Tennessee Technological University Student Government Association Summer S.O.L.O. (Student Organization Life Opportunity) Fund Application

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1 Tennessee Technological University Summer S.O.L.O. (Student Organization Life Opportunity) Fund Application 1

2 SOLO Fund Application Questions? Please contact the following for assistance: Austin Thomas, SGA Treasurer & SOLO Fund Allocations Committee Chair Office: Rachel Tuck, SGA President Office: Bobby Adams, SGA Graduate Assistant for Student Affairs Personal: Marc Burnett, Vice President for Student Affairs Office: Remember to include your full budget and to provide advertising examples for each funding application. Please Note: The SGA Constitution and Code of Laws dictates that all Applicants must be present at both the SOLO Fund Committee Hearing as well as the SGA Senate Meeting. Failure to appear will automatically result in no funding. Summer SOLO Sessions will not require attendance. **In addition to this application, please attach a detailed budget for your on-campus event. Both the application, filled out in its entirety, and the budget shall constitute a completed SOLO Fund application. ** 2

3 SOLO Superfund Application s and Deadlines **Please arrive early to all meetings to be prepared to begin promptly after the start of the meeting. All meetings have a required minimum of business casual attire for the standard of dress. Summer 2017 Semester Summer Session Applications Due: Friday, June 30 th - Applications are due no later than 5:00pm and may be ed to SGATreasurer@students.tntech.edu or placed in the SGA Mailbox at the SGA office. ***ALL SIGNATURES MUST BE HANDWRITTEN FOR APPLICATION TO BE COMPLETE*** Friday, July 14 th You will receive notification from SGA as to whether or not your application has passed. Friday, August 25 th - Dancing on Dixie and Student Organization Fair. Your organization must be present to distribute items purchased by the SOLO application. 3

4 Tennessee Technological University Summer 2017 SOLO Fund Application SOLO fund Application General Organization Information: Application Information Organization: Student Project Director: (s) of Event: Campus Box: Phone: Advisor: Has your organization received funding from the SOLO Fund within the past 2 years? If so, when and how much? Requesting Group Contact Information Contact Person Cell Phone: Group/Dept.: Other Phone: Campus Box: Are any other organizations involved in this campus event? Yes or No If yes, have these organizations also submitted their applications? Yes or No Would you still participate if these organizations did not receive funding? Yes or No ******** REQUIRED - Student Activities Office ********* Current Registered Student Organization Verification Statement I hereby certify that the above organization is a duly registered student organization, and in good standing, at Tennessee Technological University and therefore eligible to request SOLO funding from the Student Government Association. (Office hours for RUC Student Activities: Monday-Friday 8am-4:30pm) Student Activities Office 4

5 Event Information Summer 2017 SOLO Fund Application Tennessee Technological University SOLO Fund Application Event Name: Dancing on Dixie On Campus Event Information (s) of Event: August 25 th, 2017 Have you checked the availability of the venue? Location of Event: Dixie Avenue Time of Event: 5pm-6pm Yes or No What is the purpose of the event and how will it affect the entire student body of TTU? 5

6 Funding Information: Are you receiving other funding sources other than SOLO Fund? Yes or No If yes, then please provide the following: o Organization other money provided for event: o Department money provided for event: Department contact information (name, number, box): Total amount provided by funding other than SOLO Fund: Total amount needed from SOLO Fund: + Total cost of event: = Has the organization attempted to fundraise for this event? Yes or No If yes, then how: How much was raised from fundraising: How much is used for the event: Advertising Information ** You must advertise for the campus event at least one week prior to the event. How do you plan to advertise for this event on campus? (Please give a detailed account of your methods below.) *Please attach a copy of any planned advertisement/fliers. Are you requesting money for advertising? Yes or No How much are you requesting? *Please include your advertising budget in your attached detailed budget of the event *Please keep in mind that all advertisements must have the SGA Logo and the TTU SGA Disclaimer on them in some fashion. These items are listed in the Terms and Conditions at the end of this document. 6

7 Tennessee Technological University SOLO Fund Application SUMMER SOLO Terms and Conditions We Understand and Affirm that: (Initial that you have read terms & conditions where provided) (Student) (Faculty Adv) 1. Any funds allocated will be used solely for the purpose stated. 2. Under no circumstance can a request be processed retroactively. 3. All applicants must have a representative from the organization requesting funding at both the upcoming SOLO Fund Allocations Committee meeting and the following SGA Senate Meeting. 4. Nothing is finalized until the Senate votes on the funding application. Then the SGA President will sign the funding application and approve or veto. Under the SGA Constitution, the SGA President has the authority to veto the application. The Vice President for Student Affairs also has the right to approve or veto all funding applications. 5. This organization will be responsible for filling out all proper paperwork before and after the event. Failure to complete paperwork could result in no funding. 6. Requests for an honorarium or other contracted program and/or entertainment must be approved by the Senate at least 2-3 weeks before the event. You must contact Judy Hull, Director of Business Services, within two working days of the Senate s approval, to complete a contract. 7. Any excess funds will be reimbursed to the SGA SOLO Fund account. This includes revenue generated by the funded event, up to the amount allocated by the SOLO Fund. 8. Requests for purchases on/off campus must be submitted to the SGA office at least four weeks before the scheduled event. 9. Applicants must attach a sample of all advertising to be distributed for the SOLO funded event. All advertisements must have the SGA logo AND the phrase Funds provided by SGA/SOLO Fund. The SGA Logo should be downloaded from the SGA Website at In addition to the above advertising requirements, all advertisements must have the Student Government s Disclaimer clause. Events who advertise without this required statement will be disqualified from receiving any funds from the SGA in the future. A. TTU disclaimer states: This event has been financially sponsored, either entirely or partially by the TTU Student Government Association (SGA) and its SOLO Fund. The views contained herein at this event or program does not represent the views of the TTU, the SGA President or other members, the University, or the Tennessee Board of Regents. The TTU SGA is fully in accord with the belief that all events and programs should be afforded the same opportunities that all US Citizens receive from the First Amendment of the United States Constitution. 11. TTU s Statement of Policy states that Tennessee Technological University hereby reaffirms the policy of the TBR System that the University will not discriminate against any employee or applicant to for employment because of race, color, religion, national origin, sex (except where sex is a bona fide occupational qualification, disability, age or 7

8 because of his / her status as a qualified veteran with a disability, veteran of the Vietnam era, or other protected veteran. Similarly, the University shall not, on the basis of a protected status, subject any student to discrimination under any educational program. No student shall be discriminatorily excluded from participation nor denied the benefits of any educational program on the basis of a protected status. 12. Organizations will only be able to receive funding from the SOLO Fund up to three times per academic year, and no more than two funded applications per semester. For the Summer session, no more than $500 per application will be allocated to any organization. In order for a student organization to receive more than $500, the event must be deemed an exceptional benefit by two-thirds consent of the SGA Senate. 13. The SGA SOLO Fund Allocations Committee has the right to review this organization s financial standing. 14. Within 2 weeks following the event, each organization must submit a follow-up form listing their complete budget and including copies of any/all receipts for the event. If, on follow up after your event, SOLO Fund policies were not followed, future funding will be jeopardized. 15. The following requests will NOT be considered or funded by the SOLO Fund: A. No purchase of alcoholic beverages. B. No activities for which academic credit will be awarded or activities to meet minimum requirements for an academic course will be considered. C. No requests for general operating funds, as opposed to specific projects or activities, will be considered. D. No purchase of food unless it is deemed appropriate by the nature of the event and must be available to all students on campus. E. No requests supporting projects, which in any way violate any Federal, State, or local law, or university policy, will be considered. F. Events that are not held on the Tennessee Tech campus. G. Activities which benefit only student members, faculty, or affiliates of a specific organization are not eligible for funding. Funding will be provided to a student organization primarily based on the quality of the documented project. 16. The undersigned have read and understand the Administrative Policies and Procedures and the Student Handbook governing the allocation of funds available in the SGA constitution. Everything stated on the above form is true. 17. The SGA SOLO Fund program may be dismantled at any time as the executive branch deems appropriate. We the undersigned, hereby authorize any official or office related to the funding process to review our organization s financial records. We also agree to use allocated funds only for expenses approved by the proper officials. President Faculty Advisor Treasurer Project Director **In addition to this application, please attach a detailed budget for your on-campus event. Both the application, filled out in its entirety, and the budget shall constitute a completed SOLO Fund application.** 8

9 Tennessee Technological University SOLO Superfund Application SGA Action on Application ****For Use Only**** Received Received by SOLO Fund Committee Total Amount Requested: ($500 Max Amount) SOLO Fund Committee Recommendation: By a Vote of: on the Day of: I certify that the above is an accurate reflection of the recommendation of the SOLO Fund Allocations Committee and is also an accurate record of the vote of the committee for the recommendation. Austin Thomas, SGA Treasurer SGA Senate Senate Adjustments (if any): Final Amount Approved by the Senate: By a Vote of: on the Day of: Rita Ramsey, SGA Secretary SGA President By the power vested in me by the Constitution, I hereby { } approve { } veto this SOLO Fund Application. My signature below attests to the same. Rachel Tuck, SGA President V.P. Student Affairs By the power vested in me by the Constitution, I hereby { } approve { } veto this SOLO Fund Application. My signature below attests to the same. Marc Burnett, Vice-President for Student Affairs 9