Vincent Price Art Museum AUP for Administrative Units

Transcription

1 East Los Angeles College Vincent Price Art Museum AUP for Administrative Units Strategic Initiative Report Vincent Price Art Museum Date: 12/9/2017 -LATE Strategic Initiative Type: Annual Update Plan Strategic Initiative Description: Introduction Introduction and Certification Name Pilar Tompkins Rivas Role Director, Vincent Price Art Musuem Administrative Unit Outcomes Participation Progress Please discuss your unit or department's participation in the development, revision, or assessment of your Administrative Unit Outcomes (AUOs). Please briefly describe your AUOs and what they measure. VPAM does not have an AUO, and hasn't had one in the past. We will contact the learning assessment office to get more information. Program Description Department or Unit Mission Statement Please enter your mission below. The mission of the Vincent Price Art Museum at East Los Angeles College is to serve as a unique educational resource for the diverse audiences of the college and the community through the exhibition, interpretation, collection, and preservation of works in all media of January 19, :03 PM Page 1 of 7

2 East Los Angeles College Vincent Price Art Museum AUP for Administrative Units Strategic Initiative Report visual arts. Program Assessment SWOT Analysis Strengths and Opportunities (Optional) Please describe your department or unit's strengths and opportunities. Are there things that your department or unit does better than other departments/units within or outside of the college? What do our students see as your strengths? Are you offering unique programs or courses to our students? Are there interesting trends that your department or unit can take advantage of (including technological, policy, or social trends)? Where does your department or unit excel? What opportunities or initiatives does your department or unit wish to pursue? VPAM is a unique educational resource for the college and the community at large. As one of the only museums at a community college in the country, we provide an unparalleled opportunity for LACCD students to engage with our diverse, global museum collections and dynamic temporary exhibitions, which center around Latino and Asian-American art. We provide training and job experience in the museum field to students through our student worker program, and now serve as a hub for arts and cultural tutoring for students. We now also offer a museum studies internship in partnership with the Smithsonian museums in Washington DC. The main area our department wishes to pursue is increased educational programming tailored to our college community. The primary way to increase our partnerships within the college s diverse departments is though the hiring of a museum education curator, who can develop and implement that programming, as well as oversee the extensive public programs the museum currently offers, as well as being the coordinator for the Smithsonian internship program. Weaknesses and Threats (Optional) Please describe your department or unit's weaknesses or threats. What can your department or unit improve? What do students see as your weaknesses? What factors are keeping your students from enrolling, persisting, or succeeding in your courses or programs? What obstacles are you facing (these could be technological, policy, or social obstacles)? What are similar departments or units at other colleges doing to be successful? The main weakness of the department is that we are understaffed. The museum transitioned from a single 2,000 square foot room to a 40,000 square foot facility with 7 exhibitions spaces a full 7 years ago. An adjustment in staff size to accommodate the increase in scope of the department was never January 19, :03 PM Page 2 of 7

3 East Los Angeles College Vincent Price Art Museum AUP for Administrative Units Strategic Initiative Report undertaken. The museum has undergone two strategic planning processes, each of which identified staff size as the major obstacle for the museum. While the museum operates with the support of its own foundation, the need for an ELAC-employed staff member working with museum educational programs is the number one need and priority for the department. The job description and pay scale have been written and approved by the LACCD Personnel Commission, but funding for the position remains an obstacle. Other threats include an ongoing problem with climate control in the building. The museum suffers from problems with its HVAC system that are systemic, and have not been resolved, which impact the safety of artworks on view. The building has also suffered from leaks from the pump room, resulting in possible water damage to our gallery floors. Solutions to the problem include more extensive work on our HVAC system, a PEM II system to monitor temperature and humidity around the clock, as well as the acquisition of dehumidifiers and humidifiers to regular conditions in the galleries. Administrative Unit Outcomes Participation Progress Please discuss your unit or department's participation in the development, revision, or assessment of your Administrative Unit Outcomes (AUOs). Please briefly describe your AUOs and what they measure. VPAM does not have an AUO, and hasn't had one in the past. We will contact the learning assessment office to get more information. Program Plan Program Plan Update Goals Name Benchmark Benchmark Descriptor COLLECTIONS GROWTH: VPAM aims to bring in 5 major artworks into the collection through direct donations from artists, as well as through a fund to be established by the VPAM Foundation by July Completed The goal, as written, has been met, though possibly not within the original time frame specified. (100%) January 19, :03 PM Page 3 of 7

4 East Los Angeles College Vincent Price Art Museum AUP for Administrative Units Strategic Initiative Report Name Benchmark Benchmark Descriptor DIGITAL ACCESSIBILITY: VPAM will continue to update its website, blog, online store, digital newsletter, and social media platforms to connect to our multiple communities. Significant Progress Some, but not all, changes have been put in place with respect to the goal. If necessary, resources have been deployed to meet the goal. (67%) EDUCATION PROGRAMS: VPAM intends to fundraise again for the Smithsonian Internship Program for Museum Studies for ELAC students, roughly $30,000 to cover all costs, and send a second cohort of students to Washington DC in January Through its partnership with LACMA, VPAM will offer free educational Some Progress programs for students and community groups in East LA and Monterey Park. Additionally, VPAM will offer numerous free public programs throughout the year including lectures, panel discussions, and film screenings. FISCAL GROWTH: VPAM has set a fundraising goal of $75,000 for our department by July 2018, to be achieved across the following areas: 1 Major Fundraising Event; Donor Cultivation (Fall Giving Campaign; Corporate grants); Foundation Grants; Museum Store and Book Sales; Board Expansion; and Fees for Traveling Exhibitions Some Progress GROUNDBREAKING EXHIBITIONS: VPAM will present nine new exhibitions between Fall 2017-Spring 2018, as well as travel one of its Significant Progress existing exhibitions to Tufts University in Boston in January Initial discussions and planning meetings have been held to discuss and plan for the goal. An individual or committee has been made responsible for goal. (33%) Initial discussions and planning meetings have been held to discuss and plan for the goal. An individual or committee has been made responsible for goal. (33%) Some, but not all, changes have been put in place with respect to the goal. If necessary, resources have been deployed to meet the goal. (67%) Please briefly describe any difficultities in achieving stated goals carried over from a previous Annual Update. None Please briefly comment on goals completed within the last year. FISCAL GROWTH: VPAM set a fundraising goal of $100,000 for our department in We exceeded that goal by raising roughly $260,000 across the following areas: Fundraising Events (Gala); Donor Cultivation (Fall Giving Campaign; Corporate grants); Foundation Grants; Museum Store; Board January 19, :03 PM Page 4 of 7

5 East Los Angeles College Vincent Price Art Museum AUP for Administrative Units Strategic Initiative Report Expansion COLLECTIONS GROWTH: VPAM brought in 5 major artworks into the collection through direct donations from artists. Additionally, VPAM established a Collection Committee as a sub-committee for the VPAM Foundation. EDUCATION PROGRAMS: VPAM established and fundraised for the Smithsonian Internship Program for Museum Studies for ELAC students. Through its partnership with LACMA, VPAM offered a dynamic set of free educational programs for students and community groups in East LA and Monterey Park. Additionally, VPAM offered numerous free pubic programs throughout the year including lectures, panel discussions, and film screenings. GROUNDBREAKING EXHIBITIONS: VPAM gained national and international recognition throughout the year for its compelling exhibitions and publications focused on Latino art, and its partnerships with the Getty, UCLA and LACMA. In addition to increased press coverage, which saw the museum in the New York Times, The New Yorker, and The Guardian, among a few outlets, the museum was approached to travel one of its exhibitions to Tufts University in Boston. DIGITAL ACCESSIBILITY: VPAM created a new website, developed a museum blog, and an online store, updated its digital newsletter format, and increased its social media presence through the use of platforms such as Facebook Live. Recommended Actions Goal: COLLECTIONS GROWTH: VPAM aims to bring in 5 major artworks into the collection through direct donations from artists, as well as through a fund to be established by the VPAM Foundation by July This goal has been completed. Goal: DIGITAL ACCESSIBILITY: VPAM will continue to update its website, blog, online store, digital newsletter, and social media platforms to connect to our multiple communities. This goal is ongoing, and will be met as we move through the year incrementally. Goal: EDUCATION PROGRAMS: VPAM intends to fundraise again for the Smithsonian Internship Program for Museum Studies for ELAC students, roughly $30,000 to cover all costs, and send a second cohort of students to Washington DC in January Through its partnership with LACMA, VPAM will offer free educational programs for students and community groups in East LA and Monterey Park. Additionally, VPAM will offer numerous free public programs throughout the year including lectures, panel discussions, and film screenings. The recommended action for this goal is the establishment of a Curator of Education Position for the museum, a classified staff position which has already been approved by the LACCD Personnel Commission. VPAM never increased its staff when it transitioned into a museum and expanded to 20 times its original size (2,000 sq. ft to 40,000 sq. ft) and expanded its programs and exhibitions by 250% (moved from 6 to 15 exhibitions per year to fill 7 exhibition spaces, rather than 1 gallery). Seven years have passed without any staff increase to accommodate the expanded building and its programs. This position is essential for effective engagement with the students and college community. The establishment of this position will allow the Museum Director to focus on fundraising for the Eduction Programs at the museum, including the Smithsonian Internship Program. This program, and all of the public programs offered by the museum, are ongoing throughout the year. January 19, :03 PM Page 5 of 7

6 East Los Angeles College Vincent Price Art Museum AUP for Administrative Units Strategic Initiative Report Goal: FISCAL GROWTH: VPAM has set a fundraising goal of $75,000 for our department by July 2018, to be achieved across the following areas: 1 Major Fundraising Event; Donor Cultivation (Fall Giving Campaign; Corporate grants); Foundation Grants; Museum Store and Book Sales; Board Expansion; and Fees for Traveling Exhibitions This goal is accomplished both by the VPAM Director and the VPAM Foundation (VPAMF). Together with VPAMF, VPAM will: establish the date and scope of the major fundraising event to take place in Spring 2018; the fall giving campaign is in process and ends December 15, 2017; Foundation grants are in process (awaiting to hear on one grant, and in the process of applying for 4 others in early 2018); store and book sales are ongoing; board expansion is ongoing; fees for traveling exhibitions are expected by February Goal: GROUNDBREAKING EXHIBITIONS: VPAM will present nine new exhibitions between Fall 2017-Spring 2018, as well as travel one of its existing exhibitions to Tufts University in Boston in January The development and presentation of groundbreaking exhibitions at the museum is ongoing and transpires throughout the course of the year. The museum has received high international praise for its exhibition Laura Aguilar: Show and Tell. Program Review Responses Program Review Recommendation Responses # Recommendation Progress to Date 1 2 That the program increase representation on college shared governance and decision-making committees. That the program increase involvement in Administration Unit Outcomes (AUO) as they are currently at the deficient level. Deficient level means there is no AUO for the Vincent Price Art Museum. In progress; Throughout the past year, VPAM Director has participated in the Administrative Council Meetings, as well as full collaboration with the ELAC Foundation for the production the the President's Gala in 2017 In progress; Due to the transition in our deans, we have been unable to fulfill this requirement, but intend to contact the office of learning assessment. January 19, :03 PM Page 6 of 7

7 East Los Angeles College Vincent Price Art Museum AUP for Administrative Units Strategic Initiative Report January 19, :03 PM Page 7 of 7

8 Request for Non-Faculty Positions Informational Worksheet Used for HR Plan Position Title: Curator of Educational Programs, VPAM Cluster: SG Main Campus Salary + Benefits: $60,354/yr + $24,142 Impact on unrestricted funds: Yes No Program Review/AUP Page # (0-5 points): Please refer to Goal #3 "EDUCATION PROGRAMS" * Collaborated with UCLA Chicano Studies, The Getty, and Latin American & Latino Art in LA to publish "Laura Aguilar: Show and Tell" to educate the Latino community on LGBTQ issues. Justification (include or attach data) to be completed by Cluster VP (0-5 points): * Offered an educational program to the preschool children at ELAC Child Development Center. Then showcased the children's artwork at the end of Fall * First group of Smithsonian Interns (enrolling in Art 185) are going to Washington DC and New Year in Winter For Use By HR Committee: For questions about Program Review Annual Update Planning process, contact the Office of Institutional Effectiveness and Advancement, , arenasr@elac.edu OR venturbc@elac.edu.

9 Classified Hiring Justification of Needs Check all Applicable Items College Goals & Objectives Changing/Updating Technological Needs Increased FTES and FTEF Expansion and/or Remodeling of College Facilities Support for Student Learning Outcomes Staff Ability to Complete Assigned Workload Staff Working Beyond Assigned Hours or Scope of Duties How Position Affects Performance of Other Staff Reference Program Reviews/AUP Changing Job Functions Positions Previously Grant Funded (SFP) Number of Students Served by Proposed Position Reinstating Positions Eliminated Due to Budget Cuts State, Federal, and Other Regulatory Mandates (Categorical) For questions about Program Review Annual Update Planning process, contact the Office of Institutional Effectiveness and Advancement, , OR

10 Health and Safety Issues Use of Temporary Hourly Employees Services or Learning Opportunities Will Be Improved Needs of Students & Institution Will Be Met Position Cost (Including Salary & Benefits) For questions about Program Review Annual Update Planning process, contact the Office of Institutional Effectiveness and Advancement, , OR

11 LOS ANGELES COMMUNITY COLLEGE DISTRICT PERSONNEL COMMISSION CLASS DESCRIPTION CLASS CODE CURATOR OF EDUCATIONAL PROGRAMS, VINCENT PRICE ART MUSEUM DEFINITION Plans, develops, implements, and evaluates a wide range of education and learning experiences designed to promote understanding of and accessibility to art and enhance engagement with the Museum and its programs among a wide range of college, art world, and community audiences. TYPICAL DUTIES Plans, develops, and implements art education and public programming such as lectures, artist talks, symposia, performances, exhibition-related events, and art educational workshops with appropriate curriculum for diverse age groups and populations. Publicizes, promotes, and markets Museum educational and engagement programs and events using a variety of media including radio, television, newspapers, magazines, social media networks, podcasts, , and Web pages. Organizes community meetings for the purpose of promoting Museum programs and developing and maintaining relationships with leaders, artists, and organizations within targeted communities. Plans, designs, and implements informational/interpretive/educational signage and displays designed to enhance visitor understanding and engagement. Identifies and invites speakers such as artists, art historians, and curators to present at the museum s public programs. Personally leads and/or participates in gallery talks, exhibition lectures, visitor tours, classes, workshops and related events and activities. Coordinates docent-led tours; develops and maintains tour schedules, and serves as a point of contact for large groups. Acts as a spokesperson for the Museum s educational programs, including presenting at conferences, participating in panels, and speaking with representatives from the media. Fosters educational initiatives and curricular partnerships that complement and support the Museum s mission. Identifies assessment tools and collects data to measure and evaluate program effectiveness; maintains statistics on program participation. Recruits, screens, trains, and oversees the work of students and volunteers working within the education and community engagement programs of the Museum. CURATOR OF EDUCATIONAL PROGRAMS, VINCENT PRICE ART MUSEUM

12 Participates in researching funding opportunities, writing grants, preparing grant reports, and related efforts to underwrite education programs. Composes a variety of written materials including exhibition copy, magazine and print copy, curricula, web postings, lecture scripts, tour scripts, reports, and correspondence. Develops and monitors budgets for educational programs. Provide work direction to Museum staff, student employees and volunteers. Performs related duties as assigned. DISTINGUISHING CHARACTERISTICS A Curator of Educational Programs, Vincent Price Art Museum plans, develops, implements, and evaluates a wide range of educational and learning experiences designed to promote understanding of and accessibility to art and enhance engagement with the Museum and its programs among a wide range of college, art world, and community audiences. An Art Gallery and Museum Director has full responsibility for the planning, operation, fundraising, and direction of a college art gallery and museum. An Art Gallery Preparator assists in the physical operation of an art gallery by performing tasks involved in displaying, storing, cleaning, cataloging, securing, transporting, and installing art exhibits. SUPERVISION General supervision is received from the Art Gallery and Museum Director. Work direction is provided to clerical and student employees and volunteers. CLASS QUALIFICATIONS Knowledge of: Art history with expertise in one or more strengths of Vincent Price collection: Mesoamerican, African, Native American, and European artwork Principals of museum education Theories, strategies, and methodologies of learning as they apply to art education Principles of event planning and coordination Principles and techniques of publicity, promotion, and marketing including use of Internet and social media environments Principles and techniques of community relations and outreach CURATOR OF EDUCATIONAL PROGRAMS, VINCENT PRICE ART MUSEUM

13 Social, ethnic, and cultural characteristics of the population served by the museum Basic principles of grant writing and fundraising Basic principles and practices of budget preparation and maintenance Principles of training Organization and management of records Capabilities of computer systems, software, and hardware related to the operation of an art museum Skill in: The use of Microsoft Office applications and Google Drive Ability to: Manage art education programming in a manner consistent with the Museum s mission and objectives Effectively assess, target, and align educational and community programming with the needs and interests of diverse audiences Apply learning theories and approaches to the design of innovative and engaging art curriculum for diverse populations Establish realistic programs goals and evaluate program results Effectively plan and execute the logistical aspects of museum educational events and activities Develop and maintain strong and positive relationships with a wide range of constituencies in a diverse community Prepare effective reports, correspondence, and presentations Develop and maintain a budget Travel to off-site events and meetings Learn specialized computer applications ENTRANCE QUALIFICATIONS Education and Experience: CURATOR OF EDUCATIONAL PROGRAMS, VINCENT PRICE ART MUSEUM

14 A bachelor s degree from a recognized college or university with a major in art education, art history, studio art, museum studies, or a related field AND two years of full-time paid professionallevel experience in developing or implementing art programs in a museum, educational, or cultural setting. Experience with diverse audiences preferred. Special: A valid Class C California driver s license is required. Travel throughout the District is required. Reasonable Accommodation Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class. In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time. Step 1 Step 2 Step 3 Step 4 Step 5 $5, $5, $5, $5, $6, Monthly $60,354 $63, $67, $70, $74, Annually CURATOR OF EDUCATIONAL PROGRAMS, VINCENT PRICE ART MUSEUM