REQUEST FOR PROPOSALS

Transcription

1 REQUEST FOR PROPOSALS NEW YORK-NEW JERSEY HARBOR & ESTUARY PROGRAM Citizen Science Monitoring for Pathogen Indicators in the NY-NJ Harbor November 23, 2015 The New York-New Jersey Harbor & Estuary Program (HEP) is requesting proposals for citizen science projects to monitor for pathogen indicators in the NY-NJ Harbor Estuary. A total of $40,000 is available for one project in New York and one in New Jersey. This grant program is the result of a close collaboration between several partners: HEP, the Interstate Environmental Commission (IEC) and the U.S. Environmental Protection Agency (USEPA). It builds off of pathogen indicator monitoring conducted in tributaries to the Harbor in 2014 ( This Request for Proposals (RFP) includes the following information: I. Background II. Project Objectives III. Geographic Scope IV. General Guidelines for Applicants V. Scope of Work VI. Roles of Partners VII. Questions about the RFP and Proposal Content VIII. Submission Process IX. Contact APPENDIX A: ELIGIBLE AREAS APPENDIX B: EVALUATION CRITERIA APPENDIX C: TITLE PAGE FORMAT APPENDIX D: BUDGET FORM I. Background Designated as an Estuary of National Significance under the Clean Water Act, the New York-New Jersey Harbor Estuary is a complex ecological system in the midst of a major urban center. The NY-NJ HEP was authorized in 1987 by the U.S. Environmental Protection Agency and is one of 28 National Estuary Programs in the country. The Program is an ongoing effort to protect, conserve, and restore the estuary. Participants in the Program include representatives from local, state, and federal environmental agencies; scientists; citizens; businesses; and environmentalists, among others. The Hudson River Foundation (HRF) seeks to make science integral to decision-making with regard to the Hudson River and its watershed and to support competent stewardship of this extraordinary resource. This purpose is pursued through support of scientific research; communication to expand knowledge about the river among the scientific community, policy makers, and the public at large; initiatives to enhance management of the Hudson ecosystem; education about the River; and 1

2 physical improvements to the riverfront. The Hudson River Foundation is the host of HEP and the Foundation will be the contracting entity for this RFP. II. Project Objectives This project builds on the framework of the 2014 Citizen Science Monitoring for Pathogen Indicators in NY-NJ Harbor Tributaries while shifting focus to public access locations in the more open waters of the Harbor. It provides an opportunity for community groups to collaborate with HEP, IEC and USEPA to gather water quality data in the NY-NJ Harbor Estuary, with a focus on pathogen indicators. These data will be publicly available, enabling communities to gain knowledge about the health of their local waters. At the same time, HEP, USEPA, and the state environmental departments will obtain valuable datasets that may indicate areas needing following-up monitoring and further attention, among other potential uses. The skills gained by the community groups carrying out the monitoring will empower them to pursue a variety of citizen science projects producing useful and valid environmental data. It is hoped that this project will help paint a more complete picture of recreational water quality in the Harbor. The goals of this grant program are to: Raise the visibility level of Citizen Science in the NY-NJ Harbor Estuary. Improve the data quality of citizen monitoring efforts by training citizen scientists. Generate high quality data suitable for use by agencies, at their discretion, for a variety of purposes, including but not limited to screening, complementing available data to confirm state findings, enhancing information on sources and extent of impairments, and uncovering areas that require direct action. Make data publicly available for a wide range of users, from the general public to regulatory agencies. Foster stewardship of shared waterways by engaging local residents directly in environmental data collection, analysis and management, and by providing access to data in a user-friendly format. Collect water quality data in an area not currently covered by citizen science pathogen monitoring and where there is no regular recreational season monitoring conducted by state or city agencies. Projects must meet the following conditions: Monitoring must take place in eligible areas of the NY-NJ Harbor Estuary as identified in Appendix A. The applicant must agree to follow Quality Assurance and Quality Control (QA/QC) procedures that will be detailed in the revised umbrella quality assurance project plan (QAPP) that was originally established in 2014 for the Citizen Science Monitoring for Pathogen Indicators in NY-NJ Harbor Tributaries project by HEP and USEPA, in conjunction with the NJ Department of Environmental Protection (NJDEP). Grantees will be required to develop QAPP addenda specific to their sampling locations and project objectives. To ensure that data meet intended user needs, the applicant s designated field personnel must attend a one-day training session at the IEC lab on Staten Island and pass proficiency testing before being able to conduct any sampling or analyses, as specified in the overall project QAPP. 2

3 Monitoring and data collection at the selected sites must cover a minimum set of water quality parameters which will be identified in the overall QAPP and will include (but not be limited to) pathogen indicators, physical and chemical parameters, and visual observations. Applicants must agree to enter their data in the publicly-available WQX/STORET database ( Training and assistance will be provided to ensure all data is accepted in the database. The applicant must provide a clear plan addressing safety and liability issues. The selected grantees will be required to obtain adequate insurance. It is anticipated that IDEXX Enterolert will be the analysis method used for pathogen indicators. This method requires specific equipment. The applicant must indicate if they have access to this equipment, or if they will need assistance from HEP in securing it, in their application. One possible source is the EPA equipment loan program. Information for 2015 can be found here: It is anticipated that the equipment available and the application process will be similar for There is no guarantee that the applicant will be selected. The equipment may also be obtained from other sources. If known, these should be indicated in the application. Access to the equipment will not affect the applicant s overall score. Applicants agree to have their data displayed through an online user-friendly interface to make the data easily available in a clear, visually-compelling way for community members and other users. This display will be available through the HEP website. III. Geographic Scope To be eligible for this RFP, the project must be conducted at public access locations in saline and tidally influenced waters in a limited region of the NY-NJ Harbor Estuary within reasonable travel distance of the IEC s lab on Staten Island. For a map and more information on eligible sampling areas, see Appendix A. IV. General Guidelines for Applicants Eligibility Environmental and/or community organizations with 501(c)(3) status are eligible. Local governments, schools, or environmental and/or community organizations without 501(c)(3) status may apply, but they must partner with another organization with 501(c)(3) status that can serve as a fiscal agent. Funding Available Approximately $40,000 is available for this grant program. HEP expects to fund one project in each state with each project awarded approximately $20,000. Available funds may be used for expenses directly related to the project. Specifically, funds are intended to cover materials, wages, and travel associated with: Sampling and analyses. Quality assurance and quality control training and implementation. Data collection, management, and entry/upload. Other project-related costs, such as attending any meetings required by this grant. In addition, non-expendable materials may be available to the applicant through the EPA equipment 3

4 loan program. This program is separate from this grant and therefore requires a separate application. More information can be found here: Grantees will be expected to provide safe access to sampling locations (including personal protective equipment, insurance, etc.), and basic supplies such as coolers. Most of these expenses are eligible. Food costs are not eligible. Cost share or match is not required but is encouraged, especially if the applicant wishes to achieve additional goals not covered by this grant. Cost share may be in the form of cash or in-kind contributions, but must be clearly explained in the proposal and must be verifiable. Please note that this is primarily a reimbursement grant. Once an agreement is signed, grantees will receive an advance of 25 % of the total grant. Following submission of a progress report and interim financial statement indicating expenditure of this advance, a second payment of 50 % of the total grant will be granted. The final 25 % payment will be due upon receipt of the final report and financial report. Processing time is approximately 30 days, provided that progress and final reports have been submitted. Estimated Timeline The estimated timeline for this RFP and some key post-award tasks are shown below. The planning and training portion of the project is expected to take place starting in the winter of 2016, with field work conducted in the summer of 2016 (May through September). Actual dates may change based on the time the agreement is established and other factors. Announcement of request for proposals November 23, 2015 RFP FAQs Published Online December 18, 2015 Proposals due January 18, 2016 Announcement of Awards February 15, 2016 Approximate project start date March 15, 2016 Quality assurance/data management training (date TBD) April 2016 Begin Sampling (exact date TBD) May-June 2016 Progress Report Due July 2016 Complete Sampling (exact date TBD) September 2016 Projects completed November 30, 2016 Final report due December 15, 2016 Deliverables and Conditions All funding recipients will be required to submit an interim progress report and financial statement as well as a final project and financial report. Guidelines for these reports will be distributed with the grant award. HEP expects to make the reports and online data display publicly available by posting on its website and/or other means of distribution. Data will also be publicly available via the WQX/STORET database and any associated products, such as EPA s MyWATERS Mapper. 4

5 Proposal Evaluation HEP/HRF, IEC and EPA will screen all proposals to ensure that they meet all requirements of this RFP. Pages in excess of the limit will not be reviewed. Attachments do not count toward the page limit. Applicants are strongly encouraged to thoroughly read the detailed evaluation criteria provided in Appendix B. Criteria for evaluation include how closely the proposal addresses requirements in this RFP, adequate project design, and likelihood of success. Grant Awards HEP expects to provide award notification to applicants on or about February 15, Award recipients may be asked to modify their proposed work plan, timeline, and budget at this time. Projects cannot start until the contract is signed by both parties. No environmental data collection activities may begin until the QAPP has been approved by HEP, IEC and USEPA; the training and proficiency testing have been completed satisfactorily; and the grantee has formally agreed to abide by the QAPP. HEP will not pay for expenses incurred prior to a contract being in place or for data collection prior to training. Payment for costs incurred will be contingent upon completion of the progress and final reports and project deliverables. HEP reserves the right to modify, postpone or cancel this solicitation and to reject all applications. Disclaimers While the data obtained by the grantee is expected to be suitable for use by USEPA and other regulatory agencies, these agencies make no guarantees as to how the data will be used or whether any actions would be taken as a result. HEP, IEC and USEPA assume no responsibility for the safety of applicants or those involved in carrying out the project. Applicants must present a clear plan on how they will address any safety and liability issues. The selected grantees will be required to obtain adequate insurance. V. Scope of Work Funds are available to conduct water quality monitoring in select areas of the NY-NJ Harbor. It is anticipated that two environmental or community groups will be selected (one in New York and one in New Jersey). This is envisioned as a one-year project, with training and preparation taking place in winter and spring of 2016, and data collection, analysis and management in the summer and fall of Applicants should propose eight to twelve sampling locations in eligible areas of the NY-NJ Harbor Estuary (identified in Appendix A) in an area where pathogen indicator data are limited. Each proposed sampling location will be sampled following a pre-established schedule over the study period (more details are provided below). This study is expected to contribute to an improved understanding of levels of pathogen indicators in the estuary s waterbodies and produce data that could be used for a variety of purposes at the discretion of the area s environmental agencies and other users. Award recipients will be required to attend one or more training sessions to learn about quality assurance, quality control, other sampling and testing procedures that they will be required to follow, and data management requirements. Field personnel must satisfy all proficiency requirements before they can conduct sampling, analyses, and data management and dissemination. 5

6 In addition to the pre-established goals and tasks, applicants may use matching funds to tailor the project to meet some of their own Citizen Science program specific needs. Applicants are encouraged to include this information in the application as an attachment (see Appendix B). Although most of the sampling and analytical details will be defined post-award and specified in the QAPP, an overview is provided below as a reference for applicants. Sampling Design The anticipated sampling design would likely include approximately ten locations (between eight to twelve) in the Raritan Bay, Arthur Kill and Newark Bay areas for the NJ applicant (a minimum of five locations in the Raritan Bay is preferred) and approximately ten locations in the Staten Island area and Southwest areas of Brooklyn for the NY applicant (a minimum of five locations on Staten Island is preferred), once a week (on a pre-determined schedule) with an additional floating day (for a total of five sampling events per month), during sixteen weeks from May-September Targeted wetweather sampling will be required once a month. Selected sampling locations should not overlap with active shoreline sites of groups and agencies such as Riverkeeper, NYC Water Trail Association, NYC Department of Health and NJDEP beaches monitoring networks, and the Monmouth County Health Department Cooperative Coastal Monitoring Program (see and Each sampling site will be located via Global Positioning System (GPS). The specific sampling design, locations, and times will be agreed upon between the applicant and the agencies and specified in the QAPP and/or grant contract. Analytical Methods Analytical methods and procedures will be specified in the QAPP. Grantees will conduct field analyses (such as dissolved oxygen, temperature, ph, and conductivity) using multi-parameter sondes borrowed from IEC. Grantees will also collect water samples that they will later analyze for pathogen indicators and turbidity under IEC supervision and following IEC/EPA training. All samples will be analyzed at the IEC lab on Staten Island. Prospective applicants must take into account that analyses are time-sensitive and that strict procedures must be followed, as specified in the QAPP. For example, samples must be kept in a cooler on ice at or below 10 o C and transported to the lab within the method holding time (usually 6 hours after collection of the first sample) and by 3pm. Data Management and Submission Data management requirements will be specified in the QAPP. The grantees will be required to enter all data into the publicly accessible WQX/STORET database ( Guidance on this task will be provided during the training session(s). Access to Sampling Locations It is anticipated that sampling will occur at publicly-accessible locations. The grantee shall be equipped and able to safely access the sampling location at the scheduled sampling times, and/or partner with other groups that could provide the needed equipment and skills. Safety This project involves a potential for health and safety risk, if not conducted properly. For example, water may be pathogen- or otherwise contaminated and sampling may take place under inclement 6

7 weather. While some guidance on these topics will be provided during the training session(s), the applicant must be mindful of these risks and present a clear plan addressing safety and liability issues. The selected grantees will be required to demonstrate they have adequate insurance in the form of $ 1 million dollars. VI. Roles of Partners NY-NJ Harbor & Estuary Program: Liaison among project partners. Main point of contact for information or questions. Provide sampling and analytical equipment, sterile sampling bottles for each sampling event, pathogen indicator testing kits, and GPS units, as applicable. 1 Contract management, receipt and payment of invoices, review and approval of all deliverables. Revise the previously developed 2014 citizen science quality assurance project plan (QAPP) Coordinate data display through online tool. Use data collected as appropriate. Interstate Environmental Commission Revise the previously developed 2014 citizen science quality assurance project plan (QAPP) and provide associated training. Supervise grantees analytical work at the lab. Provide sampling and analytical equipment, including multi-parameter sondes, as applicable. Conduct an initial site visit with grantees to ensure proper field protocols are being followed. U.S. Environmental Protection Agency Region 2: Assist with revising the previously developed 2014 citizen science quality assurance project plan (QAPP) and provide a one day lab training. Provide data management training and assistance. Use data collected as appropriate. Grantee: Attend field, lab, quality assurance, and data management training sessions at IEC s facility on Staten Island and/or at another location. Follow all Quality Assurance and Quality Control (QA/QC) procedures Travel to collect samples and to the designated lab to analyze samples for pathogen indicators and turbidity. Compile and quality assure data and submit to WQX/STORET database. Participate in the refinement of an online display tool. Provide safe access to sampling locations, including personal protective equipment, liability insurance, and other needed provisions. Provide basic supplies for sample collection, such as a cooler. 1 HEP will work with grantees to either loan GPS units and other needed equipment or to find other feasible options. 7

8 VII. Questions about the RFP and Proposal Content Questions about the RFP (optional, due December 11) You may submit any questions about the RFP via . Please send the questions to by December 11, Questions will be answered via to all potential applicants and will be posted on by December 18, Proposal Content (due January 18, 2015) The proposal must address all of the information requested in this section of the RFP. In addition, applicants are strongly advised to read and address the evaluation and scoring criteria in Appendix B. The proposals narrative should be a maximum of five single-spaced, typed 8.5" x 11" pages with no smaller than 11 point font and 1 margins. The cover letter, title page, and attachments do not count toward the page limit. The proposal must include the following sections: 1. Cover Letter. Please include a cover letter, printed on official letterhead and signed by an authorized representative of the lead organization that is applying. The cover letter does not count toward the page limit. 2. Title Page. The title page must adhere to the format provided in Appendix C and include all of the following information, using a maximum of one page (which does not count toward the page limit). For your convenience, an electronic version of the title page is available as a Microsoft Word document at Project Title, as it appears throughout the proposal. Project Location(s), including waterbodies and watersheds. Project Leader: Provide the name, title, affiliation and complete contact information (mailing address, phone and fax numbers, and address) of the individual leading the project (i.e., lead principal investigator). Project Support: Provide the names, titles, affiliations, and complete contact information for each of the additional investigators or support staff who will significantly contribute to the project. Project Partners: Provide the names and contact information for notable partners, if applicable. Project Cost: Provide the total funding requested from HEP and total project match (if any). Previous Funding: Indicate whether you have received funding from HEP in the previous five years, and from which grant program. No points will be added or deducted for previous funding. Given two equally promising projects, preference may be given to organizations that have not been funded by HEP in previous years. Federal Tax Identification Number (FID): If the applicant will work with a fiscal sponsor, provide the sponsor s FID. DUNS Number 2 : A DUNS number is a unique, non-indicative 9-digit identifier that verifies the existence of a business entity globally. If you will partner with a fiscal sponsor, provide the sponsor s DUNS number. Contractors must provide a DUNS number. Individual consultants are exempt from this requirement. If you do not have a DUNS number at the time of applying, please indicate if you are in the process of obtaining one. 2 Obtaining a DUNS number is free for all entities doing business with the Federal government. Under normal circumstances the DUNS number is issued within 1-2 business days when using the web form process ( 8

9 Abstract: The abstract must accurately describe the project being proposed and any important details, such as objectives, methodology, and expected outputs and outcomes. The abstract must fit within the title page. 3. Proposal Narrative. Please start the proposal narrative on a new page. It must not exceed five pages and must include the following information and any literature cited (if applicable): Goals, Objectives and Rationale: Please explain your motivation for conducting this project and what you expect to accomplish. Although this project includes pre-determined goals, objectives and rationale, please indicate any additional goals and objectives you may have as well as your own rationale. Consider addressing topics such as potential uses that your organization or others may have for the data and results generated by this project, how this project will benefit your organization and/or the community you are serving, whether you have plans to continue or build on this project beyond the initial funding cycle, plans to engage additional community groups, schools and/or local governments to raise awareness of this project and the data generated, your relationship to/interest in the project location, your connections/interaction with community members in the target area, etc. Note that activities beyond those required in the RFP should be pursued with matching funds and will not affect your proposal score. Work Plan: The work plan must include the following elements: Location: Please propose one or more public access areas that you would like to monitor as part of this project, provide a description of the area, and explain your motivation/rationale for the selection (please refer to Appendix A for eligible areas). Propose specific sampling locations (in an attached map), rationale for choosing those sampling locations, and any relevant information, such as outfalls, known inputs, etc. The attached map will not count towards your page limit and must include the proposed areas and specific sampling locations. Project Design: Based on the requirements and goals of this project, as detailed in previous sections of this RFP, please propose a sampling design and explain the logistics (including sampling schedule, how sites will be accessed, how you will move from one location to the next and to the lab, how long you anticipate the sampling will take, and all other relevant details). Note that the project design will be finalized post-award in collaboration with other project partners, but please propose your vision. Project Description/Approach: Please provide a detailed project description of specific tasks, actions and methods to be undertaken and the responsible organizations/entities/persons, including an estimated timeline for each task. Please indicate any additional tasks that you intend to accomplish with matching funds as part of this project, beyond the pre-determined tasks outlined in this RFP. Safety and permits: Provide a clear plan addressing safety and liability issues, including provisions to obtain adequate insurance if awarded the grant. Include a detailed discussion of any permits, clearances, or other possible issues and how they will be addressed (e.g., flooding conditions preventing accessibility to the site) Project evaluation: Based on the requirements and goals of this project, describe how you will define and determine the success of your project. Make sure to include what outputs, outcomes, or suitable indicators you will measure and how you will evaluate your project once completed. Please include the evaluation of any additional goals or aspects that are beyond the minimum goals required for this project. 9

10 Project results: List the outputs or material things to be produced by your project and the expected outcomes or changes resulting from your project. Please include any outputs and outcomes that go beyond the mandated project scope and how they would help enhance your organization s goals. Partnerships: If more than one organization is involved, clearly explain what role each will take on and how they will work together. Please include any letters of partnership and/or support as a separate attachment, which will not count towards your page limit. Expertise/experience and organizational capacity: Provide a list of team members, indicating their role in the project and relevant experience/skills. Indicate how you will ensure the safety and appropriate skill level of team members involved in sampling. If your project will entail the recruiting of new volunteers or partners, state this here and provide your plans for recruitment and retention. Project budget description: Please provide any relevant details supplementing the information on the Budget Form. These details are especially important in describing work performed by consultants or subcontractors, travel expenses and items listed under other costs. Please also indicate the source(s) of matching funds listed on the Budget Form (if any) and whether the funds are in-hand or being sought. If your project is part of an ongoing program by your organization, please make clear how HEP funds will be used to implement a new or different initiative above and beyond existing efforts. Additional information: Feel free to include any additional information relevant to this project (but do not exceed the page limit). 4. Attachments. Please include the following, which do not count toward the page limit: Maps: Please include a map of the proposed site(s) and sampling location(s). If available, you may also include pictures or graphics that provide an idea of the access situation and/or other conditions at the proposed locations. Budget Form: Please provide an itemized budget in a separate page using the budget form provided in Appendix D. An electronic version of the budget form is available as a Microsoft Word document at Letters of Partnership and/or Support: Please include any letters documenting partnership or support from partnering organizations, or other parties that support your proposed project. The letter(s) should clearly explain the roles and contributions of your partner(s) and/or the support which a particular organization is offering. VIII. Submission Process Proposals must be submitted by no later than 5:00 PM EST January 18, Applicants must submit their proposals electronically to proposal@hudsonriver.org as a single PDF document. The file name should be in the following format: NY-NJ HEP Pathogens_NAME OF YOUR ORGANIZATION. You will receive an confirming your submission with the subject line RFP Submission Confirmation. IX. Contact HEP and project partners cannot discuss the suitability of any proposed project or any details about an applicant s project proposal. If an applicant has any questions about the contents of this RFP, please contact Ms. Ariane Giudicelli ( or ariane@harborestuary.org). Answers to frequently asked questions will be posted on the HEP website on or about December 18,

11 APPENDIX A: ELIGIBLE AREAS New York: Publicly accessible locations on Staten Island and the southwestern portion of Brooklyn within the geographic scope for this grant are eligible. Preferred locations are areas on Staten Island where there is no or inconsistent pathogen indicator monitoring but where there may be boating and other recreational activities occurring, as well as locations where recreation is desired but not currently feasible. New Jersey: Publicly accessible locations of the Raritan Bay, Arthur Kill and Newark Bay within the geographic scope for this grant are eligible. Preferred locations are areas in the Raritan Bay where there is no or inconsistent pathogen indicator monitoring but where there may be boating and other recreational activities occurring, as well as locations where recreation is desired but not currently feasible. There is special interest in locations in proximity to tidal creek outlets in the Raritan Bay. Preferred areas for sampling include the shoreline areas of the Raritan Bay, Arthur Kill, Newark Bay, Staten Island and Southwest portion of Brooklyn that are not covered by current citizen science efforts and where there is no regular recreational season monitoring by state or city agencies. 11

12 APPENDIX B: EVALUATION CRITERIA Score: 0 = not likely, 1 = somewhat likely, 2 = likely, 3 = very likely. Maximum score: 60. This proposal Provides good justification for selecting the proposed sampling locations within the eligible area. Location and Selects suitable preferred/eligible areas identified in Appendix A (*). project design Proposes a project design that addresses the requirements in this RFP. Demonstrates a clear understanding of the project logistics. Goals, Makes a clear case for applicant s motivation to carry out the project. objectives and rationale Includes goals and objectives that are relevant for this grant program. Project description Results & evaluation Likelihood of success Other ancillary benefits Provides a clear and well thought-out course of action, including a list of specific tasks, actions and methods. The timeline for the identified tasks is realistic and likely to be met. Demonstrates a clear understanding of the required tasks, including training compliance and data publishing. Provides a clear plan to address safety and liability issues and to purchase adequate insurance if awarded a grant. Addresses permits, clearances, and other issues. Has outputs and outcomes in line with those required in the RFP and the proposed course of action. Includes an evaluation plan that is adequate and clearly presented. Is likely to achieve its intended goals. Will be completed by December 15, Is being proposed by an applicant that has or provides for adequate experience and qualifications to carry out the project. Includes letters documenting partnership and support from key partners and other parties. Includes a budget that is clearly presented and adequate to accomplish the project. Has costs that are reasonable and justified. Project will meet other additional goals as defined by applicant. (*) Projects with a minimum of 5 locations in the preferred areas as stated in NY and NJ should be given the maximum score (3 points) while projects with locations in the eligible area but not the preferred locations will be allocated less than 3 points. SCORE 12

13 APPENDIX C: TITLE PAGE FORMAT Title: Project Leader: Contact Information: Project Support: Total Funds Requested from HEP: $ Total matching funds: $ Previous Funding: Federal Tax Identification Number: DUNS Number: If you do not yet have a DUNS number, please indicate if you are in the process of obtaining one. Project Abstract The abstract must fit within this title page, using a maximum of one single-spaced, one-sided typed 8.5" x 11" page with 12 point font and 1 margins (remove this instructional text when completing page and prior to submitting proposal). 13

14 APPENDIX D: BUDGET FORM BUDGET CATEGORY (Add/remove itemizing lines below major categories as necessary, but please do NOT delete major categories) A. PERSONNEL (list individual staff member, task, and hours or % time) TOTAL: B. FRINGE BENEFITS % of (e.g., 10% of total personnel costs) TOTAL: FUNDS REQUESTED FROM HEP FUNDS FROM OTHER SOURCES* C. TRAVEL (estimate number/purpose of trips below) TOTAL: D. EQUIPMENT** (itemize below) TOTAL: E. SUPPLIES (itemize below) TOTAL: F. CONTRACTS (identify & itemize below) TOTAL: G. OTHER (identify & itemize below) TOTAL: H. TOTAL DIRECT COSTS (SUM OF A-G) I. INDIRECT COSTS % of (e.g., 10% of total direct costs) TOTAL: J. TOTAL PROJECT COST (SUM OF H+I) * Please list the source(s) of these funds and if they are in-hand, expected, or will be sought: **Equipment refers to items that cost $5,000 or more each. Items of lesser cost are considered supplies. TOTAL BUDGET 14