2018 ASFPM National Conference Presentation Submission Form

Transcription

1 Welcome to the ASFPM National Conference Presentation Submission Form TO SUBMIT Submissions will only be accepted online using this form. The deadline for submissions is October 31, There is only one submission form for Workshops and Concurrent Session presentations (defined below). Questions are tailored to fit the kind of presentation you are submitting. Please answer the first question carefully and submit only once. HOW TO PREVIEW THIS FORM FIRST - INSTRUCTIONS NOTE: It may be helpful to copy the link for this submission page if you click the preview links below: Should you wish to review the list of required information prior to completing the submission form, a PDF of each set of questions can be found at: Concurrent Session Submission Form PREVIEW Workshop Submission Form PREVIEW PLEASE READ: It is recommended that you preview the form before you submit using the linked PDF versions above. As a potential presenter or workshop leader, you are urged to create a text version of their abstract or workshop submission in a Word document to copy and paste into the online form BEFORE submitting online so that you can retain a copy of your submission. The online form will NOT send you a copy of your submission. Due to the high volume of submissions, we are not able to provide copies of submissions. Only online submissions will be considered, the PDF previews are for review ONLY. Workshop submissions are different than Concurrent Session submissions and each require separate submission forms and information: Workshops are 2-4 hour long courses which include a syllabus, course objectives, and exercises. Workshops should be targeted at offering continuing education for floodplain management 1

2 professionals. Workshop attendees pay a fee to attend in addition to their conference registration fee. Concurrent Session presentations are minutes in length and fit within the standard conference agenda. Concurrent session attendance is included with conference registration. Because of the joint construction of this form, your answers may cause you to jump ahead so the question numbering may not be consecutive. If you are submitting both a concurrent session and a workshop or are submitting more than one concurrent session abstract, you will need to complete this form in its entirety for one presentation (either workshop OR concurrent session) and THEN go back to the presentation submission link (on last page of this form) and submit the second presentation separately. Thank you for your submission. * 1. Using the definition of a Workshop, and Concurrent Session (above), which type of presentation are you submitting? Please choose only one answer. Workshop (2-4 hour long course) Concurrent Session (20-25 minute presentation with 5 minutes for Q&A) 2

3 CONCURRENT SESSION Submission Form EDITING While completing this form, please keep in mind that if your abstract is selected, this information will be posted online and distributed to attendees to help advertise your session. ASFPM will post this information with as little editing as possible. Please consider your readers and draft responses in complete sentences where appropriate. Presenters are strongly urged to draft their responses in a Word document first so they can spell check and then copy and paste the text into this form. Please also save the Word file for your records - if your abstract is approved for the conference program, you will be able to update your abstract with any new or changed information prior to the final program going to print. CONFIRMING YOUR SUBMISSION Due the large volume of responses, ASFPM cannot provide copies of your submission to you or verify your submission was received. At the end of this submittal form, you will see a confirmation screen. SELECTION PROCESS There is limited space available in the concurrent sessions program, not all abstracts will be selected. Preference will be given to an abstract which, combined with other abstracts of similar focus, create a cohesive and relevant session theme. Selected presenters will be notified January EXPECTATIONS OF PRESENTERS Presenters who wish to provide handouts must do so at their own discretion and expense, ASFPM does not provide print services. All conference presenters are required to register and pay to attend the full conference. For the purpose of planning, the 2017 Kansas City conference registration was $680 for members and $865 for non-members. Although travel approvals for June 2018 are likely unknown, if you know with certainty that you will not be able to register for the conference, please do not submit an abstract. * 37. I have previewed the submission form questions and have saved a text copy of my submission information for my use. I'm ready to enter my information: Yes No 23

4 Preview Concurrent Session Submission Form Questions HOW TO PREVIEW THIS FORM FIRST - INSTRUCTIONS Should you wish to review the list of required information prior to completing the submission form, a PDF of each set of questions can be found here: It is recommended that you preview the form before you submit. Presenters are urged to create a text version of their submission in a Word document to copy and paste into the online form BEFORE submitting online so they have a copy of their submission. The online form will NOT send Presenters a copy of their submission. Due to the high volume of submissions, we are not able to provide copies of submissions. Presenters who are selected for the 2018 conference program will receive a copy of their submission at the time they are notified of their selection status. Only online submissions will be considered, the PDF previews are for review ONLY. * 38. I'm ready to submit my topic now. Yes No 24

5 Presenter Information (*indicates required field) Presenter: The Pocket Guide Program that is provided on-site has space to list the name of ONE presenter. This should be the person who plans to attend the conference and be the lead presenter of the materials. Additional authors and presenters will only appear in the official Narrative Program, which is made available online prior to the conference. Insert the pocket guide information for the Presenter here. * 39. Presenter Presenter First Name: Presenter Last Name: Professional Credentials (example: PE, CFM): Title: Company: City: State (abbreviation): Country (outside of USA only): Phone Number: 25

6 * 40. Biography for Presenter Biography must be in narrative format; resume format will not be accepted. (please limit response to about 250 words or 950 characters) * 41. All selected presenters are required to register for the full conference and pay the related fees if selected. Does the Presenter plan to register and attend the full ASFPM conference? Yes No 42. Please list any additional presenters and authors here: 26

7 Concurrent Session Title (*indicates required field) * 43. Please provide a suggested title for your proposed Concurrent Session in 12 words or less. Use a concise title that summarizes the content of your abstract. If selected, ASFPM reserves the right to edit the title for clarity and print limitations. The title will appear in the conference brochure to help attract potential attendees to your concurrent session. Catchy, well-worded titles can help attract potential attendees to your session. Title case should be used where the first word and all other major words (nouns, pronouns, verbs, adjectives, adverbs) and some conjunctions are capitalized. Articles such as the, a, an, and but, for, or and nor should be in lower case. Do not end your title with a period. The use of "all caps" should be limited to acronyms generally accepted in the field and names of organizations. EXAMPLE: The New Elevation Certificate: What Every Floodplain Manager Needs to Know Presentation Title: 27

8 Concurrent Session Keywords (*indicates required field) The conference will examine the challenges facing the nation as flood loss reduction experts share ideas and learn from one another. Presentations will be organized according to session themes. Each hour-and-a-half hour block will consist of three related abstracts. Selected presentations will be combined with other abstracts with similar focus to create a cohesive session theme for each hour-and-a-half session block. Please list up to five keywords that best categorize your abstract. Separated by commas. Keywords could include but are not limited to: * 44. Keywords: 28

9 Abstract (*indicates required field) * 45. Please provide your presentation Abstract, describing what topics will be covered. In your last paragraph, to enable the abstract reviewers to best understand the focus of your presentation, please explain what you hope to accomplish with your presentation by starting the paragraph with "This presentation will...". Abstracts submitted should be 300 words or less in length. Presentation Abstract: 29

10 Attendees and Audience (*indicates required field) * 46. Using the guidelines below, please tell us what level of experience/knowledge your presentation is written for. Your response will not limit who may attend, but will help attendees to select the proper fit for their interest and experience. Target Experience Level (attendee experience introductory, intermediate, advanced?) Introductory = written for attendees with no previous (or limited) experience in FPM or the topic area Intermediate = written for attendees with some experience in FPM or the topic area Advanced = seasoned attendees with 10 + years of experience in FPM or the topic area 30

11 Comment 47. Comment (optional). Use this section to explain prioritization if submitting more than one abstract or to make something more clear to the abstract review team. Please limit comment to 100 words or less. 31

12 Submission Form COMPLETED The form has been completed, but will not be submitted for consideration until you click the Done button below. The deadline for submissions is October 31, Selected presenters will be notified by the end of January TO SUBMIT ANOTHER PRESENTATION Click the DONE button below and then copy and paste the following link into a new tab: DO NOT click your browser's back button, or you may overwrite your previous submission. Click the DONE button below to submit your presentation for consideration. 32