REQUEST FOR PROPOSAL ARCHITECT/ENGINEERING CONSULTANT SERVICES FACILITY AND INFRASTRUCTURE IMPROVEMENTS FOLLY BEACH COUNTY PARK (FBCP)

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1 REQUEST FOR PROPOSAL ARCHITECT/ENGINEERING CONSULTANT SERVICES FACILITY AND INFRASTRUCTURE IMPROVEMENTS FOLLY BEACH COUNTY PARK (FBCP) CHARLESTON COUNTY PARK AND RECREATION COMMISSION RFP# July 26,

2 Table of Contents PRICE PROPOSAL 3 I. Introduction 6 II. Scope of Services 7 III. Selection Process 10 IV. Qualification and Evaluation of Proposals 11 1) Corporate Experience 11 2) Project approach and Performance Differentiators 11 3) Past Performance 11 4) Capacity 11 V. Criteria for Selection of Consultant Based on Qualifications 12 VI. Basis of Award 13 VII. Submittals 19 VIII. Addendum 20 Attachment #1 1a Corporate Experience Form 1b Consultant s Certification/Qualification Questionnaire 1c SC Department of Revenue Form I 312, if applicable 1d Equal Employment Opportunity Certification 1e Non Collusion Oath 1f Drug Free Work place Certification 1g Compliance with Illegal Immigrant Act 1h Insurance Requirement 1i Subcontractor Data Form 1j Reference Questionnaire 1k W9 Attachment #2 FBCP Survey Attachment #3 FBCP Facility Elements Attachment #4 Conceptual Master Plan FBCP 2017 Contract Document 2

3 PRICE PROPOSAL PRICE PROPOSAL MUST BE SENT IN A SEPARATE SEALED ENVELOPE. The FIRM OF: Hereby agree to provide the requested services as defined in Request for Proposal Architect/ Engineering Consultant Services Facility and Infrastructure Improvements Folly Beach County Park (FBCP) CCPRC utilizes the State Guidelines when negotiating final fees. The fee proposal must be submitted in a separate sealed envelope, clearly marked Fee Proposal, RFP# , Architect/ Engineering Consultant Services Facility and Infrastructure Improvements FBCP. Fee proposal shall include, but not be limited to, the following; Item 1 - Schematic Design Item 2 Design Development Item 3 - Construction Documents & Permitting Item 4 Bidding or Negotiating Assistance Item 5 Construction Administration Item 6 Reimbursable expenses allowance (not to exceed) $ $ $ $ $ $ Total Price - Items #1 thru items #6 $ Additional Services: Item #7 recommended services a) $ b) $ c) $ These items can be expanded to an additional page. Provide sub-consultants that may be required or intended for use on this project. All subconsulting services, if needed, will be included under the umbrella of the lead design professional s lump sum contract. These fees are to be included in any final negotiated Contract. Total Price - Items #7 $ Total Price all Items $ All allowances, fees, sub consultant fees and costs are included in this Total. 3

4 Fees required in accordance with the anticipated Scope of Work and consultant s approach to complete the project. Hours and hourly rates for team members. Cost estimates and/or allowances for any or all surveys, studies, permits, etc. required to complete the project and/or as outlined by the consultant in their approach and proposal. Any and all reimbursable expenses and/or any other costs required to complete this project. Documents shall be submitted in a PDF format and with one paper copy along with all word documents, spreadsheets and presentation files which are also required to be submitted in electronic format. 1. All allowances, fees, taxes, Consultants, sub-consultants fees and prices are included in this total Proposal. At a minimum, invoices shall contain the identity of the provider of the services, the date of the services, a description of the services, and any applicable taxes. Out of state Consultants are required to complete form I-312, Nonresident Taxpayer Registration Affidavit Income Tax Withholding form, Attachment 1c. The prices listed in this proposal includes all pricing, including, but not limited to, all taxes and duties of any kind levied by federal, state, municipal, or other governmental authority, which either party is required to pay with respect to the materials or services covered by this Agreement. Respectfully submitted, Company Name: Representative: Address: Signature: Date: Title: Phone: EXCEPTIONS: Offeror must sign one appropriate statement below, as applicable: ( ) Offeror understands and agrees to all terms, conditions, requirements, and specifications stated herein. Firm: Signature: 4

5 ( ) Offeror takes exception to terms, conditions, requirements, or specifications stated herein (Offeror must itemize all exceptions below, and return with this RFP.): Firm: Signature: Consultants should note that any exceptions taken from the stated terms and/or specifications may be cause for their submittal to be deemed "non-responsive", risking the rejection of their submittal. 5

6 I. Introduction Architect / Engineer Consultant Services Facility and Infrastructure Improvements, Folly Beach County Park Folly Beach, SC RFP# The Charleston County Park and Recreation Commission (CCPRC) is seeking proposals from an Architect/Engineering Consultant Firm or Team to provide site planning, architectural and engineering services which include schematic design, design development, permitting, construction documents, bid assistance and construction administration for Facility and Infrastructure Improvements to Folly Beach County Park located on Folly Beach, SC. Upon review of the proposals submitted, it is the intent of CCPRC to select a Firm/Team to provide the services outlined in this Request for Proposal (RFP) and in accordance with CCPRC s Procurement Policy and enter into a Consulting Services Contract. CCPRC represents one of the most unique park and recreation agencies in the state of South Carolina. As a Special Purpose Public Service District created in 1986, CCPRC has specific areas of responsibility that are defined through our legislative act. Existing in an area which boasts excellent municipal programs and two additional special recreation districts, CCPRC is charged with providing park and recreational services, as well as working in harmony with other recreational agencies in Charleston County. One of CCPRC s prime responsibilities is the development of a diversified county park system. The park system emphasizes passive activities, the environment and beach access. Each park facility offers a variety of programming that is generally directed toward the natural features and characteristics of the site. CCPRC also offers the community a wide variety of park facilities, programs and events. The park system enjoys a large customer base consisting of primarily local families. The annual park visitation is in excess of 2,400,000 throughout the park system. Firms are encouraged to visit our website at to learn more about our park system. In order to continue providing quality facilities and features within our agency, CCPRC is constantly seeking to improve the agency by adding new features, renovating older facilities, and seeking innovative and sustainable approaches to its public facilities. In order to continue to provide those improvements, CCPRC needs qualified professionals to help with the planning and development of these improvements. 6

7 II. Scope of Services The Charleston County Park and Recreation Commission (CCPRC) is seeking proposals from qualified firms to provide Architect/ Engineering Consultant Services Facility and Infrastructure Improvements FBCP. Qualified firms shall submit a proposal indicating their ability to meet the intent of this RFP and shall also submit proposed fees, including all reimbursable expenses, for work that will include, but not be limited to, the following Scope of Services: A) Project Site and Current Conditions The Folly Beach County Park suffered significant erosion during multiple storms which occurred in 2009 through 2011, when Hurricane Irene s destructive forces damaged the park buildings and infrastructure, leaving only the Pelican Watch Shelter, Gatehouse and entrance undamaged. CCPRC completed construction of a terminal Groin and beach re-nourishment in 2013 to stabilize the beach. Since re-opening in July 2013, the Park has been operating with temporary facilities. The Folly Beach County Park is located at the west end of Folly Island, with access via West Ashley Avenue, Town of Folly Beach, SC. A survey of the Park was completed in July 2017 for use on this project. A PDF copy of this survey can be found in Attachment 2. An AutoCAD version will be available to the Firm/Team awarded the contract. GPS coordinates for the Park 32 o N/ 79 o W. A general aerial map of the proposed site can be found in Attachment 4. B) Project Description It is the intent of CCPRC to replace the lost facilities and supporting infrastructure to restore the Beach Park to its previous amenities, these include a Dunes House Park Center, beach access points, showers, changing cabanas and restrooms. A more detailed description of the program elements can be found in Attachment 3. CCPRC also desires to have recommendations for updates to the existing Pelican Watch Shelter and the Gatehouse to integrate them into the new aesthetic created by the design of the new facilities. A Beach Management Plan was created, upon the completion of the terminal groin and beach renourishment, and this shall be used as a guideline for further planning and construction at the park. An in-house conceptual master plan is included in Attachment 4 to convey CCPRC staff s desire to follow the principles found in the Beach Management Plan and schematically locate main program elements. Scope of services for this Request-For-Proposal includes, but is not limited to, site planning, schematic / conceptual design, architecture, engineering, permitting, cost estimates, construction documents, specifications, bidding assistance and construction administration services sufficient to bid and construct the desired new facilities and supporting infrastructure. If additional survey information, geotechnical or other services are needed by the consultant to complete the intent of this RFP, they would be the responsibility of the consultant to retain and manage. It is CCPRC s intent that the selected Firm/Team shall obtain all necessary information sufficient to produce a product that is able to acquire all local, state and federal permits, including requirements of the Ocean and Coastal Resource Management and South Carolina Department of Health and Environmental Control (OCRM/SCDHEC). 7

8 C) Project Phases CCPRC intends to begin Site Planning and Schematic Design by September 2017 or sooner and construct the planned improvements with Substantial Completion by the May 1, Therefore, the project phases will be site planning, design development, through construction documents and permitting, bid assistance and construction administration. It is the consultant s responsibility to ascertain which regulatory standards are pertinent to the project and be responsive to those constraints or conditions through the proposed design solutions. Site Planning and Schematic Design The Site Planning for this site shall include, but not limited to: Studying available site information and schedule a site visit to become familiar with site features, opportunities and constraints. Consultant will facilitate an initial programing meeting with CCPRC staff to understand the goals and vision for the project and establish an understanding for park operational needs, which will assist consultant with functional relationships between uses and refine program elements. The preliminary project program goals for this site can be found in Attachment 3. The Consultant should expect refinements to this program during the site planning process. Develop Schematic Conceptual Plan utilizing proposed program elements. Provide diagram showing space and size relationships of program elements relative to buildable project area. The site planning process shall include consideration for environmentally sustainable facilities by recommending innovative approaches to incorporate sustainable land use and low impact developmental practices. Prepare a minimum of two conceptual design alternatives illustrating the desired features and activities identified through programing discussions with Staff. Proposed features will consider the feasibility of permitting and all local codes, as appropriate. These alternatives will be presented to CCPRC staff for review. A preferred alternative, or blend of alternatives will be identified for refinement into the final Plan. This plan should incorporate all programing elements identified in the site planning process. Design Development Phase The Consultant will develop a design plan, utilizing the final schematic plan developed and further defining the facility program to meet CCPRC goals. The design development documents shall indicate the character of the project for architectural, structural, mechanical and electrical systems, materials and other elements as may be appropriate. The visual architectural character for the park and recommended alterations to the Pelican Watch Shelter and Gatehouse shall be illustrated by elevation. A detailed cost breakdown will be required to be provided throughout the development of the project, to assist with decision making and to ensure project stays within budget. Based on CCPRC budget, a plan for phasing program features may be required. 8

9 This phase will outline a schedule for each stage of the project, indicating time line to completion with milestone progress points and proposed dates for submittals. The consultant is to manage and keep the schedule updated. Construction Documents Phase Based on the approved Design Development Documents and any further adjustments in the scope, quality of the project or in the construction budget authorized by the Owner, the Consultant shall prepare, review, and revise, subject to Owner's approval: Construction Documents consisting of Drawings and Specifications setting forth in detail the requirements for the construction of the Project. Provide construction documents, submission forms, and fees required by local permitting agencies, the permitting processes, and for installation of all components. Contract documents at the 90% complete stage for the construction of the facility and its support components must be reviewed and available for mark-up by CCPRC staff, prior to final preparation of documents. Final copies of construction documents must be received by CCPRC prior to bidding. A detailed analysis of probable cost to construct new features will be required to assist in determining bid alternatives and providing CCPRC with anticipated construction costs. Bid or Negotiating Assistance Following the Owner's approval of the Construction Documents and of the latest preliminary estimate of Construction Cost, shall assist the Owner in obtaining bids or negotiated proposals and assist in awarding and preparing contracts for construction, in accordance with CCPRC's procurement code. These will include: Preparing brief scope of work statement for bid solicitation documents Recommend construction timeline milestones, (substantial Completion date) Attend pre-bid meeting and assist in additional information/ answering bid questions If necessary, provide expertise on reasonableness of bid prices obtained /recommendations on reduction of scope to best meet CCPRC goals Facilitate pre-construction meeting / meeting minutes Construction Administration The consultant shall provide construction coordination throughout construction and project close out and is responsible for communicating with team members / owner, prime contractors and attends scheduled construction meetings on site. If Project Manager is replaced during the construction period, replacement will require CCPRC approval of same or greater credentials and experience level initially proposed prior to replacements start of work. Provide reports, facilitate progress meetings, provide meeting minutes to owner, team members, sub-consultants and sub-contractors. Coordination with CCPRC, Vendors/Manufacturers, and any other contractors/subcontractors/parties working on this project, project oversight, inspections, plan and submittal reviews, reviews / approves payment applications Assist CCPRC with close-out: Punch lists, coordinate and provide as-built drawings, warranty review and other duties as outlined in contract 9

10 Project Close-Out shall include providing CCPRC with a hard copy and an electronic copy (in PDF and AutoCAD) of design and construction documents. As well as, an electronic copy of as-built drawings, specifications, Owner Manuals, warranty statements and other appropriate close-out documents, plus any other mutually agreeable services that CCPRC believes necessary for successful completion of the project. All electronic information shall be provided on a USB drive and are considered part of the scope of services. Survey information shall be provided as AutoCAD 2010 or later version, in order to update the existing park database. D) Additional Information or Requirements If recommending additional sub-consultants to be used or intended for use on this project, provide a list of these sub-consultants. All sub-consulting services, if needed, will be included under the umbrella of the lead design professional s lump sum contract. These fees are to be included in any final negotiated contract. All sub-consulting work that is recommended beyond the lump sum contract approved by CCPRC will be facilitated by the lead consultant. A CCPRC preliminary program has been identified in Attachment 3, other elements may be added or may be eliminated upon refinement of program with CCPRC staff. Consultant should provide solutions which are within CCRPC s funding capability to build and/or provide for phasing recommendations, while adhering to project goals. E) Project Cost The Project Cost under this Request for Proposal is to be inclusive of all fees for the Firm / Team and sub-consultant fees including all taxes, studies, surveys, labor, materials, equipment, services and reimbursable expenses. All permitting costs are to be included in the base offer, including permit-related signage. CCPRC is expecting the project price to be appropriately scaled to the final size and scope of the approved, permittable project, however $2,000, total has been allocated for consultant fees and construction costs for the proposed improvements. It is expected that the total consultant fees will be a reasonable percentage of the construction costs. F) Project Schedule Proposals shall include a timeline to accomplish all tasks. The Team s proposal must clearly address their ability to meet the intended schedule. The team shall be required to (a) commence work under this contract within 10 days after the date the team receives the notice to proceed, (b) execute diligently, and (c) substantially complete the entire work ready for bid not later than March 10, Permits / Agency approvals should be received by bid date, but not later than May 31, III. Selection Process Proposals will be received from qualified firms; however, no proposal submitted may be withdrawn for a period of sixty (60) days after the date the proposals are due. CCPRC will determine whether the evidence of ability to perform is satisfactory and will make awards only when such evidence is deemed satisfactory. CCPRC also reserves the right to waive any 10

11 irregularities and/or reject any and/or all proposals that do not adequately meet the Owner s intended quality, cannot meet the schedule, or are not within the Owner s budget constraints. CCPRC also reserves the right to accept the proposal as a whole or any items listed on the Proposal Form. Listed below is the anticipated schedule: A. Deadline for Questions August 11, 2017 B. Addendum Issued, if deemed necessary August 16, 2017 C. Proposals Due Tuesday, September 5, :00pm Proposers, by virtue of submitting a proposal, agree to CCPRC s terms and conditions herein and will take precedence over any terms and conditions submitted with the proposal, either appearing separately or included in other literature. Withdrawal of an inadvertent or erroneous proposal before award may be permitted if there is reasonable evidence of a clerical or mathematical error. A mistake of business judgment does not constitute adequate grounds for withdrawal of a proposal. In the case of any ambiguities between the proposals and contract documents, The Charleston County Park and Recreation Commission s Contract and Procurement Policy will prevail. Upon submission, all proposals become the property of CCPRC and are subject to public record laws. It is the Proposer s responsibility to notify CCPRC of any proprietary information listed in proposals submitted. If a proposal contains proprietary information, the Proposer shall include a cover letter indicating such information. In addition, any information in which the proposer considers proprietary MUST be clearly marked proprietary next to the relevant part of the text in order for it to be treated as such. IV. Qualification and Evaluation of Proposals It is of utmost importance for firms to demonstrate qualifications, competence and capacity to provide the Architect/ Engineering Consultant Services Facility and Infrastructure Improvements FBCP. While CCPRC is concerned about the ultimate costs for this project; the specific and primary attention to the evaluation of the proposals will include the following factors, is listed in the order of importance: It is of utmost importance for firms to demonstrate qualifications, competence and capacity to provide the Architect/ Engineering Consultant Services Facility and Infrastructure Improvements FBCP. While CCPRC is concerned about the ultimate costs for this project; the specific and primary attention to the evaluation of the proposals will include the following factors, is listed in the order of importance: 1) Corporate Experience 2) Project approach and Performance Differentiators 3) Past Performance 4) Capacity All sub-factors are of equal importance. 11

12 CCPRC will determine the best value based upon these criteria and recommend the selection of a Proposer. CCPRC reserves the right to request additional information from one or more firms after the submission of the initial proposals in order to clarify, confirm or properly evaluate any proposals. CCPRC also reserves the right to negotiate terms of the contract with the intended firm pursuant to Charleston County Park and Recreation Commission s Procurement Policy. There is no expressed or implied obligation for CCPRC to reimburse responding firms for any expenses incurred in preparing the proposal and/or any subsequent interview and/or requests for additional information. CCPRC reserves the right to, at reasonable times; inspect the part of the business of a Consultant, or any sub-consultant, which is related to the performance of any contract awarded, or to be awarded, by CCPRC and the books and records of such Consultants and sub-consultants in accordance with Charleston County Park and Recreation Commission s Procurement Policy. Proposals for services shall include all charges including, but not limited to, taxes and duties of any kind levied by federal, state, municipal or other governmental authority which either party is required to pay with respect to services covered under this agreement and travel and other related expenses. Consultant is required to sign a copy of the contract, a copy of which is attached with the submission of their proposal. CCPRC will not be obligated for any services without a written executed contract by both parties. A copy of the firm s proposal will be incorporated and become a part of the contract; however, in the event of any ambiguity with any attachments, CCPRC s contract and Procurement Policy will prevail. V. Criteria for Selection of Consultant Based on Qualifications Proposer Representations Each responding firm, by submitting proposals, represents that: 1. The Offeror has read and understands this solicitation (including all attachments) and that their offer is made in accordance therewith. 2. The Offeror has reviewed the solicitation, has become familiar with the local conditions under which the service is to be performed, and has correlated personal observations with the requirements of the proposed contract documents. 3. The Offeror is qualified to provide the services required under this solicitation and, if awarded the contract, will do so in a professional, timely manner using successful Offeror s skill and attention. 4. Has examined the proposed site of the project and all information available. 5. Has become familiar with all the conditions related to the proposed work, including the availability of labor, materials, and equipment. 6. Has provided information and submittals which are accurate and correct. 12

13 7. Has become familiar with all local codes, review agencies and local review boards. 8. Has the appropriate active licenses required by the State of South Carolina, local code authorities and regulatory agencies. Submitter hereby offers to furnish all labor, materials, equipment, tools, transportation and services necessary to complete the proposed work on this project in accordance with the scope of work for the Folly Beach County Park, the Contract Documents and Construction Administration for the price quoted. VI. Basis of Award The award determination shall be based on technical factors. Following the deadline for submittal of proposals, a selection committee will review, analyze, and rank all submittals based on their response to the information requested. If desired, the selection committee may short list the number of qualified responding firms. CCPRC reserves the discretion to determine the number firms that will be on the short list. The selection committee may conduct discussions with the firm(s) submitting responses regarding the contract and shall select from among them the firm(s) deemed most qualified to provide the required service. At the discretion of CCPRC, the discussions with the firm(s) may consist of written questions and responses, and/or personal interviews with members of the firm(s). If personal interviews are required by CCPRC, the persons proposed to be responsible for performing the work required herein shall attend the interview. If requested, firms should be prepared to submit financial status information, which shall be held in confidence. CCPRC reserves the right to reject any or all submittals and to waive defects, technicalities, and/or irregularities in any submittal. CCPRC reserves the right to finalize a contract based on all factors involved in the written qualification submittal without further discussion or interviews. It is not the intent of CCPRC to meet with and/or discuss this Request for Proposal with individuals and/or firms during the RFP process; however, CCPRC may request additional information from one or more firms after the submission of the initial proposals in order to clarify confirm or properly evaluate any proposals. CCPRC also reserves the right to negotiate terms of the contract with the intended firm pursuant to CCPRC s Procurement Policy. There is no expressed or implied obligation for CCPRC to reimburse responding firms for any expenses incurred in preparing the proposal and/or any subsequent interview and/or requests for additional information. Basis of Evaluation for each Factor The firm shall be rated higher during evaluations if their proposal meets or exceeds the following items: (Factors 1 through 4). 13

14 Factor 1 - Corporate Experience Basis of Evaluation: The offeror will be evaluated to determine if he/she has demonstrated the necessary corporate experience in performing design projects. The Offeror will be evaluated to determine if they have demonstrated the necessary corporate experience to provide a proposal for the Folly Beach County Park project. Factor 2 - Project Approach and Performance Differentiators 1. Capability to plan and select the most price effective system in order to meet the design specifications, durability, functionality, maintenance, and constructability requirements. 2. Ability to provide unique qualifications and/or accomplishments, describe how submittals will be presented, describe Team s ability to provide realistic budgets and implement price controls throughout a project. 3. The approach in working with and receiving permitting. 4. Knowledge of local site conditions and applicable regulatory requirements. 5. The ability of the Team to ensure timely response to requests for on-site support. 6. Demonstrate creativity in solving difficult solutions to design and construction challenges. Factor 3 - Past Performances Basis of Evaluation: The degree to which past performance evaluations and all other past performance information reviewed (e.g., performance recognition documents, and information obtained for any other source) reflect a trend of satisfactory and/or outstanding level of performance considering: A pattern of successful completion of tasks A pattern of deliverables that are timely and of good quality A pattern of cooperativeness and teamwork at all levels (task managers) Contracting officers, procurement office, auditors, etc. A respect for stewardship of CCPRC funds. In addition to the above, CCPRC may review any other sources of information for evaluation of past performance. Other sources may include, but are not limited to, inquiries of owner representative(s), and any other known sources not provided by the Offeror. While CCPRC may elect to consider data from other sources, the burden of providing detailed, current, accurate and 14

15 complete past performance information rests with the Offeror. Based on the trend and satisfactory and/or outstanding level performance may be rated higher. Provide recent (within the past 3 years) experience of Team (provide reference contacts with current phone number) and a listing of key members of the Team, their experience with similar projects and their role in the projects, a listing what your Team offers that others may not, relevance and appropriateness of Team s expertise and experience with park buildings and recreational facilities. Proposal must address the: 1. Specific experience of a comparable nature with emphasis on facilities in a beach environment and recreational parks. 2. Specifics regarding the efficiency and accuracy of price estimates for any previous comparable Projects. 3. The Offeror Team is encouraged to submit any other information they believe will enhance their position in the evaluation criteria. 4. Include experience in Facility Infrastructure and Improvements, parks and recreation facilities and other proposed elements of this RFP as deemed applicable to demonstrate Team/personnel qualifications. 5. Description of previous work specific to Facility Infrastructure and Improvements, parks and recreational facilities and/or related experience. Also, provide description of work relating to similar projects and provide information of other related experience. 6. Professional awards received by the team or projects where the team played a key role. 7. Detail team's experience in the capacity of Project Manager that will be assigned to this project - highlighting experience with similar projects. 8. Provide the title of the referenced project, year work was done, name of the client and the name, address and telephone number of a contact person knowledgeable of that individual s role on the project. References: Solicitation Submittal Requirements The Consultant s Certification/Qualification Questionnaire information should be structured as outlined in Attachment #1b Past Performance, included in the solicitation, which is provided for the Offeror or its Team members to submit for each project the Offeror includes in its proposal for Factor 1 Corporate Experience. Ensure correct phone numbers and addresses are provided for the client points of contact. Include with your proposal submission a copy of the Reference Sheet which contains the point of contact information for each of the five (5) required client references. Also include performance recognition documents received within the last five years such as awards, award fee determinations, customer letters of commendation, and any other forms of performance recognition. In addition to the above, CCPRC may review any other sources of information for evaluation of past performance. Other sources may include, but are not limited to, inquiries of owner representative(s), and any other known sources not provided by the Offeror. While CCPRC may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror. Based on the trend and a satisfactory and/or outstanding level, performance may be rated higher. 15

16 Factor 4 - Capacity The Offeror will be evaluated to determine if their proposal meets or exceeds the proposed schedule, explain the plan to meet or exceed the proposed schedule, and provide a critical timeline for a successful project may be rated higher. A critical timeline that shows how the completion of the schedule will be accomplished as well as sufficient local resources and personnel that will be allocated to perform the Consulting for the Facility and Infracstructe Improvements efficiently and effectively. The Team demonstrates the ability to meet the proposed schedule. Timeline: Solicitation Submittal Requirements 1. Schedule. Team s ability to meet the proposed schedule substantial completion date which, includes the owner s reviews and permitting applications. 2. Time schedule for completion of the project. Describe your Team approach to the project timeline. Evaluation Criteria Each response to this Request for Proposal will be subject to the same review and assessment process. Submittals will be evaluated on the basis of the Proposal s technical capability, experience and cost. All firms submitting qualifications must provide at a minimum, their expertise and capabilities as they relate to factors 1 thru 6 with regard to Architect/ Engineering Consultant Services Facility and Infrastructure Improvements FBCP. The distinction between corporate experience and past performance is corporate experience pertains to the types of work and volume of work completed by a firm comparable to the types of work covered by this requirement in terms of scope and complexity. Past performance relates to how well a firm has performed. Consultants will be evaluated on Factors 1 thru 6. Factor 1 Corporate Experience Factors and Solicitation Submittal Requirements: Proposals shall identify the Principal-in-Charge and Project Manager for this project. Proposals shall also provide a statement of the firm s commitment that the identified individuals will be involved throughout the entire project and must address, at a minimum: A. The Corporation The organizational strength and stability of the responding firm is an important component to the selection process. The experience of work by the firm, which was obtained by personnel no longer with the firm, and therefore, not available to work the project, is of no interest to CCPRC and shall 16

17 not be submitted in the response when providing the firms qualifications. CCPRC evaluators will only consider firm projects that were presided over by project members who still work for the firm in the office submitting a proposal. Failure to properly identify work accurately may disqualify the proposal. Provide a listing of key members of the firm, their experience with similar projects and their role in the projects, a listing of what your firm offers that others may not, relevance and appropriateness of firms expertise and experience. Proposal must address, at a minimum: 1. Firm s background including organizational structure and years in existence. Provide description of previous work. Responsiveness and compliance with the items listed in request for proposal. 2. Firm s memberships in professional organizations 3. Number of firm s clients for each of the past five years. 4. Number of clients they currently have under contract. 5. Provide details for firms approach in handling the account and managing products. Please list and describe the core services that are typically provided to your clients. 6. Provide detailed organizational structure for managing services. 7. If you use sub-consultants to supply any services, who are they, and how will your compensation arrangement with them impact the timing or frequency of services provided to us? 8. Describe what, in your opinion, your firm has that is unique to CCPRC in providing the services outlined in this Request for Proposal. 9. Confirm that you serve as a consultant, independently, and are not affiliated with any company, third party administrative agency or provider network. B. Project Team Proposal shall clearly address the following: 1. Names, titles and responsibilities of those who would work on this project. 2. Resume of each project team member that will be assigned to this project. 3. Applicable Professional Registrations 4. Longevity with firm. 5. Membership in professional organizations 6. Detail individual's experience in the capacity of Project Manager that will be assigned to this project - highlighting experience with similar projects. 7. Provide the title of the referenced project, year work was done, name of the client and the name, address and telephone number of a contact person knowledgeable of that individuals role on the project. 8. In addition, what types of Subject Matter Experts do you have and what types of services do they provide? 9. Provide a general overview and brief history of your organization, including customer service philosophy, parent and/or subsidiary companies, and the number of employees. 10. Provide the address of the primary office and/or branch location that will service the account; 11. Describe the firm s direct experience in providing similar services for other governmental agencies, specifically local government agencies located in South Carolina. Include the number of public agency clients, and the types of services 17

18 Factor 2 Project Approach 12. Describe the firm s policy on changing the primary contact person; 13. Name the individuals who will work with CCPRC; and information should include: a. Identify what each person s role and responsibilities will be. b. Biographical information. c. Experience working with governmental agencies. d. Number of years experience in this field. e. Number of years with your firm. f. Provide the name, title, address, phone number, fax number and address of the primary contact person(s) assigned to this account. Factor and Solicitation Submittal Requirements include: 1. Describe the approach to conduct Architect/ Engineering Consultant Services Facility and Infrastructure Improvements FBCP. 2. Describe your engagement calendar with regard to meetings. Please describe how often you meet with clients, the focus of each type of client meeting, the frequency of each type of meeting, who participates in each type of meeting, and how meetings are conducted (i.e. in person, WebEx, etc.) 3. What is the process for developing CCPRC s Architect/ Engineering Consultant Services Facility and Infrastructure Improvements FBCP? 4. Describe firm s approach to provide training for Human Resources staff. Additionally, provide details on webinars, seminars, publications, and training materials. 5. Describe the process your organization uses for renewals? 6. Describe firm s approach for providing legal and legislative updates affecting staff and/or products and/or services. Factor 3 Past Performance Factors and Solicitation Submittal Requirements include: Responding firm should ensure correct phone numbers and addresses are provided for all client points of contact as well as submit a copy of references as indicated in Consultant s Certification/Qualification Questionnaire and Reference Questionnaire, Attachment 1b and 1j, which contains the point of contact information for each of the five required client references. The references should: 1. Provide five recent client references (from within the past three years); 2. Provide the client s name, as well as address and telephone number for a point of contact who can provide information regarding the firm s role on the providing Architect/ Engineering Consultant Services Facility and Infrastructure Improvements FBCP; 3. Submit any other information the institution believes will enhance its position in the evaluation criteria; 4. Include reputation and previous experience of the responding firm and its products, equipment and services; 18

19 5. Provide at least five (5) references that are of similar size and scope of service utilization as CCPRC Architect/ Engineering Consultant Services Facility and Infrastructure Improvements FBCP, preferably local government agencies located in South Carolina; and 6. Address how many public sector clients, both within and outside of South Carolina, have terminated services in the last three years. Factor 4 - Capacity Factor and Solicitation Submittal Requirements include: 1. Describe your firms approach to the project including timelines and scheduling. 2. Ability to attend meetings with CCPRC, County Council, staff, and others, as necessary; 3. Ability to meet a schedule; and 4. Description of the responding firm s approach to timelines and scheduling. VII. Submittals All proposals submitted will become the property of CCPRC and are subject to public record law. If proposal contains proprietary information the Proposer shall include a cover letter indicating the proposal contains such information. In addition, any information in which the proposer considers proprietary, MUST be clearly marked proprietary next to the relevant part of the text in order for it to be treated as such. Submit qualifications in the following format: Title Page: Title page showing the Request for Proposal subject; the Team name; the name, addresses, and telephone number of a contact person; and the date of the submittal. Table of Contents: Provide Table of Contents to aid the evaluation of the qualifications. Transmittal Letter: A signed letter of transmittal briefly states the Offeror s understanding of the work to be done, the commitment to perform the work, a statement why the Team believes it to be best qualified to perform the engagement, and a statement that the submittal is a Team and irrevocable offer for one hundred twenty (120) days. Detailed Submittal: The purpose of the detailed submittal is for the Offeror to demonstrate their qualifications, competence, and capacity to provide Architect/ Engineering Consultant Services Facility and Infrastructure Improvements FBCP to CCPRC in conformity with the requirements of this solicitation. Offeror shall submit a qualification for this project meeting the minimum requirements listed. Address each item listed in the Evaluation Criteria based on the ability of your Team as required. Offerors should address all the points outlined herein including 1) Corporate Experience, 2) Project Approach, 3) Past Performance, 4) Capacity. Corporate Experience Form This is Attachment #1a. Certification/Qualification Questionnaire - This is Attachment #1b. I-312: This is Attachment #1c. Please sign and return with proposal if applicable. Equal Employment Opportunity Certification: Please sign the Equal Opportunity Certification which is Attachment #1d. Non Collusion Oath: Please sign and return with proposal the Non-Collusion Oath which is Attachment #1e. 19

20 VIII. Drug-Free Workplace Certification: Please sign the Drug-Free Workplace Act which is Attachment #1f. Compliance with Illegal Immigration Act Form: Please sign and return with proposal which is Attachment #1g. Insurance Requirement: This is Attachment #1h Subcontractor Data Form: Please submit with proposal, if applicable, this is Attachment #1i. Reference Questionnaire Please submit with proposal. This is Attachment 1j W-9 W-9 Identification Number and Certification.This is Attachment #1k Proposer is encouraged to provide any additional options and fees for services they may offer that are not listed in the RFP. Each proposal will be evaluated and a firm will be selected in accordance with this RFP. Consultant is required to sign a copy of CCPRC s contract, a copy of which is attached. All technical questions shall be submitted in writing no later than 2:00 PM ET on August 11, 2017 to the attention of Ms. Deborah P. Taylor, CPPO, Charleston County Park and Recreation Commission, 861 Riverland Drive, Charleston, SC or by to An addendum, if deemed necessary, will be posted on the website, Submit one original clearly marked Original and four (4) copies in the following format: 8-1/2 x 11, font size 12, and a maximum of 75 pages. Provide the proposals in three ring binders with a cover page including name of Company, address, phone, and fax numbers, contract number and point of contact. Proposals shall be received no later than 2:00PM ET on September 5, All proposals must be sent to the attention of Ms. Deborah P. Taylor, CPPO, Procurement Manager, 861 Riverland Drive, Charleston, SC and clearly marked on the bottom left hand corner, Technical Proposal Architect/ Engineering Consultant Services Facility and Infrastructure Improvements FBCP; RFP# [name of firm]. All Price/Price Structure proposals must be sent in a separate sealed envelope to the attention of Ms. Deborah P. Taylor, CPPO Procurement Manager, 861 Riverland Drive, Charleston, SC and clearly marked on the bottom left hand corner Price Proposal Architect/ Engineering Consultant Services Facility and Infrastructure Improvements FBCP RFP# [name of firm]. Addendum Submitter acknowledges that it is the submitter s responsibility to determine whether an Addendum has been issued. If so, the submitter must obtain copies of such Addendum from CCPRC s website and agrees to be bound by all Addenda that have been issued for this Request for Proposal. If an addendum is issued, the submitter shall sign and return each addendum with the proposal submitted. 20

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