitated by Blackbaud) Five attendee registrations* Choice of Diamond Opportunities * In addition to the complimentary full event attendee registrations included with Exhibitor, Bronze, Silver, Gold, Platinum, and Diamond benefits, sponsors may purchase two additional full event registrations for $500 each. 3

4 Premium Sponsorship Options MOBILE APPLICATION Sponsorship for bbcon mobile app. Custom ad displays upon launch. (Ad to be designed by sponsor must be approved by Blackbaud). DIAMOND $30,000 $25,000 Keynote Address Sponsor signage from the ballroom stage at the Tuesday Keynote session. Two-minute sponsor welcome addressing the entire Conference audience. Internet Sponsor Internet provided to all Conference attendees. Custom splash page. PLATINUM $15,000 Nonprofit Expo Welcome Reception Custom sponsor signage within expo hall during opening reception; recognition and two-minute sponsor welcome from the exhibit hall stage on opening night. Networking Event Custom sponsor signage throughout the event; recognition and two-minute sponsor welcome. GOLD $10,000 Fold-Out Pocket Guide In addition to the conference programs, each attendee will receive a compact pull-out pocket guide highlighting the events, rooms, and sessions taking place. Sponsor branding will be on each side of the guide. Name Badges Attendee name badges will be branded with sponsor logo. Attendee Tote Bags Every attendee is given a bag at time of registration. Each bag will be branded with sponsor logo. Room Drops 1 of Cappuccino Bar Leave something special at the hotel door of every attendee. (Drop item to be provided by sponsor) Host a cappuccino bar and choose a complementary customized item, such as a branded napkin or coffee sleeve. Attendee Lounge Sponsor branding on hard wall enclosure surrounding attendee lounge. Sponsor will also have the option to place collateral piece on lounge tables. Twitter Boards Sponsor branding on the bbcon Twitter boards, displaying attendee feed. The boards will be located in the Expo dining area. Belly Band Custom belly band ad around each program guide. First Aid Kits Branded, mini first-aid kits placed in each attendee bag. Water Bottles Branded water bottles provided to each attendee. 4

5 SILVER $6,500 Hotel Room Keys Branded hotel keys with sponsor logo on front side. Charging Station Sponsor branding will prominently be displayed on a charging station, used by attendees to charge their electrical devices. Tweet Up Social Sponsor branding and messaging on the bbcon Tweet Up page. Prominent signage during the event. Chair Massage Two days of sessions with sponsor signage in the chair massage area. If possible, the chair massage booth will be adjacent to sponsor booth. Conference Registration Sponsor logo on registration area signage. Sponsor may also provide an item, i.e., branded pens, for the registration area. Nonprofit Expo ipads Custom sponsor background on ipads stationed within the nonprofit expo. Lunch Ice Cream Cart Corporate Citizenship Area Prominent signage at one of two all attendee lunch meals. Table tents placed at each lunch table. Ice cream cart available in booth area with sponsor signage. Sponsor branded signage in Corporate Citizenship area. Focus on wellness and activity. BRONZE $4,000 Digital Banner Ad 5 Available Coffee Breaks 1 of Floor Stickers Breakfast Ad on digital direction monitor in prime conference central location. Ad to be designed by sponsor and approved by Blackbaud. Prominent signage placed during morning or afternoon coffee breaks. Floor stickers placed throughout the exhibit hall with sponsor branding. Prominent signage placed during breakfast meals. Table tents with sponsor logo at each breakfast table. Customized Notepads Customized notepad provided to each conference attendee with sponsor logo. Water Station Water coolers placed in prominent location with sponsor branding. Session Room Signage Sponsor branding placed around the digital signage on each session room. EXHIBITOR ONLY $2,500 5

6 PARTNER/CONSULTANT $1,200 A LA CARTE ITEMS prices vary Conference Program Guide Ad Half page ad, $500. Full page ad, $1,000. Ad to be designed by sponsor and approved by Blackbaud. Scholarship Sponsor a nonprofit attendee and we will list your organization on the Conference website and an attendee newsletter. $900. Bag Insert Provide an insert for attendee tote bags. $500. Additional Booth Add a discounted 10 x 10 booth space Option only available if you are purchasing a full sponsorship or exhibitor package. $1,500. Additional Attendee Registration Send an additional company representative to the Conference, $500 each. Limit 2 per company, not including those complimentary with sponsorship level. Rules And Regulations Contract for Space 1. Applicants for exhibit space are required to forward to Blackbaud the formal application and contract provided. The application for space with full payment of exhibit fees, along with formal notice of assignment and acceptance by Blackbaud, constitutes a contract for the right to use this space. 2. In the event of fire, strikes, or other uncontrollable circumstances, Blackbaud will have no liability or obligation to make any refund. However, Blackbaud will make every effort to refund any portion of the exhibit fees not expended or committed. 3. If any exhibitor does not follow the rules and regulations as set by Blackbaud, the contract will be terminated. In the event of such default by the exhibitor, the exhibitor will forfeit the amount paid for space regardless of whether or not Blackbaud enters into a further lease of the space involved. 4. Blackbaud reserves the right to refuse rental of display space to any company whose display of goods or services is not, in the opinion of Blackbaud, compatible with the general character of Blackbaud and objectives of the exposition. 5. No exhibits will be permitted that interfere with other exhibitors or impede the access to them or impede the free use of the aisle. Booth personnel, including demonstrators, are required to confine their activities within their exhibitor s booth space. 6. No open flame of any kind is permitted in hotel and conference areas. All electrical apparatus must be UL. The Gaylord National Hotel and Convention Center reserves the right to insist on dismantling any booth it deems as a fire or safety risk. 7. Care of building and equipment: Exhibitors shall not injure or deface the walls or floors of the building, the booths, or the equipment of the booths. Nothing shall be posted on, tacked, nailed, screwed, or otherwise attached to columns, walls, floors, or other parts of the building or furniture. Distribution of promotional gummed stickers or labels is strictly prohibited. Any damage in connection therewith will be at the expense of the exhibitor. 8. No kind of sound-making equipment may be set up or used in exhibit booths without prior approval from Blackbaud. 9. All giveaway items must be distributed within the exhibitor s booth. Items that cannot be stored in sufficient quantities within this space are not appropriate. The process of distribution must not interfere with the orderly conduct of business by other participants. 10. Restriction on selling: Sales of any kind involving the exchange of currency for goods received are prohibited during the exhibition without prior approval from Blackbaud. 11. Irregular canvassing: Distribution of circulars or promotional material may be made only within the booth assigned to the exhibitor presenting the material. 12. All exhibitors are responsible for informing their personnel and their authorized representatives of the requirements of these rules. Cancellation Policy Exhibitors may cancel this agreement at any time by written notice to Blackbaud. Exhibitors canceling space by April 19, 2013 will receive a 100% of payments made. Exhibitors canceling all or part of exhibit space between April 20 and July 20, 2013 will receive a refund of 50% of booth space fees of canceled space. No refunds will be made on space canceled after July 20. Under all circumstances, Blackbaud retains the right to resell booth space canceled by the exhibitor. Installation and Dismantling of Exhibits Exhibitors agree to set up booths between 7:00 a.m. and 12:00 p.m. on September 29, All exhibits must be set in accordance with these rules. Exhibits must be dismantled and removed by 7:00 p.m. on October 1, Failure to comply with this regulation could result in your company being ineligible to exhibit in future shows. Dates and times are subject to change. Liability The exhibitor agrees to assume all risks of loss, injury, theft, or damage of any kind or nature whatsoever to any exhibit or component thereof, including any goods, merchandise, papers, and business records, or other property that may be in or come into the exhibitor s possession during the course of the Conference or in the course of assembling or dismantling the exhibit. The exhibitor assumes all liability for damage to property, person, or persons arising from accidental or other causes incidental to movement and operation of the exhibit and hereby releases Blackbaud, its contractors, and the Gaylord National Hotel and Convention Center. Regulation Enforcement Blackbaud has full power to interpret and enforce all regulations for the Conference and the power to make amendments and/or further regulations that are considered necessary for the proper conduct of the show. Such decisions will be binding on exhibitors. Failure to comply with these or any other regulations or amendments may be sufficient cause for Blackbaud to require the immediate removal of the exhibit and/or the offending exhibitor. This may result in forfeiture of rights to exhibit at future Blackbaud events together with all fees paid. Blackbaud may lease any space so forfeited to another exhibitor. Blackbaud reserves the right to reject any or all applications. Any person or group of persons asked to leave the exhibit hall by management or security will do so at once and will not return until/unless authorized to do so. 6

7 2013 Sponsor & Exhibitor Application and Contract 1 Contact Information Company Name: Contact Name: Address: City: State: Postal Code: Phone: Fax: Contact 2 Sponsorship Package Selection 3 Details Please send the following to nonprofitexpo@blackbaud.com: Company Website: Mobile App Diamond Platinum Gold Silver Bronze Exhibitor Partner Choice of Premium Sponsorship Option: Additional A La Carte Item(s): Your company description to be included in the Conference Program Guide and event website. A color vector.eps version of your logo (.jpg, or.tiff, files are acceptable if.eps is not available). The names, titles, and addresses of the company representatives who will attend the Conference. 4 Payment Tell us your method of payment and your billing address. Sponsorship Package: $ Additional A La Carte Item $ Payment Method: Visa MasterCard American Express Check Check must be received within 14 days of contract ratification. Credit Card # Exp. Date: Total Due: CONTACT US By Mail: Blackbaud 2000 Daniel Island Drive Charleston, SC Attn: Leah Herrington By Fax: Attn: Leah Herrington By nonprofitexpo@blackbaud.com Once we receive your completed application, company description, logo, and payment, you will receive a confirmation with an exhibitor/ sponsor timeline. Please visit us at for more information. Name on Card: Billing Address: Signature: 5 Acknowledgement Please acknowledge that you have read and accept the rules and regulations on page 6. Name and Title (please print): Signature: Date: 7