Quorum = Half of the members in attendance at previous meeting plus 1 Members Name

Transcription

1 Meeting: Full Council Date: January 25, 2017 Time: 4-6 p.m. Location: Michigan State University (MSU) Quorum = Half of the members in attendance at previous meeting plus 1 Members Name Postell-Franklin, Evelyn Chair Boyd, Sharon Brumitt, Gail Burley, Turner Chatman, Mauricia Corkery, Margareth Daniel, Grayling Edwards, Allen Erskine, Jennifer Gasamagera, Claire Hankerson, Shirley Joyce, Howard-Co-Chair King, Elizabeth Maier, Emily Mitchell, Donna Nelson, Dianne Prince-May, Angela Rivers, Charles-Co-Chair Schwarz, Greg Feb. canceled March 23 Apr. 27 May 25 June 22 July 27 Aug. 17 Sept. 28 Oct. 26 Nov. 16 Dec. 21 Jan

2 Stroud, Quintin Wilson, Cornelius Young, Michelle Goodwin, Undrea, SEMHAC Poole, Paralee, SEMHAC Maier, Emily Abad, Julisa NeutshFarr, Mathous Farr, Ronel Rosen, Zak McCarthy, Janeshia Strickland, Nathan Kyle, Jac Burks, Cierra Lowe, Willow Faley, Kisten Chatman, Mauricia Patten, Christopher Doe, Ron Nichols, Dartanian Reece, LaShawn Harrell, Victor Hughes, Dena Jones, A. Lloyd Bolden, Eric Walker, Nicola Garcis, Miguel Griffin, Donna Commey, Katie Shamo, Farid Stauff, Lynne Cohn, Dr. Jonathan Staff Guest 2

3 Gidner, Ken Sharp, Augustine Asabigi, Kanzoni El-Sayed, Abdul Nelsen, Dianne Martin, Odalys Anderson, Aaron Costa, Jacqueline Stroud, Lillian Mills, Jennifer Wilson, Jacob Yankee, Patrick Marsack, Julie Wilburn, James Savola, Leanne Brown, Verne Brown, Monique Lombardi-Perwerton, Janet Call To Order The meeting was called to order by E. Postell-Franklin at 4:12pm. Moment Of Silence A moment of silence was observed for those infected, affected, and advocates of the fight. Time Keeper G. Schwarz volunteered to be timekeeper. Welcome & Introductions Everyone introduced themselves. Approval of Today s Agenda Q. Stroud moved to approve the agenda, G. Brumitt seconded; motion carried. 3

4 Approval of Last meeting s Minutes Q. Stroud moved to approve the minutes, M. Corkery seconded; motion carried. New Business Presentation: FY15 Assessment of the Administrative Mechanism (AAM) E. Postell-Franklin E. Postell-Franklin presented the FY15 Assessment of the Administrative Mechanism to the planning council. Copies of the Assessment of the Administrative Mechanism was given to all members for their review for vote to be held at the February full council meeting. Training: Cultural Competency Transgender Population Julisa Abad, Transgender Advocacy, Fair Michigan J. Abad along with V. Harrell provided training to planning council on cultural competency with the Transgender population. Unfinished Business Grantee Report L. Savola reported: (Printed Grantee s report provided) L. Savola highlighted the issues with provider payments (included in the printed report provided) Providers have been paid for services through the month of November. The City of Detroit has been drawing down funds as soon as they receive a financial status report. Although the City has not been able to release the funds in the three day requirement, there has been improvement. The last 2 payments have been released in 8 days and 7 days. SEMHA is now receiving electronic payment from the City of Detroit. She will continue to monitor the status time between City receiving FSR, drawing down of funds and when SEMHA receives the funds. FY16 Year-to-Date (YTD) Expenditures She reviewed the FY16 YTD expenditure chart with members. L. Savola informed members that 95% of Part A formula has been spent, the remaining 5% is eligible for carryover. Recipient s office has begun to spend Part A and MAI carryover dollars and also have began to spend the supplemental award. Remaining balance to spend by the Feb. 28, 2017 is $2,979, Recipient office does not believe every dollar will be spent. They are trying to spend down more than was spent last year. FY17 Notice of Award The RO received a partial FY 17 notice of award on January 21 st in the amount of $4,232, This award consist of 70% of EMA s Part A formula FY16 award and 40% of MAI award. Project Officer, Durkia Hudson informed Recipient office that full year awards being released in April. Staffing Changes 4

5 Patrick Yankee, Director HIV/ AIDS Programs is leaving the Health Department as of February 17, Dr. K. Asabigi is no longer Associate Director. He is on leave for 3 months, but when he returns his new position will be Senior Advisor for Compliance and Accreditation. R. Edwards-Malayil will no longer be Division Director. As of Monday Jan. 30 th she will start in a new role in the HIV/STD programs. The RO is holding a Quality Management Leadership meeting in February with executive directors and lead clinicians and talk about what their quality goals are for the year. L. Savola also supplied a recent continuum cascade showing improvements from and Needs Assessment Q. Stroud reported the following: o The committee spent the majority of their meeting engaging in discussion with J. Abad on how to engage the Trans community to help us move forward in completing some of our activities this year. o J. Abad has agreed to help committee with focus groups and surveys within the Trans community. PWC G. Schwarz reported the following: Committee held nominations for new co-chairs. New co-chairs are: G. Daniel and D. Mitchell. Committee has participated in 25 events in the last 2 years. Committee has been invited to the STD Clinic Open House on Tuesday Feb. 7 th on Woodward and Canfield from 5:30 8:00 pm. NMB G. Brumitt reported the following: At the scheduled meeting time for committee, committee conducted interviews of the last 3 candidates for membership. There are potentially 11 new members starting March 1 st. The general letter stating they have been selected to sit on the council has gone out to them and the member packet will be going to the Health Department for signature and then members will be official. Finance S. Hankerson reported the following: o Committee met Monday Jan. 23rd. o Committee reviewed the utilization and expenditure data. o Recipient informed committee of receipt of the Notice of Grant Award in the amount of $4,232,445. 5

6 Long Range o Committee approved two rapid reallocations o Committee reviewed SEMHAC budget. o Committee held nominations for new co-chairs. New co-chairs are: H. Joyce and C. Wilson. E. Postell-Franklin reported the following: Long Range did not meet. Executive Committee E. Postell-Franklin reported the following: o Committee met today. o Committee reviewed and discussed the consultant s scope of work. J. Conklin and D. Napp will remain as council consultants for another year. o Personnel committee is working on support staff evaluations. o Q. Stroud stated committee also discussed the new standing committee Integrated Planning which will be brought before the full council in February for a vote. Parts Report (Printed report provided) M. Chatman reported the following: o Michigan HIV/AIDS council will be having their new member orientation on January 26 th. o The Positively Speaking Speaker s Bureau is the correct name. She has relayed the information from different members to the individual over the bureau. She also stated people interested in being a part of the Speaker s Bureau should get in touch with Andre Truss at truss@michigan.gov. o The Black AIDS Awareness Campaign kicks off on February 3 rd in Belleville. For more information contact Leon Golson at lgolson@miunified.org. To register for the event contact Debbie Davis at or davisd22@michigan.gov. o The National Black HIV/AIDS Awareness Day community forum #BLACKLIVESMATTER will take in Detroit on February 7 th. o Partner Services Certification training is scheduled for March 16 & 17, 2017 in Detroit. o A new Continuum of Care (CoC) Manager for the Ryan White Part B and D programs has been hire and will start on January 30, Her name is Brenda. o She is in the middle of writing the Part B grant to be submitted to HRSA. Support Staff U. Goodwin reported the following: 6

7 o She has been working with the Recipients office and a Request for Proposal (RFP) was created. Recipient office will have it posted by the beginning of February. Hopefully a person can be found that is specializes in website creation and social media revamping on board by April. o She has been working on revamping the committee monthly activity plans and agendas. Revamped activity plan was approved by the Executive committee. o The council exceeded its budget for this year, so a discussion was held between Recipient office and Finance committee and Recipient office stated additional dollars can be requested. The Finance committee along with support staff figured out things that additional dollars will be needed for, such as dollars to pay consultants to the end of this fiscal year, desktop computers, laptops, projector and supplies. This information was sent to Recipient and hopefully a decision will be made if the funds are available or not by mid February. Public Comment/Announcements C. Rivers stated that Michigan State University (MSU) department of Governmental Affairs will be launching their face book page at the beginning of February. For the month of February, SEMHAC will be featured. Facebook page was created by A. Edwards. C. Gasamagera thanked the council on the presentation on the Transgender community. Also, C. Gasamagera she will be having a workshop for Women living with HIV in Detroit. Flyers will be available at the February full council meeting. C. Gasamagera stated the AIDS Watch will be happening in March. L. Savola stated there are scholarships available for AIDS Watch. her for further information. Announcements L. Savola stated that Lisa Taton-Murphy (staff member at Recipient office) will be hosting 2 day for people who receive Ryan White services to help them understand what recipients quality goals are and how they can get involved in the quality work at the clinics that they attend. E. Postell-Franklin thanked the council for their support during her tenure as the council chair. E. Postell-Franklin also stated she will only be at half of the full council meeting in February due to a work obligation. Next Meeting Wednesday February 22, 2017 from 4 6pm. Location of meeting: MSU Detroit, 3408 Woodard, Detroit, MI Adjournment G. Schwarz moved to adjourn. M. Young seconded; motion carried. Meeting adjourned at 5:48pm. Chair/Co-Chair Signature: 7 Date: