Bradenton Area Sports Commission Assistance Program Guidelines

Transcription

1 Bradenton Area Sports Commission Assistance Program Guidelines It is the intent of the Bradenton Area Sports Commission (BASC) Assistance Program to facilitate and foster the growth of sporting events in Manatee County and increase visitor travel, hotel stays, traffic to restaurants and other attractions in Manatee County which will generate both out-of-county and out-ofstate economic impact. Eligibility All sporting organizations and events are eligible. Organizations and events will be evaluated based upon the following criteria: Events that will utilize local hotel rooms and provide room night generation. An event that has potential for future growth in the Bradenton Area. Events that will create a direct economic impact. Application Process 1. Complete application entirely and return to the BASC. 2. The BASC will review the application. 3. The BASC will convey the application results to your organization. In addition, if your event qualifies for a Florida Sports Foundation Grant, the BASC will assist in writing the grant application for your organization. Qualifying and grant conditions will be determined during step one (above.) For more information about the Florida Sports Foundation Grant, please contact us at: sean.walter@bacvb.com. Funding Guidelines You may be eligible for post event funding that is payable to offset fees of local facilities. Room night totals may affect funding. Completed W-9 must be provided by organizer or facility for which funding is payable. Funding is subject to Post Event Sports Report and accurate invoice with any accompanying documents required by Manatee County. The Bradenton Area Sports Commission or Bradenton Area destination logo (Dir. of Sports will depict which one is suitable for each event) MUST be present on marketing/advertising collateral. Proof of this will need to be accompanied with the post report in order to receive funding. A Hotel information form MUST be completed and accompanied with the post report Organization Primary Contact Each organization receiving funding shall designate a primary point of contact. This person will be responsible for maintaining all records, requesting reimbursement and providing invoices as well as recap and post reports. The designated person will be the point of contact and will ensure that all guidelines are followed and documentation is completed. Deadline and Review of Applications An Event Assistance Application must be submitted at least 90 days prior to event start date. Florida Sports Foundation Grant Application deadlines are January 10, April 10, July 10 and October 10. Post Event Sports Report Each organization will be required to provide a post event report. The report will be due within 30 days of the completion of the event and must accompany the final request for reimbursement (invoice). REV BradentonAreaSportsCommission.com 1

2 Sports Event Sponsorship Application APPLICANT INFORMATION Organization: Primary Contact for Organization (Local Organizing Committee): Title: Address: City: State: Zip: Phone: Daytime: ( ) Evening: ( ) Fax: ( ) Is the Organization Not-for-Profit? EVENT INFORMATION Event Name: Sport(s) Involved: Event Previous Location: Event Date(s): Event Start Time: Event Finish Time: Event Web Site: Spectator Admission Cost: Event Description (format, qualifying, ages etc.): REV BradentonAreaSportsCommission.com 2

3 EVENT INFORMATION (cont.) Preferred location/facility: Has facility been secured? Location/Facility Contact: Facility Phone number: Anticipated # of athletes: Anticipated # of teams: Anticipated team names & location: Economic Impact of previous event: Expected media coverage: *Please attach event plan (schedules, competition details, special events, etc.) ACCOMMODATIONS Do you have a 3 rd party housing bureau? If so, who? Can we assist you with securing local hotel accommodations? If yes, would you prefer a host hotel, room block, or general RFP requested for this event? If no, please list hotels and location(s): REV BradentonAreaSportsCommission.com 3

4 ACCOMMODATIONS (cont.) Will the event require meeting or banquet space? If yes, how many people and type of set up? EVENT HISTORY Previous Location/Date(s): Contact Name/Phone: # Out-of-State Participants: # In-State Participants: # Room Nights Total: Reason for moving event (expansion, location etc.): *Please attach supporting materials (schedules, competition details, special events, media, advertising etc.) ASSISTANCE REQUEST What benefits will the BASC receive if sponsorship is awarded (hotel impact, convention, exposure etc.)? Amount of assistance requested: Intended use of funds: REV BradentonAreaSportsCommission.com 4

5 ASSISTANCE REQUEST (cont.) How will these funds impact the success of the event? *Please attach an outline of anticipated local expenses and revenues. Have you secured any corporate sponsorships for this event? (company & amount): If other assistance is, or will be, requested, please provide amount and details (Florida Sports Foundation, City or County, etc.): Please outline any in-kind support from the community that has been committed to the event (donated services, facilities, volunteer staff, etc.): ECONOMIC IMPACT Anticipated Total Number of Participants: ADULT (18 yrs. & older): Inside 50 mile radius: Out-of-State: REV BradentonAreaSportsCommission.com 5

6 ECONOMIC IMPACT (cont.) YOUTH (17 yrs. & younger) Inside 50 mile radius: Out-of-State: Anticipated Total Number of Spectators: Inside 50 mile radius: Out-of-State: Anticipated Total Number of Media: Inside 50 mile radius: Out-of-State: Outside 50 mile radius (includes Out-of-State.) *Average Spending Total Projected Economic Impact: $ HOTEL IMPACT # of rooms: x Avg. # of nights: x Avg. Room Rate $ = $ Anticipated Total Number of Room Nights: Submitted by Date Please submit form to: Sean Walter, Director of Sports Bradenton Area Sports Commission REV BradentonAreaSportsCommission.com 6

7 1 Haben Blvd. Palmetto, FL Phone: x.239 Fax: REV BradentonAreaSportsCommission.com 7