Volunteer Representative Program Manual & Guide

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1 Volunteer Representative Program Manual & Guide

2 The Spartan Fund is the fund raising arm for Michigan State University Athletics. Every dollar raised is used to support the academic and athletic endeavors of over 800 student athletes. Currently, more than 7,500 loyal and dedicated alumni, friends, and fans support the Spartan Fund each year. The MSU Athletics Department is a self supported entity which receives no funding from the State of Michigan or from the University which is why membership to the Spartan Fund is critical to the success of Michigan State Athletics. Our Mission We invite the friends of Michigan State University to develop a lasting relationship with our Department of Athletics. In the fulfillment of that mission, we strive to clearly demonstrate our vision/plan for our department and encourage support of the various opportunities available to invest in the betterment of our student athletes. MSU Athletics Mission Statement We gather and engage our community to teach, support, and celebrate our student athletes in their quest for excellence. 2

3 Volunteer Representative Program Manual & Guide

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5 Representative Information Spartan Fund Membership Tickets and Parking 5

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7 What is the Representative Program? The Spartan Fund Representative Program is an extension of the Spartan Fund which reaches out to various communities around Michigan and the United States in an effort to help steward donors more efficiently. Why do we need the Representative Program? There are over 7,500 loyal Spartan Fund donors and supporters of Michigan State Athletics, while there are over 400,000 MSU alumni across the United States. Unfortunately the Spartan Fund is not able to reach out to all individual alumni and fans of Michigan State. The Spartan Fund representative program was implemented in an effort to utilize influential supporters of Michigan State Athletics in various communities around Michigan and across the United States. Between athletic scholarship as well as operation costs continuing to rise, volunteering for The Spartan Fund Representative Program is another way for a current member to give to the Spartan Fund. Through donated time and efforts of our Representatives, we hope to gain new members, and raise donations to support student athletes scholarship, travel and equipment costs, and quality head coaches. 7

8 Representative Program Michigan Districts Spartan Fund MSU District Donors Alumni District 1 1,816 40,417 District 2 1,219 56,362 District ,151 District ,480 District ,455 District ,029 District ,294 District ,364 District ,012 District ,649 District ,788 District ,798 District ,546 District ,561 8

9 Spartan Fund Donors by County 9

10 Spartan Fund Donors in the United States 10

11 What are the Goals of the Representative Program? To increase the visibility of the Spartan Fund in various communities around Michigan and the United States. To identify, organize, and engage alumni, supporters, and fans of MSU Athletics while increasing membership in the Spartan Fund. To increase philanthropic support of Michigan State Athletics through unrestricted gifts. Continue to support the mission of MSU Athletics. How Can I help achieve these Goals? Our student athletes know that with hard work, passion, and diligence that they can achieve set goals which will lead them to success. We extend this mindset to our volunteers in the Spartan Fund Representative Programs and encourage contact with at least ten (10) potential donors in your community. Through retention comes gain, and we would like our Representatives to maintain contact with members in their community. Hosting watch parties, game day tailgates, and other social events are a great way to identify potential Spartan Fund members, as well as talk with current members about your membership with the Spartan Fund. By reaching out to members of your community you are actively increasing the visibility MSU Athletics as well as increasing membership in the Spartan Fund. 11

12 Who can volunteer for the Representative Program? Any interested Spartan Fund member can volunteer to be part of the Representative Program. Being a volunteer Representative, it is expected that you will be a positive example of who a Spartan Fund donor should be, assist in broadening the visibility of the Spartan Fund, as well as increase membership in the Spartan Fund. Where can I find more information? On the web at and click on Representative Program. Call the Spartan Fund at E Mail the Spartan Fund at 12

13 Representative Information Spartan Fund Membership Tickets and Parking 13

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15 Ways of Giving to the Spartan Fund The Spartan Fund operates on a fiscal year from July 1 through June 30. A gift made during this time period qualifies a donor to receive benefits beginning July 1 of the following fiscal year (please view the benefits chart on page 15). Unrestricted Giving The most influential way to support Spartan Athletics is by making an unrestricted annual gift to the Spartan Fund. These gifts give coaches and administrators flexibility to determine the best use of your financial support. Unrestricted giving touches all facets of our 25 sport athletic program, including scholarships, equipment, recruiting, team travel, academic support, athletic training and medical support, marching band, cheerleaders, dance team and general budget support. Unrestricted gifts are 100% tax deductible. Designated Giving Gifts may be designated to a specific sport or program (please see page 13 for a list of designation codes). All gifts to specific sports or programs are 100% tax deductible. Seat Related Giving Michigan State University athletic teams compete at the highest level intercollegiate athletics can offer. By purchasing premium seating, you can rest assured that your seats offer the best views and bring you closest to the action. All premium seating contributions count towards Spartan Fund membership and are 80% tax deductible. The purchase of season tickets is required in addition to any seat related contribution. For more information on premium seating, please contact the Spartan Fund. 15

16 Methods of Support to the Spartan Fund Cash, Credit Cards, and Securities The most common method of giving is through the use of cash and/or credit cards. Checks can be made payable to Michigan State University. Credit cards that are accepted include: Visa, MasterCard, Discover, and American Express. Gifts of stock are also accepted. Endowments Endowment for Spartan Athletics provides a perpetual flow of scholarship or operational funding for specific sport programs. An endowment contribution is both a gift now and for the future because the endowment principal is continually reinvested and a percentage of the accrued interest is used annually for scholarship support. Currently, a full scholarship (including tuition, room and board, books and fees) for a Spartan student athlete can be endowed at $300,000. Partial endowments begin at $30,000. Planned Giving & Bequests You can support the Spartans with a living memorial for yourself, your family, or a former coach or friend of MSU while you are making the future stronger for the Spartans. Through the creative process of planned giving, incorporated within your comprehensive estate plans, you can fulfill philanthropic goals, reduce income taxes, avoid capital gain and estate taxes, retain a life income, increase spendable income, or reduce the costs of estate settlement. You can enjoy the rewards of a planned gift, while also helping Spartan athletics. For more information about planned giving, please contact Mark Schoenl, Director of Major Gifts, in the Spartan Fund. 16

17 Methods of Support to the Spartan Fund (continued) Matching Gifts Matching gifts are charitable contributions your employer can make on your behalf. Your employer may match your charitable contribution at a 1:1, 2:1, or sometimes a 3:1 ratio. Please check with your employer for information and forms on your company s matching gift policy. If accepted, please enclose the matching gift form with your contribution. Note: Many companies do not match gifts if the donor receives any seat related benefits. If the company elects not to match a seat related gift, the donor is responsible for the remaining contribution. Gift In Kind A gift in kind contribution is considered non monetary items of tangible personal property or other physical assets that represent value to the University. Instead of giving money to buy needed goods and services, the goods and services are gifts themselves. Please contact the Spartan Fund for clarification of what gifts are considered gift in kind. 17

18 Spartan Fund Donor Priority Spartan Fund members are given the first opportunity to purchase tickets, upgrade their current seats, and receive first priority of seat locations for post season and bowl games when tickets are available. The Donor Priority Chart illustrates the order of allocation for ticket requests. Members of the Spartan Fund, who are also members of a University Donor Society, will be allocated tickets based on the higher of the two levels. Spartan Fund levels are based on annual contributions. Spartan Fund Donor Priority Chart Ambassadors Level $50,000 + Champions Circle $25,000 $49,999 Scholarship Level $10,000 $24,999 Directors Club $5,000 $9,999 Honorary Coaches Club $2,000 $4,999 Captains Club $1,000 $1,999 Green & White Club $500 $999 Sparty Club $250 $499 Ralph Young Club $100 $249 18

19 Spartan Fund Annual Benefits Chart 19

20 Designated Giving Codes Baseball AA01 Basketball (Men s) AA02 Basketball (Women s) AA0202 Crew AA35 Cross Country (Men s) AA03 Cross Country (Women s) AA0301 Field Hockey AA05 Football AA06 Golf (Men s) AA07 Golf (Women s) AA0701 Gymnastics AA0801 Ice Hockey AA09 Soccer (Men s) AA12 Soccer (Women s) AA1201 Softball AA11 Swimming & Diving (Men s) AA13 Swimming & Diving (Women s) AA1301 Tennis (Men s) AA14 Tennis (Women s) AA1401 Track & Field (Men s) AA15 Track & Field (Women s) AA1501 Volleyball AA16 Wrestling AA17 Spartan Marching Band AE0607 Clara Bell Smith Academic Center AA0030 Sports Training/Athletic Training AA20 MSU Cheerleading AA22 Note: For designated giving codes concerning scholarship seating or specific scholarship funds please contact the Spartan Fund. How can the Spartan Fund receive my gift? Gifts may be mailed to: Spartan Fund Michigan State University 200 Spartan Way East Lansing, MI Gifts may also be made by calling our office at or online using DonorNet at 20

21 Representative Information Spartan Fund Membership Tickets and Parking 21

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23 Spartan Ticket & Parking Information Season Ticket Orders To renew, please consider renewing online at If you do not wish to renew online, a renewal application will be sent to the address on file at the Spartan Ticket Office. For new season ticket purchases, orders will be filled after the renewal deadline and once all seat improvement requests have been completed. If you have an address change, or do not wish to renew, please contact the Spartan Ticket Office at GO STATE or Seat Improvement Requests Please indicate your seat improvement request on your ticket renewal application at the time of renewing. Seat improvement requests are evaluated AFTER the renewal deadline and will follow the Spartan Fund donor priority order. Requests submitted by non Spartan Fund members are evaluated in order of years of continuous season ticket purchasing. Single Game Orders Any available, single game ticket requests will first be offered to Spartan Fund members in donor priority. Only after single game orders are filled by Spartan Fund members will tickets go on sale to the public. Arrival of Season Tickets & Parking Pass Season, single game, away, post season tickets, and parking passes are all mailed separately. They will typically NOT arrive in the same package. 23

24 Spartan Ticket & Parking Information (continued) Away Games, Post Season Games, Bowl Games & Neutral Site Games The Spartan Ticket Office receives an allotment of tickets for away games, post season games, bowl games, and neutral site games. Requests for tickets will be first filled by Spartan Fund donor priority. If the Spartan Ticket Office does not have any remaining away game tickets, please contact the host school for information on visiting school availability. Prices are estimates. If the final price is different and the Spartan Ticket Office can accommodate your request, you will be billed or refunded the difference. If demand is greater than the allotment of tickets the Spartan Ticket Office receive, refunds will be issued immediately to those whose orders cannot be filled. Important Dates & Deadlines Football Tickets May 1 Seat Related Gifts May 1 Seat Improvements Mid May Basketball Tickets August 15 Seat Related Gifts August 15 Seat Improvements Early September Hockey Tickets August 15 Seat Related Gifts August 15 Seat Improvements Early September 24

25 Spartan Ticket & Parking Information (continued) Donor Priority Parking (Football) Parking Pass Fee To be eligible to purchase priority parking for football, a minimum contribution of $250 (Sparty Club) is necessary. Your membership for football parking is based on total giving to athletics from July 1 June 30 of the previous fiscal year. Specific lot choices cannot be guaranteed. All parking is assigned based on availability. Your donor priority level entitles you to request ONE priority parking pass. Automobile: $105 Recreational Vehicle: $210 *One complimentary parking pass will be provided to donors at the Scholarship Level and above. Donor Priority Parking (Basketball & Hockey) To be eligible to purchase priority parking for basketball and hockey events, a minimum contribution of $2,000 (Honorary Coaches) is necessary. Donor Parking Assignment All donor parking is reassigned on an annual basis. Parking passes will be allocated based on the Spartan Fund Donor Priority System, assigned first by Spartan Fund membership level, then by lifetime giving to athletics within each level. Please consider being at the highest donor level for your preferred lot choice. Please rank your parking lot preferences on your season ticket renewal application. If more than one choice is not provided, the Spartan Fund will assign a space based on current parking guidelines and availability. 25

26 Spartan Fund Donor Parking Map Zone 1 (Lots A,S,T,U,W) Annual Giving Lifetime Giving Champions Circle ($25,000+) Beal Society ($10 million) Scholarship Level ($10,000) Williams Society ($5 million) Directors Club ($5,000) Kedzie Society ($1 million) Honorary Coaches* ($2,000) Shaw Society ($500,000) Abbot Society ($250,000) (*This zone is not guaranteed, spaces will be based on availability and Spartan Fund Donor Priority) Zone 2 (Lots H,J,N,P,Q) Annual Giving Lifetime Giving Honorary Coaches ($2,000) Snyder Society ($100,000) Captains Club ($1,000) Hannah Society ($50,000) Green and White* ($500) (*This zone is not guaranteed, spaces will be based on availability and Spartan Fund Donor Priority.) Zone 3 (Lots M,R,V,X,Y) Annual Giving Lifetime Giving Green and White ($500) Beaumont Tower ($25,000) Sparty Club ($250) Presidents Club ($10,000 26

27 Spartan Stadium Diagram 27

28 Breslin Center Diagram Scholarship Seating Basketball Waiting List The lower bowl of the Jack Breslin Student Events Center consists entirely of scholarship seating opportunities. To qualify for lower bowl seating, a contribution of $50,000 over 5 years to the Old College Field Project must be given. Men s Spartan Basketball season tickets are renewed at greater than 95% each year. As one of the most sought after sporting events in the nation, openings for season tickets in the Breslin Center are minimal. Placing your name on the Basketball Waiting List gives you the best opportunity to be informed if season tickets do become available. Calls will be made according to the Spartan Fund donor priority order. To place your name on the waiting list, please contact the Spartan Ticket Office at GO STATE or

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31 Spartan Fund Contact Information Name Title Phone Number E mail Chuck Sleeper Tim Stedman Senior Associate Athletics Director for Development Associate Athletics Director for Development Mark Schoenl Director of Major Gifts Leigh Ann Warner Dorn McGaw Tim Day Erin Clark Director of Annual Giving Director of Sales & Premium Seating Assistant Director of Annual Giving Assistant Director of Special Gifts Lisa Wilton Events Coordinator Martha Bernath Office Assistant Judy Ward Office Assistant Rebecca Mueller Office Assistant Spartan Fund Main Line Spartan Fund Fax Spartan Ticket Office Spartan Ticket Office (local) GO STATE

32 MSU Athletics Mission Statement: We gather and engage our community to teach, support and celebrate our student athletes in their quest for excellence.

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