ORACLE OPENWORLD AND ORACLE CODE ONE 2018 TERMS AND CONDITIONS
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1 ORACLE OPENWORLD AND ORACLE CODE ONE 2018 TERMS AND CONDITIONS Appendix: I. Terms and Conditions II. Government Rate Eligibility III. Substitutions IV. Cancellations V. Registration Deadlines VI. ADA (Americans with Disabilities Act) Information VII. Group Pass Purchase Program VIII. Student IX. Entry to the US X. Use of My Photo/Likeness Terms XI. Future Product Disclaimer XII. Forward Looking Disclaimer XIII. Onsite Special Meal Requests XIV. Onsite Reprints for Lost Badges XV. Onsite Security XVI. Onsite Proof of Attendance XVII. Wire Transfer Fees and International Taxes XVIII. Questions? 1
2 Oracle OpenWorld Terms and Conditions Per Oracle rules and regulations, every attendee must register for the conference him/herself using his/her own Oracle.com single signon (SSO) login. If an attendee does not have an Oracle.com account already created, he/she must create one. Attendees must use their own badge while onsite at the event. Badges are nontransferable and may not be shared onsite. Any person found to be in violation of this policy will have their badge confiscated by event personnel and will be asked to leave the conference. Anyone under the age of 21 will not be able to attend Oracle CloudFest.18, even if accompanied by an adult. Government Rate Eligibility The government rate is open to bona fide employees of a national/federal, state, provincial, or local government entity, including public higher education institutions. US and Canadian attendees registering under the government rate will be required to show their employer-issued government ID or other proof of government employment during check-in at Moscone Center or the San Francisco Marriott Marquis. Attendees from outside the US and Canada registering under the government rate will be required to fax or proof of government employee status (copy of government photo ID or a letter on official government letterhead stating that they are an employee of that organization) to the Oracle OpenWorld registration team in order to receive the discounted rate. Oracle may, at its sole discretion, charge the full Oracle OpenWorld conference rate to anyone not satisfying these requirements. Government discounts, with or without an Oracle CloudFest.18 ticket, are available to those who qualify. Substitutions Substitutions can be requested by sending an to the Oracle OpenWorld registration team at OpenWorldReg@gpj.com with the names of both the original and substitute registrants. All requests for substitutions must be received no later than 5:00 p.m. PT on October 20, 2018, pending Oracle Event Staff approval. Substitution requests received after this time will incur a US$100 processing fee. 2
3 Cancellations All cancellations must be received via an sent to the Oracle OpenWorld registration team at Cancellation of travel and hotel reservations is the exclusive responsibility of the registrant. Note: Refund policy does not apply to packages where no registration fee has been paid. Refunds will not be given to attendees who do not pick up their badge credentials onsite. Other expenses, such as travel and hotel reservations, are not subject to a refund. Full refund: Cancellations must be received by September 7, 2018, 5:00 p.m. PT. 50% refund: Cancellations must be received between September 7, 5:01 p.m. and September 28, 2018, 5:00 p.m. PT. No refunds will be given for cancellations received after September 28, 2018, 5:00 p.m. PT. No refunds are given for any group passes purchased. Any requests for refunds following the actual event must be submitted by no later than December 31, 2018, 5:00 p.m. PT. Oracle reserves the right to refuse registration or admission to anyone for any reason. If Oracle cancels your registration, Oracle will provide a full refund of the registration fee. Registration Deadlines The cutoff for all registration pricing deadlines is 11:59 p.m. PT. Super Saver Early Bird Pre-Event Onsite Registration Categories Apr 16 May 26 May 27 Aug 11 Aug 12 Oct 20 Oct 21 Oct 25 The Pass $1,450 $1,650 $1,850 $2,050 The Pass Government Rate with Oracle CloudFest.18 $1,250 $1,450 $1,650 $1,850 The Pass Government Rate without Oracle CloudFest.18 $900 $1,100 $1,300 $1,500 Group Pass Purchase Rate (rate per pass for 5+ passes) $1,150 $1,250 $1,450 N/A Oracle CloudFest.18 $350 $350 $350 $350 3
4 ADA (Americans with Disabilities Act) Information Need special assistance onsite? During the registration process, please let us know if you need assistance and we will put you in touch with a third-party vendor to assist with your needs onsite. If you have any questions, contact the Oracle OpenWorld help desk (information below). Please note: The Americans with Disabilities Act (ADA) became law in The ADA is a civil rights law that prohibits discrimination against individuals with disabilities in all areas of public life, including jobs, schools, transportation, and all public and private places that are open to the general public. The purpose of the law is to make sure that people with disabilities have the same rights and opportunities as everyone else. In order to arrange these services, your information will be provided to third parties. Group Pass Purchase Program The Group Pass Purchase program will allow you to prepay for multiple registrations at once. Discounts are applied when five (5) or more passes are purchased. There are no discounts offered for four (4) or fewer passes. This offer is only valid when paying by credit card, is nonrefundable, and cannot be combined with any other offers or discounts. View the full terms and conditions for the Group Pass Purchase program below. Note: for your convenience you can use the group purchase option to buy two to four registrations in a single credit card transaction. However, only five or more registrations earn a discount. Reg Categories Group Pass Purchase Rate (5+) Super Saver April 16-May 26 Early Bird May 27-Aug 11 Pre-Event Aug 12-Oct 20 Onsite Oct 21-Oct 25 $1,150 $1,250 $1,450 N/A Group Pass Guidelines The group discount is available only if you purchase five or more passes per order. Discounts are not cumulative across multiple orders; discounts are based on the quantity being purchased for each individual order. The Oracle CloudFest.18 add-on package cannot be purchased towards a group pass discount. The group pass code cannot be used towards purchase of the Oracle CloudFest.18 add-on package. These group pass purchases cannot be combined with any other offers/discounts. 4
5 If you plan to be a speaker, please do not purchase or use a Group Pass discount code to register; you will receive a complimentary pass if you are approved as a speaker. Government special rates are not offered within this discount structure. Payment may only be made by credit card. NO refunds are allowed for any group passes purchased. The number of passes per order cannot be increased or decreased once the purchase is complete. Student Discounted student registration passes are available to students taking a minimum of 6 (six) units and who have a current student identification card. This offer applies only to students attending accredited, nonprofit institutions of learning. You must be at least 18 years old to participate. What's Included/Not included This pass provides you complete access to all keynote and exhibit experiences, plus all meal services for the event. Sessions, evening events, and Oracle CloudFest.18 are excluded. How to Get a Student Pass Please make a PDF copy of your current student identification card and your 2018 class schedule. it to OpenWorldReg@gpj.com or fax to Once your credentials have been verified, you will be sent an with event registration details. Entry to the US This information pertains to Oracle employees only. Provided registration is completed and all necessary information is provided, Oracle will issue a letter for your use in the visa stamp process. You are responsible for complying with all applicable US immigration laws and for visiting the US consulate or US embassy website to understand the rules and process for applying for a US visa stamp. See additional details available during the registration process. If you are not an Oracle employee, a statement confirming registration and your planned attendance is available upon completion of the registration process and after providing all required information. You are responsible for complying with all applicable US immigration laws and should consult with your own employer or other resources regarding questions about US visas and requirements. For information on US embassies and US consulates, go to usembassy.gov. If you requested a statement letter and have not received it, please contact OpenWorldReg@gpj.com. 5
6 Use of My Photo/Likeness Terms I grant Oracle corporation and its affiliates (''Oracle'') and its agents the right to take photographs or videos of me during Oracle OpenWorld San Francisco I grant Oracle and its agents, assignees and transferees the worldwide right to use, copy, distribute, exhibit, broadcast, transmit, perform, publish, and display the photos/videos of me, with or without my name, in any media including in print and electronically. Oracle may use the photos/videos for any lawful purpose, including but not limited to publicity, marketing and advertising. Oracle is under no obligation to compensate me. I agree that Oracle is the exclusive copyright owner in the photographs/videos. The use of any device to capture images, sound, live stream, upload, or rebroadcast speakers or presentations is strictly prohibited at all official Oracle OpenWorld meetings, sessions, and events without express written consent from Oracle. Future Product Disclaimer The presentations and associated materials offered during the conference may include statements about Oracle's product development plans. Many factors can materially affect Oracle's product development plans and the nature and timing of future product releases. Accordingly, this information is provided to you solely for information only, and is not a commitment to deliver any material, code, or functionality and should not be relied upon in making purchasing decisions. The development, release, and timing of any features described remains at the sole discretion of Oracle. Forward Looking Disclaimer The discussions, presentations, and associated materials offered during the conference may include predictions, plans, estimates, or other information that might be considered forward-looking. While these forward-looking statements represent our current judgment on what the future holds, they are subject to risks and uncertainties and many factors can materially affect Oracle s product development plans and the 6
7 nature and timing of future product releases, including those factors discussed under the heading Risk Factors in Oracle s most recent reports on Form 10-K and Form 10-Q filed with the U.S. Securities and Exchange Commission. Accordingly, this information is provided to you solely for information only, and is not a commitment to deliver any material, code, or functionality and should not be relied upon in making purchasing decisions. The development, release, and timing of any features described remains at the sole discretion of Oracle. You are cautioned not to place undue reliance on these forward-looking statements, which reflect our opinions only as of the date they are made. Please keep in mind that we are not obligating ourselves to revise or publicly release the results of any revision to these forward-looking statements in light of new information or future events. Onsite Special Meal Requests Oracle makes an effort to provide meals that accommodate attendees with a variety of dietary requirements (vegetarian, vegan, gluten/dairy free). We will make an effort to accommodate additional special requests, although we can't guarantee the ability to fulfill every request. Special meals are available on a first-come, first-served basis and quantities are limited, so your meal choice may not be available at some lunch locations. When you arrive at the lunch area, make your request known to a server and they will review with you the available meal options. Onsite Reprints for Lost Badges If you lose your badge onsite, it can be reprinted for a processing fee of US$75. Just go to the Changes and Cashier counter at Moscone West and provide a valid photo ID. Onsite Security As a security measure, Oracle will be randomly checking bags onsite for Oracle OpenWorld at Moscone Center. 7
8 Onsite Proof of Attendance Proof of Attendance letters will be provided upon request. While onsite, please contact the Oracle Information desk at Moscone Center for details. Post event, please contact the Oracle OpenWorld 2018 Registration help desk at Please note that Oracle OpenWorld sessions are not certified for CE or CPE credits. Wire Transfer Fees and International Taxes Wire transfer fees are the responsibility of the attendee and should not be deducted from the registration fees. Oracle OpenWorld registration packages are not subject to US city, state, or federal taxes. If an attendee's country of residence has additional taxes, those are the sole responsibility of the attendee and cannot be deducted from the registration fees. Questions? If you have any further questions, please contact the Oracle OpenWorld registration help desk Monday through Friday, 6:00 a.m. to 6:00 p.m. PT at (US and Canada), (International), or at 8
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