Office of the Superintendent Tommy Chang, Ed.D., Superintendent M E M O R A N D U M

Transcription

1 Office of the Superintendent Tommy Chang, Ed.D., Superintendent 2300 Washington Street, 5 th Floor superintendent@bostonpublicschools.org Roxbury, Massachusetts bostonpublicschools.org M E M O R A N D U M TO: FROM: SUBJECT: Chairperson and Members Boston School Committee Tommy Chang Superintendent Grants for Approval DATE: May 5, 2017 Attached please find the grants that will be put forth for School Committee approval on May 10, Should you wish to review the proposals in more detail, the complete grant proposals have been filed with the Office of the Secretary to the School Committee. If you have any questions, staff is available to respond. Attachment cc: Inez Foster, Assistant Director, Resource Development Mayor's Office of Intergovernmental Relations Boston Public Schools Boston School Committee City of Boston Tommy Chang, Superintendent Michael D. O Neill, Chair Martin J. Walsh, Mayor

2 Finance Department Eleanor Laurans, Chief Financial Officer 2300 Washington Street Roxbury, Massachusetts bostonpublicschools.org M E M O R A N D U M TO: FROM: SUBJECT: Tommy Chang Superintendent Eleanor Laurans Chief Financial Officer Grants for Approval DATE: May 5, 2017 Attached please find the grants for approval by the School Committee on May 10, Full copies of the grant proposals are available for your review and have been filed with the Office of the Secretary to the School Committee. Boston Public Schools Boston School Committee City of Boston Tommy Chang, Superintendent Michael D. O Neill, Chair Martin J. Walsh, Mayor

3 GRANTS FOR SCHOOL COMMITTEE APPROVAL May 10, 2017 Amount FY Grant Name Status Fund Manager Focus Area Sites $18, ALI Capacity Building Grant (Improving and Expanding The Adult Diploma Program) $23, Integrated English Literacy and Civics Education (IELCE) Summer CNA $244, Inclusive Preschool Learning Environments (IPLE) Maria Harris Adult Education Maria Harris Adult Education Jason Sachs Early Education Dept. of Adult Ed- Boston Central Adult High School Dept. of Adult Ed- Boston Central Adult High School Haynes Early Childhood Center $20, Preschool Expansion Sustainability Planning Jason Sachs Early Education District Wide $170,000 (Estimated Value) 2017 Donation of equipment from Shah Family Foundation Mark MacDonnell Food and Nutrition Services Districtwide $43, Summer Food Service Program: Expansion, Access, Training, & Start-Up Mark MacDonnell Food and Nutrition Services Districtwide $1,500, Summer Food Service Program Reimbursement (USDA) Mark MacDonnell Food and Nutrition Services Districtwide $37, Title II-A Improving Educator Quality Increase Anu Jayanth Educator Effectiveness Districtwide $2,057,213 Total

4 SCHOOL COMMITTEE ACCEPTANCE FORM Grant Name: Status: Grant Type: ALI Capacity Building Grant (Improving and Expanding The Adult Diploma Program) Competitive Start & End Dates: March 1, 2017 June 30, 2018 Funding Source: Grantor Contact: State Ann H.Y. Wong, Adult Literacy & Special Projects Program Coordinator Mayor's Office of Workforce Development, BPDA (617) Lead BPS Department and/or School(s): Department of Adult Education and Community Services BPS Fund Manager: Maria Isael Harris, Director of Adult Education and Community Services Department Head/School Leader: Maria Isael Harris, Director of Adult Education and Community Services Annual Award Amount: $18,717 Total Award Amount (if grant period more than a year): Carry-forward option: No Approximate # of students (or teachers, central office staff) served: 75 Sites: Dept. of Adult Ed-Boston Central Adult High School Key External Partners: Jewish Vocational Services and Skills Library Grant Description The Adult Literacy Initiative (ALI) Capacity Building and Technical Assistance Grant supports workforce development in Boston. BPS has an alternative high school diploma pathway. The ADP assessments were created prior to the adoption of the Common Core State Standards and the 2014 amended WIOA Act. These assessments need to be aligned to the standards and expectations outlined in these documents. While the current tasks embed some college and career readiness skills throughout the assessments, it is important to analyze and revise the tasks to ensure that they assess all identified 21 st century skills. Additionally, in an effort to expand the program and ensure integrity across sites, it will also be important to create rubrics to uniformly assess the work, a Policy and Procedures Manual, and training materials for professional development. Expense Categories this Grant Pays For 100% - Stipends to pay teachers for curriculum development Page 1 of 2

5 Specific, Measurable, Attainable, Realistic, and Time-bound (SMART) Goals Goal #1: Goal #1: By June 2018, 80% of the Adult Diploma Pathway's 6 tasks/portfolios will have been revised (resulting in 55 products) with 15 corresponding rubrics. This will help align the Adult Diploma Pathway to the 21 st Century Skills standard for high school students. Indicator: Assessments and rubrics Goal #2: By June 2018, the Adult Diploma pathway will have an on-line version ready for piloting and 10 students will be participating in the pilot online pathway. Indicator: On-line version reviewed and approved by BPS Page 2 of 2

6 SCHOOL COMMITTEE ACCEPTANCE FORM Grant Name: Status: Grant Type: Integrated English Literacy and Civics Education (IELCE) Summer CNA Competitive Start & End Dates: April 1, 2017 August 31, 2017 Funding Source: Grantor Contact: State Department of Elementary and Secondary Education Adult & Community Learning Services 75 Pleasant Street Malden, MA Phone: Fax: Lead BPS Department and/or School(s): Department of Adult Education BPS Fund Manager: Maria Isael Harris, Director of Adult Education and Community Services Department Head/School Leader: Maria Isael Harris, Director of Adult Education and Community Services Annual Award Amount: $23,301 Total Award Amount (if grant period more than a year): Carry-forward option: No Approximate # of students (or teachers, central office staff) served: 15 students Sites: BPS Adult Education Key External Partners: Grant Description IELCE-CNA will provide contextualized ESL instruction to adult learners who would otherwise be unable to participate in job training opportunities due to limited English skills. This grant money will be used to provide 2 weeks of intensive language instruction followed by an SEI CNA course co-taught by an expert ESL teacher and nursing professional. Participants will exit the program with a CNA and a First Aid Certificate and will be ready to enter into a number of health professions. Expense Categories this Grant Pays For. Teacher stipends: ESL Teacher and Nursing Instructor Supplies: CNA textbooks, exams, and clinical supplies such as gloves, soap, bandage, etc. Student support: One-on-one job counseling and academic advising Page 1 of 2

7 Specific, Measurable, Attainable, Realistic, and Time-bound (SMART) Goals Goal #1: 90% of students will increase their level of English language skills and vocabulary related to the health care industry. Indicator: Teacher created pre and post assessments of industry specific language required for CNA exam. Students will enter knowing 0-10 words/phrases and exit knowing a minimum of 50. Goal #2: 90% of students will earn at least one industry credential. Indicator: Industry credentials will be measured by the number of students who pass the Red Cross CNA exam and First Aid/CPR exam. Zero out of fifteen students will enter the class with these certifications and thirteen will exit with at least one. Page 2 of 2

8 SCHOOL COMMITTEE ACCEPTANCE FORM Grant Name: Inclusive Preschool Learning Environments Grant (Fund Code 391) Status: Grant Type: Entitlement Start & End Dates: July 1, 2017 June 30, 2018 Funding Source: Grantor Contact: State: Massachusetts Department of Elementary and Secondary Education Evelyn Nellum, Policy Analyst for Special Education Department of Early Education and Care 51 Sleeper Street, 4 th Floor Boston, MA (617) evelyn.nellum@state.ma.us Lead BPS Department and/or School(s): Early Childhood BPS Fund Manager: Jason Sachs, Executive Director, Early Childhood Department Department Head: Jason Sachs, Executive Director, Early Childhood Department Annual Award Amount: $244,630 Total Award Amount (if grant period more than a year): N/A Carry-forward option: No Approximate # of students (or teachers, central office staff) served: 45 students; 9 teachers/paras Sites: Rev. Dr. Michael E. Haynes Early Education Center Key External Partners: N/A Grant Description The Inclusive Preschool Learning Environments renewal grant allows lead agencies to serve preschoolers in an inclusive setting with their typically developing peers. Inclusive preschool learning environments must meet certain standards/definitions: Class size shall not exceed 15 with one teacher and one paraprofessional and no more than six students with disabilities (disability must be documented, and the children must have IEPs) Expense Categories this Grant Pays for 100% of the grant pays for portions of salaries for 3 teachers and 6 paraprofessionals at the Haynes Early Education Center. Specific, Measurable, Attainable, Realistic, and Time-bound (SMART) Goals Goal #1: Academic outcomes of students with IEPs in the IPLE classrooms will increase by 5% over the grant s life. Indicator: Measured by the DIBELS (Dynamic Indicators of Basic Early Literacy Skills) in K2. Page 1 of 1

9 SCHOOL COMMITTEE ACCEPTANCE FORM Grant Name: Preschool Expansion Sustainability Planning Grant Status: Grant Type: Competitive Start & End Dates: April 17, 2017 June 30, 2017 Funding Source: Grantor Contact: Massachusetts Department of Early Education and Care Sarah Volkenant, Senior Professional Development Specialist Department of Early Education and Care 51 Sleeper Street, 4 th Floor Boston, MA sarah.volkenant@massmail.state.ma.us Lead BPS Department and/or School(s): Early Childhood Department BPS Fund Manager: Jason Sachs, Executive Director, Early Childhood Department Department Head: Jason Sachs, Executive Director, Early Childhood Department Annual Award Amount: $20,000 Total Award Amount (if grant period more than a year): N/A Carry-forward option: No Approximate # of students (or teachers, central office staff) served: Citywide Sites: Citywide Key External Partners: University Massachusetts Boston (Institute for Early Education Leadership and Innovation), City of Boston, United Way, Boston s Preschool Expansion Grant partners Grant Description This grant will aid the Boston Public Schools and city of Boston in planning for the Universal Prekindergarten program (UPK) championed by Mayor Walsh. To do so, this grant will work with PEG partners and local institutes of higher learning to develop a pipeline of teacher pathways to ensure high-quality early education in all K1 classrooms throughout Boston. Expense Categories this Grant Pays for This grant will pay for BPS staff, familiar with the existing Boston Preschool Expansion Grant (PEG) to work with University of Massachusetts Boston staff and other partners to develop the PD model. Seventy-five percent of the grant is allocated to BPS staff time, with the remaining 25% for UMB and PEG-related partners. Specific, Measurable, Attainable, Realistic, and Time-bound (SMART) Goals Goal #1: Within four years, 90% of K1 students are in classrooms throughout Boston taught by qualified teachers Indicator(s): Percentage of K1 lead teachers with a bachelor s degree or higher, as well as relevant early childhood pedagogy and coursework. Page 1 of 1

10 SCHOOL COMMITTEE ACCEPTANCE FORM Grant Name: Status: Grant Type: Donation of equipment from Shah Family Foundation Entitlement Start & End Dates: May 2017 June 30, 2017 Funding Source: Grantor Contact: Private (Donation of equipment) Jill Shah Shah Family Foundation Phone: Lead BPS Department and/or School(s): Food and Nutrition Services BPS Fund Manager: Mark MacDonnell, Director of Finance, FNS Department Head/School Leader: Laura Benavidez, Executive Director of Food and Nutrition Services Annual Award Amount: Estimated value of $170,000 Total Award Amount (if grant period more than a year): N/A Carry-forward option: No Approximate # of students (or teachers, central office staff) served: 2,250 Sites: East Boston High School, East Boston Early Education Center, PJ Kennedy and the Bradley Key External Partners: N/A Grant Description Over the last decade the Office of Food and Nutrition Services (FNS) in the Boston Public Schools (BPS) has struggled to operate on budget, which depends on the generation of reimbursement from school meal participation. Of the 125 schools, 85 (over 66% of the schools) are determined to be satellite kitchens that consist of only a freezer and heating oven. These kitchens receive frozen food from a vendor in Long Island and often reheat the food in plastic wrap. Students participation rates are inconsistent across all schools, however, participation is lower at schools that receive the vended meals, versus schools that receive prepared meals on site. Therefore, it creates a gap in service, type of meal, presentation that is added to the overall challenge with providing high quality, local food with high nutritional value within budget to all students in the Boston Public Schools. The pilot in East Boston is designed to help us learn about a different model to serve fresh, high nutritional value meals to students in a small geographical area; with the donation of this equipment, we will begin to receive and prepare fresh ingredients of popular menu items at a full kitchen in East Boston High School and ship these meals to three local schools which will be outfitted as finishing kitchens. If successful, the pilot can be expanded across BPS. Page 1 of 2

11 Expense Categories this Grant Pays For ~90% of the grant will be allocated to purchase equipment for all four schools to prepare for the changeover in service ~10% of the grant will be used to pay for the proper installation of the equipment Specific, Measurable, Attainable, Realistic, and Time-bound (SMART) Goals Goal #1: Determine if hub and spoke model is feasible (and/or is it the beginning phase of central commissary?). The goal is to shift the service model and stay within labor and food costs that are currently allocated via the vended meals served at the site. Indicators: Increase in participation by 5% Increase in student meal acceptability with pre and post student assessments student acceptability increases by 10% Maintain labor costs that is currently allotted (41%) Decrease food cost from what is currently allotted (56%) by 10% Goal #2: Serve only fresh, as close to scratch cooked foods, as possible; no serving re-heated, packaged frozen foods (within reason - fresh frozen veggies and fruits are okay) Indicators: Measure impact on meals served in this model with participation Measure amount of waste/leftovers in comparison to prior meal service Test communication, marketing, programming, nutrition education for principals, teachers, parents and, of course, students Page 2 of 2

12 SCHOOL COMMITTEE ACCEPTANCE FORM Grant Name: Status: Grant Type: Summer Food Service Program: Expansion, Access, Training, and Start-up (SFSP EATS) Grant Competitive Start & End Dates: April 5, 2017 June 30, 2017 Funding Source: Grantor Contact: State Jane Stoleroff Office for Nutrition, Health & Safety Programs Massachusetts Department of Elementary and Secondary Education 75 Pleasant Street, Malden Ma Phone: Lead BPS Department and/or School(s): BPS Fund Manager: Mark MacDonnell, Director of Finance and Business Development Department Head/School Leader: Laura Benavidez, Executive Director of Food and Nutrition Services Annual Award Amount: varies based on available state funds and competition Total Award Amount (if grant period more than a year): $43,826 Carry-forward option: No Approximate # of students (or teachers, central office staff) served: any child aged 0-18 (SFSP SY16 served 172,980 breakfasts and 229,977 lunches) Sites: ~130 Districtwide Key External Partners: Project Bread, Boston Center for Youth and Families, Boston Housing Authority, MA Dept. of Conservation and Recreation, Independent church groups and youth serving organizations Grant Description The purpose of this state-funded grant is to encourage new and existing Summer Food Service Program (SFSP) sponsors to increase participation in the program by serving more children per day, extend the length of the SFSP, and create new sites. ~87% will go to supplies and materials ~13% will go towards marketing and advertising Expense Categories this Grant Pays For This grant will fund the purchase of refrigeration equipment which will allow sites who don t have the capacity to store meals at proper temperature to be able to do so, ultimately increasing the number of children and programs we can serve. Page 1 of 2

13 This grant will also fund advertisements in the Metro spaper which will market Boston s summer meals program as well as providing information on serving sites, date, and meal times. Specific, Measurable, Attainable, Realistic, and Time-bound (SMART) Goals Goal #1: Expand the summer meals program by adding 5 new sites. This will allow more children to have access to summer meals. In SFSP SY16 there were approximately 130 meal sites. Indicator: The number of new sites. Goal #2: Total meals served in the summer meals program to increase by 1% which would be approximately 4,029 more meals served from SFSP SY16. All children 0-18 years old are eligible to receive breakfast and lunch at summer meal sites. In SFSP SY16 there were approximately 130 meal sites. Indicator: Total number of meals claimed in the summer meals program. Page 2 of 2

14 SCHOOL COMMITTEE ACCEPTANCE FORM Grant Name: Status: Grant Type: Summer Food Service Program Entitlement Start & End Dates: June 29, 2017 September 2, 2017 Funding Source: Grantor Contact: Federal Robert Leshin Address: Office for Nutrition, Health & Safety Programs Massachusetts Department of Elementary and Secondary Education 75 Pleasant Street, Malden Ma Phone: Lead BPS Department and/or School(s): Food and Nutrition Services BPS Fund Manager: Mark MacDonnell, Director of Finance and Business Development Department Head/School Leader: Laura Benavidez, Executive Director of Food and Nutrition Services Annual Award Amount: $1,500, Total Award Amount (if grant period more than a year): $1,500, Carry-forward option: No Approximate # of students (or teachers, central office staff) served: any child aged 0-18 (SFSP SY16 served 172,980 breakfasts and 229,977 lunches) Sites: ~130 Districtwide: Yes Key External Partners: Project Bread, Boston Center for Youth and Families, Boston Housing Authority, MA Dept. of Conservation and Recreation, Independent church groups and youth serving organizations Grant Description Boston Public Schools has sponsored the Summer Food Service Program (SFSP) in the city of Boston for almost 20 years. On average over the school year, BPS feeds over 22,000 students breakfast, and over 38,000 students lunch each day. With more than 68% of our students relying on school lunch and 40% relying on school breakfast during the school year, BPS wants to make sure that all these students have a summer feeding site easily accessible to ensure that these students have access to healthy meals in the summer. We plan to have approximately 130 meal service sites this summer. Page 1 of 2

15 Expense Categories this Grant Pays For ~70% will be used for food ~15% will be used for labor ~15% will be used for administrative costs Specific, Measurable, Attainable, Realistic, and Time-bound (SMART) Goals Goal #1: Total meals served in the summer meals program to increase by 1% which would be approximately 4,029 more meals served from SFSP SY16. All children 0-18 years old are eligible to receive breakfast and lunch at summer meal sites. In SFSP SY16 there were approximately 130 meal sites. Indicator: Total number of meals claimed in the summer meals program. GOAL#2: SFSP managed in an efficient and effective manner. 95% of all meals ordered from the vendor to be claimed for reimbursement. In SFSP SY16 there were approximately 130 meal sites. Indicator: 95% of all meals ordered are claimed for reimbursement. Page 2 of 2

16 SCHOOL COMMITTEE ACCEPTANCE FORM Grant Name: Status: Grant Type: Title II-A Improving Educator Quality Increase Entitlement Start & End Dates: September 1, 2016 August Funding Source: Grantor Contact: State Federal thru State Deborah Walker, School Improvement Grants Program Department of Elementary Secondary Education 75 Pleasant Street, Malden, MA Lead BPS Department and/or School(s): City-wide BPS Fund Manager: Anu Jayanth, Director of Federal and State Grants Department Head/School Leader: Eleanor Laurans, Executive Director of Finance Annual Award Amount: Original grant award : $5,733,551 Increase : + 37,279 Total Grant award : $ 5,770,830 Total Award Amount (if grant period more than a year): $ Carry-forward option: Yes Approximate # of students (or teachers, central office staff) served: 56,650 Sites: Districtwide Key External Partners: None Grant Description Title II funding is intended to increase student academic achievement by improving teacher and principal quality. This includes increasing the number of highly qualified teachers in classrooms, improving the skills of principals and assistant principals in schools, and increasing the effectiveness of teachers and principals. The FY17 Title II allocation will provide strong starts for new teachers and advancement opportunities for veteran teachers, promote diversity in hiring through targeted efforts of our Human Capital Diversity team, and provide support for the Reading Recovery program. Expense Categories this Grant Pays For ~40% of the grant will be allocated to personnel working on evaluation, recruitment and retention, diversity team support and performance management for BPS Human Capital ~40% will be used to pay for stipends for the early hiring initiative, new teacher development programs, and diversity initiatives. ~10% will be allocated to non-public schools based on an equitable per student rate Page 1 of 2

17 ~7% will be used to support our programs to recruit, develop and train a cohort of teachers reflective of racial, cultural and linguistic diversity of our Boston students Specific, Measurable, Attainable, Realistic, and Time-bound (SMART) Goals Goal #1: Teacher Development - In FY17, the Teacher Development Program will provide school-based support to all first-year educators by pairing them with experienced mentors. Indicator: 80% of new teachers will rate the mentoring, coaching, and professional development they receive as effective Goal #2: Early Hiring Initiative - Sustain early hiring efforts across BPS schools as measured by schools filling at least 80% of jobs that were posted on March 1, by June 1st. Indicator: TalentEd job fill data Goal #3: Evaluation - During the school year, 95% of teachers and administrators will receive performance evaluations on-time and according to state regulations. Indicator: Formative assessment, formative evaluations, and summative evaluations. Goal #4: Diversity Initiative - During the hiring season, 25% of teachers hired for the upcoming school year will self-identify as black. Indicator: Employee self-reporting. Page 2 of 2