REQUEST FOR PROPOSAL

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1 REQUEST FOR PROPOSAL Regional Fiber Infrastructure Feasibility Study August 16, 2013 The Center for Rural Development 2292 South Hwy 27 Somerset, KY

2 The Center for Rural Development (The Center) is accepting sealed proposals for a Regional Fiber Infrastructure Feasibility Study Proposal Deadline: Proposals must be received by 4:30p.m. (EST) on September 16, 2013 Proposals should be delivered to: Regional Fiber Infrastructure Feasibility Study RFP Attn. Amy Ellis The Center for Rural Development 2292 South Hwy 27 Somerset, Ky Phone: All questions should go to Amy Ellis, Administrative Assistant in writing and can be ed to or faxed to (606) All questions will be answered in writing and shared with all interested parties. The cut-off date and time for questions is September 6, 2013 at 9:00 a.m. It is the responsibility of the prospective bidders to contact Amy Ellis at (606) to verify receipt of questions. A copy of this RFP and associated documentation will be available on The Center s Website at

3 I. GENERAL INSTRUCTIONS: Each vendor shall submit only one (I) proposal. Alternate proposals shall not be accepted. If a proposal is not submitted as specified, it may be rejected as noncompliant. The vendor is encouraged to provide any other information that will be beneficial in reviewing product and service capabilities. The proposals shall include one (1) marked original, three (3) copies and one (1) CD copy. All proposals must include a signed affidavit. Proposals must be received by 4:30 p.m. (EST), Monday, September 16 th, Vendor shall submit a complete and effective proposal. Elaborate proposals are not desired. Extensive company information, fancy artwork, expensive paper and bindings and other visual presentation aids are neither necessary nor desired unless they contribute to the understanding of the proposal content. Additionally, vendors shall refrain from using binders and excessive and unnecessary packaging for the hard-copy version of the proposal. The Proposal must include a general outline and summary of the study as proposed by the bidder. The outline will not be limited to, but must include the minimum components identified in this RFP. The cost section of the proposal must include all fees relative to creating the feasibility study as described in this RFP Proposal must include: Name, Federal Identification Number (FEIN), address, and telephone number. Provide an and website address, if available. List a minimum of three (3) relevant references, which have used the respondent's services within the past twenty-four (24) months. Include samples of previous studies completed by the bidder, if available. Include years of experience in the field and describe the type of experience relevant to this RFP. Provide the resume of the principal contact, as well as other supervisors and specialists, who would work on this document. Include any subcontracted agencies/employees. Disclose any information about you and your firm that presently or with the passage of time could materially impair your ability to provide the level of service required.

4 Disclose any known or perceived conflict of interest posed by the performance of the services required. All Proposals must be properly signed by an authorized representative of the company with the legal capacity to bind the company to the contractual agreement. Proposals may be withdrawn up to the date and time set for closing upon written, faxed or ed notice to The Center. Proposals may not be withdrawn for a period of sixty (60) days after the date of opening. Only proposals properly received will be accepted. Each proposal and applicable documentation must be submitted in a sealed envelope.

5 II. PROJECT SCOPE The Center for Rural Development is requesting a proposal from a qualified firm to create a detailed feasibility study. The study will be a comprehensive report, with supporting documentation, related to the feasibility and cost of building a regional fiber infrastructure for the public good over the following proposed fiber routes (see proposed routes included in the appendix): i Cincinnati, OH to Williamsburg, KY ii Somerset, KY to Pikeville, KY iii Lexington, KY to Ashland, KY iv Somerset, KY to Bowling Green, KY The feasibility study must include, but not be limited to, the following components: A. Topology and Design Recommendations a. Detailed route maps for the proposed architecture b. Detailed route analysis to include i Right-of-way access issues, fees and recommendations ii Aerial vs. buried recommendations iii En route distribution recommendations B. Material Specifications and Recommendations a. Detailed specifications for all equipment and outside plant materials to include, but not limited to: i Provide a cost benefit analysis based on fiber count ii Fiber specifications and recommendations based on relevant IEEE standards iii Physical plant considerations C. Restrictions and Limitations a. Identify and provide a detailed list of any legal or environmental restrictions that would prohibit installation of the fiber infrastructure along the proposed route or add cost to the overall project budget. b. Detail any other factors that will restrict or limit the proposed route. D. Projected Infrastructure Budget a. Cost estimates for all labor and materials associated with each fiber route b. Cost estimates for all fees and licenses for each fiber route c. Identification of any ongoing costs associated with right-of-way access for each fiber route d. Cost estimates for operational, maintenance and upkeep for each fiber route

6 III. CONFIDENTIALITY AND PRIVACY Information provided to a Respondent by The Center or acquired by a Respondent by way of further enquiries or through investigation is confidential. Such information shall not be used or disclosed in any way without the prior written authorization of The Center. The Respondent shall not make any statement of fact or opinion regarding any aspect of the RFP and any subsequent proposal to the media or any member of the public without the prior written authorization of The Center. To the extent permitted, The Center shall treat all submissions as confidential. However, the Respondent is advised that any information contained in any submission may be released if required by The Center policy or procedures, by other authorities having jurisdiction, or by law. All Proposals submitted to The Center will be kept in confidence with The Center administrators for the sole purposes of evaluating and developing the best possible strategic option for The Center. Submitted Proposals will become the property of The Center. The Center will have the right to make copies of all Proposals for its internal review process and to provide such copies to its staff, legal, technical and financial advisors and representatives. All information will become and remain the property of The Center; none will be returned. If the application contains any proprietary or trade secret information, said information must be indicated as such. IV. SELECTION PROCESS AND SCHEDULE All proposals will be evaluated on the bidder s ability to best meet the overall expectations of The Center for Rural Development. The Center intends to review the proposals within ten (10) days of the opening of the submitted quote. The Center reserves the right to reject any or all proposals, in whole or in part, to make multiple awards, partial awards, award by types, or item by item, whichever may be most advantageous to The Center. Upon selection, The Center will issue a Notice of Award and a contract must be completed and signed by all parties concerned within ten days of issuance of the Notice of Award. If this date is not met, The Center may elect to cancel the Notice of Award (if the delay is not the fault of The Center). The Center reserves the right to incorporate standard contract provisions into any contract as a result of a proposal submitted in response to the RFP. The Center shall be the sole and exclusive judge of quality and compliance with proposal specifications in any of the matters pertaining to this RFP. The Center shall be the sole and exclusive judge of quality and compliance with regard to the acceptance of the completed feasibility study. The Center reserves the right to award the contract in any manner it deems to be in the best interest of The Center. All evaluations and award of contracts are without regard to the race,

7 color, sex, religion, national origin, marital status, sexual orientation, age, or disability of the respondents. By submitting an RFP submission and participating in the process as outlined in this document, Respondents expressly agree that no contract of any kind is formed under or arises from this RFP and that no legal obligations will arise. The Center will have no obligation to enter into negotiations or a contract with a respondent, even though one or all of the Respondents are determined to be responsible and qualified, and the proposals are determined to be responsive. If The Center proceeds to request a more detailed Proposal from Respondents determined to be qualified under the RFP process, The Center will have no obligation to award a contract where: (a) One submission is received; or (b) In the judgment of The Center, the interests of The Center would best be served by not entering into a contract. The Center for Rural Development reserves the right to reject in whole or in part any or all proposals. The Center reserves the right to cancel or modify this solicitation at any time. Interested parties are advised to monitor the website for any updated information released after initial distribution of this RFP.

8 AFFIDAVIT As a duly authorized representative for the bidder, I have fully informed myself regarding the accuracy of all statements made in this document and acknowledge that The Center is reasonably relying upon these statements, in making a decision for contract award and any failure to accurately disclose such information may result in contract termination, repayment of funds and other available remedies under law. SIGNED: TITLE: PRINTED NAME: FIRM: ADDRESS: CITY: STATE: ZIP: DATE: TELEPHONE NUMBER: FAX NUMBER:

9 Proposed Route Map:

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