CITY OF EL PASO, TEXAS AGENDA ITEM DEPARTMENT HEAD S SUMMARY FORM. CONTACT PERSON/PHONE: Sam Rodriguez, Capital Improvement City Engineer,

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1 CITY OF EL PASO, TEXAS AGENDA ITEM DEPARTMENT HEAD S SUMMARY FORM DEPARTMENT: Capital Improvement AGENDA DATE: October 3, 2017 CONTACT PERSON/PHONE: Sam Rodriguez, Capital Improvement City Engineer, DISTRICT(S) AFFECTED: 4 STRATEGIC GOAL: Enhance and Sustain El Paso s Infrastructure Network SUBJECT: That the City Council authorizes the City Engineer to approve a change order in the amount not to exceed $270, for the increase of the cost of work for the construction of an archway entrance to the Northgate Transfer Center and Parking Garage, if the increased cost is justified and within the appropriate budget identified for the project. In addition, the City Manager is authorized to establish the funding sources and make any necessary budget transfers. BACKGROUND / DISCUSSION: The Northgate Transfer Center and Parking Garage project is in construction. The project is a major transportation hub for the Northeast Area of the City and is part of an overall transit oriented development located at the site of the demolished North Park Mall. A development agreement has been completed to construct a main street section leading further into the project site to enhance parking and access to the new transit Center, Garage and adjoining retail lease spaces. This change order is for a wayfinding element that is intended to be visible from Dyer as well as Diana streets and to provide a lead into the transit project and development. This project will complement the Sun City lights initiative in the northeast area. Project funding is through Sun Metro grant funds currently available to support cost of the addition of the Entry Archway. This authorization will allow us to keep the original completion schedule of the facility. The structural steel element is a long lead item and thus we need authority to be able to negotiate and order the material. SELECTION SUMMARY: N/A PROTEST No protest received for this requirement. Protest received. COUNCIL REPRESENTATIVE BRIEFING: Was a briefing provided? X Yes or Not Applicable (Routine) PPS FORM 001, Rev. 3, 8/9/2016 (Discard Previous Versions)

2 If yes, select the applicable districts. District 1 District 2 District 3 District 4 District 5 District 6 District 7 District 8 All Districts PRIOR COUNCIL ACTION: June 28, 2016 Approval of Construction Contract with Dantex Construction Co. AMOUNT AND SOURCE OF FUNDING: Not to exceed $270, change order to construction contract. Sun Metro Tiger V and approved FTA grant funds. BOARD / COMMISSION ACTION: City of El Paso Mass Transit Board *******************REQUIRED AUTHORIZATION******************** DEPARTMENT HEAD: PPS FORM 001, Rev. 3, 8/9/2016 (Discard Previous Versions)

3 RESOLUTION WHEREAS, on June 28, 2016, the City Council entered into Contract No for the Northgate Transfer Center and Parking Garage with Dantex Construction, Co.; and WHEREAS, the City plans to increase the scope of work of the construction contract for the Northgate Transfer Center and Parking Garage ( Center ) to include an archway entrance to the Center; and WHEREAS, the construction work of the archway entrance to the Center is within the original purpose of the scope of work of the construction of the Center; and WHEREAS, the City desire to grant the City Engineer the authority to approve a change order in the amount not to exceed $270, which will be finalized once the design work is complete. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL PASO: That the City Council authorizes the City Engineer to approve a change in the amount not to exceed $270, for the increase of the cost of work for the construction of an archway entrance to the Northgate Transfer Center and Parking Garage, if the increased cost is justified and within the appropriate budget identified for the project. In addition, the City Manager is authorized to establish the funding sources and make any necessary budget transfers. ADOPTED THIS DAY OF THE CITY OF EL PASO ATTEST: Dee Margo, Mayor Laura D. Prine Interim City Clerk APPROVED AS TO FORM: Sol M. Cortez Assistant City Attorney APPROVED AS TO CONTENT: Samuel Rodriguez, P.E., City Engineer Capital Improvement Department /PL# Authority to Approve Change Order to Northgate Transfer Center and Parking Garage Dantex Construction, Co./ SMC

4 Northgate Transfer Center and Parking Garage New Entry Wayfinding Archway Change Order Authorization Request Request Approval for Change Order Authorization Strategic Plan Goal: 7) Enhance and Sustain El Paso s Infrastructure Network Delivering Outstanding Services 1

5 Northgate Wayfinding Entry Archway Not to Exceed Change Order Authorization Request General Information Request Authorization for City Engineer to Execute Not to Exceed $270, Change Order to Dantex Construction Co. for Wayfinding Entry Archway element to Northgate Transit Center Funding is available with Sun Metro Tiger V and FTA grant funds Element to be constructed at main entry to Transit Center and new main street leading to future Transit Development Project scheduled to be completed February 2018 Delivering Outstanding Services 2

6 Diana St Wayfinding Entry Archway Change Order Authorization Request Site of Northgate Project and Proposed Wayfinding Archway Wren Avenue Thirty Seven (37) Months upon Notice To Proceed Transfer Center Proposed Wayfinding Archway Location New Main Street by Developer Delivering Outstanding Services 3

7 Diana St Wayfinding Entry Archway Change Order Authorization Request Concept View Wren Avenue Thirty Seven (37) Months upon Notice To Proceed Transit Center Proposed Wayfinding Archway Location Delivering Outstanding Services 4

8 Northgate Transfer Center and Parking Garage New Entry Wayfinding Archway Change Order Authorization Request Questions & Comments Delivering Outstanding Services 5