Bhopal, Dated January 22, ADDENDUM No. 1

Transcription

1 Bhopal, Dated January 22, 2016 ADDENDUM 1 This is with reference to the NIT 47, dated 30 th December, 2015 for Appointment of Consultant for Market Demand Assessment of expected Commercial Commodities Warehousing requirements of Industries with possible Augmentation/ Upgradation/ Development of Existing /New Warehouses in line of International Standards, a Pre-Bid meeting was held on 18 th January 2016 at the office of Chief Engineer, MPWLC, Gautam Nagar, Bhopal. The authority reply to the queries pertaining to this NIT is hereby attached as an Annexure-I. Chief Engineer

2 RESPONSE TO THE QUERY (NIT 47, dated ) Annexure - I Sr D Conditions of Eligibility for Key Personnel Team Leader Educational Qualification: MBA/PGDM (Marketing & Finance) D Conditions of Eligibility for Key Personnel Marketing Expert Educational Qualification: MBA/PGDM (Marketing & Finance) D Conditions of Eligibility for Key Personnel Associate Marketing Expert Educational Qualification: MBA/PGDM (Marketing & Finance) D Conditions of Eligibility for Key Personnel Associate Marketing Expert Experience on Eligible Assignments: He Should have worked as a Team Leader or in similar capacity for 1 (one) Eligible Assignment Substitution of Key Personnel: As a condition to such substitution, a sum equal to 10% (ten per cent) of the Consultancy fee shall be deducted from the payments due to the Consultant. In the case of a second substitution hereunder, such deduction shall be 15% (fifteen percent) of the Consultancy Fee. Any further substitution may lead to disqualification of the Applicants or termination of the Agreement. We request you to modify the Educational Qualification requirement as under Educational Qualification: MBA/ PGDM (Marketing / Finance / Equivalent) We request you to modify the Educational Qualification requirement as under: Educational Qualification: MBA/ PGDM (Marketing / Finance / Equivalent) We request you to modify the Educational Qualification requirement as under: Educational Qualification: MBA/ PGDM (Marketing / Finance) Since it is unlikely for an expert with 5years experience to be a Team Leader on Eligible Assignments, we request you to modify this clause as under. Experience on Eligible Assignments: He Should have worked on at least 1 (one)eligible Assignment. Request you to delete the sentence from clause Educational Qualification for Team Leader has been revised as follows: MBA/ PGDM (Marketing or Finance) Educational Qualification for Marketing Expert has been revised as follows: MBA/ PGDM (Marketing) Educational Qualification for Associate Marketing Expert has been revised as follows: MBA/ PGDM (Finance) Revised Conditions of Eligibility for Key Personnel Associate Marketing Expert Experience on Eligible Assignments: He Should have worked as an Associate Marketing Expert or in similar capacity for 1 (one) Eligible Assignment. Since the total duration of the assignment is 3 months and it requires a lot of coordination among Key personnel, therefore no change has been proposed in this clause.

3 6. 6. Deliverable schedule Inception Report Submission and Acceptance* of Draft market and demand assessment report Submission and Acceptance* of Final market and demand assessment report Timeline from the date of commencement Key Dates* 25 KD 1 75 KD KD 2+15 * Excluding time taken by Authority. KD1shall be date of execution of Agreement between the Authority and Selected Consultant. We request you to modify this clause to Timeline from the date of commencement Key Dates* Inception Report 25 KD 1 Submission and 75 KD 1+50 Acceptance* of Draft market and demand assessment report Submission and Acceptance* of Final market and demand assessment report 90 KD 2+15 *Excluding time taken by Authority to a maximum of 2 (two) weeks from the date of submission of the report at each stage. KD1 shall be date of execution of Agreement between the Authority and Selected Consultant.

4 7. 7 Payment Schedule Sr. No Payment % of Consultancy Fees 1 Inception Report 15% 2 Submission and Acceptance* of Draft market and demand 60% 3 Submission and Acceptance* of Final market and demand 25% Inclusion of Contract/ Agreement as part of RFP A Technical Capacity- The Applicant shall also furnish completion certificate / Work order in case of completed/ ongoing Consultancy Assignment. We request you to modify the payment schedule as under: Sr. 1 Commissioning Fee (at the date of commencement) Payment % of Consultancy Fees 10% 2 Inception Report 15% 3 Submission and Acceptance* of Draft market and demand 50% Submission and Acceptance* of Final market and demand 25% We request the authority to kindly include the Agreement document as annexure to the RFP to get a better understanding of Agreement terms. Request you to modify the requirements as follows: The Applicant shall also furnish completion certificate or CA certified documents /Work order in case of completed/ ongoing Consultancy Assignment. Authority to Respond. Format of the same is attached as an Annexure-II Schedule of Selection Process We request the authority to extend the proposal due date (PDD) by one month from the day of issuing response to queries. Since the RFP demands many details of the company and key personnel along with a detailed Approach and Methodology, we request the authority to provide sufficient time for submitting arobust proposal. Revised Proposal Due date is: till 1500 Hrs

5 (A) Indore Indore, Alirajpur, Dhar, Khargone, Jhabua, Khandwa, Burhanpur, Barwani Ujjain Ujjain, Dewas, Ratlam, Shajapur, Agar Malwa, Neemuch Gwalior Gwalior, Shivpuri, Guna, Ashoknagar, Datia Chambal Morena, Sheopur, Bhind Rewa Rewa, Sidhi, Singruali, Satna Shandol Shandol, Anuppur, Umaria, Dindori Sagar Sagar, Damoh, Panna, Chhartarpur, Tikamgarh Bhopal Bhopal, Sehore, Raisen, Rajgarh, Vidisha Narmadapuram Hoshngabad, Harda, Betul Jabalpur Jabalpur, Katni, Narsinghpur, hindwara, Seoni, Mandla, Balaghat Technical Capacity: The Applicant shall have, over the past7(seven) years preceding the PDD, undertaken a minimum of 4 (four) Eligible Assignments as specified in The Applicant shall also furnish Completion certificate / Work order in case of completed/ ongoing Consultancy Assignment Can M P Warehousing and Logistics Corporation provide details w.r.t. size and addresses of the warehousing facilities enlisted? This will enable the consultant to assess the cost likely to be incurred during the study primarily for market survey to each of the facilities and include the same in the financial proposals. Considering the scope of the work and to make the, we request that alongside of limitation on experience for past seven years, threshold to be added on value of the Consultancy Assignment. Condition on consultancy assignment with cost more than INR10 Lakhs needs to consider as eligible assignment. So the clause will read The Applicant shall have, over the past7 (seven) years preceding the PDD, undertaken a minimum of 4 (four) Eligible Assignments as specified in The cost of such assignment should be more than INR 10 Lakhs. The Applicant shall also furnish Completion certificate / Work order in case of completed/ ongoing Consultancy Assignment. Location wise details are available at Regional offices of MPWLC as per the list attached at Annexure-III. Selected consultant shall be provided the contact details of all regional offices including officer in charge of respective regional office. HO, MPWLC will extend every possible support during the entire consultancy assignment to the selected consultant.

6 (B) Financial Capacity: The Applicant shall have Annual Consultancy Fee of Rs. 10 (ten) crores per annum during each of the 3 (three) financial years preceding the Proposal Due Date Bid Security The Applicant shall furnish as part of its Proposal, a Bid security of Rs. 5,00,000/- (five lacs ) in the form of a Demand Draft issued by one of the Nationalized/ Scheduled Banks in India in favour of the M.P. Warehousing & Logistics Corporation payable at Bhopal (the "Bid Security"), returnable not later than 30 (thirty) days from PDD except in case of the two highest ranked Applicants as required in Presentation- Presentation on proposed methodology & Work Plan and understanding of the TOR In order to make the bid more competitive, we propose that financial capacity for Applicant be raised to Rs. 100 (hundred) crores per annum during each of the 3 (three) financial years preceding the Proposal Due Date. We request that Bid security to be reduced to Bid security of Rs. 1,00,000/- (one lacs) from Bid security of Rs. 5,00,000/- (five lacs). As per our understanding the presentation does not form part of proposal submission. The bidders will be marked on this parameter, basis the presentation given on the scheduled date as communicated by Authority. Please confirm. The Applicant shall furnish as part of its Proposal, a Bid security of Rs. 3,00,000/- (three lacs ) in the form of a Demand Draft/BG/FD issued by one of the Nationalized/ Scheduled Banks in India in favour of the M.P. Warehousing & Logistics Corporation payable at Bhopal (the "Bid Security"), returnable not later than 30 (thirty) days from PDD except in case of the two highest ranked Applicants as required in In case of BG the same shall be valid till 4 month from the Proposal Due Date (PDD) as specified in 1.8. Since 5 marks has been allocated for presentation, therefore copy of the presentation need not to be submitted along with the proposal. However Applicants shall be required to furnish 1 (one) colour & 4 (Black & White) hard copies of the presentation before commencement of the same along with 1(one) soft copy.

7 16. 7 Payment Schedule Sr. Payment % of Consultancy Fees 1 Inception Report 15% 2 Submission and Acceptance* of Draft market and demand 60% A significant cost will be incurred by the Consultant for market surveys to all the sites. In order to account for the mobilization cost, we request the payment schedule to be altered as below: Sr. Payment % of Consultancy Fees 1 Inception Report 40% 2 Submission and 35% 3 Submission and 25% Acceptance* of Draft Acceptance* of market and demand Final market and demand 3 Submission and 25% Acceptance* of Final market and demand Financial Capacity We request the Authority to kindly relax the turnover criteria average annual turnover for the last three financial years as Rs.5Cr.

8 D Conditions of Eligibility for Key Personnel It is requested to the authority to kindly consider following Experience for Key Personnel Please refer point no. 1,2 & 3 for revised Eligibility for Key Personnel Key Personnel Team Leader Marketing Expert Min Qualification Experience 10 Years MBA /PGDBM/CA in Finance 10 Years MBA/ PGDBM in Marketing 19. Schedule1: TOR Schedule Associate Marketing Expert 5 Years MBA/ PGDBM in Marketing It is requested to the authority to kindly consider the followings Schedule for Bid Security Timeline from Key the date of Dates commencement * Inception Report 15 KD 1 Submission and Acceptance* of 75 KD 1+60 Draft market and demand assessment report Submission and Acceptance* of 90 KD 2+15 Final market and demand assessment report It is requested to the authority to kindly reconsider the Bid Security amount to Rs. 50,000/-. Please refer point 14

9 Bid Security According to the 2.20 Bid Security The Applicant shall furnish as part of its Proposal, a Bid security of Rs. 5,00,000/ (five lacs ) in the form of a Demand Draft issued by one of the Nationalized/ Scheduled Banks in India in favour of the M.P. Warehousing & Logistics Corporation payable at Bhopal. Conditions for Eligibility of Key Personnel As it is a 3 months study we request if the Bid Security (EMD) amount can be reduced to Rs. 1,00,000/- (One Lacs) and the form of submission can be modified to Demand Draft/Bank Guarantee/FD. Each of the Key Personnel should be MBA/PGDM in Marketing & Finance. We would request if the criteria can be modified to: Team Leader MBA/PGDM Marketing Expert MBA/PGDM (Marketing) or MBA/PGDM (General Management) Associate Marketing Expert - MBA/PGDM (Marketing) or MBA/PGDM (General Management) Schedule 1: Terms of Identification of locations / Connectivity / optimal route from existing warehouses to the Manufacturing, consumption or distribution point for major industry players. Please clarify whether separate reports for each location needs to be submitted or a single report would suffice Assessment of facilities required for Upgradation and Modification of existing warehouses of the Authority - Please clarify whether separate reports for each location needs to be submitted or a single report would suffice. Assessment of creating new Warehouses and distribution centres in the state based on the requirement of the different Industry players in state and India. Please clarify whether the assessment needs to be done on an overall basis i.e. total warehousing space requirement (sector-wise) or a more specific assessment needs to be done (location, specific warehousing capacity) Mode of Bid Security shall be Demand Draft/Bank Guarantee/FD. Please refer point no. 1,2& 3 for revised Eligibility for Key Personnel. A single report need to be submitted covering all locations,however Consultant shall be encouraged to prepare a region wise warehousing matrix which will include the details at each location also. A single report need to be submitted covering all locations, however Consultant shall be required to list down location wise the most optimal option of warehousing upgradation/ Modification/ Augmentation / creation requirements. Consultants shall be required to assess the Location wise, sector wise warehousing upgradation /Modification/ Augmentation / creation requirements.

10 24. Please share additional details about the present warehouses under MPWLC i.e. capacities and also in case any previous study has been undertaken by MPWLC or any other agency in this regard B B. Financial Capacity: The Applicant shall have Annual Consultancy Fee of Rs. 10 (ten) crores per annum during each of the 3 (three) financial years preceding the Proposal Due Date The applicant shall enclose with its Proposal, certificate(s) from its Statutory Auditors$ stating its total revenues from Consultancy fees during each of the past three financial years. In the event that the Applicant does not have a statutory Auditor, it shall provide the requisite certificate(s) from the firm of Chartered Accountants that ordinarily audits the annual accounts of the Applicant. In reference to the (B) / on Financial capacity of the Applicant, please advise if we can express the annual consultancy fees as > INR 10 crores instead of showing exact fees. As being a Bank, there is no provision of showing revenues from consultancy separately in financial accounts and the consultancy fees forms a part of non-fund based commission. 26. The number of stakeholder companies to be targeted as part of survey? 27. Whether physical travel to the offices of these companies is mandatory? Please refer point 11. The Applicant shall enclose with its Proposal, certificate(s) from its Statutory Auditors stating its total revenues from Consultancy fees during each of the past three financial years only. It is expected from the consultant to target at least 50 firms across India in different sectors to understand their warehousing requirements so that a proper location and commodities wise warehousing requirements can be ascertained. It is expected from the consultant to contact higher level of officials (MD, CEO, COO, VP) of all major players in different sector operating in Madhya Pradesh or has their branches in the state or willing to expand their business in the state. Consultants are required to furnish a list of Major players contacted during market assessment study with their contact details as a part of the report.

11 DRAFT AGREEMENT Annexure-II We hereby tender for the execution for the Madhya Pradesh Warehousing & Logistics Corporation, of the work specified in the underwritten Memorandum within the time specified in the underwritten memorandum within the time specified in such memorandum at approved Consultancy fees as per point 3 of the memorandum. DELIVERABLES Sr. MEMORANDUM 1. Name of Work : Name of the firm : Amount of consultancy : Rs.... (in word ) Bid Security : Rs.... (in word ) Percentage, if any, to be deducted from bills :...Income tax and other applicable taxes Time allowed : As per deliverables schedule of RFP 7. Total Fees payable : Rs.... (in word ) Payment Milestone and deliverables as per schedule given below : Timeline from the date of commencement 1 Inception Report 25 KD 1 2 Submission and Acceptance* of Draft market and demand 3 Submission and Acceptance* of Final market and demand Key Dates* 75 KD KD 2+15

12 2 PAYMENT SCHEDULE Sr. Payment % of Consultancy Fees 1 Inception Report 15% 2 Submission and Acceptance* of Draft market and demand 3 Submission and Acceptance* of Final market and demand 60% 25% 9. as per RFP 10. Scope of Service As per RFP We hereby agree to abide by and fulfill all terms and provisions of the contract.. Bid Security amount Rs....Lakh, in form of D.D./BG..., Dated,... Bank submitted with our proposal shall be assumed as Performance Guarantee for undertaking the assignment. The full value of which is to be absolutely forfeited to the said Corporation if we fail to commence/complete the work specified in the above Memorandum. Such Performance Guarantee shall be refunded upon expiry of within 30 (thirty) days of completion and acceptance of Final report by Corporation. (Signature, Name and designation of the Applicant) Signature of Witness Dated : Name of Witness : Address of Witness : Occupation of the Witness : The above proposal is hereby accepted by committee on behalf of the Madhya Pradesh Warehousing & Logistics Corporation. Dated Signature of the Competent Authority

13 CONTACT DETAILS OF MPWLC REGIONAL OFFICES Annexure-III S. Name Designation Office Telephone no. Mobile 1. Shri O.P. Kushwaha Regional Manager, Bhopal Shri Sunil Gorkhe Regional Manager, Narmadapuram Shri J.K. Pawar Regional Manager, Indore Shri S.K. Purohit Regional Manager, Gwalior Shri D.K. Jain Regional Manager, Jabalpur Shri P.K. Gajbhiye Regional Manager, Sagar Shri B.L. Chauhan Regional Manager, Ujjain Shri R.P. Verma Regional Manager, Rewa