COMMUNITY ARTS INVESTMENT PROGRAM (CAIP) POLICY

Transcription

1 COMMUNITY ARTS INVESTMENT PROGRAM (CAIP) POLICY Council Policy 8(11) Grants and Capital Grants Policy (d) That a "Community Arts Investment Program" be established as set out in Appendix 8(11A-4); PURPOSE: This program provides guidelines and criteria for Corporation of the City of London to: provide operating financial assistance to non-profit organizations or individuals within the London arts community; encourage public awareness and appreciation of the arts; increase access to quality local arts programming; and, enhance London s desirability as a community. SCOPE: This program will not include: museums; Museum London; cultural organizations; organizations not located within the City of London. However, these types of organizations, if they meet the program criteria, may continue to seek operational financial assistance from other existing City programs. CATEGORY 1: INCORPORATED, NOT-FOR-PROFIT ARTS ORGANIZATION WHOSE OPERATING REVENUES ARE IN EXCESS OF $1,000,000 For the purposes of this program, this category applies to an incorporated, not-forprofit arts organization with a board of directors representing community interests and with operating revenues in excess of $1,000,000 and with an operating season of no less than five months in duration. GUIDELINES: a) The applicant is eligible for a grant of up to 15% of its total operating revenues, exclusive of City grant revenues as reported in its audited financial statements for the most recently completed fiscal year, up to a maximum of $500,000 per annum based on available funding through the current year's budget process; b) The grant applied for must not be intended or used for capital purposes including, but not restricted to, the purchase of land, equipment, fixtures or physical facilities. An application for assistance under the Community Arts Investment Program does not preclude an organization from applying for capital assistance under the City of London's capital grants program. c) If an applicant's accumulated deficit represents more than 10% of its total revenue, as verified by the applicant's last audited financial statement, the applicant will be required to outline the cause of the deficit and propose a realistic plan to reduce it, in order to maintain grant eligibility. d) To maintain grant eligibility, grant recipients will be required to set up an endowment fund and an operating reserve which, together, shall be increased by any operating surplus in excess of the opening deficit, if applicable. e) To maintain grant eligibility, a grant recipient must demonstrate the ability to maintain or enhance its programming and community outreach endeavours page 1 of 5

2 f) A grant will not normally be awarded to an applicant materially in arrears in payment of its accounts with The Corporation of the City of London at the time that City Council reviews the grant application. g) A grant will not normally be awarded to an applicant which budgets on a deficit basis and/or successively operates on a deficit basis. h) A subsequent grant may be reduced by an amount equal to the differential between costs and income in the event that an applicant operates on a deficit basis for the preceding grant period. i) The grant applied for must be intended and used to further the applicant's non-profit activities and must not, either directly or indirectly, be intended or used to further a profit venture. j) The applicant must demonstrate the added value to be provided to the community as a result of its activities. k) The successful applicant will acknowledge City support in its promotional materials in a manner acceptable to the City's Corporate Communications Division. l) These guidelines shall be reviewed at least once every three years. CRITERIA: The following criteria shall be considered when reviewing grant applications: (a) Community: i) the applicant's activities are directed to the improvement of the quality of life in London; ii) the applicant conducts its activities primarily in London and for the benefit of the residents of London; iii) the applicant encourages the participation of Londoners; and iv) the applicant expends its financial resources in London. (b) Activities and Services: i) the activities and services are of a quality to merit public support; ii) the activities of the applicant do not substantially duplicate the efforts of other applicants or other government supported individuals or organizations; iii) the applicant collaborates with other non-profit organizations in pursuing its objectives; iv) the applicant's activities bring provincial, national, or international recognition to London; v) the applicant demonstrates development and innovation in its programming and activities; and vi) the applicant provides and supports instructional programs relative to its objectives and activities for the residents of London through outreach activities and programming. (c) Management and Financial Responsibility: i) the applicant is managed in a responsible manner; ii) the applicant's accumulated deficit does not exceed more than 10% of its total revenues, as verified by its last audited financial statement; iii) the applicant demonstrates initiative and success in generating revenue outside of the Community Arts Investment Program; iv) the applicant measures the success of the activities and programs of its organization on an ongoing basis and shares the results of these measures with the City and other interested stakeholders; and v) the applicant is encouraged to consider providing indemnity insurance for the persons who sit on its Board of Directors page 2 of 5

3 (d) Subscriptions and Volunteers: i) the applicant actively and successfully encourages subscriptions to activities of its organization; and ii) the applicant actively and successfully encourages volunteerism within its organization. PROCEDURES: a) On or before October 15th of each year, the applicant will submit a grant application for the next calendar year to the City of London's Culture Office. Each applicant will be responsible for providing the following as part of its grant application: i) its most recent audited financial statement, outlining revenue and expenditures; ii) a detailed program and service package for its upcoming calendar year outlining: programming details; budget projections; and attendance information. b) The Civic Administration will provide a report, based on the information provided in the grant application, recommending a grant amount to the Board of Control and City Council as part of the annual budget process. c) Payment of the current year s grant is subject to approval by City Council through its annual budget process. Payment of grant monies shall be made on a bi-annual basis, commencing in March of the calendar year for which the grant applies. d) Successful applicants shall be required to provide the City of London Board of Control with annual reporting including the provision of financial statements, complete year forecasts and the amount of the following year s CAIP Category 1 funding request when it is known. In addition, successful applicants will be required to provide the City of London Board of Control with semi-annual updates. DEADLINE POLICY: All applications must be received by the no later than 4:30 p.m. by October 15 of the calendar year preceding the calendar year for which the grant is being applied for. Applications are to be addressed to: Community Arts Investment Program City of London Culture Office CAO s Department, Suite Dufferin Ave. P.O. Box 5035 LONDON ON N6A 4L page 3 of 5

4 CATEGORY 2: NOT-FOR-PROFIT ARTS ORGANIZATION OR INDIVIDUAL WHOSE OPERATING REVENUES ARE LESS THAN $1,000,000 For the purposes of this program, this category applies to a local arts organization or individual who operates on a not-for-profit basis and who has operating revenues that are less than $1,000,000. This category will not be used to fund bursaries and travel costs. Arts festivals and events are permitted to apply to this category. Arts festivals and events are defined as: "having a clearly articulated mandate which focuses on a specific art form (or forms) that is thematically linked under artistic direction. Arts festivals and events offer unique opportunities for audiences to experience particular kinds of work, e.g.: music, theatre, visual art, literature, dance or film. These art form specific festivals and events showcase the arts and artists available in London to both local residents and visitors alike"; GUIDELINES: a) Total category 2 funding of $200,000 annually will be made available by the City based on available funding through the current year's budget process; b) Applications will be reviewed and administered, in a City-wide context, by a peer assessment group. This group, referred to as the London Arts Council, whose members are representative of arts, business and the community. Conflict of interest guidelines will be required for this organization. c) Funding awarded by the London Arts Council must be intended and used to further the applicant's non-profit activities and must not, either directly or indirectly, be intended or used to further a profit venture or intended or used for capital purposes including, but not restricted to, the purchase of land, equipment, fixtures or physical facilities. An application for assistance under the Community Arts Investment Grants Program does not preclude an applicant from applying for capital assistance under the City of London's capital grants program. d) The London Arts Council will provide the City of London Culture Office with an annual accounting of the allocation of Community Arts Investment Grants. The accounts will also include an identification of the grants requested, which were reduced or refused. e) The successful applicant will acknowledge City support in its promotional materials in a manner acceptable to the City's Corporate Communications Division. f) These guidelines shall be reviewed at least once every three years. CRITERIA: The London Arts Council will take the following criteria into consideration when reviewing grant applications: a) Community: i) the applicant's activities are directed to the improvement of the quality of life in London; ii) the applicant conducts its activities primarily in London and for the benefit of the residents of London; iii) the applicant encourages the participation of Londoners; and iv) the applicant expends its financial resources in London page 4 of 5

5 b) Activities and Services: i) the activities and services are of a quality to merit public support; ii) the activities of the applicant do not substantially duplicate the efforts of other applicants or other government supported individuals or organizations; iii) the applicant collaborates with other non-profit organizations in pursuing its objectives; iv) the applicant's activities bring provincial, national, or international recognition to London; v) the applicant demonstrates development and innovation in its programming and activities; and vi) the applicant provides and supports instructional programs relative to its objectives and activities for the residents of London through outreach activities and programming. c) Management and Financial Responsibility: i) the applicant is managed in a responsible manner; ii) the applicant demonstrates initiative and success in generating revenue outside of the Community Arts Investment Program; iii) the applicant measures the success of the activities and programs of its organization on an ongoing basis and shares the results of these measures with the City and other interested stakeholders; and iv) the applicant is encouraged to consider providing indemnity insurance for the person who sit on its Board of Directors. d) Volunteers: i) the applicant actively and successfully encourages volunteerism within its organization. PROCEDURES: a) The applicant will submit a grant application for the next calendar year to the London Arts Council. The application form and submission process will be determined by the London Arts Council subject to the approval of the Civic Administration. b) The London Arts Council will provide an annual information report to the City of London Board of Control by the end of each year. This information report will contain the identification of the name and dollar value of the funding requests received to date as well as grants allocated. c) The current year's grant allocation for Category 2 is subject to the approval of the City Council through its annual budget process and will be provided for distribution purposes to the London Arts Council upon budget approval. Y:\Shared\COMMUNITY ARTS INVESTMENT PROGRAM (CAIP)\CAIP POLICY\CAIP Policy\Final 2009 POLICY - CAIP.doc 2009 page 5 of 5