Cuyahoga Community College Carl Perkins Grant Mini-Grant Application Process FY 2017

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Melinda Poole
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1 Cuyahoga Community College Carl Perkins Grant Mini-Grant Application Process FY 2017 *If awarded, funds will be for FY 18 expenditures The Carl D. Perkins Career and Technical Education Act is the Federal law that funds Career and Technical Education (CTE). The purpose of this Act is to more fully develop the academic, career, and technical skills of secondary education students and postsecondary education students who elect to enroll in career and technical programs by; Developing challenging academic and technical standards and assisting students in meeting these standards, including preparation for high skill, high wage or high demand occupations; Promoting the development of services and activities that integrate rigorous and challenging instruction, and link secondary education with postsecondary education; Increasing state and local flexibility to provide services and activities designed to develop, implement and improve career and technical education; Conducting national research and sharing best practices that improve career and technical education programs, services and activities; Providing technical assistance that (A) promotes leadership, initial preparation and professional development at the state and local levels; and (B) improves the quality of career and technical education teachers, faculty, administrators and counselors; Supporting partnerships among secondary schools, post-secondary institutions, baccalaureate degree granting institutions, area career and technical education schools, local workforce investment boards, business and industry and intermediaries; and Providing individuals with opportunities throughout their lifetimes to develop the knowledge and skills needed to keep the United States competitive.

2 CRITERIA Continuing in Fiscal Year 2016, Cuyahoga Community College will provide a mini grant application process to award funding to college departments and/or academic programs. Funds will be awarded to those that develop the best innovative strategies to serve career technical education (CTE) students according to the goals of the Carl D. Perkins Act. The selected departments/academic programs will effectively demonstrate how the proposed activity will successfully achieve one or more of the following objectives in serving CTE students (this is a requirement): 1. Identify and communicate with a population of CTE students to provide success strategies. 2. Strengthen a particular aspect of an existing program or service. 3. Implement a new program or service to promote success among students. 4. Provide a referral service to link students to success strategies. 5. Provide a program or process to prepare students for CTE careers. 6. Provide a structured pipeline and coordinated efforts to connect the proposed strategy with CTE jobs in high demand in the Cleveland metropolitan area. Note: Perkins funds cannot be used to replace funding for a project or service that is already established. Only new projects or services will be considered. Note: Perkins funds cannot be used for developmental education.

3 Perkins Basic Grant -- Allowable/Unallowable Costs Below is a list of costs that can be utilized for the mini-grant application. This is not a complete list of allowable/unallowable costs as it relates to Perkins. Cost should be determined by considering the grant's purpose, Carl D. Perkins requirements, institutional guidelines, and any pertinent Federal cost guidelines. All costs must be related to the program as approved in the local application. Allowable Costs Advertising and Public Relation costs Advisory Council Career Guidance and counseling Communication Cost (Telephone and Postage) *Compensation for personal services(salaries, wages, and fringe benefits) Contracted services Curriculum development Displays, demonstrations, and exhibits Equipment approved Food cost (travel, meeting) *Fringe benefits Indirect costs Instructional materials and supplies Meeting Conferences Unit memberships, subscriptions, and professional activity costs Professional services costs (consultants) Program evaluation Publication and printing costs Unallowable Costs Alumni/ activities Child care Commencement and convocation costs Construction, renovation, and/or remodeling of facilities Contingency provisions Entertainment--amusement and social activities (sports tickets) **Expenditures that supplant Fines and penalties Fundraising, Gifts Goods or services for personal use Items retained by student (supplies, clothing/uniform, tools, PDAs, Meetings and conferences calculators) Lobbying Monetary awards Political activities (contributions, fund raising, lobbying) Promotional materials (T-shirts, pens, cups, key chains, book bags) Scholarships Student expenses/direct assistance to students (tuition, fees, insurance, Teacher in-service other expenses) Vehicles *Mini grants will only be awarded to non-personnel expenses. No payroll costs will be awarded. ** Activities currently being funded by other federal resources do not qualify for Perkins IV funding ** Supplanting occurs when federal dollars replace what is typically paid for by local/state dollars to support career education programs and activities Note: Policy guidance from the Office of Management and Budget (OMB) Circular A-87. The Circular establishes principles and standards for determining costs for Federal awards carried out through grants, cost reimbursement contracts, and other agreements with State and local governments and federally recognized Indian tribal governments (governmental units).

4 CTE programs offered at Cuyahoga Community College Associate Degree Programs Associate of Science Associate of Technical Studies Academies Fire Academy Police Academy Private Security Academy Ranger Academy Associate of Applied Business Degree Programs Accounting Administrative Office Systems Business Management Human Resource Management International Business Small Business Management Captioning & Court Reporting Hospitality Management Culinary Art Lodging / Tourism Restaurant / Food Service Information Technology Business Solutions Networking Software Programming & Development Interior Design Marketing Media Arts & Studies Paralegal Studies Purchasing & Supply Management Visual Communication & Design Digital Video & Film Making Graphic Design Illustration Photography Web & Interactive Media Associate of Applied Science Degree Programs Automotive Technology Automotive Tech/ GM/ ASEP Construction Engineering Technology Criminal Justice Criminal Justice (Corrections) Criminal Justice (Basic Police Academy) Criminal Justice (Security Administration) Deaf Interpretive Services Dental Hygiene Diagnostic Medical Sonography Dietetic Technology Early Childhood Education- Basic Early Childhood Education- Pre-K Electrical Electronic Engineering Tech Bio Medical Computer Networking Hardware Electrical/Electronic Engineering Technology Electroneuurodiagnostic Technology Emergency Medical Technology Environmental, Health and Safety Tech Fire Technology Health Information Management Tech Human Services Integrated Systems Engineering Tech Manufacturing/ Industrial Engineering Tech Massage Therapy Mechanical Engineering Technology Medical Assisting Medical Laboratory Technology Nuclear Medicine Nursing Occupational Therapy Assistant Tech Optical Technology Pharmacy Technology Physical Therapist Assisting Tech Plant Science & Landscape Technology Radiography Recording Arts & Technology Respiratory Care Sport & Exercise Studies Surgical Technology Veterinary Technology

5 PROPOSAL SUBMISSION Cuyahoga Community College is awarded a grant for one 12-month period. The funding period runs according to the Fiscal year, July 1, June 30, The college must submit a Comprehensive Continuous Improvement Plan (CCIP) report every 12-month cycle. The CCIP is a unified grants application and verification system that consists of two parts: The Planning Tool and the Funding Application. The Planning Tool contains the goals, strategies, action steps, and district goal amounts for all grants in the CCIP. The selected mini-grant will be accountable for the same guidelines of the CCIP. Submission Rules Each mini-grant will be awarded up to $20,000. A new application must be submitted every year. Perkins awards do not roll over, nor does being selected guarantee multi-year mini-grant awards. No personnel expenses will be awarded. The due date for the mini-grant application is Friday, May 12, 2017 If awarded, major equipment purchases must be purchased by Friday, December 15, 2017 and the entire award must be exhausted by Friday, April 20, If awarded, funds must be spent as exactly outlined in the application budget. There will be mandatory activities and meetings to discuss fulfillment of program activities and budget balances of mini-grant recipients. Submission Process 1. Project Concept Form and Preliminary Budget Developed a. Interested Program Managers/Administrators will complete the Project Concept Form, Preliminary Budget, and forward documents (including vendor quotes,a preliminary BF-27 for capital equipment purchases, & ITS Technology Request Form if neccessary) to the Perkins Director by the advertised deadline. 2. Project Review and Selection a. The Perkins Director and a selection committee will review submissions and make the determination of which projects will be funded. 3. Proposal Preparation 4. Follow-up a. The Perkins Director will follow up with the project submitter to confirm that the proposed project was either selected or denied for FY 17 funding. b. The Perkins Director will work with the internal Project / Program Director to develop a timeline, establish a tracking system and meet specific proposal criteria and budget requirements a. There will be periodic meetings to discuss the progress of proposed activities and budget tracking. If you require additional information or have any questions about the process, please contact Cicely Campbell, Perkins Director at extension 2270.

6 Perkins Project Submission Flow Chart Interested Program Managers will complete the Project Concept Form and Budget Forms Perkins Director will review Project Concept Form & Budget Forms and forward select projects to the selection committee for approval based on criteria Perkins selection committee will review, select submissions, and provide final approval or denial of projects Projects will be notified of approval or denial and ap proved projects will be awarded grant for FY 18 Mandatory meetings about project, activities, and budget

7 Cuyahoga Community College Project Concept Form for Carl Perkins Grant 1. Contact Information The point person responsible for managing the project described below. Last name: First name: Address: Phone: Title: Campus/Department: 2. Project Information Project Name: Project Campus Location: Potential Project Partners: Project Timeline: Project Start Date: Project End Date:

8 Brief Project Description: Problem/Need Statement:

9 Project Goals: (Please list 1-6 broad statement(s) of what will be accomplished) Project Objectives: (Please list 1-6 measurable statement(s) that tie to addressing the need)

10 Activities: (Please list 1-6 Description(s) of tasks to meet the Project Objectives) Benefits/Outcomes of the Project: (Please list 1-6 benefit(s)/ outcome(s)]

11 CTE Relevance: (Description of how the project will target and serve CTE students) approximately how many CTE students will benefit from the project? Evaluation Plan: (Description of how the project objectives will be measured) Sustainability: (How the program will be sustained once grant funding expires) Estimated Total Project Cost: Sample Budget Expenses: (Each award is a one-time gift). Personnel Expenses (no personnel funds will be awarded for the mini-grant) Non-Personnel Expenses Other Other Other Contract Services/Professional Fees $ Non-Capital Equipment/Supplies $ Capital Equipment/Supplies ($5,000+) $ Staff/Board Development Travel Other $ (ex. freight &/or warranties) $ $ $ $ TOTAL $ *Please attach quote from vendor(s), prelimenary BF-27, and/or reciept of ITS Technology Request Form

12 Provide a brief narrative explanation describing how the anticipated expenses for the project were developed: Approval: Project Manager Project Manager s Dean/Supervisor Date Date DUE: Friday, May 12, 2017 To: Cicely Campbell Director, Women in Transition Program & Carl Perkins Grant Cuyahoga Community College, Eastern Campus East Student Services Bldg C V: F: Cicely.campbell@tri-c.edu

Spending Perkins $$: What s Allowable What s Not

Spending Perkins $$: What s Allowable What s Not Presented by: Barbara Weiss, Consultant CALIFORNIA DEPARTMENT OF EDUCATION Jack O Connell, Workshop Objectives: 1. Review Perkins IV funding requirements.