TOWN OF BARNSTABLE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) CONSOLIDATED ANNUAL PERFORMANCE EVALUATION (CAPER) PROGRAM YEAR 2015

Transcription

1 TOWN OF BARNSTABLE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) CONSOLIDATED ANNUAL PERFORMANCE EVALUATION (CAPER) PROGRAM YEAR 2015 JULY 1, 2015 JUNE 30, 2016 DRAFT GRANTEE: LEAD AGENCY: ADDRESS: TOWN OF BARNSTABLE TOWN OF BARNSTABLE GROWTH MANAGEMENT DEPARTMENT 367 MAIN STREET, 3 RD FLOOR HYANNIS, MA CONTACT PERSON: KATHLEEN GIROUARD PHONE: kathleen.girouard@town.barnstable.ma.us CAPER 1

2 Table of Contents TOWN OF BARNSTABLE...1 CR-05 - Goals and Outcomes...3 CR-15 - Resources and Investments (a)...8 CR-20 - Affordable (b)...10 CR-25 - Homeless and Other Special Needs (d, e); (d, e); (c)...12 CR-30 - Public (h); (j)...14 CR-35 - Other Actions (j)-(k); (i)-(j)...15 CR-40 - Monitoring and CR-45 - CDBG (c)...19 CR-60 - ESG (g) (ESG Recipients only)...19 Attachment 1 - Cover Page and Table of Contents (IDIS version only) Attachment 2 - HUD CAPER review checklist Attachment 3 - Maps - Geographic Distribution of Funds Committed and Funds Drawn Attachment 4 - Citizen Participation Attachment 5 - IDIS Reports PR01, 03, 23, and 26 CAPER 2

3 CR-05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan (a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year. This report covers the period starting July 1, 2015 through June 30, 2016 which is the first year of our Five Year Consolidated Plan, also referred to as the ConPlan. Priorities identified this first year included creating or preserving affordable housing units, economic opportunities, public facility improvements, and public services. Land and property was acquired to produce affordable housing units both for rent and home ownership. Direct homeowner assistance helped provide public housing tenants the ability to move into their first home, which also created an affordable rental unit on the back end. Economic Opportunities/ Commercial Revitalization was addressed with the newly created Commercial Façade Improvement Program. Funds are provided to eligible businesses located within the Hyannis Neighborhood Revitalization Strategy Area (NRSA) for façade improvements including new signs or awnings. Three (3) of the thirteen (13) projects reviewed for eligibility are underway and expected to complete by the end of The remaining applicants are working on getting estimates and we expect to see a renewed interest after the busy summer season. Public Facilities/ Infrastructure Improvement program was offered and received two applications exceeding the amount available. One was expected to begin in the 2015 or early 2016 program year. The environmental review was completed and will continue to the next program year. Public Service activities included the Main Street Clean Team and Senior Services Equipment programs. The clean team provided job training and vocational rehab to 16 extremely low income individuals while meals were provided to 423 seniors through the Meals on Wheels and Community Lunch programs. The Town met the expenditure requirements for public services, planning and administrative expenses, and timeliness. In accordance with the grant regulations the Town did not exceed 15% on public service activities; 20% on administrative/planning activities; and did not have more than 1 ½ times the annual allocation in the bank on May 1st and therefore met the timeliness test. Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives (g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee s program year goals. CAPER 3

4 Goal Category Source / Amount Decent Decent Decent Decent Decent Decent Decent Expand Economic Opportunities Affordable Affordable Affordable Affordable Affordable Affordable Affordable Non- Community Development CDBG: $ CDBG: $835 CDBG: $308,222 CDBG: $ CDBG: $50,000 CDBG: $ CDBG: $ CDBG: $29,904 Indicator Rental units constructed Rental units rehabilitated Homeowner Added Homeowner Rehabilitated Direct Financial Assistance to Homebuyers for Homeless added for People with HIV/AIDS added Public service activities other than Low/Moderate Income Benefit Unit of Measure Household Unit Household Unit Household Unit Household Unit Households Assisted Household Unit Household Unit Persons Assisted Expected Strategic Plan Actual Strategic Plan Percent Complete Expected Program Year % 25.00% 0.00% 25.00% Expand Non- CDBG: Facade Business Actual Program Year Percent Complete % % 80.00% CAPER 4

5 Goal Category Source / Amount Economic Opportunities Expand Economic Opportunities Expand Economic Opportunities Suitable Living Environment Suitable Living Environment Suitable Living Environment Suitable Living Environment Community Development Non- Community Development Non- Community Development Non- Community Development Non- Community Development Non- Community Development Non- Community Development Indicator $100,000 treatment/business building rehabilitation Unit of Measure Expected Strategic Plan CDBG: $ Jobs created/retained Jobs 4 0 CDBG: $ CDBG: $100,000 CDBG: $ CDBG: $13,878 CDBG: $ Businesses assisted Public Facility or Infrastructure Activities other than Low/Moderate Income Benefit Public Facility or Infrastructure Activities for Low/Moderate Income Benefit Public service activities other than Low/Moderate Income Benefit Homeowner Rehabilitated Businesses Assisted Persons Assisted Households Assisted Persons Assisted Household Unit Actual Strategic Plan Table 1 - Accomplishments Program Year & Strategic Plan to Date Percent Complete Expected Program Year Actual Program Year Percent Complete 0.00% underway 0.00% 0.00% 0.00% 0.00% 0.00% Continued to % CAPER 5

6 Assess how the jurisdiction s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified. Narrative is in IDIS but does not download to word document. CDBG funds were used to address the highest priorities identified in the Consolidated Plan (ConPlan): Affordable housing, Economic Opportunities, Public facility, Infrastructure improvements, and public service activities. Affordable housing has consistently been identified as a high need in the community and the majority of funds went towards projects that create affordable housing opportunities this year. Five Hundred Eight Thousand Two Hundred Twenty-Two ($508,222.31) dollars and thirty-one cents was allocated to create new home owner and rental units. An additional eight hundred and thirty-five dollars that was committed in the previous year was spent on rehabbing affordable rental housing to complete carryover projects. Economic opportunities and neighborhood revitalization activities classified as high needs prompted the formation of the Façade Improvement program. Funds in the amount of $100,000 were allocated to help businesses in the Neighborhood Revitalization Strategy Area (NRSA) for façade improvements or signs and awning repairs or replacement. Requests received totaled $245,000 dollars almost 2 ½ times the amount allocated for such projects. Finding contractors willing to work with federal wage rates, labor standards, and other requirements posed a challenge for businesses. Three of the 13 projects reviewed are currently underway. We continue to work with businesses and expect activity to pick up again after the busy summer season when improvements can be made with minimal disruption to business. Public facilities, infrastructure and other public improvements were allocated $100,000. Two applications for more than double the amount available were received. The ADA Improvement project at 367 Main Street was expected to begin sooner and therefore reviewed for award while the Senior Center Generator project is being considered for future years. Neither activity was contracted in the 2015 program year but funds are carrying over to the 2016 program year for same use. HUD allows the Town to use 15% of the award plus prior years program income for public service activities. Just under this amount $43, was used to fund the Clean Team and Senior Services Equipment project. Although the clean team fell short of its goals the senior service activity far exceeded the expected number of persons benefitting. Up to 20% of the entitlement amount plus current year program income is allocated for planning and administrative activities as allowed under the program guidelines. Fifty-six thousand five hundred eighty-three dollars and twenty-seven cents was used for Planning and Administrative activities in the 2015 program year. CAPER 6

7 CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted) (a) CDBG White 427 Black or African American 8 Asian 1 American Indian or American Native 4 Native Hawaiian or Other Pacific Islander 2 Total 442 Hispanic 3 Not Hispanic 439 Table 2 Table of assistance to racial and ethnic populations by source of funds Narrative Please note the two (2) under Native Hawaiian or Other Pacific Islander represents the Other Multi- Racial category. We had two persons report as Other Multi-Racial and no persons report as Native Hawaiian. Information was input into IDIS and appears correctly in the PR03 report under the activity but it downloads to the word document as Native Hawaiian. According to the census data the largest population in the Town identifies as white which coincides with the population served. The percentages of other races served this year was less than last year but still representative of the overall population. Sixty-six percent (66%) of residents receiving CDBG assistance during the 2015 program year received housing assistance and 6.6% receiving job training and senior services reported as non-white or Hispanic. CAPER 7

8 CR-15 - Resources and Investments (a) Identify the resources made available Source of Funds Source Resources Made Available Amount Expended During Program Year CDBG 894, ,053 Narrative Table 3 Resources Made Available The total amount of CDBG resources made available is correct in IDIS but downloads as a different number in the word document but has been corrected to reflect the $894,266 available and $621,053 spent during the program year. The balance includes funds that has been allocated to programs or activities that will be carried over to the following program year. One hundred thousand dollars was budgeted for Public Facility Improvements and another hundred for the Façade Improvement program both of which will continue into the 2016 program year. Identify the geographic distribution and location of investments Target Area Planned Percentage of Allocation Downtown Hyannis NRSA 45 Actual Percentage of Allocation Table 4 Identify the geographic distribution and location of investments Narrative Description Narrative All funds are distributed within the Town of Barnstable boundaries as required. Attachment 3 contains 2 maps one showing the geographic distribution of Funds Committed and the other of Funds Drawn during the program year. The Downtown Hyannis NRSA was approved by HUD mid-april 2016 and a large amount of funds were committed to the area that contains the lowest income levels in the Town. CDBG funds in the amount of $100,000 dollars was directed in this area for Commercial Façade Improvements and although experienced some delays described in the goals and outcomes sections above, will continue into the 2016 program year. The Clean Team public service activity also takes place in the NRSA area and serves mostly residents of the village of Hyannis and spent just under the $30,000 budgeted. Funds were also available under the Accessory Affordable Apartment and the Sewer Connection Loan programs but no applications were received. Now that the NRSA is approved future investments may be focused on activities that address the goals identified in the plan. A significant amount of funds was committed and spent in tract 131 on the other side of Town to provide affordable housing which has been identified as the highest need in all seven villages. Funds were committed and spent to acquire land that will be used to develop new affordable housing units by CAPER 8

9 Leveraging Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. CDBG applicants are asked to provide the amount of leveraged funds that will contribute to the project they are requesting funds for. In most cases the CDBG amount allocated is for a fraction of the total project cost. Matching requirements were set for the Commercial Façade Improvement program where applicants must demonstrate full payment of the total eligible project costs and the Town will reimburse up to one half up to the caps set, $2,500 for sign/awnings or $25,000 for façade improvements. This process ensures a minimum of a dollar to dollar match of private to federal funds in this program. Other programs have limits that warrant the need for private or other dollars to complete the project. Examples: Accessory Affordable Apartment program typically awards a maximum of $5,000 per property which may range from $8,000 and up depending on the property. The Sewer Connection Loan program only offers assistance for the physical connection from the home to the sewer pipe on the street with a maximum loan amount of $8,000. Home owners still need to pay the betterment costs which were about $7,000 per single family property plus the water bills monthly. Direct assistance to home buyers is limited between $25,000 - $50,000 and buyers are unlikely to find homes under $280,000, guarantying about a 5 to 1 ratio of private funds to federal. Acquisition of land for the purpose of developing affordable housing represents a fraction of the costs for development that will leverage other state, federal and private funds. Acquisition of and improvements to public facilities usually have large amounts of financial assistance from other funding sources including federal, state, local, and private depending on the organization. Public service activities also use other resources in addition to CDBG funds to carry out the project. Other resources that address affordable housing and community development goals include Community Preservation Act (CPA) funds and the Town of Barnstable Lombard Fund. CPA funds contribute to the Accessory Affordable Apartment program (AAAP) and a total of $94,000 went to create 4 units during the 2015 program year leaving a balance of $27,846 which is still available. The shift to CPA funds permitted assistance for new units while allowing an increase in the amount of assistance per unit and reducing documentation and other requirements for homeowners. During the 2015 program year Lombard funds in the amount of $109,000 were spent to assist: 50 families were assisted with rent payments 9 families were assisted with utility bills 8 families were assisted with funeral expenses Additional funds went to Homeless and youth programs for low income residents. CAPER 9

10 CR-20 - Affordable (b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served. One-Year Goal Actual Number of homeless households to be 0 0 provided affordable housing units Number of non-homeless households to 4 3 be provided affordable housing units Number of special-needs households to 0 0 be provided affordable housing units Total 4 3 Table 5- Number of Households One-Year Goal Actual Number of households supported 0 0 through rental assistance Number of households supported 1 1 through the production of new units Number of households supported 2 2 through the rehab of existing units Number of households supported 1 1 through the acquisition of existing units Total 4 4 Table 6 - Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. Table is complete in IDIS but downloads blank into the word document. Manually added the numbers back into the word document. Expected to provide affordable housing to two (2) households, one received direct homeowner assistance through the BHA Soft Second Mortgage program and purchased their first home. A property was acquired under the Rental Acquisition Program (RAP) during the program year to provide rental housing to family with income at or below 65% of the area median income. The tenant selection process is underway and occupancy is expected early RAP units are deed restricted to remain affordable thereby converting market rate units into new affordable housing units. Goals to rehab existing units included the Accessory Affordable Apartment Program (AAAP) and Sewer Connection Loan program but we did not receive any applications in the 2015 program year. Two AAAP units that were funded last year but completed this year benefitted one extremely low income household and one low income household. The Town attempted to attract an agency to administer a home owner repair program but did not receive applications. The Habitat Land Acquisition project is underway. The Land was acquired in the 2015 program year with expectations to create new affordable housing units within three years. CAPER 10

11 Discuss how these outcomes will impact future annual action plans. The importance of balancing activities that can happen quickly with programs that rely on applicant activity are critical to the program s success. The realization this year came from balancing acquisition projects with rehab programs. Although we didn t receive applications for the rehab programs, funds were not lost because we were able to meet the expenditure requirements with activity in the acquisition projects. Timeliness is important to ensure funds are not lost and applicants need to be realistic in their ability to meet these requirements when submitting requests. In addition awards need to ensure an adequate balance. The Accessory Affordable Apartment program appears to have run its course at least in respect to bringing existing units into compliance with current health and building safety codes. The ordinance had been expanded to create new units but grant regulations and the program caps made it difficult to continue under the CDBG program. The amount of funds for this program had been gradually reduced and are eliminated from the 2016 program year. A shift to funding through Community Preservation Act (CPA) funds is proving more successful for new units and is still available to help homeowners convert space in their homes to affordable apartments. The Town wants to continue to offer assistance to homeowners to connect to the Town sewer but since we didn t have any applicants this year the amount budgeted is reduced to cover about 1 household. If applicants come in and funds are available this amount may be increased and if there is no interest the funds may be reallocated to another program. The need for home owner rehab/repair programs is a constant in public meetings and requests from residents but no agencies submitted applications to undertake the program this year. The Town's continued outreach resulted in an application for the 2016 program year that is under review. Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Persons Served CDBG Actual HOME Actual Extremely Low-income 1 0 Low-income 0 0 Moderate-income 2 0 Total 3 0 Table 7 Number of Persons Served CAPER 11

12 Narrative Information Information requested in the CAPER checklist but not in IDIS: Renter households benefitting by Income Level: One (1) Extremely low income (30% AMI) household One (1) Moderate income (80% AMI) household Home owner households benefitting by Income Level: One Moderate income (80% AMI) household One family (three person household) received assistance to move out of public rental housing and into their first home. This project converted a market rate housing unit to affordable and opened an affordable rental unit on the back end. Two households found affordable rental housing as a result of prior year commitments to the Accessory Affordable program. Another rental unit was created during the year and the tenant selection process is underway with expectations that it will be occupied first quarter The land acquisition project is required to develop a minimum of one new affordable home ownership unit but expected to create up to four units by CR-25 - Homeless and Other Special Needs (d, e); (d, e); (c) Evaluate the jurisdiction s progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs During the program year the Town formed a committee that brought together Town officials and community groups to address homelessness issues. One of the initiatives of the committee was to focus on outreach and at their request two (2) outreach coordinator positions were established, one at Duffy Health Care and one at Assistance Corporation. The Barnstable Police department established a Community Impact Unit (CIU) with dedicated community service officers to patrol downtown Hyannis which happens to be the Neighborhood Revitalization Strategy Area (NRSA). Barnstable Police Chief Paul MacDonald reported complaints from business owners and residents were down while proactive calls from community service officers are up showing an improvement in the area already. Efforts have not gone unnoticed as indicated in the article of the Barnstable Patriot July 29, 2016 and perceptions that the atmosphere in Hyannis and the NRSA has improved. The Town s Growth Management Department (GMD) continues to consult with the Regional Network to Address Homelessness (herein Network ) and other agencies serving homeless populations to assess CAPER 12

13 the needs of homeless persons for the CDBG program. GMD also forwards notices of public meetings, comment periods, and the availability of funds to the Network and these agencies to encourage them to participate in the program. This year one homeless individual attended the public meeting to discuss priorities for the 2016 Action Plan. Addressing the emergency shelter and transitional housing needs of homeless persons We rely on the Network and agencies with the expertise in addressing these needs but as mentioned above there is a better coordinated effort between the Town and the agencies providing those services. Agencies are notified of fund opportunities. The Hyannis Main Street Clean Team is a public service funded in 2015 and while it doesn t provide housing assistance, it does provide vocational rehab and job training giving individuals skills and income to help support housing, 5 homeless individuals participated in the program this year. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs The Town relies on the network and agencies with the expertise to provide adequate services and assistance to homeless persons. We are fortunate to have several agencies providing a variety of assistance in the Town of Barnstable. Duffy Health Care provides healthcare services and referrals; Assistance Corporation has the Project Prevention Program and also oversees the NOAH (Homeless) Shelter. CHAMP Homes provides housing opportunities for homeless persons and manages Pilot House another homeless facility with services downtown Hyannis. There are several agencies helping to serve these populations right in downtown Hyannis. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again As indicated above, several agencies coordinate to facilitate access to housing and shortening the period of time people experience homelessness. Project Prevention, program administered by Assistance Corp, provides financial assistance to move homeless persons into housing units. Homeless not Helpless, CHAMP Homes, and other opportunities are available to transition to independent living. CAPER 13

14 CR-30 - Public (h); (j) Actions taken to address the needs of public housing The Barnstable Authority (BHA) manages public housing for the Town of Barnstable. They are consulted each year to help us identify public housing needs that may be addressed during the program year. We received two funding requests for CDBG funds from them to administer a Soft Second Program and Rental Acquisition Program that were awarded in the 2015 program year. The programs resulted in creating one affordable home ownership unit plus 2* affordable rental units. *One unit was created on the back end of the Soft Second Mortgage program when the tenants moved into their first home. BHA does the intake and eligibility documentation for both programs and will maintain ownership of the property at 191 Buckwood Drive acquired under the Rental Acquisition program which is now deed restricted to remain affordable rental housing. In addition to providing financial assistance to the housing authority we receive requests to conduct environmental reviews for their Capital Fund Improvements. We were able to provide assistance in the 2015 program year and hope to continue as needed. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership Notifications of public meetings, surveys, and fund availability are sent to BHA to post for public housing residents. The Town has also used CDBG funds to help make homeownership affordable for public housing tenants and just awarded another $50,000 to help another household. Funds are provided through the BHA Soft Second Mortgage program and help buy down the price of a home to bridge the gap between what is affordable and what is available in the housing market. Actions taken to provide assistance to troubled PHAs The BHA is not designated as troubled but in the event the status changes, the Town will work with BHA to improve. CAPER 14

15 CR-35 - Other Actions (j)-(k); (i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment (j); (i) Needs Assessment was completed in December The Production Plan is scheduled to be reviewed by the Planning Board on August 22, 2016 and Town Council October 6, Adopted policies to encourage affordable housing such as the Accessory Affordable Apartment and Inclusionary Zoning ordinances. The Accessory ordinance provides homeowners the opportunity to create affordable accessory units and the Inclusionary Zoning ordinance requires developers to create affordable housing units in addition to market rate. Actions taken to address obstacles to meeting underserved needs (k); (j) It is often difficult to serve the extremely low and very low income populations because the funding need is far greater than the amount available. That said ninety-three (93) extremely low income persons and two-hundred and fifty-three (253) very low income persons were served during the program year. One extremely low income household found affordable housing under the Accessory Affordable program. Two affordable housing programs funded in 2015 were limited to households at or below 65% of the area median income rather than the typical 80% requirement. This was based on the amount of assistance provided. The accomplishments are expected to be realized in 2016 and Actions taken to reduce lead-based paint hazards (k); (j) Duplicate heading in IDIS, Actions taken to address obstacles but downloads to the word document as Actions taken to reduce Lead-based paint hazards (d); (j). Response here is addressing the lead-paint hazards as the reply above summarizes the actions taken to address underserved needs. Projects involving acquisition, construction, rehab, or demolition are evaluated for lead paint hazards and adhere to Lead Paint Safety Rule. All proposed activities that involve properties built before 1978 are reviewed to determine whether lead hazards are present and the impact of the proposed activities. Program guidelines and written agreements with recipients require proper notification and the use of certified inspectors and contractors to ensure lead hazards are appropriately screened for, contained, and properly disposed. During the 2015 program year two properties were acquired and subject to 24 CFR Part 35 Subpart K, one under the Soft Second Mortgage program and the other under the Rental Acquisition Program (RAP). CAPER 15

16 The property acquired under the Soft Second Mortgage program was built in 1978 and exempt from lead paint requirements while the property acquired under the RAP program was built in 1969 and must comply with lead paint requlations. The Barnstable Authority (BHA), recipient of RAP funds, is required to conduct a visual inpection, stabilize any deterioriating paint to reduce lead paint hazards, and provide notification to potential tenants. BHA must use a certified lead inspector and contractors for inspections and the removal of any lead hazards. The visual assessment was completed and we are awaiting results and any stabilization activities. The RAP project is still underway and vacant and will be monitored for documentation of compliance with lead-based paint requirements before being occupied by low income family. The Accessory Affordable Apartment program funded in the previous year but completed in the 2015 program year was evaluated by a Certified Lead Paint Inspector and no lead hazards were found. Had lead paint been detected they would have been required to comply with the regulations 24 CFR Part 35 Subpart J for rehabilitation activities as indicated in their written agreement, before funds could be reimbursed. The Town continues to evaluate programs to ensure compliance with regulations. Actions taken to reduce the number of poverty-level families (k); (j) Households at or below poverty level are eligible to participate in CDBG funded programs. As mentioned above many of the public service programs funded throughout the years help to serve this population. The Clean Team funded in 2015, provided vocational rehab and job training to sixteen (16) extremely low income (30% below AMI) individuals. The Senior Services Equipment program provided support to our senior residents to offer Meals on Wheels and Community Lunches that served seventysix (76) extremely low income, two hundred fifty-three (253) very low income (50% of AMI) households, and ninety-four (94) low (80% AMI) income. The Rental Acquisition program is limited to households with income at or below 65% of the area median income. Actions taken to develop institutional structure (k); (j) The CDBG program is administered through the Growth Management Department (GMD) with approvals from the Town Manager. GMD staff participates in trainings to remain current with changing regulations and procedures. GMD continues to solicit local area non-profits and other agencies with expertise providing housing and community services for low and moderate income persons to carry out programs and services. A more coordinated effort with the Barnstable County and Town of Yarmouth is anticipated now that submissions of the Consolidated Plans and Annual Action Plans are submitted together as one under the Barnstable County HOME Consortium. CAPER 16

17 Actions taken to enhance coordination between public and private housing and social service agencies (k); (j) The Town s GMD reaches out to public and private housing and social services agencies throughout the year to encourage participation in the CDBG program. During the 2015 program year outreach efforts were successful in attracting representation from the homeless population and the Brazilian community at our public meetings. We hope to continue to see increased participation from residents and agencies serving low and moderate income persons and special needs populations. Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice (a) The Town has an Inclusionary Zoning bylaw that requires 10% affordable housing contribution for new development over 10 units or 10 acres. The Town has an Accessory Affordable Apartment bylaw allowing for the development of accessory units throughout the Town and requiring income and rent restrictions. The Town is working to complete a Production Plan which once approved, suggests a variety of strategies that will alleviate impediments to fair housing choice. CR-40 - Monitoring and Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements CDBG recipients are required to submit quarterly progress reports for July September; October December; January March; and April July, along with year end reports. The Town s Growth Management Department monitors for compliance with regulations and continues efforts to ensure timely expenditure of funds. Rental housing activities are monitored yearly to ensure affordability terms are being met. CAPER 17

18 Citizen Participation Plan (d); (d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. As indicated in the Citizen Participation Plan (CPP) the Town of Barnstable encourages residents and other interested parties to participate in the CDBG process by attending public meetings and submitting comments if unable to attend. To notify residents and other interested parties of upcoming meetings, fund availability, and how to submit comments the Town issues press releases. These ensure a multi-media approach of notifications including local newspapers, newsletters, Town website posting, physical posting in Town Hall and other public buildings, social media networks such as Facebook and Twitter, and local cable television. Messages are often picked up by agencies that reprint the notice in their newsletters including but not limited to Barnstable County Human Services, Hyannis Chamber of Commerce, and Hyannis Main Street Business Improvement District. The official Meeting Notice was posted in the Town Clerk s office on August 5, 2016 which includes posting in Town Buildings and the Town Clerk s website. The notice of Public Meeting, Availability of the Draft Consolidated Annual Performance Evaluation Report (CAPER), and Public Commit Period was submitted as a press release on August 8, The notices were released in English, Spanish, and Portuguese and the Town website can be translated to 103 different languages. The notices were also posted on the Town s Facebook page and direct ed to a list of residents and agencies expressing interest or serving the population the CDBG program serves on August 8, The notices were sent for posting at the seven (7) public libraries, the Barnstable Authority, Barnstable Senior Center, and the Hyannis Youth and Community Center on August 8, Residents are encouraged to provide comments in public meetings or in writing if they can t make the meetings or prefer to submit comments through the office. Residents are given a minimum of 15 days to comment on the CAPER before it is submitted to HUD for approval. The Draft CAPER will be available August 16, 2016, the Public Meeting on August 23, 2016, and comments will be accepted through September 9, Any comments received will be included in the final submission to HUD with a response. In recent years we included acceptance of submissions to make it even easier for residents to participate in the process. Summary of comments received during the public meeting and written comments will be included in attachment 4 of this document. CAPER 18

19 CR-45 - CDBG (c) Specify the nature of, and reasons for, any changes in the jurisdiction s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. As mentioned above applications considered may be evaluated collectively to ensure a balance between projects that can move forward quickly and programs. Funds may be reallocated to other activities if projects don t show adequate progress towards completion by December Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No [BEDI grantees] Describe accomplishments and program outcomes during the last year. CR-60 - ESG (g) (ESG Recipients only) ESG Supplement to the CAPER in e-snaps For Paperwork Reduction Act 1. Recipient Information All Recipients Complete Basic Grant Information Recipient Name BARNSTABLE Organizational DUNS Number EIN/TIN Number Indentify the Field Office BOSTON Identify CoC(s) in which the recipient or subrecipient(s) will provide ESG assistance CAPER 19