Tourism Kingston has developed the following event funding guidelines to provide financial assistance to events hosted in Kingston.

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1 Our Conference Incentive Program is a great way to take advantage of added value during a year of challenging budgets. You may qualify for great discounts towards your conference at participating venues. Tourism Kingston recognizes the importance events play in showcasing a community while contributing to its local economy, quality of life and cultural identity. As a key stakeholder in the Kingston community, Tourism Kingston is committed to supporting and facilitating event organizers with new and/or existing initiatives that attract visitors to our community and profile our tourist attractions while increasing our overall tourism industry capacity. Tourism Kingston has developed the following event funding guidelines to provide financial assistance to events hosted in Kingston. Incentive Funding 2017 Application to be completed and submitted 60 days before event Grant requests may be funded in part or in full t-for-profit organizations that host new events at the local, regional, provincial, national and international level that attract out of town participants who require overnight accommodation in Kingston Partner hotels. 1

2 FUNDING CRITERIA (THREE PAGE MAX) The following guidelines will be used to assess event funding applications. Funding applications are not to exceed three pages and include the following information: 1. Organization Overview Briefly overview the organization hosting the new event/ enhancements, history, mission, and membership. 2. Event Description (new or enhanced) Describe the new event that you are requesting funding for, be specific. 3. Location Confirm the new event/enhancements will take place in Kingston, noting site and/or facilities names that have been requested or confirmed. Identify site and service requirements, city services, applications, permits, licenses, risk management measures, etc. 4. Accommodation Utilize and promote one or more of the Kingston Partner hotels for overnight accommodations. 5. Participation Development Profile the new event/enhancements target audience, quantify the extent to which the new event/enhancements will encourage participation and provide direct or indirect opportunities to community stakeholders. 6. Economic Impact Outline the short and long-term economic impact (direct and indirect) to the City that can be realized by the new event/enhancements. 7. Recognition Identify how the event will be promoted and Tourism Kingston and the Kingston Partners will be acknowledged. 2

3 First Name Last Name Address City, Province Postal Code Address Phone Number What Type of Meeting are you holding? What are the preferred dates for your conference? In which areas do you require assistance? (Facilities, accommodation, activities etc.) 3

4 FUND APPLICATION 2017 Dear Applicant, Tourism Kingston is pleased to be accepting applications for funding for event organizers who are considering Kingston as a host for an upcoming event. Kingston, Canada s first Capital has gained a reputation for being a great host for events in all seasons. This is a great way for your organization to create a partnership with our community in the success of your event. The fund is intended to promote a new partnership between your event and our city. To confirm your application for funds, please complete the following and forward to; Kelly Brintnell Meetings and Conventions Lead Specialist Tourism Kingston 945 Princess Street, Suite #106 Kingston, ON K7L 3N6 Tel X 7249 Mobile brintnell@kingstoncanada.com 4

5 1. LEAD APPLICANT INFORMATION Organization Date of Event Name (First, Last) Position with organization Address City/Town Postal Code Address Phone Numbers Website Address Language 2. CO-APPLICANT INFORMATION Name Organization Position 3. Provide a brief description, date and core objectives of your event in the space below. 5

6 4. Is your event new this year? a. If NO, where has the event been held in the past? 5. What are the dates of the event? 6. If this is a reoccurring event, does it normally change venues annually? Sometimes 7. How broad do you anticipate the media coverage? Choose an item. Local Provincial National International 8. Do you have a preferred venue for your event? a. If YES, Where? 6

7 b. If NO, can you describe your venue requirements. 9. Have you applied for special funding or grants from any other sources? 10. Have you been successful in acquiring funding or grants from any other sources? a. If YES, please explain 11. If successful in the application process, please explain how the funds will be used. 12. Please provide any additional information: 7

8 CERTIFICATION As the lead applicant I hereby certify that all the information contained on this application is true in all respects and to the best of my knowledge. I understand that if any willful misrepresentation of what this information represents, my application will be deemed ineligible. I agree to provide any additional information required to advance this application as deemed necessary by Tourism Kingston. Name Organization Position Signature: Date: 8