Research & Impact. Open Access. The basic Open Access overview. ulster.ac.uk

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1 Research & Impact Open Access The basic Open Access overview ulster.ac.uk

2 What is Open Access (OA)? Open-access (OA) material is digital, online, free of charge, and free of most copyright and licensing restrictions.

3 Why is Open Access Important? Raises an academic s profile Government departments (e.g. central & local government, policy makers, hospitals, police, defence, education etc.) Increases citations Accelerates research OAmaximises the usage of research Collaboration Increases transparency & accountability Charities Business & Industry Raises the profile of University Public (tax payers)

4 (Very!) long-term goal of Open Access We are currently in a (very long!) transitionary period between the publishing models. It would take many years (10, 20, 30?!) for the publishing industry to completely shift to the new model.

5 Open Access Policy OA is a requirement of major funding bodies Eligibility for submission to REF2021

6 What do Open Access polices cover? Journal articles Conference articles (with an ISSN) (Excludes books. In the long-term HEFCE are investigating other output types, such as monographs)

7 Small print of the policies differ REF Open Access policy Funders polices, e.g. UKRI If several policies apply to you, you need to comply with the one that has the strictest requirements.

8 Key Dates REF Open Access policy This requirement will apply to journal articles and conference proceedings accepted for publication after 1 April 2016 Papers accepted for publication after 1 st April 2016 will only be eligible for submission to REF2021 if authors have deposited their final peer-reviewed manuscript in the PURE within three months of publication. Papers accepted for publication after 1 st April 2018 must be deposited within three months of date of acceptance of publication. UKRI s OA policy The policy applies to peer reviewed research articles (including review articles not commissioned by publishers), which acknowledge Research Council funding, that are submitted for publication from 1st April 2013, and which are published in journals or conference proceedings.

9 Types of journal Subscription Sometimes called Hybrid Universities pay subscription to access Open access No subscription Whole journal free to access online

10 Green and gold routes to Open Access

11 The green route Preferred route (unless you are UKRI funded) Publish in a subscription (hybrid) journal Do not pay to publish Author uploads the article details & the article itself (accepted manuscript version) to PURE within 3 months of acceptance. Publication record is public immediately. Article itself becomes public after an embargo period stipulated by the publisher.

12 Which version do I upload to PURE? Submitted version Author s original Pre-print Submit to publisher Peer review Edit Accepted version Post-print AAM Accepted by publisher.pdf Published version Version of record Copy-editing & typesetting Publication

13 How do I look up publishers embargos? Your first port of call should be Sherpa REF OR Followed by Sherpa Romeo Contact the Research Performance Team: REFOA@ulster.ac.uk

14 The gold route Publish in a subscription (hybrid) or open access journal. Pay an Article Processing Charge (APC) to make the article open access on the publisher s website immediately. Author also uploads the metadata & the Author Accepted Manuscript to PURE within 3 months of acceptance.

15 The gold route Article Processing Charges (APC) are expensive! Ranging from per article. The University has a central fund to pay for articles from research funded by UKRI. Administered by Liz Young (Library Resources Manager): es.young@ulster.ac.uk For institutions with an overall underspend of block grant funds to date, this has meant a reduction in the allocated block grant for 2016/17 compared to previous years. Do make use of the funding, it is for you! This fund only pays for articles that are fundercompliant, i.e. have a CC BY licence and can be made available immediately online and deposited in other repositories. Authors must include funding information in the acknowledgement section of the paper.

16 The gold route Licencing What is? Creative Commons provides free tools that let authors, scientists, artists and educators easily mark their creative work with the freedoms they want it to carry. You can use CC to change your copyright terms from All Rights Reserved to Some Rights Reserved. UKRI and Wellcome Trust expect all articles published as Open Access in journals to have a CC licence.

17 Any queries? Any queries in relation to OA should be directed to Modified from Bennett (2016) 5e8e- 4ce7-96c4-91c88569b4a4/1/Open_Access_Presentation.pptx