HORRY COUNTY SOLID WASTE AUTHORITY, INC.

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1 HORRY COUNTY SOLID WASTE AUTHORITY, INC. The Horry County Solid Waste Authority, Inc. is requesting sealed Request for Qualifications for the upgrade/rebuild of our Materials Recycling Facility (MRF). All interested parties can obtain the RFQ at Specifications are available at the Administrative Offices of the Solid Waste Authority located at 1886 Highway 90, Conway, South Carolina, or by calling (843) A MANDATORY Site Visit by appointment is required before RFQ due date. Proposals will be received at the Administrative Offices until 2:00 pm on September 14, Any RFQ received later than the specified time will NOT be accepted/ considered. All proposers are responsible for monitoring the website for any changes or addendums. The Solid Waste Authority reserves the right to accept or reject any and all proposals or any one item in a proposal. All proposals must be sealed and properly identified as: # Materials Recycling Facility (MRF) Upgrade / Rebuild - and mailed/delivered to: Horry County Solid Waste Authority, Inc Highway 90 P.O. Box 1664 Conway, South Carolina Attn: Jan S. Bitting #

2 HORRY COUNTY SOLID WASTE AUTHORITY INSTRUCTIONS TO PROPOSERS 1. This request for proposal includes the following: A. Instructions To Proposers B. Specifications C. Proposal Form (s) 2. Proposal (s) will be examined promptly after opening; immediately thereafter, all proposals will be tabulated with said tabulation being made available to all participating. It is not a practice to award any proposal until the Authority has had ample time to review each Proposal. Award will be made however, at the earliest possible date. If the mail is delayed beyond the date and hour set for the proposal opening, Proposal (s) thus delayed, will NOT be considered. Any proposal not present at appointed time will not be opened. Facsimiles will not be accepted. The proposal number must be clearly visible on the outside envelope. 3. TAXES - The Authority pays South Carolina State Sales Tax. The Authority is exempt from Federal Excise Tax and will issue exemption certificates as requested. 4. AWARD OF PROPOSAL - Award of Proposal shall be made to the lowest responsible proposer meeting the Specifications, taking into consideration the following: A. Superior Quality B. Adequate Maintenance and Service C. Past Experience with Company's Equipment D. Company's Reputation E. Known as Technically Good and Innovative Company F. Delivery Date G. Guarantees/Warranties H. Performance of Proposer s equipment in hands of other agencies, plants, and firms. 5. Each proposer must submit a proposal (s) using attached specifications. The Proposer shall sign his proposal form correctly and proposal (s) may be rejected if there are any omissions, alterations of form, additions not called for, conditional proposal or any irregularities of any kind. 6. DEVIATIONS - Any deviations from these Specifications MUST be noted in detail and submitted in writing with this PROPOSAL. The absence of this Specification deviation

3 will hold the Proposer strictly accountable to the Specifications as written herein. Failure to submit this document of Specification deviation, if applicable, shall be grounds for rejection of the item (s) when offered for delivery. 7. CHANGES - Any changes in Specifications after the Purchase Order/Contract has been awarded, must be with the written consent of the Authority; otherwise, the responsibility for such changes shall be with the Vendor. 8. DELIVERY- Complete unit (s) shall be delivered to the Horry County Solid Waste Authority, 1886 Highway 90, Conway, South Carolina. 9. PAYMENT- The Solid Waste Authority will be invoiced after delivery of equipment or completion of project, the payment terms for this invoice shall be Net INFORMATION All questions must be submitted, in writing to Ms. Jan Bitting, Director of Finance and Administration, Fax number (843) Proper reference To this proposal is required. Deadline for questions is seven- (7) calendar days prior to proposal opening date. All questions will be answered and posted as an addendum on our website. All changes in specifications will also posted on our website. All proposers are responsible for monitoring the website for any changes or addendums. Verbal information obtained otherwise, will NOT be considered in awarding of proposal. 11. BUSINESS LICENSE - The successful Proposer must provide a copy of their current, Horry County Business License. 12. BID BOND Intentionally Left Blank. 13. PERFORMANCE BOND Intentionally Left Blank. 14. RETURN OF CHECKS Intentionally Left Blank. 15. DELIVERY DEADLINE PENALTY Equipment delivery that occurs days beyond the time frame established with the bid will result in a penalty of 2% of the purchase price being deducted from payment. Should delivery occur 61+ days after the time frame established with the bid would result in a penalty of 5% of the purchase price being deducted from payment. 16. The Authority reserves the right to reject any or all Proposals. It further reserves the right to waive technicalities and formalities in proposals as well as to accept in whole or in part such proposals or proposals where it deems it advisable in protection of the best interests of the Authority. 17. Insurance in the amount of One Million Dollars ($1,000,000.) and maintain Workman s Compensation Insurance. The contractor shall be required to submit a copy of proof of insurance prior to commencement of work.

4 18. Any material included with the proposal becomes the property of the Authority and are not returnable. 19. Any Proposer aggrieved in connection with the solicitation or award of a contract may protest to the Executive Director in writing within 7 days after such person knows or should have known of the facts giving rise to the grievance. 20. The Proposer must include the following items or their proposal may be deemed nonresponsive: Signed Certification of Proposal Submittal Form and a signed and notarized Non-collusion Affidavit. 21. Proposer must provide a build sheet of the equipment proposed. The build sheet MUST NOT BE a generic spec sheet. The build sheet MUST BE a spec sheet of the exact piece of equipment that will be delivered to the Horry County Solid Waste Authority.

5 SPECIFICATIONS FOR Materials Recycling Facility (MRF) Upgrade / Rebuild AUGUST 2018 HORRY COUNTY SOLID WASTE AUTHORITY PO BOX 1664 CONWAY, SOUTH CAROLINA 29528

6 Required Form FORM OF NONCOLLUSION AFFIDAVIT (This Affidavit is Part of the Bid Proposal) STATE OF ) ) COUNTY OF ) being first duly sworn, deposes and says that he/she is (Sole owner, a partner, president, secretary, etc.) of the party making the foregoing Bid Proposal that such Bid Proposal is genuine and not collusive or sham; that said Bidder has not colluded, conspired, connived, or agreed directly or indirectly, with any Bidder or person to put in a sham Bid Proposal, or that such other person shall refrain from offering and has not in any manner, directly or indirectly sought by agreement or collusion, or communication of conference, with any person, to fix the bid proposal price of affiant or any other Bidder, or to fix any overhead, profit or cost element of said bid proposal price, or that of any other Bidder to secure any advantage against OWNER any person interested in the proposed Contract; and that all statements in said Bid Proposal are true; and further, that such Bidder has not, directly or indirectly submitted this bid proposal, or the contents thereof, or divulged information or date relative thereto to any association or to any member or agent thereof. (Bidder) Sworn to and subscribed before me this day of, 20. State County Notary Public in and for My commission expires, 20 ALTERNATIVE OR EXCEPTIONS TO THE BID WILL BE ACCEPTED AND REVIEWED. THE AUTHORITY SPECIFICALLY RESERVES THE RIGHT TO SELECT THE EQUIPMENT BEST MEETING THE SPECIFICATIONS AND THE NEEDS OF THE OWNER.

7 Table of Contents Introduction.. Additional Information Submission Response SWA Objectives Vendor Requirements Current Facility Future Facility Experience, Qualifications, Evaluation, Criteria, and Scoring Corporate and Financial Information Contract Information Vendor and Staff Experience Removal, Design, Installation, Commissioning & Maintenance Litigation and Insurance Supplementary and Value Added Information Evaluation Criteria and Scoring Notification Appendix A Existing Site and Floor Plan Appendix B Table 1 Mixed Recyclables Processing Appendix C Submittal Forms

8 1. Introduction The purpose of this Request for Qualification (RFQ) document is to pre-qualify up to three vendors who will be invited to submit a cost proposal to the SWA for the upgrade and/or rebuild of it s current Material Recovery Facility. The SWA is seeking qualified vendors to replace their existing and/or rebuild its recycling processing line with new, more efficient sorting equipment that would increase output, reduce labor and increase material recovery. The line should be designed to recover commodities such as occ, onp, metal, glass, ubc and plastics fed from a tipping floor to an in-feed conveyor. Vendors are strongly encouraged to consider and submit their ideas for ways to integrate these process lines so as to economize on the capital cost of equipment and/or to introduce operating efficiencies by minimizing sorting labor and maximizing operational efficiency. The SWA is seeking submissions by Vendors who have designed, supplied, installed and commissioned single stream sorting systems with similar feedstock and processing capacity. Due to the nature and complexity of the work involved, the SWA will only be inviting those Vendors who are most experienced and qualified to bid on and undertake the specified scope of work. By prequalifying Vendors, the SWA is still intent on ensuring a competitive bidding process. This prequalification process will be based on evaluating the information provided by prospective Vendors against the criteria described in this document and their relative importance to the SWA in their sole and exclusive right. Interviews, reference facility site visits, contact reference checks and requests for additional information will be made by the SWA to prospective Vendors without limitation during this RFQ process to verify the Vendor s experience and qualifications. Vendors who are placed on the short list will be invited to submit a cost to upgrade our single stream line. The SWA intends to shortlist no more than three Vendors as a result of this RFQ process. The SWA reserves the right to discontinue and/or re-issue the prequalification process at any time without penalty and without incurring any financial obligation to any respondent. The SWA currently operates a MRF with a CP Manufacturing system built in The SWA would like to receive ideas and concepts that achieve the best possible long term results with minimal operational down time being Friday, Saturday, and Sunday of each week during installation. However the proposer is allowed to submit a more cost effective plan, along as it allows the SWA to process incoming material at it s MRF. 2. Additional Information Any information regarding this document must be addressed in writing or via to the attention of: Jan Bitting, Director of Finance Horry County Solid Waste Authority jbitting@solidwasteauthority.org A Mandatory Site visit is required by appointment to the Horry County Solid Waste Authority MRF site on/before September 7, 2018 at the following address: 511 Three R Drive Conway, SC ALL REQUESTS FOR CLARIFICATIONS AND QUESTIONS MUST BE RECEIVED by September 7, 2018 at 3:00 p.m. EST. No oral communications will be considered by the SWA. Should it be necessary to issue a written addendum, it will be posted on the SWA s website. Proposers are not allowed to contact SWA Board Members, or Horry County Council members related to this RFQ. If a proposer violates the section they will be disqualified from further consideration Any Vendor who requests and/or receives any information regarding this document by any other person other than above stated or his/her designate may be disqualified from further consideration.

9 3. Submission Response Interested Vendors are required to submit one original and three electronic copies (usb drive) of their RFQ submissions to the following address on/or before September 14, 2018 at 2:00 p.m. EST. Jan Bitting, Director of Finance Horry County Solid Waste Authority 1886 Highway 90 Conway, SC Submissions are to be in a sealed envelope clearly marked as to its contents, including the RFQ number. No submission will be accepted after this deadline. Submissions by facsimile will not be accepted. Vendors are required to provide a point-by point response to each section of this RFQ. Submissions are to be accomplished by a cover letter, signed by an authorized official and include the name of the Vendor s contact person. Vendors shall not make any changes or alterations to the document as issued by the SWA. The submission of any Vendor found prior to award to have made such alterations shall be disqualified and shall be given no further consideration. 4. SWA Objectives The Vendor will be required to retrofit the existing MRF to achieve the following minimum objective: 1. Process up to 35,000 tons per year of comingled recyclables based on 40-hour workweek. The system should be capable of processing this material by integrating fiber and container sorting using the current single stream process line. 2. The SWA estimated budget for this project is $2.5 Million. 3. The SWA is seeking to reduce current labor cost. 4. Any system upgrades must be done between the hours of 1:30 am Friday until Monday at 4:00 am unless otherwise agreed upon by the SWA. 5. Vendor Requirements The SWA is seeking submissions from Vendors who are able to achieve the objectives and have a proven, successful track record of doing so in comparable facilities. Comparable facilities are defined as MRF s that accept similar material streams and process similar quantities where the Vendor has successfully integrated processing and sorting lines that would be considered advantageous in the RFQ evaluation process as the SWA is seeking innovative ideas and concepts. Vendor submissions should clearly and succinctly articulate their qualifications and proposed equipment/approach to removing and replacing the existing line, supplying and installing the new/remanufactured processing equipment as well as information related to commissioning staff training and ongoing maintenance support. After qualifications process is completed successful proposers will be asked to submit pricing for proposal submitted in sealed envelopes. 1. Structural Engineer must visit SWA MRF to provide layout as part of proposal and a plan on how the proposed upgraded system will integrate with the current CP Manufacturing MCC panel. 2. All conveyors not used as part of the Vendor proposed upgrade would be the responsibility of the SWA to repair/upgrade. SWA will retain ownership of any equipment not used. Proposers do have the option to provide an option to buy used equipment as part of the proposal.

10 3. Replace current V-Screen with a non-rolling shaft design to a ballistic sorter or equal. 4. Upgrade current news screen shafts to large diameter or other anti wrapping technology. 5. All new equipment to include catwalks and hand rails for safe repairs to equipment. 6. Must provide layout drawings of proposed upgrades of system. 7. Vendor must include in their proposal the cost to repaint the current single stream sort line system as a separate price line. 8. Vendor must outline all warranty on equipment submitted in their proposal including any rebuild/remanufacture equipment. 6. Current Facility The site is located at 511 Three R Drive, Conway, SC and is a MRF servicing commercial vehicles for a variety of material types. The facility will receive approximately 35,000 tons per year The site handles over 225 vehicles per weekday and 45 vehicles on weekends. During the removal/installation of the new MRF processing lines, it will be incumbent on the successful vendor to limit disruption and minimize operational interference with other site activities. The MRF is a 50,000 square foot metal building. There is 45,750 feet of floor space. The receiving area consists of a tipping floor for all incoming vehicles. Appendix A shows the existing site plan and floor plan of the existing MRF. The MRF currently processes 450 tons per week with a 40-hour shift of comingled material and is open to receive material five days per week between the hours of 6:00 a.m. and 3:00 p.m. The facility is closed on weekends and holidays. The SWA operates the current MRF equipment at 100 work hours per week with two shifts per day. The facility current throughput is between 9 and 11 tons per hour. After our contract ends with Charleston County in 2019 the MRF will operate on a 40-hour workweek with a need to process 35,000 per year. The composition of the material currently processed can be found in Appendix B. The MRF is owned and operated by the Horry County Solid Waste Authority Inc. Achieved recovery rates are recorded based on outbound weight. 7. Future Facility It is the SWA s intention, through this RFQ, to reduce labor cost, to increase the processing rate (tph) and to have material recovery rates between 12 and 16 tons per hour. It will be the requirement of the successful bidder (based on the RFQ process) to remove sections of the existing processing equipment and install the new sections processing equipment based on their proposal. The exact layout will be determined in collaboration with the successful bidder. 8. Experience, Qualifications, Evaluation Criteria and Scoring Vendors are required to prepare a comprehensive response to Sections 8.1 to 8.5 Vendors can include additional information under Section 8.6 to any value added ideas and concepts that would achieve the SWA s objectives. Appendix C contains the RFQ forms that will demonstrate the Vendor s capability and experience to complete the proposed work. The Vendor is expected to complete all the Forms provided and include them in their submission. Failure complete all of the Forms will result in disqualification and the bidder will be given no further consideration. Vendors may attach or include additional information in support of their application. Failure to provide clear, concise and complete responses to each of these requirements will result in a lower evaluation score. Information provided by the Vendor will be used for the purpose of determining the Vendor s experience and qualifications and whether or not the Vendor should be short-listed and proceed in

11 this procurement process. All of the information submitted is subject to verification by the SWA and further pertinent information may be obtained from references. Interviews, site visits of reference facilities and reference checks by SWA representatives will not be limited to those listed in the Vendor s submission. If it is known that the Vendor has other reference facilities not listed in the Vendor s submission. 8.1 Corporate and Financial Information The Vendor is required to provide the following information as shown in Form 1 in Appendix C: An outline of the legal organization structure of the firm including year established, corporation, partnership, sole proprietor or other; names and titles of the officers, partners or principles; and Financial referenced including name of bank, location, contact person, and telephone number. 8.2 Contact Information The Vendor is required to complete Form 2 in Appendix C listing and providing details of: Equipment removed, designed, installed, commissioned and maintained for a minimum of three reference facilities in the past five years; and Any additional, but applicable, contract information. For each contact listed in Form 2, provide details with respect to references, contact names, telephone numbers, addresses including, but not limited to: facility size (ton per hour/day/year), equipment installed, maintenance requirements, contracts and any other relevant deliverables. 8.3 Vendor and Staff Experience The Vendor is required to provide the following information on Form 2 in Appendix C: Number of employees in the company; Local office and company wide. Senior management staff and their role including resumes of qualifications and experience; Key personnel and roles specific to equipment design and installations including resumes of qualifications and experience; and Key maintenance staff, subcontractors, etc. that may be used. 8.4 Removal, Design, Installation, Commissioning and Maintenance The successful Vendor will be required to decommission and remove the some or all of the existing processing line; design, install, and commission a new processing line and provide ongoing maintenance and technical support to the SWA. The decommissioning and removal aspect will include, but not necessarily be limited to; the physical extraction of all primary and secondary equipment (i.e. electrical control panels) from the existing MRF building. Proposers may consider reusing sorting platforms, conveyors, sorting lines if the system can be retrofitted and incorporated into the site layout. Ownership of the removed MRF equipment will remain with the SWA unless otherwise agreed to in writing. The design and installation aspects will include, but not necessarily be limited to: new or rebuilt processing equipment for processing lines capable of separating the material streams into the various material categories, meeting the required processing throughput rates, meeting or exceeding the desired recovery rates, producing end products that meet or exceed market quality specifications, and conveying and storing the various material types (including residue) for subsequent shipment out of the MRF.

12 The commission aspect will include, but not necessarily be limited to: confirming (through quality control/quality assurance testing) that each individual piece of equipment has been installed correctly and functions as intended in isolation from other pieces of equipment and that the equipment operates collectively and properly with all other equipment up-and down-stream from it. It will be a requirement of commissioning that the equipment is operated and performs as anticipated under both dry-run and fully-loaded conditions. The maintenance support aspect will include, but not necessarily be limited to: all equipment installed for a minimum of one calendar year following acceptance of the commissioning results by the SWA. Vendors are to provide a description/summary of all decommissioning, removal, design, installation, commissioning, and maintenance contracts that the Vendor has listed on Form 2 in Appendix C. Vendors are to demonstrate their ability to achieve the SWA s objectives and for each description/summary provided. Submissions are to include the following: Contract awarded date and duration plus contract value and; Decommissioning activities including roles and responsibilities; Annual tons processed (by feedstock type) versus that which was required by the scope of work; Hourly throughout (tph) achieved versus designed or required by the scope of work; Material specific recovery rates achieved versus required by the scope of work Quality of materials produced (such as letters/reports from the client or specific end markets); Maintenance activities provided or warranty period including roles and responsibilities; Labor reductions and other operational procedural/cost savings; Other process improvements such as new, innovative ideas deployed; and Strategies used for dealing with and resolving operational issues. If any of the above aspects were not performed by the Vendor for any description/summary provided on Form 2, the reason as to why/why not or the particulars of the given project should be articulated. For example, if decommissioning/removal of existing equipment were not part of a particular scope of work for a given project, this should be so stated. 8.5 Litigation and Insurance The Vendor is required to provide the following information and documentation. Failure to provide this will result in the Vendor being disqualified from the selection process. A detailed listing of any litigation that the Vendor is/may be soon involved in, including a description of the nature of the litigation and the value of the claim(s). If no such litigation exists, Vendors are required to indicate so on their submission; A letter from their Bank stating that the Vendor s has the capacity to obtain an irrevocable Letter of Credit for up to a maximum value of $2,500,000 A letter from their Insurance Company outlining the Vendor s Comprehensive Liability Insurance coverage in an amount of not less than $3,000,000; and Any other insurance requirements deemed required by the SWA.

13 8.6 Supplementary and Value Added Information Vendors are encouraged to provide supplementary information that is not specifically requested in this RFQ document but which they feel may advance their knowledge, expertise, and qualifications. While no points will be deducted if this is not provided, this Value Added Information will be considered as part of the evaluation process. For example, Vendors could put forward new, innovative ideas or concepts that may not be currently in use or perhaps only in the development stage or information on a recent installation where the processing lines were integrated resulting in a reduction in labor requirements and/or resulted in other operational cost savings. Alternatively, Vendors could provide their opinion on the proposed MRF layout as it relates to operational efficiency; meaning, Vendors could present ideas on how to improve upon the proposed MRF layout to process material streams via the same processing line while still preserving the quality of the sorted materials. Vendors are advised that at this stage in the procurement process, the SWA is not seeking vendors to prepare detailed drawings for their proposed system but a proposed drawing. That will be requested at future date from the short-listed and eventual successful Vendor.

14 8.7 Evaluation, Criteria and Scoring By responding to this RFQ, Vendors agree and accept that the decision of the evaluation committee as final. Criteria Maximum Points Section 8.1, Corporation and Financial Information 15 Section 8.2, Contract Information 15 Section 8.3, Vendor and Staff Qualifications 25 Section 8.4, Removal, Design, Installation, Commissioning & Maintenance 20 Section 8.5, Litigation and Insurance 10 Section 8.6, Supplementary and Value Added Information 15 Total Points Obtainable/Awarded Notification Vendors will be notified in writing as to the results of this prequalification process once it has been completed which is expected to be on or about 45 days from submittal date. The SWA reserves the right, at its sole and absolute discretion, to continue and/or re-issue the prequalification process at any time without penalty and without incurring any financial obligation to any respondent.

15 Appendix A Existing Floor Plan SEE ATTACHED Appendix B Table 1 Mixed Recyclables Processing The volume of recyclables received at this facility in 2019 is expected to be 55,000 tons per year, and this rate is expected to increase annually by 2%. FY2017 FY2018 Material Processed 51,000 51,000 Recovery of Recyclables Cardboard Old News Print PET HDPE Tin/Steel Cans Aluminum Cans Mixed Ridgets/Scrap Plastic Waxed OCC Glass Aggregate Glass Sand Non UBC SOP Mixed Paper 15, , , , , , , , , , , Total Recyclables 36, , Landfilled Material 14, , Residual% 28% 33%

16 Appendix C Submittal Forms Form 1 Corporate Information Complete the following table providing the information requested in Section 8.1 No. Item Description 1. Legal Organization Structure of Firm 2. Financial Information Name of Bank: Contact Person: Position: Address: Telephone:

17 Appendix C Submittal Forms Form 2 Contract Information Complete the following table providing the information requested in Section 8.1 No. Item Value of Equipment Installed for MRF s of Similar Size and Scope 1. Equipment designed, installed, commissioned, and maintained to MRF s of a similar nature (i.e. size and scope) in the past five years; and 2017: 2016: 2015: 2014: 2013: No. Facility Owner Facility Description Contract Value (SM) and Schedule 2a. Location (city, state): Facility Contact: Name: Company: Capacity: Tons/hour: Position: Address: Tons/day: Tons/year: Maintenance/Warranty Period: Telephone:

18 Appendix C Submittal Forms No. Facility Owner Facility Description Contract Value (SM) and Schedule 2b. Location (city, state): Facility Contact: Name: Company: Capacity: Tons/hour: Position: Address: Tons/day: Tons/year: Maintenance/Warranty Period: Telephone: No. Facility Owner Facility Description Contract Value (SM) and Schedule 2c. Location (city, state): Facility Contact: Name: Company: Capacity: Tons/hour: Position: Address: Tons/day: Tons/year: Maintenance/Warranty Period: Telephone:

19 Appendix C Submittal Forms Form 3 Vendor and Staff Experience No. Item Local Office Company Wide 1. Number of Employees in The Company No. Item Name(s) Role and Qualifications 2. Senior Management Staff Qualifications and Role 3. Key Personnel related to Equipment, Design and Installation, Qualifications and Role 4. Key Maintenance Personnel and Subcontractors, Qualifications and Role *Include Full Resumes in Submission for Each Person/Company Included in Form 3. Use additional pages if required.

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