Draft AGENDAs Board of Directors Meeting February 24, 2015 SFEG s Conference Room 1202 South 2 nd St, Suite C Mount Vernon, WA 6:30 8:30 PM

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1 Draft AGENDAs Board of Directors Meeting February 24, 2015 SFEG s Conference Room 1202 South 2 nd St, Suite C Mount Vernon, WA 6:30 8:30 PM 6:30 pm Introductions Review of Agendas (Consent and Regular) 7:00 CONSENT AGENDA 1) Meeting minutes from Jan 27, ) Financials: a) FINAL 2014 year-end report (will be sent, not much changed) b) 2015 Approved Budget (with excel corrections highlighted)-attached 3) Committee Reports a) Finance Committee: didn t meet b) Education Committee didn t meet c) Fundraising Committee-need to set a meeting d) Project Committee- written 4) Staff Reports i) Restoration Ecologist: Written ii) Outreach Coordinator: Written report iii) Executive Director: written report 7:15 pm REGULAR AGENDA 1) Treasurer s Report: Jan 2015 Treasurer s Report 2) Old Business a) Annual Meeting Planning Committee: Report to be provided b) Strategic Planning: Identification of year 1 priorities 3) New Business a) Executive Committee- verbal 8:15 pm b) Officer Elections c) Line of Credit Renewal 4) Other new business 8:30 pm Adjourn meeting

2 Common Acronyms: ALEA BURN CATS CGS CSI CWMA DNR DOE ECR EDASC ESA ESRP FFF FFFPP HPA HMSP IMR JSS KIC LIO MOA MOU MRC MTRN NCI NPS NFWF NSEA NRSP PSP PSE PSNERP RAC RCO RFEG RFP SCD SCL SCOG SIC SLT SRFB SRSC SRT SWC TNC USFS USFWS WCC WDFW WSDA WSC WSDOT Aquatic Lands Enhancement Acc't (volunteer grant prog (WDFW)) Burning Foundation Citizen s Action Training School Costal Geological Services Clean Samish Initiative Cooperative Weed Management Area Department of Natural Resources Department of Ecology Excess Carcass Roe Economic Development Association of Skagit County Endangered Species Act Estuary and Salmon Restoration Program Fidalgo Fly Fishers Family Forest Fish Passage Program Hydraulic Permit Approval (State permit needed for all in water work) Howard Miller Steelhead Park Iron Mountain Ranch Junior Stream Stewards Kids in Creek Lead Integration Organization for Puget Sound Partnership Memorandum of Agreement Memorandum of Understanding Marine Resources Committee (Each County has one) Mountaineers Foundation North Cascades Institute National Park Service National Fish and Wildlife Federation Nooksack Salmon Enhancement Association Natural Resource Stewardship Program (thru Skagit County) Puget Sound Partnership Puget Sound Energy Puget Sound Nearshore Estuary Restoration Program Resource Action Committee (thru USFS) Recreation and Conservation Office Regional Fisheries Enhancement Group Request For Proposals Skagit Conservation District Seattle City Light Skagit Council of Governments Salmon in the Classroom Skagit Land Trust Salmon Recovery Funding Board Skagit River System Cooperative Self Regulating Tide Gate Skagit Watershed Council The Nature Conservancy U.S. Forest Service US Fish and Wildlife Service Washington Conservation Corps Washington Department of Fish and Wildlife Washington Department of Agriculture Washington Service Corps WA State Dept of Transportation

3 SFEG November 25, 2014 Board Meeting Minutes Board Attendance: D. Butterfield, N. Currence, J. Fukuyama, M. Janda, R. Larue, B. Morris, B. Mottram, G. Ng, M. Olis, J. Somers, S. Tomas, J. Vanderhayden. Board Members not in attendance: None Staff Attendance: A. Studley, L. Degrace. Minutes taken by J. Fukuyama. Meeting called to order 6:34pm. N. Currence presiding CONSENT AGENDA 1. Ned requested any additions or changes to the proposed Consent Agenda. No additions were made. Motion to accept the consent agenda made by J. Somers, 2 nd by Bob M., all approved. Robin L. moved to accept the consent agenda Mike O. seconded, all approved. REGULAR AGENDA 1. TREASURER S REPORT reviewed by Robin L. Noted error in the profit loss budget which was corrected. Income Unbilled cost variance was negative; Gross profit expenses: Program Services Expenses Contract Services should be $1,114, (not $473,692.54) and Project Materials should be $223, (not 864,116.15) Balance sheet: Current Ratio of 1.3:1 and Quick Ratio of 1.3 were good. Aging: No concerns. Mike O. moved to accept the Treasurer s Report and Ned C. seconded, all approved. 2. OLD BUSINESS Strategic Plan Using the updated Strategic Plan, priority items were selected and tabulated to determine which initiatives should be pursued first. Sections 1.1 and 9.1 ranked the highest following the selection process, A review by Alison and discussion of the results followed. 1

4 The tabulated results will be reviewed and synthesized by Alison so that work plans can be developed and individuals can be identified to lead the priority initiatives. Motion for Ned to nominate the new Board Members at the meeting by Jim S. and seconded by Boshie M, all aproved. A meeting on Feb. 10 th was scheduled. The Annual meeting duty roster needs to be filled out. Motion to adjourn made by Mike O. and seconded by Mary J. Meeting adjourned at 8:50pm. 2

5 2015 Approved Annual Budget Date: 1/14/2015 Ordinary Income/Expense (excel correction 2/17/15) Income Direct Public Support Membership dues 10, Fundraising Event Donations 10, Other Donations 10, Government Grant contributions 1,540,640 Includes expending $20K more than sustainable amout of WDFW funds in Other contributions 92,595 Total Direct Public Support 1,663, Program Service Revenue Government Contract Income 497,414 Found excel error which resulted in $24000 income here Private Contract Income 3,330 Total Program Service Revenue 500, Fundraising Income -Direct Sale Interest Income Dividend Income Unbilled Costs Variance Total Income 2,164,330 $3 million is secured and likely. Not all planned to use in 2015 Gross Profit 2,164,330 Expense Management and General Contract Services 1,000 Assumes no federal audit Advertising and Promotion 1, Office Expenses 4, Information Technology 13,700 Includes new server, but not new database capacity grant? Building Expenses 36, Travel 1, Conferences, Conventions, Mtgs Insurance 5, Equipment 100 Total Management and General 64, Program Services Expenses Payroll Expenses 523, Contract Services 1,388, Advertising and Promotion 3, Office Expenses 10, Rent - Nursery 1, Utilities 1, Travel 27, Training, Conferences 5, Permits and Fees 7, Project Materials 77, Equipment Expenses 16, Supplies 15, Program Events 897 Total Program Services Expenses 2,078, Fundraising Services Expenses I would like to see us add $5000 here with a capacity grant Other Services 1, Advertising and Promotion 2, Postage and Printing 3, Conferences, Conventions, Mtgs Supplies 1, Program Events 500 Total Fundraising Services Expenses 8,750 Total Expense 2,151,762 Net Ordinary Income 12,568

6 SKAGIT FISHERIES ENHANCEMENT GROUP PROJECT COMMITTEE Agenda Thursday Feb 5, :30-4:30 pm SFEG Conference Room Attendees: Sue, Alison, Mike, Bob W., Jim F, Gabe (arrived at ~3:00 pm) 2015 Project Expense Review Passed around budget and reviewed status of projects with <10% budget remaining. Discussion Items Inviting partners to join Committee Sue noted she was concerned about the number of active Project Committee members declining. She suggested asking Jeff McGowan (Skagit County) and Rick Hartson (USIT) to join. The rest of the committee supported this, and Sue will invite them both to the next meeting. Also discussed perhaps having Wayne Watne or Wendy Cole stand in for Bob as needed if he could not make a meeting. McElroy Area - Bob noted that he and Jeff McGowan had responded to calls from landowners in the McElroy Slough area who were concerned about a failing culvert on Flynn Road. Both parties (Joe & Arie Werder, and Barry?? Blanchard Woodland LLC) have expressed willingness to work with SFEG on restoration including possibly some level of dike setback. Time seems to be ripe for this partnership from a landowner perspective. However, Sue and Alison pointed out that we put in two unsuccessful grant applications to advance the Phase 2 project last year. Lower Samish Area as a whole also did not rank high in recent Focal Area s Assessment, due both to the lack of ESA-listed Chinook, and the general difficulty of working with ag community overall. Agreed that we should stay engaged with the community and keep looking for funding sources. We did not discuss specific next steps, and these SHOULD be identified outreach committee? Sue s experience last year was that landowners expressed frustration at us disappearing or dropping in only occasionally. With current project load it is difficult for restoration staff to keep in touch with lots of other funding work needing attention. Engineering Roster Draft RFP (Sue and Gabe) Sue reviewed the input she had gotten from Gabe re making it clear that projects were small in both # (2-3 a year tops) and budget, and requesting that firms specifically identify how they can provide cost-effective services on projects that may need multiple site visits and/or construction oversight. Also agreed to cap project size under this roster at $50,000, and to limit the list to 5-7 firms. As with the last round, we will pre-qualify firms by project type: barrier culvert replacement, small instream (LWD, local rip-rap and or channel reconfiguration), hydrology & hydraulic modeling. We will drop feasibility studies since those tend to be larger and more specialized, but add plan review and construction management. Focal Area Assessment Report. Sue did a quick re-cap of the edited plan, and distributed hard copies for review. Group like the table and approach. Will present at the March Board Meeting, since Sue is gone in February.

7 Project Review-lively discussion of the project ranking. Feels like we made good progress. Gabe will edit based on input received at this meeting, and re-circulate for a second go next month. Current grant awards/applications 2/28/2015ALEA Community-based Restoration; Monitoring 3/5/2015 Skagit SRFB RFP distributed

8 Restoration Ecologist Report to Board: February 2015 Sue Madsen South Skagit Tributaries and Finney Creek Focal Areas Anderson Creek (SCL-03) Description: This project involves a partnership with Seattle City Light and Natural Resource Conservation Service to control invasive species and plant native vegetation on over 40 acres of land owned by SCL Notes: Working on holly tree removal at Ross Island Slough. Day Creek Supplemental ( SRFB 17) Description: Supplemental funding to revegetate 11 additional acres of riparian floodplain habitat and place up to 20 more LWD structures in Day Creek. Notes: No work this month. Sue and Bengt are scheduled to meet with Michael Mahaffey to discuss burning as an option for maintaining the planting area and improving elk forage (landowners idea!). Middle and Upper Skagit Floodplain Focal Areas Pressentin Park off channel habitat feasibility study (SRFB 22) NEW Description: SFEG received funding to assess the feasibility of developing a side channel at Pressentin Park. Notes: Parks Board has written letter of support for the project, ad identified items they would like to see included in the Phase 2 planning project. Sue and Gus Kays will meet with them to discuss this further on March 5. Herrera is working on draft report (due 2/28). Skagit Riparian Stewardship (SRFB 23) NEW Description: SFEG received funding to complete riparian planting and invasive control of at least 30 acres at up to 15 sites in the middle and upper Skagit floodplains. Notes: Continued maintenance at Hough and planting preparation at Carefree Acres. Davis Slough Construction (SKCO 20) Description: SFEG will assist Skagit County Public works with construction of the new bridge, and will plant and fence an additional 3.5 acres of land on the adjacent IMR Property. Notes: Fencing is complete and blackberries have been cleared. Sue met with County to discuss replacement of the Marietta Slough culvert this summer. Road crew is concerned job may be too much for them, so they are working with Jennifer to develop a more complete design (County will do this in house) and construction plan, and make decisions on cost/how to proceed. Sue pointed out that we have through 2017 to complete work. SCL Stewardship (SCL-05 and SCL-09) Description: Inspect and develop stewardship plans for properties in the Skagit basin acquired by SCL under their ESA lands program. Notes: First quarter site visits in progress. Michelle is working with Denise to get cost estimates for removing buildings at the new Gilligan Creek property. Newhalem Weeds (SCL-08) Description: SCL has contracted with SFEG to control invasive plants in the Newhalem townsite along the river. Michelle will lead WCC crew to do this work. Notes: WCC crew completed planting. Faber Riparian Restoration (PSE-01/SRFB 21) Description: Project will restore ~20 acres of riparian floodplain forest and remove two barriers on a privately owned parcel in the Day Creek area. Notes: No work this quarter; gearing up for planting in March. P:\Board Meetings\2015 Board meetings\2-feb 2015\5-Project_Report doc 1

9 Utopia Riparian Restoration (PSE-02/SRFB 21) Description: Project will restore ~12 acres of riparian floodplain forest and control invasive plants on ~25 acres at former Klein property off of Utopia Road. Notes: PSE Approved Utopia Complex East Proposal!! Additional $95,000 for restoration work on parcel adjacent to current work area. Collin/Lucy are working on planning 2015 Earth day event to be held in cooperation with SLT. Sauk Floodplain Focal Area Knotweed Program Description: SFEG has taken over a program that was developed by the Nature Conservancy to identify and treat knotweed sites in the upper Skagit basin. Notes: No work this quarter Hobbit Corners Description: Riparian restoration of 14 acres of pasture and 4 acres of understory on properties owned by SCL (Granstrom), USFS (Sauk-Schaffer) and TNC (Smith) Notes: No work this quarter Projects Outside Focal Area Natural Resource Stewardship Program (SKCO-19) Description: This project is a partnership with Skagit County and the Skagit Conservation District to help private landowners prepare stewardship plans and obtain grants of up to 10,000 to implement projects that benefit water quality and fish habitat. Notes: Sent Emily plans two new sites Neff and Breckenridge. Thatcher Bay (SRFB 15) Description: Project will remove sawdust generated by former Mill site from approximately 1.8 acres of nearshore habitat that is adjacent to known forage fish spawning habitat. Notes: Work is complete. Alison is working on setting up monitoring with Samish Tribe Samish Knotweed Revegetation (DOE-4) Description: Project focuses on replanting areas treated under the Samish Tribes knotweed treatment program. Notes: Minor planting work at Pinqouch DNR Barrier culvert evaluations (RCO-1), Description: Contract with DNR to complete evaluations in support of FFFPP. Notes: No work this month Cornet Bay (NWSF-1) Description: Contract with Northwest Straits Foundation to plant restored beach area. Notes: No work this month. NWSF is working on permitting for Cornet Phase 2 and Bowman, which are scheduled to occur this year. SFEG Nursery: Getting ready for spring potting. Collin is working on ALEA grant Monitoring Spawner surveys/juvenile salmonid monitoring (WDFW-4/ALEA-18) Description: SFEG trains and coordinates volunteers to evaluate the condition and function of instream restoration sites. Notes: Surveys done for season; Potluck scheduled for March 5. P:\Board Meetings\2015 Board meetings\2-feb 2015\5-Project_Report doc 2

10 Outreach Coordinator Board Report Feb 2015 Lucy DeGrace Outreach Sound Waters was attended by myself, Katie, Collin, and Andy this year. We each got something different out of the various sessions we attended. Two useful sessions I attended were about the impacts to the fish populations in the Stillaguamish River as a result of the Oso slide, and about survival of salmonids that migrate back to Puget Sound rivers versus Straits and outer coast rivers. I m working on grant applications for ALEA (materials funding for JSS and Hatchery Outreach) and for another service term of Washington Service Corps, Sept 1, 2015-July 15, Education Junior Stream Stewards students are currently doing activities related to designing riparian restoration projects, and we are preparing service-learning projects for them. See Upcoming events list for details. Yes we can use help leading student groups! Salmon in the Classroom: the fish at Lincoln are growing and the teacher is just beginning to feed the buttoned up fry. Kids in Creeks: Thanks to Bill Bowen, Pete Haase, and Jack Middleton for helping Katie and Kyle work with Emerson students to install Katie s signs at Edgewater Park. Go see them if you haven t already! They are in the vicinity of the boat launch and side channel, and planting area from last year s Earth Day event. Volunteers Our Hatchery Tour guides volunteer potluck is Wed Feb 18, 5:30 at SFEG office. Spawner surveys volunteer potluck is Thurs, March 5, 5:30 at SFEG office. Spring planting season starts Feb 28 with potting plants at the nursery. In addition to events through March, we will hold an Earth Day event on April 25 with Skagit Land Trust at their Utopia site, east of Sedro-Woolley. Upcoming Events and Volunteer Opportunities Spring Planting Season o Feb 28 and Mar 28- nursery work day o Mar 7 Planting at Faber s o Mar14 Planting Scheer o April 25 Earth Day at Utopia Student Service Projects (Exact times to be determined) March 10- Bay View Elementary School wetland trail renovation behind the school March 11 Conway School- Cumberland Creek planting at SLT site South Skagit Hwy March 17 Cascade Middle School (Sedro-Woolley) at SLT Utopia site east of Sedro-Woolley March 19 Concrete Middle School at Granstrom- Seattle City Light property along Concrete-Sauk Valley Rd March 25 Edison Elementary potting trees at SFEG nursery on Kelleher Rd I will be out of town Feb 21-Mar 3. See Katie with any inquiries about the above in my absence.

11 EXECUTIVE DIRECTOR S REPORT February 18, 2015 As we review the Strategic Plan and set our priorities, I expect to update and change the layout of this report and likely inquire about the same for other staff reports. I d like to be able to give you a dashboard report which would track some important priorities for the board to watch throughout the year. I d appreciate any input and thoughts on changing how we report on things. As I d really like all staff and committee reports to focus in on what we are doing strategically to meet the goals and objectives in our new plan. Membership: For 2015, there are 115 members giving $12,110 to date. I expect this to be one of the priorities out of strategic planning to increase the number of members through a variety of strategies. It would be good to set a goal to strive for. Grants: Date Submit d Grants Submitted Project Amount Funding Status May 1 Charlotte Education/JSS $2500 Martin Fnd Sept 15 HDR Sue talked about LERA, not sure if submitted 11/4/14 DOE Detrick park on lake Samish, Bishop Property by utopia Not ready to go yet 12/1/14 Tulalip JSS $5000 Up Coming Grants Due Feb 28 Mountaineers JSS Feb 28 ALEA JSS, Hatchery Ed, Nursery, Monitoring Feb 28 Janson Capital, education, Foundation Patagonia Film Festival windows: Nov 15- Jan15, Feb 15-April 15, May 15-July 15, Aug 15- Oct 15 April 1- May 1 April 30 and October 30 Marisla Foundation Northface explorer Fund National Environmental Education Foundation Every Day Capacity Building Grant Environmental Program: concentrates on activities that promote the conservation of biological diversity and advance sustainable ecosystem management. Awards given quarterly, but can only apply once per 12 months. Focused on getting kids outside and exploring JSS, Kids in Creeks, Salmon in the Classroom No salaries Public Land sites Capacity building only aka: strengthen a non-profits ability to operate more effectively (strategic planning, marketing and communications, leadership capacity, improved fundraising, assessments and staff training are some examples given) 1

12 April 30, July 31, October 31 Plum Creek Northwest Fund for the Environment Office Depot Foundation US Bank Boeing Raynier Foundation Sierra Pacific Rose Foundation JSS, Kids in Creeks, Salmon in the Classroom No salaries Skagit and Whatcom Funding Engaging Board in Financial Planning, Community Development, Public Communications Annual meeting planning has been the focus to date until we get our priorities ID d in the Strategic Plan. And I expect to have much more to discuss on this topic in the future. We are still working with the Lincoln on another Film The Breach. And I just was sent information about possibly hosting a Patagonia Film festival. Looks intriguing. It is designed to help us use it as a marketing tool to increase membership. Board Recruitment and Orientation Ned and Mike struck out with several leads. Since our by laws allow for a board of members, we are currently having 11 members. Executive Committee suggests that we form a nominations committee very soon to start working on strategic recruitment for 2016 and possibly appointments during the year. There will be 4 board members whose terms will expire who include: Sheila, Jim F, Boshie, and Jon. In addition to this both Ned and Robin have indicating they will leave their terms early in Jan So that means the potential for 6 openings just to get us to 11! 7 to get us back to 12! This definitely needs to be a priority for As indicated in our Strategic planning process updating our orientation to include mentors was something we would like to do. We would very much like this to include identifying who the 4 officers will be for 2016 (especially President and Treasurer) so Ned and Robin can mentor these 2 individuals during 2015 and prepare them to take the roles in Financial Management I found the error in my excel sheet for the 2015 budget! One cell wasn t linked properly, so I was $24,000 short! So the 2015 budget has been resubmitted with this error corrected. Debbie is finalizing the 2014 year end report. It is not included with the packet, but will be sent soon. No major changes, but there are always little things that need to change between Jan and February to make it final. We do not need a Federal Audit for However we may need to have a regular audit, as WDFW has a new requirement to have an audit every 3 years and our last federal audit was in 2

13 2011. I presume they will inquire about this in June when they renew our 2 year contract in July Staff Recruitment and Retention Sue has been doing evaluations. I will be doing staff evals in March. The Board should discuss how they want to conduct my evaluation and get it scheduled for March. RFEGs: Had a nice legislative day in Olympia. I met with 6 legislators, attended a hearing with the Senate Natural Resources Committee where the RFEGs gave a nice presentation and attended the RFEG legislative reception. None of our legislators attended, but it was a nice event for others. There was a good WSDOT training related to contracts on Jan 30 that Sue and I attended. It was good follow up from all our work to create contract templates last year. Next meeting is March 6 in Hood Canal, Belfair. Adam Couto, is no longer our WDFW RFEG Coordinator. WDFW is advertising for the position. If you know good candidates, please send them to look for the job description. We need a great new person there! Strategic Planning: The Board approved the plan last month and it was distributed as a clean copy. We did some great work creating priorities. I have taken another stab and this and attached what I believe our priorities for the next year should be based on the work we did at the Board. We have set aside some time to work on this at the board meeting. I hope to have a list of priorities and designate individuals and committees to create work plans for these priorities at the Board meeting. Lead entities and Partnerships Skagit Watershed Council Sue and I attended the membership meeting. I continue to chair Technical work group meetings monthly. The Strategic Approach is being updated to include the ability to do more work on tributaries for Chinook and possibly steelhead this grant round. It could increase from 4 to 14 tributaries. Steelhead work group is meeting to work on planning for 2016 grant round. New grant rounds are quickly approaching with letters of intent due soon. Thatcher Bay on Blakely Island: We actually came in under budget! So we have significant funds left for monitoring which is great. We are working on a plan for that now. We have submitted an abstract for a presentation at the SRFB conference. Other: UPCOMING DATES: March 10: Executive meeting at 3 pm March 24: Board meeting at 6:30 pm 3

14 5:24 PM 02/17/15 Accrual Basis Skagit Fisheries Enhancement Group Profit & Loss Budget Performance January 2015 Jan 15 Annual Budget Ordinary Income/Expense Income Direct Public Support Membership dues 6, , % Fundraising Event Donations , % Other Donations 3, , % Government Grant contributions ,540, % Other Grants and Contributions , % Total Direct Public Support 9, ,663, % Program Service Revenue Government Contract Income 1, , % Private Contract Income , % Total Program Service Revenue 1, , % Fundraising Income -Direct Sale % Interest Income % Unbilled Costs Variance 721, Total Income 733, ,164, % Gross Profit 733, ,164, % Expense Management and General Contract Services , % Advertising and Promotion , % Office Expenses , % Information Technology 3, , % Building Expenses 3, , % Travel , % Conferences, Conventions, Mtgs % Insurance 2, , % Equipment % Total Management and General 9, , % Program Services Expenses Payroll Expenses 55, , % Contract Services 656, ,388, % Advertising and Promotion , % Office Expenses , % Rent - Nursery , % Utilities % Travel 1, , % Training, Conferences , % Permits and Fees , % Project Materials 4, , % Equipment Expenses , % Supplies 4, , % Program Events % Total Program Services Expenses 723, ,078, % Fundraising Services Expenses Page 1 of 7

15 5:24 PM 02/17/15 Accrual Basis Skagit Fisheries Enhancement Group Profit & Loss Budget Performance January 2015 Jan 15 Annual Budget Other Services 1, , % Advertising and Promotion , % Office Expenses , % Conferences, Conventions, Mtgs % Supplies , % Program Events % Total Fundraising Services Expenses 2, , % Total Expense 736, ,151, % Net Ordinary Income -2, , % Net Income -2, , % Page 2 of 7

16 2:53 PM 02/17/15 Accrual Basis ASSETS Current Assets Checking/Savings Skagit Fisheries Enhancement Group Balance Sheet As of Jan January 31, 15 31, SFEG Petty Cash SFEG Checking 244, SFEG Savings Paypal Acct Total Checking/Savings 244, Accounts Receivable Accounts Receivable 144, Total Accounts Receivable 144, Other Current Assets Unbilled Expenses 792, Mostly Thatcher Bay Prepaid Health Insurance 4, Prepaid WCC 17, Prepaid Rent 3, Total Other Current Assets 818, Total Current Assets 1,208, Fixed Assets Vehicles Accumulated Depreciation -3, Vehicles - Other 20, Total Vehicles 17, Total Fixed Assets 17, TOTAL ASSETS 1,225, LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable Accounts Payable 11, Total Accounts Payable 11, Credit Cards Visa (Sue) Total Credit Cards Other Current Liabilities Payroll Liabilities Payable SUI Payable L&I Payable 1, Simple IRA Payable 3, Total Payroll Liabilities 5, Sales Tax Payable Project Advances 880, $850K is Thatcher Bay Page 3 of 7

17 2:53 PM 02/17/15 Accrual Basis Skagit Fisheries Enhancement Group Balance Sheet As of Jan January 31, 15 31, 2015 Total Other Current Liabilities 885, Total Current Liabilities 897, Total Liabilities 897, Equity Net Assets 330, Net Income -2, Total Equity 327, TOTAL LIABILITIES & EQUITY 1,225, Page 4 of 7

18 3:55 PM 02/17/15 Department of Ecology Skagit Fisheries Enhancement Group A/R Aging Summary As of January Current 31, > 90 TOTAL Total DOE-04 Samish Riparian 8-11/ , , Family Forest Fish Passage Program FFFPP-07 Starbird 10-13/ FFFPP , , Fish America Foundation FA-03 - Edgewater 2-13/ , , NSEA Total NSEA-2 CATS 5-13/ NWSF-01 Cornet Bay Planting 10-12/ , , Recreation Conservation Office SRFB-18 Hobbit Corners 12-12/ Total SRFB-18 Hobbit Corners 12-12/ , , SRFB-21 Lower Day Creek 12-12/ SRFB Lower Day Creek A&E , , Total SRFB-21 Lower Day Creek 12-12/ , , SRFB-23 Riparian Stewardship 12-13/6-17 Total SRFB-23 Riparian Stewardship 12-13/ , , , Total Recreation Conservation Office , , , Seattle City Light Total SCL-08 Newhalem / , , Skagit County- Total SKCO-19 NRSP 2-14/ , , Total SKCO-20 Davis Slough 2-14/ , , Total Skagit County , , Skagit Watershed Council~ SWC-08 HWS 3-14/ Washington Department of Agriculture WSDA-04 Upper Skagit Knotweed 7-13/ , , Washington Department of Fish & Wildlife ALEA-15 Plant Restoration 7-13/ , , ALEA-16 JSS 7-13/ , , ALEA-17 Hatchery Outreach 7-13/ ALEA-18 Monitoring 7-13/ , , Washington Department of Fish & Wildlife - Other Total Washington Department of Fish & Wildlife , , TOTAL , , , , , Page 5 of 7

19 4:52 PM 02/17/15 Accrual Basis Skagit Fisheries Enhancement Group Profit & Loss Prev Year Comparison January 2015 Jan 15 Jan 14 $ Change % Change Ordinary Income/Expense Income Direct Public Support 9, , % Program Service Revenue 1, , % Interest Income ,811.8% Unbilled Costs Variance 721, , , % Income - Allocations % Total Income 733, , , % Gross Profit 733, , , % Expense Management and General 10, , , % Program Services Expenses 723, , , % Fundraising Services Expenses 1, , ,582.03% Unbilled Exp. Previous Year % Overhead % Total Expense 736, , , % Net Ordinary Income -2, , , % Other Income/Expense Other Income Opening Funding Balance % Total Other Income % Net Other Income % Net Income -2, , , % Page 6 of 7

20 Balance Sheet Assets=Liabilities+Equity ASSETS What we use to operate or accomplish goals Current Assets Have a life space of 1 yr or less, easily converted to cash Checking/Savings SFEG Petty Cash Amount of Cash on Premises for minor expenses SFEG Checking Amount of Cash in Skagit State Bank Checking SFEG Savings Amount of Cash in Skagit State Bank Savings Paypal Acct Amount of Cash in Paypal Acct (used to receive online contributions) Total Checking/Savings Accounts Receivable Accounts Receivable Total amount of money owed to us Total Accounts Receivable Other Current Assets Unbilled Expenses Expenses spent that customers need to reimburse us for Prepaid Health Insurance Amount of Health Insurance paid for following month Prepaid WCC Amount of WCC expenses booked but not billed to customers yet Prepaid Rent Rent for following month Total Other Current Assets Total Current Assets Fixed Assets Have a life span greater than 1 year and can't as easily be turned into cash Vehicles Value of all Vehicles owned by SFEG Total Fixed Assets TOTAL ASSETS LIABILITIES & EQUITY Liabilities Financial obligations we owe to outside parties Current Liabilities Obligations that need to be paid within the next twelve months Accounts Payable Accounts Payable Amount of money due vendors (expense booked but not paid for) Total Accounts Payable Other Current Liabilities Payroll Liabilities Taxes due SUI Payable L&I Payable Simple IRA Payable Simple IRA investments to be paid to DA Davidson Total Payroll Liabilities Sales Tax Payable Sales Tax that needs to be paid to state at end of year. (Amazon doesn't always charge us) Project Advances Advances received on projects Total Other Current Liabilities Total Current Liabilities Total Liabilities Long term liabilities, liabilities it takes longer than a year to fulfill Equity Initial money invested at the inception of organization, plus any annual profits from previous years Net Assets Net Income Total Equity TOTAL LIABILITIES & EQUITY Current Ratio: Ratio of 3:1 better than 2:1, 1:1 means no working capital. (Current assets/current Liabilities) Quick Ratio: Ratio of 1.14 means for every $1 of current liabilities there is $1.14 in Cash and Accts Receivable to pay them Unbilled Costs Variance Difference between the amount of funds spent but not billed to customers at the beginning of the year and now

21 SKAGIT FISHERIES ENHANCEMENT GROUP Draft Year 1 Priorities STRATEGIC PLAN Adopted 1 /27/201 5 Healthy Watersheds, Healthy Communities MISSION Educate and engage the community in habitat restoration and watershed stewardship to enhance wild salmonids. VISION We envision a healthy watershed ecosystem with abundant and self-sustaining wild salmonid populations in our region enjoyed by present and future generations. The community recognizes the Skagit Fisheries Enhancement Group as a leader and integral partner in local salmon recovery. The community is actively involved in the stewardship and restoration of local watersheds and supports our enhancement and educational programs. The community understands the interdependence of the health and well-being of our human communities with the health and well-being of ocean, estuary and river ecosystems. Draft Priority Objectives (highest priority NEW initiatives): Educate & Engage the Community in Watershed Stewardship GOAL 1 : OUTREACH PROGRAMS Identify Outreach Areas using Focal Areas as a Guide (Education Committee) Define the principal results desired for the various engagement activities (Education Committee) GOAL 2: VOLUNTEER ENGAGEMENT Ensure new database easily measures and monitors number of volunteers and hours and makes it easy to sign up to be a volunteer (Organizationaldatabase) GOAL 3: YOUTH EDUCATION Create take home messages for student lessons integrating ecosystem approach (Education Committee) Restore Habitat to Enhance Wild Salmonid Populations... GOAL 4: RESTORATION WORK PLANNING Create a Focal Area Plan (PRC) Create decision Matrix (PRC) Create list of potential projects and landowners by Focal Area (PRC) GOAL 5: RESTORATION IMPLEMENTATION Engage in projects funded through Lead Entity Process (Sue) Create a way to solicit feedback from Landowners (Sue, PRC) GOAL 6: RESTORATION MONITORING Use Patagonia funds to implement volunteer monitoring programs for SS and Veg (Sue) Submit permit to allow for sampling of ESA listed juvenile fish (Sue) Fund, Popularize and Improve the Skagit Fisheries Enhancement Group... GOAL 7: FUNDING SUSTAINABILITY AND DEVELOPMENT Create a membership development program (convert volunteers to members, create Strategic Plan - page 1

22 member benefits/incentives) (Alison and FR Committee) Create a 2015 Fundraising Goal paired with events and activities that helps funds education and monitoring programs (FR Committee) Increase board and staff s fundraising expertise (Organizational-board devlpt) Build relationships with gov t funding entities and individuals (Alison) GOAL 8: MARKETING Create a broader SFEG message that broadens the target audience by using a strategy that includes the many diverse interest groups that benefit from salmon vitality such as birders, fishers, whale watchers, hikers, boaters, tourists and the local business community. (??) Broaden the target audience (e.g. the business community associations, high school volunteer programs, college internships, tribal members, politicians (federal, state, county, and local), Oak Harbor Naval Station, Whidbey and San Juan Islanders, and diverse interest groups mentioned above in 8.1) through marketing and P/R actions that expand our reach. Expand relationships within the business community through board member recruitment, sponsorship opportunities, participation in local chambers and events of local associations (Organizational-Board Recruitment Committee) Develop a new set of marketing collateral, e.g. logos, tag lines, mementos, and brochures, that effectively communicates the message of the organization (Education Committee and Membership Development) Develop clear, consistent and compelling talking points for Board and staff (??) Create a calendar of regular events one year ahead of time and add new events throughout (Education and Fundraising Committee) Increase staff/board marketing expertise (Organizational-board develop t) Expand online presence through an active update and refresh cycle of the web sites, e-newsletters, social media sites, (Organizational-database) GOAL 9: ORGANIZATION DEVELOPMENT Review staff organization chart (Executive Committee) Ensure that SFEG regularly highlights the organization's gratitude to staff members that have made special efforts and achieved difficult goals. (Alison, Sue and Board) Research and purchase new database that meets strategic needsvolunteer recruitment/management; outreach via web, , facebook; marketing; fundraising; etc. (Alison) Board Development: Recruit board members with Marketing and Fundraising expertise, relationships with business and Ag community (board nominations committee) Develop Board orientation program and implement a mentorship program (Alison and Board nominations committee) Strategic Plan - page 2

23 STRATEGIC PLAN Adopted 1 /27/201 5 Healthy Watersheds, Healthy Communities MISSION Educate and engage the community in habitat restoration and watershed stewardship to enhance wild salmonids. VISION We envision a healthy watershed ecosystem with abundant and self-sustaining wild salmonid populations in our region enjoyed by present and future generations. The community recognizes the Skagit Fisheries Enhancement Group as a leader and integral partner in local salmon recovery. The community is actively involved in the stewardship and restoration of local watersheds and supports our enhancement and educational programs. The community understands the interdependence of the health and well-being of our human communities with the health and well-being of ocean, estuary and river ecosystems. Build Partnerships that Educate and Engage the Community in Watershed Stewardship... GOAL 1 : OUTREACH PROGRAMS GOAL 2: VOLUNTEER ENGAGEMENT GOAL 3: YOUTH EDUCATION Restore Habitat to Enhance Wild Salmonid Populations... GOAL 4: RESTORATION WORK PLANNING GOAL 5: RESTORATION IMPLEMENTATION GOAL 6: RESTORATION MONITORING Fund, Popularize and Improve the Skagit Fisheries Enhancement Group... GOAL 7: FUNDING SUSTAINABILITY AND DEVELOPMENT GOAL 8: MARKETING GOAL 9: ORGANIZATION DEVELOPMENT Strategic Plan - page 1

24 Results of Jan 27 Board Meeting Initial Priority Setting for (Priorities with 7 or more votes) (Priorities with 4-5 votes) (Priorities with 3 votes) Educate and Engage the Community in Watershed Stewardship... GOAL 1 : OUTREACH PROGRAMS Deliver outreach programs and activities in geographically based priority Outreach Areas to build greater public awareness and support for stewardship and restoration work in the greater Skagit watershed to benefit humans, fish and wildlife. OBJECTIVES: 1.1 Develop and implement effective outreach and stewardship programs to educate and engage communities and define the principal results desired for the various engagement activities 1.2 Identify and establish a strategic priority list of Outreach Areas where education and stewardship programs would maximize the number of community members, including landowners, that could be engaged in these programs. 1.3 Identify and recruit interested and respected community members in these areas to act as liaisons/leaders in each priority outreach area. 1.4 Strengthen our bonds with existing stewardship and restoration groups such as local tribes, state and county agencies, land trusts, and other conservation organizations. 1.5 Develop new partnerships with organizations and entities working on similar objectives within priority Outreach Areas. 1.6 Strengthen and establish more relationships with the agricultural community. GOAL 2: VOLUNTEER ENGAGEMENT Recruit, motivate, and retain dedicated community volunteers to assist with restoration, monitoring, stewardship, and education projects. OBJECTIVES: 2.1 Measure and monitor the number of volunteers involved and number of volunteer hours contributed each year in order to demonstrate a positive growth trend in community involvement. 2.2 Instruct volunteers with clear and understandable instructions relevant to each task with emphasis on important safety precautions. 2.3 Solicit feedback upon the conclusion of volunteer projects to improve satisfaction and help guide the design, organization and logistics of future projects. 2.4 Thank volunteers, landowners and participating businesses for their contributions immediately after service and recognize them at least annually. Highlight exceptional contributors in print media. 2.5 Encourage volunteers to become members, donors, and/or take on leadership roles with Skagit Fisheries Enhancement Group. 2.6 Ensure volunteer tasks are effective and meet the project objectives and results are shared with restoration community. GOAL 3: YOUTH EDUCATION Engage students in hands-on indoor and outdoor field educational programs, teaching about Strategic Plan - page 2

25 salmon and habitat needs and promoting watershed stewardship, especially in priority Outreach Areas. Explain the multiple benefits of healthy salmon runs for ecosystems in the entire watershed, estuaries and the open ocean. OBJECTIVES: 3.1 Develop and deliver education programs consistent with school curriculum, such as Junior Stream Stewards to schools, environmental clubs, FFA and other youth organizations. 3.2 Create take-home media for each student participating in classroom programs for "trickle up" communication of the experience to other family members. Connect salmon habitat restoration to other watershed health (water quality, whales, birds, economy, etc). 3.3 Expand the education programs to include Native American culture and interests, and explain the tribal relationship to our watershed and fishing rights. 3.4 Seek additional funding to expand programs to more schools and engage more students in outdoor learning opportunities. Restore Habitat to Enhance Wild Salmonid Populations. GOAL 4: RESTORATION WORK PLANNING Develop and maintain geographically based Focal Areas to focus restoration work planning, based on established restoration priorities, current scientific information, watershed conditions, and community support and partners. OBJECTIVES: 4.1 Evaluate SFEG's region and create a Focal Area plan identifying at least 4 Focal Areas where project development and restoration efforts can be directed. For each Area identified, SFEG will (a) determine threats and opportunities; (b) identify potential partners and willing landowners; (c) assess community support to develop outreach strategies; and (d) prioritize restoration actions. 4.2 Review the Focal Area Plan and update as needed when Strategic Plan is updated to ensure those areas remain aligned with high priorities for restoration. 4.3 Conduct an internal assessment and identify specific projects and partnership/grant opportunities that are available in each Focal Area. 4.4 Create and maintain an up-to-date Focal Area Assessment document listing landowners/projects for use by the project committee as funding opportunities arise. 4.5 Implement a decision matrix that the project committee can use to identify and rank projects with the greatest benefits and least risks to the organization. 4.6 Incorporate monitoring results and recent scientific findings to guide the selection and design of future restoration projects. GOAL 5: RESTORATION IMPLEMENTATION Implement high quality habitat restoration projects consistent with the Focal Area Assessment. OBJECTIVES: 5.1 Meet with existing and potential partners in priority Focal Areas to coordinate project development and implementation. 5.2 Participate in habitat restoration planning with Lead Entity partners and, annually, Strategic Plan - page 3

26 engage in at least two projects funded through the Lead Entity processes. Keep participating landowners informed and apprised of project development. 5.3 Work with landowners to correct priority fish passage barriers 5.4 Ensure SFEG has the adequate expertise, skills, resources to design, permit, contract and construct high priority salmon recovery projects 5.5 Explore opportunities for efficiency by contracting and partnering with other entities (e.g. County, timber companies, etc.) to leverage SFEG s expertise in planning and executing priority, large scale restoration projects. 5.6 Solicit feedback from landowners and other partners on completed projects. 5.7 Maintain an efficient nursery operation using volunteers to produce high-quality, cost effective native plants for riparian projects. GOAL 6: RESTORATION MONITORING Improve the effectiveness of our restoration work in local watersheds through science-based monitoring programs that provide valuable feedback. OBJECTIVES: 6.1 Implement volunteer-based monitoring programs that provide SFEG the information needed to evaluate project success and to inform future efforts. 6.2 Ensure monitoring program remains consistent with Lead Entities and other major salmonid recovery planning entities for our region. 6.3 Establish lists of monitoring elements that relate to each project and document the effectiveness in achieving desired goals. 6.4 Produce an annual monitoring report for each funded project. Produce a tabular summary of results for projects with no funded monitoring. 6.5 Participate and coordinate annual spawner survey monitoring work with Co- Managers (WDFW & tribes). 6.6 Monitor ecological benefits of restoration projects by working with partner organizations (such as the Audubon Society or Skagit County Stream Team) to document the effects of riparian restoration. 6.7 Work with WDFW and other RFEGs to obtain permit to handle ESA listed salmonids for monitoring and assessment purposes. 6.8 Identify external funding opportunities to support staff participation in monitoring activities. Fund, Popularize and Improve the Skagit Fisheries Enhancement Group... GOAL 7: FUNDING SUSTAINABILITY AND DEVELOPMENT Enhance sustainability of financial resources by maintaining existing sources and diversifying sources through development of new revenue streams to fund the current and future needs of the organization. OBJECTIVES: 7.1 Develop a greater understanding of the funding landscape and how it may be influenced by the political process to minimize budgetary impacts. Identify actions the organization can take to broaden and improve funding continuity while maintaining an ongoing awareness of the funding landscape. 7.2 Build relationships with local, state, and federal government funding agencies, e.g. WDFW, USFWS, NOAA and USFS, as well as state and federal legislators through regular contacts and updates to promote their understanding of SFEG's efficiency and value Strategic Plan - page 4

27 7.3 Increase board and staff s fundraising expertise, initially through training and engaging outside professionals, and subsequently through recruiting new staff and board members with that skill. 7.4 Create an array of member benefits/incentives to attract new members and convert volunteers to members. 7.5 Develop an active grant writing initiative to seek additional funding for education, capacity building, project development, and monitoring programs. 7.6 Determine the requirements and begin laying the ground work to establish an endowment fund to support the work of the organization. 7.7 Establish an annual fundraising goal and a plan to meet that goal through a diversity of events and programs directed at local sources, and other firms and organizations that have interests within the community (e.g. timber and oil companies). 7.8 Work with RFEG Coalition to develop ideas and pursue solutions for long term stable funding sources for the RFEG program. GOAL 8: MARKETING Capture broader community engagement by developing professional marketing and public relations capabilities that deepen awareness of our mission, motivate volunteers, create project opportunities, enhance stewardship, increase membership, and facilitate fundraising. OBJECTIVES: 8.1 Create a broader SFEG message by using a strategy that includes the many diverse interest groups that benefit from salmon vitality such as birders, fishers, whale watchers, hikers, boaters, tourists and the local business community. 8.2 Increase staff/board marketing expertise initially through training and engaging outside professionals, and subsequently through recruiting new staff/board with that talent. 8.3 Develop a new set of marketing collateral, e.g. logos, tag lines (e.g. Healthy watersheds, Healthy communities), mementos, and brochures, that effectively communicates the message of the organization. Ensure that every event, activity and program we do provides a "take home" that is part of this marketing collateral, including the Annual Report. 8.4 Broaden the target audience for Skagit Fisheries Enhancement Group (e.g. the business community associations, high school volunteer programs, college internships, tribal members, politicians (federal, state, county, and local), Oak Harbor Naval Station, Whidbey and San Juan Islanders, and diverse interest groups mentioned above in 8.1) through marketing and P/R actions that expand our reach. 8.5 Activate a program to expand relationships within the business community, e.g. through board member recruitment, sponsorship opportunities, participation in local chambers and events of local associations (Chambers of Commerce). 8.6 Create a calendar of events each year to build awareness of SFEG through participation and coverage by local media. 8.7 Ensure all our publications, presentations, and marketing collateral are professional, scientifically relevant, consistent, fresh, aesthetically pleasing, and that there is always an opportunity for individuals to leave with something from SFEG for every event we do. 8.8 Expand online presence through an active update and refresh cycle of the web sites, e-newsletters, social media sites, crowd-funding initiatives, YouTube videos and feeds that engage new viewers and elevate search result rates. 8.9 Actively court local media representatives from Mt. Vernon, Skagit County, and Strategic Plan - page 5

28 Greater Seattle (e.g. NBC's Evening Magazine) to increase donor and public awareness Develop clear, consistent and compelling talking points / messages that can be adapted to a diversity of interests and ensure that Board and staff understand and know very well Communicate SFEG s important work through local, regional and statewide scientific conferences or workshops. GOAL 9: ORGANIZATION DEVELOPMENT Maintain a robust, flexible infrastructure that produces the financial and organizational resources needed to deliver the strategic goals. OBJECTIVES: 9.1 Review the organization chart as it relates to the Strategic Plan and revise it with updated job descriptions, potential promotion layers, and competitive salary tiers to drive strategic skills recruitment and the retention of staff members. Review annually and revise as needed. 9.2 Design and implement a management training program, directly related to the job descriptions, that enhances the professional growth of both individuals and the organization. 9.3 Ensure that SFEG regularly highlights the organization's gratitude to staff members that have made special efforts and achieved difficult goals. 9.4 Review this Strategic Plan annually citing progress made and identifying specific actions targeted at addressing shortfalls to ensure that the Plan remains visionary, achievable, and current. 9.5 Develop and publish by November an Annual Operating Plan and supporting Budget that specifies the various actions and resources needed to achieve the objectives planned for the coming year Expand the technology infrastructure required to support this plan including a capable Client Relationship Management (CRM) system to support facile coordination with all constituents. 9.7 Expand website functionality to enhance usability, allow for volunteer sign-ups, accept financial contributions, access project site and monitoring information, and procure feedback from key constituencies. 9.8 Assess and refine the current Board orientation program and implement a mentorship program for both new members and pending officers to assure a smooth transition into their roles Strategic Plan - page 6

29 Learn about the legal obligations and fiduciary duties of a nonprofit board, financial controls that all nonprofit board members need to be aware of, maintaining nonprofit status, registration and renewal requirements, when an organization is required to register as a charity. Space is limited! Register online today and reserve your spot! For more information contact: Teresa Glidden, Charity & Nonprofit Education Coordinator (360) teresa.glidden@sos.wa.gov The Secretary of State Charity & Nonprofit Education Program is pleased to present a workshop for nonprofit and charitable organizations in collaboration with the United Way of Skagit County, The Skagit Community Foundation and the Economic Development Association of Skagit County.