NATIONAL CASA ASSOCIATION 2018 LOCAL GRANT APPLICATION WEBINAR. Monday, July 23, 2018

Transcription

1 NATIONAL CASA ASSOCIATION 2018 LOCAL GRANT APPLICATION WEBINAR Monday, July 23, 2018

2 WELCOME! LOCAL GRANT WEBINAR Thank you for joining us today We will begin our webinar at 3 minutes after the hour As you log on, do not be surprised if you do not hear anyone else, participants are placed on mute to limit background noise

3 National CASA Association LOCAL GRANTS PRESENTERS: MARY SHOWELL, OPERATIONS OFFICER CORAL EDWARD,GRANTS ADMINSTRATIVE SPECIALIST TOM MITCHELL, CFO AND COO CHARLIE MCNAMARA, GRANTS FINANCIAL MANAGEMENT OFFICER

4 WEBINAR OBJECTIVES Review National CASA guiding principles and annual grants policy Learn about the local grant category, the criteria and eligibility requirements Discuss the 2018 grant application materials and timeline Understand the application review process Identify points of contact and period for technical assistance Answer your questions

5 GUIDING PRINCIPLES Fund our strategy Allocate funding with greater impact Position ourselves for funding increase Manage more effectively and efficiently Increase accountability

6 ALIGNMENT TO OUR STRATEGIC FRAMEWORK Grant funding wi Ar Grant funding will support Enabling Focus Areas

7 GRANTS POLICY SUMMARY National CASA Association will sub-award up to $1 million to local programs in two sub-categories for : Growth and Special Issue Areas Grant Initiatives The grant cycle for the Local categories begins October 1, 2018 and ends September 30, 2019.

8 QUESTIONS?

9 LOCAL GOWTH & SPECIAL ISSUES GRANT CATEGORIES

10 LOCAL GROWTH AND SPECIAL ISSUES GRANTS ELIGIBILITY TIMELINE

11 ELIGIBILITY REQUIREMENTS Full Member in good standing with the National CASA Association Current paid membership* Completion of the 2017 annual survey & 6-month reports Compliance with National CASA Association Standards *Any questions regarding membership status should be directed to Successful performance on any current and previous National CASA grants Priority may be given to programs that have not been funded by National CASA within the last three years (2016, 2017 & 2018)

12 LOCAL GRANTS TIMELINE Applications released for local programs July 19, 2018 Grant Webinar Training July 23, 2018 (recording of webinar and Q&A document to be posted on Grants page on July 25, 2018) Application Technical Assistance Period Open thru August 31, 2018 Grant Applications due September 4, :00 pm PT Announcement of Awards TBD Grant Period October 1, 2018 to September 30, 2019

13 Questions?

14 LOCAL GROWTH GRANT

15 LOCAL GROWTH GRANT CATEGORY CRITERIA PROJECTED AWARDS

16 LOCAL GROWTH GRANTS Competitive Grants to local or direct service programs to increase the number of volunteer advocates recruited and serve more children (e.g. growth over previous years) who have experienced abuse and neglect. Program expansion with currently served or into new jurisdiction(s), mergers or other efforts to recruit more volunteers to serve more children. Growth plan. Indicate whether your program is urban, suburban, tribal or rural. Activities and projects that will result in an increased number of children served and meet the funding goal requirements noted for the award amount.

17 CRITERIA Grant applications must: Provide a strong growth plan that will lead to significantly exceeding the program s three year average growth rate of children who experience abuse and neglect served by CASA/GAL volunteers Include a letter of support from the state organization, where one exists. Provide measurable goals, objectives, activities and timelines that support achievement of the proposed outcomes. Significantly exceed the program s three year average growth rate of children served.

18 CRITERIA Grant applications must: Address recruiting and retaining a diverse volunteer base (attached Diversity plan if applicable) Provide a financial sustainability plan (form included in the application) to sustain increased growth long-term and retain current volunteer levels Have a representative of the governing body/board to authorize the submission of the grant application Provide an audit/monitoring corrective action plan, if applicable.

19 LOCAL GROWTH GRANT AWARDS Grant Period: 10/1/2018 through 9/30/2019 Award Limits: up to $75,000 Volunteer/Child Requirements: based upon award amounts

20 VOLUNTEER/CHILD AWARD REQUIREMENTS Funding Goal Requirements $10,000 Request $20,000 Request $30,000 Request $40,000 Request $50,000 Request $60,000 Request $70,000 Request $75,000 Request # of New Volunteer Advocates Activated (i.e., assigned to a case) # of Additional Children to be Served (i.e., assigned a CASA/GAL volunteer)

21 AWARD DECISIONS ARE BASED ON Ability to expand number of volunteers activated and children served during the grant period and extent of need Measureable goals, objectives, activities and timelines that can be reasonably expected to achieve project outcomes Proposed grant budget that directly relates to the proposed activities is explained and justified in the narrative and is realistic and reasonable based on the projected increase in children served Demonstration of strong financial sustainability plan Demonstration of past performance with National CASA grants, if applicable. Priority may be given to programs that have not received a National CASA grant in the last three years (2016, 2017, or 2018)

22 GRANT AWARD CONDITIONS Submit monthly expense reports Submit quarterly new volunteers assigned and children served counts Submit semi-annual narrative reports Take part in regularly scheduled calls with designated National CASA Association staff if so selected (frequency to be determined) Take part in desks audits and/or onsite monitoring

23 Questions?

24 LOCAL SPECIAL ISSUES GRANT CATEGORY

25 LOCAL SPECIAL ISSUES GRANT THREE IDENTIFIED SPECIAL TOPICS/ISSUES IMPACTING YOUR JURISDICTIONS 1) OPIOID EPIDEMIC 2) HUMAN TRAFFICKING 3) CHILDREN OF INCARCERATED PARENTS

26 LOCAL SPECIAL ISSUES GRANT CRITERIA PROJECTED AWARDS

27 CRITERIA Grant applications must: Include a letter of support from the state organization, where one exists. Provide measurable goals, objectives, activities and timelines that support achievement of the proposed outcomes. Address recruiting and retaining a diverse volunteer base (attached Diversity plan, if applicable) Address in detail the targeted efforts on any or all of the issue areas Have a representative of the governing body/board to authorize the submission of the grant application, representative s name, title and approval date.

28 GRANT AWARDS Grant Period: 10/1/2018 through 9/30/2019 Award Limits: up to $45,000

29 AWARD DECISIONS ARE BASED ON Demonstrated ability to train volunteers in one or more of the issue areas noted Measureable goals, objectives, activities and timelines that can be reasonably expected to achieve project outcomes Proposed grant budget that directly relates to the proposed activities is explained and justified in the narrative and is realistic and reasonable based on the projected increase in children served Evidence of a grant financial sustainability plan Demonstration of past performance with National CASA grants, if applicable. Priority may be given to programs that have not received a National CASA grant in the last three years (2016, 2017, or 2018)

30 GRANT AWARD CONDITIONS Submit monthly expense reports Submit quarterly new volunteers assigned and children served counts Submit semi-annual narrative reports Take part in regularly scheduled calls with designated National CASA Association staff if so selected (frequency to be determined) Take part in desks audits and/or onsite monitoring

31 Questions?

32 APPLICATION MATERIALS

33 National CASA Grant Application has 12 distinct sections: 1. Summary Sheet 2. Program Information 3. Organizational Information 4. Project Need 5. Project Approach 6. Project Management 7. Evaluation 8. Sustainability 9. Grant Budget Narrative 10. Grant Budget Summary 11. Program Reporting 12. Current Budget APPLICATION FORMAT

34 APPLICATION ATTACHMENTS Application attachments have to be combined into one PDF file. 1. Letter of support from the State Organization. 2. Growth Plan (for Local Growth applications only) 3. Diversity plan, if applicable due to demographics 4. Audit/monitoring corrective action plan, if applicable

35 SUMMARY SHEET Page 1 consists of: 1. Program Name 2. Authorizing Representative 3. Amount Requested 4. Project Abstract

36 Pages 2 5 consist of: 1. Applicant information 2. Additional information 3. Staff list 4. Program statistics 5. Court/judicial statistics 6. Financial statistics 7. Explanation of reserves in excess of $200, Explanation of staff/statistical information on pages 2-5 (optional) PROGRAM INFORMATION

37 Pages 6 7 consist of: 1. Significant Organizational Events 2. Population and area served 3. Governing body ORGANIZATIONAL INFORMATION

38 Pages 8 10 (Growth) and Pages 8 9 (Special Issues) consist of: 1. Process used to assess need for the proposed project 2. Governing body involved in assessing the need for the proposed project 3. How is the proposed project supported by your strategic plan. If strategic plan is not in place describe your planning process for setting future goals PROJECT NEED

39 PROJECT APPROACH Pages (Growth) and (Special Issues) consist of: 1. Goals, objectives, activities, anticipated outcomes and timeline 2. Grant-funded staff positions 3. Hiring of consultants, if applicable 4. Activities of plan to promote effective and culturally sensitive services

40 Page 14 consists of: 1. Key staff 2. Project oversight and reporting PROJECT MANAGEMENT

41 EVALUATION Page 15 consists of: Project evaluation, data collection and analysis

42 Pages consist of: 1. Long term strategies for funding the activities after grant period. 2. Grant Financial Sustainability Plan SUSTAINABILITY

43 GRANT BUDGET NARRATIVE Pages consist of: Grant Budget Narrative 1. Personnel Salaries 2. Taxes/Benefits 3. Travel 4. Printing/Copying 5. Supplies 6. Equipment 7. Rent/Utilities 8. Other

44 GRANT BUDGET SUMMARY Page 22 consists of: Grant Budget Summary

45 PROGRAM REPORTING Pages consists of: 1. National CASA grants received in the last three years 2. Grant reports filed on time Grant goals met Grant project sustained 3. External audit/grant monitoring, any findings 4. Audit opinions other than qualified (clean) 5. Audit findings or corrective actions (if Yes, findings or CAP required)

46 CURRENT BUDGET Page 25 consists of: Revenue Expenses Net Change

47 NATIONAL CASA WEBSITE GRANTS PAGE LOG ON

48 UNALLOWABLE GRANT COSTS Advertising* Bad Debts Bonuses Capital Improvements Commissions Contingencies Contributions and donations Entertainment Fines, Penalties and Interest Food and Beverages Fundraising Incorporation Costs In-person meetings (except trainings) Lobbying Pre-award costs Recognition events and items Social activities Staff serving cases

49 APPLICATION SCORING Application scoring Sections Headings / Application Page References Point Value Summary Sheet & Program Information / Pages Organizational Information / Pages Project Need / Pages 8-10 (Growth) Pages 8-9 (Special Issues) 20 Project Approach / Pages (Growth) Pages (Special Issues) 20 Project Management / Page Evaluation and Sustainability / Pages Grant Budget Narrative & Summary / Pages Program Reporting / Pages Current Budget / Page 25 5 TOTAL POINTS 100

50 TIPS ON PREPARING A COMPLETE, QUALITY APPLICATION 1) Completely answer all questions 2) Provide unique answers to each question; do not duplicate responses 3) List staff positions by job title, not personnel names 4) Ensure grant amount requested on Page 1 matches grant budget summary total 5) Show formula/calculation for grant budget amounts 6) Submit all required applicable attachments in a single pdf 7) Be sure to use the latest version of Adobe available

51 APPLICATION REVIEW PROCESS Applications will be reviewed by individuals with knowledge of the CASA/GAL network: National CASA Staff Reviews will be conducted based on standardized criteria as outlined in the grant application and instructions Potential reviewers with a conflict of interest will be excluded

52 CONTACT INFORMATION Grant Application or Process Inquiries: Membership Questions:

53 TECHNICAL ASSISTANCE Recording of webinars will be posted on National CASA s grants webpage Question and Answer (Q&A) document will be posted Application technical assistance available thru August 31, 2018 Technical assistance with submission/upload available through September 4 however all applications & attachments must be uploaded by 12:00pm PT; ed applications will not be accepted

54 Office of Juvenile justice and Delinquency Prevention (OJJDP) Disclaimer Points of view or opinions expressed in this webinar are those of the presenter(s) and do not necessarily represent the official position or policies of OJJDP or the U.S. Department of Justice.

55 Questions?

56 THANK YOU!