Key Leaders and Independent families Annual County Record Submission and Judging

Transcription

1 TO: RE: Key Leaders and Independent families Annual County Record Submission and Judging Summer is not only the season for County Fair, but it is also the time for Project Records. Here is the process that all clubs and independent families should follow in regard to turning in records for county records judging. Step 1: Collect the records from your club members at your August Club Meeting. Step 2: Clubs need to conduct a review of all of the records that are submitted (except State Fair records). You should make comments on the record evaluation sheet of things that the 4-H er can improve on or something that you really thought they did a good job on. The most important thing to remember is in order for the record to move on from the club level to the county level the record must be complete. Step 3: Select those records that are complete to move onto county records judging. Next, fill out the Project Evaluation County Form (there are three; one for each age group) Fill out tickets for those members that have completed one or more records. o The 4-H er is allowed to have a drawing ticket for every record they complete which has moved onto county level judging. (Make as many copies of the drawing ticket sheet as needed!) Step 4: Submit to the county Extension Office by the September Federation Meeting date. Records may be turned in at the Federation meeting that evening as well. Step 5: Judging Signed Record Judging Club Submission Form All three Project Evaluation County Forms s (one for EACH record submitted) Completed records At least one adult and one youth (6 th grade +) from each club will participate in judging records. Record judging will take place in multiple locations and dates throughout Stearns County. Selecting youth and adult volunteers from your club to help with the county records judging night is very important as it helps the judging process move along. County Record Judging dates and locations are to be determined. If you have any question please do not hesitate to call me, or Thank you for all the work you do! Sincerely, Sara Budde Stearns County 4-H Program Coordinator

2 Project Evaluation County Form (Cloverbud: K-gr 2) Club _ All Cloverbud Records advance onto County Record Judging. Note: Please List ALL Cloverbud records your club is submitting. (This list is used to generate the awards Cloverbuds receive at the recognition banquet!) (list names more than once if submitting more than one record) Return this form to Stearns County 4-H office by the September Federation Mtg date -make copies as needed-

3 Project Evaluation County Form (Cloverleaf: gr 3-5) Club Please list the member s name and project area(s) they are submitting for evaluation. (State Fair records should be listed at the end, but do NOT need to be evaluated by club.) Please review the Project Evaluation Guidelines sheet before reviewing project evaluations at the club level. Records must be complete and reviewed by 2 club leaders/volunteers. Note: Please List ALL Cloverleaf records your club is submitting. Return this form to Stearns County 4-H office by the September Federation Mtg date Example: Chris Clover: (1) Foods, (2) Shop, (1) Photography -make copies as needed-

4 Project Evaluation County Form (Clovertree: gr 6-13) Club Please list the member s name and project area(s) they are submitting for evaluation. (State Fair records should be listed at the end, but do NOT need to be evaluated by club.) Please review the Project Evaluation Guidelines sheet before reviewing project evaluations at the club level. Records must be complete and reviewed by 2 club leaders/volunteers. Note: Please List ALL Clovertree records your club is submitting. Return this form to Stearns County 4-H office by the September Federation Mtg date Example: Chris Clover: (1) Foods, (2) Shop, (1) Photography -make copies as needed-

5 Record Judging Club Submission Form Note: At least one adult and one youth (6 th grade +) from each club will participate in judging records. Record judging will take place in multiple locations and dates throughout Stearns County. Yes, the 4-H Club will be represented by the following representatives during the County Project Evaluation/Judging day(s). (dates to be determined) Please return with the project evaluation forms and 4-H member records no later than the September Federation Meeting date Club Evaluator Signature Date Club Evaluator Signature Date

6 Level: Cloverbud (K-2) Cloverleaf (3-5) Clovertree (6+) Level: Cloverbud (K-2) Cloverleaf (3-5) Clovertree (6+) Level: Cloverbud (K-2) Cloverleaf (3-5) Clovertree (6+) Level: Cloverbud (K-2) Cloverleaf (3-5) Clovertree (6+) Fill out one ticket for every complete record that is submitted for county judging. Level: Cloverbud (K-2) Cloverleaf (3-5) Clovertree (6+) Level: Cloverbud (K-2) Cloverleaf (3-5) Clovertree (6+) Level: Cloverbud (K-2) Cloverleaf (3-5) Clovertree (6+) Level: Cloverbud (K-2) Cloverleaf (3-5) Clovertree (6+)

7 PROJECT RECORD EVALUATIONS-Club Leader Review Level (for grades 3+) 4-H er NAME: CLUB NAME: OUTSIDE COVER: Grade Club Project Area (check off if included) RESUME COMPONENTS: Work Experience (check off if included) Volunteer Experience Leadership Experience Skills Developed Training / Workshops Other Memberships Hobbies / Interests / Awards New Goals RECORDS REPORT: (check off if included) (introductory paragraph) Grade (introductory paragraph) Club (introductory paragraph) Project Area (introductory paragraph) Goal What you hope to learn or skills you hope to develop Process What you did to select, learn and try, to get to the exhibit / How you did your exhibit Income / expenses / timeline / immunization record / charts / graphs / photos / drawings Evaluation What worked / didn t work / would do different or over / what did you learn / was fun / difficult Plans for the future PROJECT RECORD EVALUATIONS-Club Leader Review Level (for grades 3+) 4-H er NAME: CLUB NAME: OUTSIDE COVER: Grade Club Project Area (check off if included) RESUME COMPONENTS: Work Experience (check off if included) Volunteer Experience Leadership Experience Skills Developed Training / Workshops Other Memberships Hobbies / Interests / Awards New Goals RECORDS REPORT: (check off if included) (introductory paragraph) Grade (introductory paragraph) Club (introductory paragraph) Project Area (introductory paragraph) Goal What you hope to learn or skills you hope to develop Process What you did to select, learn and try, to get to the exhibit / How you did your exhibit Income / expenses / timeline / immunization record / charts / graphs / photos / drawings Evaluation What worked / didn t work / would do different or over / what did you learn / was fun / difficult Plans for the future Key Leader: Date: Asst. Leader: Date: Key Leader: Date: Asst. Leader: Date:

8 PROJECT RECORD EVALUATION for the CLOVERBUD (K-2) COMMENTS: Key Leader: Assistant Leader: Date: COMMENTS: PROJECT RECORD EVALUATION for the CLOVERBUD (K-2) Key Leader: Assistant Leader: Date: