Poppyscotland Development Phase Advisor Brief The Moving Poppy.

Transcription

1 Development Phase Advisor Brief The Moving Poppy. July 2017

2 Contents Introduction - and Lady Haig s Poppy Factory 3 Introduction - The Project 3 The Brief 4 The Space 4 The Story 4 Tender Process 4 Budget 5 Submission of the completed plans 5 Copyright 5 Timescale 5 Further information 5 Page 2 of 6

3 Brief and specification for a Heritage Lottery Fund Development Phase Advisor to assist with creating the Activity Plan for Stage Two of a Heritage Lottery Fund bid for The Moving Poppy - a free-to-access and accessible-to-all mobile community unit, comprising a mini poppy factory, micromuseum and learning facility. Introduction - and Lady Haig s Poppy Factory This is a partnership between and Lady Haig s Poppy Factory. was established in 1921 as The Earl Haig Fund Scotland, but adopted its current name in 2006 to reflect our revised fundraising activities and welfare services work. We rely entirely on volunteers and public donations to continue our life-changing work. We are best-known for running the iconic Scottish Poppy Appeal, supported by 1.6 million adults in Scotland annually, but work all year round to help those who have served, those still serving and their families at times of crises and need by offering the advice, information and support they urgently need. The Scottish Poppy Appeal raises over 2 million each year. This, combined with our other year-round fundraising, enables us to spend more than 3 million annually, providing tailored support and funding, advice, employment, mobility, respite, housing and mental health support to our Armed Forces community. Lady Haig s Poppy Factory was established in 1926 and is a supported social enterprise, providing dignity through work for 41 staff, the majority of whom are ex-service personnel and registered disabled. The factory produces around 5 million poppies annually and all other Remembrance items for the annual Scottish Poppy Appeal and manufactures and sells commercially around 15,000 remembrance wreaths and other items each year. It also has an education role, which this project would seek to enhance by expanding delivery and support of an outreach learning/community programme to tour round Scotland. Introduction - The Project The Moving Poppy is planned as a free-to-access and accessible-to-all mobile community unit, comprising a mini poppy factory, micro-museum and learning facility. Scheduled to tour Scotland from Autumn 2018, it is conceived as a unique legacy to commemorate the end of the First World War, the on going importance of Remembrance and the historical and contemporary significance of the poppy, especially during the centenaries of the first national Poppy Appeal in 2021 and Edinburgh's Lady Haig's Poppy Factory in The unit would tour Scotland for 220 days annually, promoting our learning opportunities around Remembrance to all, no matter what age and stage. It will showcase our services and raise our profile out with Edinburgh area where the Factory is and in priority areas, for example, where there is a need to grow our volunteer base or signpost potential beneficiaries to our own or local welfare provision. We will visit areas high on the Scottish Index of Multiple Deprivation, as well as reaching out to ethnic and multi-faith communities currently under-represented in our supporter base. We estimate a potential 50,000 visitors annually could access this facility, many of whom are geographically or economically disadvantaged. It would help ensure there is equal provision and access to our services throughout the country. The following brief sets out the themes and aims that the project should meet. The appointed consultant will be expected to assist and advise on delivery of all aspects of the Stage Two Heritage Lottery Fund bid. Page 3 of 6

4 The Brief A Stage One bid to the Heritage Lottery Fund has been successful and the project has now moved into the development phase. We wish to appoint a Heritage Lottery Fund Development Phase Advisor to work with in developing our Stage Two Heritage Lottery bid which is putting together. The main focus will be on the Activity Plan development, working with staff and the various consultants responsible for Audience Development, Interpretive Planning and Evaluation plans. This is an advisory role to provide specific support on the Activity plan and on the content of the plan and guidance on its development and ongoing review and feedback on content as it is written. Where appropriate it will include reviewing and providing guidance on the other key documents such as the Marketing Plan, Collections Management Plan, Design specifications, Project costs, Management and Maintenance Plan and Income and spending forecasts. The successful consultant will be expected to be familiar with heritage and community engagement projects, and the development of HLF bids. They should have a minimum of 3 years experience in a heritage related field. The Space The project is to be delivered from a truck with two expandable pods. Potential size could be 9m wide by body full length 11.5m. The truck will have an opaque wall on one side and glass panels on the others. The glass panels will be retractable to create an open space when required and it should be designed to create a walk through for events with high volumes of visitors and as an enclosed space for smaller numbers and classes. The Story It is expected the three key themes of interpretation will form the basis upon which the visitors build their understanding and experience. They are: Remembrance The poppy Veterans We want to ensure that young people are informed about remembrance and its relevance today, the poppy and the issues facing our Armed Forces community in Scotland. We want to encourage cross generational interaction with the veterans community in the local area, allowing for activities which are personally relevant to school pupils; and create awareness amongst a new generation to ensure the future of s ability to deliver much needed help to our Armed Forces community in Scotland. Ultimately we want most young people to leave school with an understanding of the three key themes of remembrance, the poppy and veterans. Tender Process Tender submissions should include the following: 1. Relevant experience links to/details of past work within this sector and within the scope of this work. 2. A description of your approach and methodology for completing work. 3. Curriculum Vitae. 4. Contact details for two references. Page 4 of 6

5 5. VAT status. Budget A budget of up to 4200 including VAT is available including all fees and costs. Agreed expenses in line with s expenses policy will be payable. We have estimated this work as 14 days between appointment and delivery. As part of methodology and timescale, the consultant should provide details of milestones that they feel are appropriate and achievable. Payments will be made on completion of these milestones. Submission of the completed plans Deadline for consultant submission will be 3 November Deadline for final submission is the 10 November We will be submitting our Stage 2 application on 10 November 2017 with a draft required for a HLF review meeting six weeks prior. Copyright Copyright of the plans and any material quoted in it will be assigned free of charge to and remain with which will retain the right to reproduce and distribute the reports as necessary to support the project and its work generally. Timescale Tenders should be returned by 5pm on 8 th August 2017 with a CV highlighting relevant experience and a minimum of two appropriate references to: i.campbelllupton@poppyscotland.org.uk Isla Campbell Lupton Learning & Outreach Manager 9 Holyrood Crescent Glasgow G20 6HJ Those shortlisted will be invited for interview w/c 14 August Further information poppyscotland.org.uk/learning Page 5 of 6

6 Edinburgh Head Office New Haig House Logie Green Road Edinburgh EH7 4HQ Tel: Fax: Glasgow Office Cameronians House 9 Holyrood Crescent Glasgow G20 6HJ Tel Fax Inverness Strothers Lane Inverness IV1 1LR Tel Fax is a member of The Royal British Legion group of charities, and is a trading name of The Earl Haig Fund Scotland. Scottish Charity No. SC A Company limited by guarantee. Registered in Scotland No at New Haig House, Logie Green Road, Edinburgh, EH7 4HQ. The Royal British Legion, Haig House, 199 Borough High Street, London SE1 1AA. Charity Registration No