RETAIL LEASING OPPORTUNITY

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Loraine Phelps
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1 REQUEST FOR PROPOSALS (RFP) RETAIL LEASING OPPORTUNITY SW 6 TH Avenue & SW Yamhill Street Portland, Oregon RFP ISSUED BY: Shiels Obletz Johnsen, Inc. for Portland Mall Management, Inc. Date Issued: January 31, 2011 Submissions Due: 3:00pm on Friday, February 18, 2011

2 PROCESS FOR SUBMISSION OF PROPOSALS Due Date: Submit Proposal to: Friday, February 18, 2011 at 3:00 pm Please submit five (5) hard copies of the proposal to: Lisa Selman Shiels Obletz Johnsen, Inc SW 11 th Avenue, Suite 500 Portland, OR submissions in the form of a PDF are acceptable and can be sent to lisa@sojpdx.com For Project Information Contact: On-site Preview: Notifications: Submission Requirements: Lisa Selman, Project Manager Shiels Obletz Johnsen, Inc. (503) lisa@sojpdx.com Upon Request Respondents will be notified in writing regarding the status of their proposal as soon as practical after receipt of information. Please submit all of the information requested under Submission Information. PMMI RFP: SW 6 th & SW Yamhill 2

3 GENERAL INFORMATION Portland Mall Management, Inc. Portland Mall Management, Inc. (PMMI) is a public benefit corporation established in 2007 to bring together community stakeholders to collaborate in maintaining the Portland Transit Mall as a businessfriendly and pedestrian-oriented environment as it was originally built. For more information regarding PMMI, please visit Project Overview Currently, PMMI is working with the City of Portland, OR, Portland Development Commission (PDC), Pioneer Courthouse Square, Inc, and U.S. Government Services Administration on the rehabilitation of the two historic Ellis-designed restroom entries at Pioneer Courthouse into vendor type kiosks to activate the surrounding streetscape on SW 6 th Avenue & SW Yamhill Street in Downtown Portland. The SW 6 th Avenue kiosk will serve as the primary retail focus. Improvements to this kiosk will include repair and repainting of the exterior walls and roofing, waterproofing, installation of a new entry door and new west facing storefront, new flooring and provision of electrical service and/or solar power as needed. No other utility connections are contemplated. Tenant improvements to the space could include a customized mobile cart on casters system with associated canopy that could extend the retail space onto SW 6 th Avenue during operating hours. Other improvements may include customized cabinets and countertops within the space itself depending on tenant s vision for the space. The SW Yamhill kiosk will undergo more limited improvements to enhance the exterior while preserving the structure for future use and redevelopment. The rehabilitation of the kiosk is funded by PMMI and a PDC grant. Retail Opportunity The SW 6 th Avenue retail kiosk offers an exciting business opportunity for a qualified party looking to expand existing operations or start a new venture. With a new storefront opening onto SW 6 th Avenue in the heart of downtown, on the Transit Mall and directly across from Pioneer Courthouse Square, this retail kiosk provides a distinctive location with exceptional exposure to the downtown business community, transit riders, pedestrians and local, national & international visitors. The kiosks are ideally situated to capture the 26,000 people who pass by the Square each day and the 9.5 million visitors the Square welcomes annually. It is desired that any proposed use for the kiosk activate the space for an extended period of time during the day and one that is sustainable year round. Vendor Selection Process PMMI is issuing this open Request for Proposals (RFP) for qualified parties interested in leasing and operating a retail kiosk in the heart of Downtown Portland. The respondent that presents the strongest business proposal and one that compliments the surrounding environment and provides maximum activation of the kiosk will be selected for further discussions. PMMI RFP: SW 6 th & SW Yamhill 3

4 Minimum Qualifications To be eligible for consideration of this RFP, the responder must meet the following minimum requirements: 1) Minimum of three (3) years prior experience in providing retail, food or related services. 2) Financial capability to contribute to tenant improvements, equip and operate a retail kiosk. Preliminary Timeline: PMMI intends to select a partner vendor by March Schematic design and design development phases of the project will begin shortly thereafter with the goal of completing rehabilitation of the structure by June 30, 2011 for turnover to the tenant. PMMI RFP: SW 6 th & SW Yamhill 4

5 SUBMISSION INFORMATION Five (5) hard copies (or electronic submission) of the proposal must be received by 3:00 p.m. on Friday, February 18, Please provide the following information: 1. Company Overview. Please provide the following information about your company: Name of company Owner(s) Contact person and contact information (including address, phone number, fax number, and address) Years in business 2. Experience and Capacity of Company. Provide a brief introduction and background of your company; demonstrated financial status (Gross Annual Sales; Net Earnings/Loss for the most current year); and ability to finance tenant improvements and operation of a retail kiosk. 3. Business Proposal/Operating Plan. Provide a brief description of how your company would operate a retail kiosk at this location. Indicate hours of operation, number of employees and the type of business/service that will be offered including product mix. Seasonal variation of product mix is acceptable. Note that tobacco and alcohol sales will be prohibited. Outline any special needs that your company will require to operate the kiosk. Provide a brief description of tenant improvements you will provide and the approximate cost. 4. Acceptance of Proposed Lease Terms. List any exceptions to the proposed lease terms outlined in Exhibit B. 5. References. List contact information for three (3) professional references including one banking reference. PMMI RFP: SW 6 th & SW Yamhill 5

6 EXHIBIT A Conceptual Design Planned Renovation Retail Kiosk Existing Structure Pioneer Courthouse Square PMMI RFP: SW 6 th & SW Yamhill 6

7 EXHIBIT B Proposed Lease Term Sheet Location: Premises: Lease Term: Options to Renew: Monthly Rent: Property Taxes: Tenant Improvements: Utilities: Insurance: Lease Deposit: Signage: Rent Commencement: Guaranty: SW 6 th Avenue and SW Yamhill Street Approximately 56 square feet interior area Negotiable but longer term lease of 3 to 5 years preferred Subject to negotiation Lease Year 1: 0-.6 months: $250/mo;.7-12 months: $500/mo Lease Year 2: $500/mo; Lease Year 3: $500/mo TBD Space delivered to tenant as a finished shell with the following improvements: Floor: Cap existing stairwell and install removable steel plate flooring system. Interior Surfaces: Clean and paint Exterior Surfaces: Minor repair, new sealant, and paint Gate Entry: remove existing entry gate on North end and install new and sealed door system in opening Roof: Repair roof and gutter leaks New West Facing Storefront: Remove approximately three existing wall panels and portion of existing granite curb and install new door system in opening Electrical: new electrical service routing within the shelter; 100 amp panel; minimal interior and exterior lighting. All utilities for premises to be paid by Tenant. Tenant to provide personal property insurance and liability insurance and indemnify TriMet, PMMI, and City of Portland. $750 upon execution of lease (includes $250 prepaid first month rent) Tenant signage shall be subject to Landlord approval and compliance with City of Portland sign code. Monthly rent shall commence the earlier of thirty (30) days after delivery of premises by landlord or the first day of operation of business on the premises. If tenant is a corporation or other business entity, each of the shareholders or owners of that entity shall provide personal guarantees of the Lease in a form to be provided by Landlord. PMMI RFP: SW 6 th & SW Yamhill 7

THE PORT OF PORTLAND TENANT IMPROVEMENT PROCESS

THE PORT OF PORTLAND TENANT IMPROVEMENT PROCESS Tenant Improvements THE PORT OF PORTLAND Thank you for your interest in developing facilities at Portland International Airport (PDX). PDX is one of three airports in the Port of Portland (Port) system,