Special Activities Committee Guidelines

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1 ... Special Activities Committee Guidelines A lodge may hold up to two food fundraisers during each calendar year for the cl,larities. Each fundraiser shoujd be different and not two of.the same kind. (such as a barbecue pork in the spring and barbecue chicken in the fall). The Committee should approve all fundraisers plus any additional fundraisers a lodge may want to hold. A lodge should try not to have more than two food projects a year as it may be considered by government officials as interfering with local businesses. A fundraiser should be completed in approximately 60 days from stru.i to finish. You do not want to have an on-going project, for instance, a lodge breakfast the first Saturday of each month for six months or a raffle where tickets would be sold for 4 or 5 months. A lodge may have a fundraiser for a building fund project. If the lodge is in major need of a new roof, carpet, air conditioning or heating system, handicap ramp, etc., a fundraiser may be used to supplement the building fund project. The building fund project should be a once-a-year effort. A raffle is not a good idea for a building fund project because 90% of the proceeds must go to charity and the remaining 10%, which can be used by the lodge, will not be as great. All printed tickets for any project should indicate where the proceeds are going and what charities will benefit from them. A fundraiser may NOT be used to supplement the lodge operating expense account. A dues increase should be considered if there is a short fall in operating expenses. This is covered under section 77-1 of the CODE. A fundraiser may be used for a community project such as placing books in the town library, scholarship fund, etc. Ideas for a fundraising project include: food projects, golf tournaments, putt-putt gojftournaments where the families can be included, fishing tournaments, pancake breakfasts, charity motorcycle rides, etc. Use your imagination. Raffles may also be used. Guidelines for raffles are a little stricter. 100% of all raffles receipts MUST go to the charity. Sotne raffles that have been used in the p~st include: TVs, a vacation plan package (like a trip to Kip.gs Dominion, etc.), gift certificates, tnotorcycles, cars, campers, utility trailers, riding lawn mowers, power washers, shopping sprees with a local business, black powder guns or shotguns (A note on firearms- Permits are.not required for black powder but ARE on all others. The winner will need to acquire a firearms permit before taking possession of the firearm.) 50/50 drawings should not to be used. Cash cannot be given away as a prize but gift certificates can. There is an application form that should be used for the approval of all fundraising projects and a financial report form to be used after it is completed. Both of these should be mailed to the current chairman of the Special Activities Committee. The current chairman is: David Cashion PO Box 594 Highlands, NC

2 ! Raffles. (a)it is lawful for any nonprofit organization or association, recognized by the Department of Revenue as tax-exempt pursuant to G.S (a), to conduct raffles in accordance with this section. Any person who conducts a raffle in violation of any provision of this section shall be guilty of a Class 2 misdemeanor. Upon conviction that person shall not conduct a raffle for a period of one year. It is lawful to participate in a raffle conducted pursuant to this section. It shall not constitute a violation of State law to advetiise a raffle conducted in accordance with this section. A raffle conducted pursuant to this section is not "gambling''. (b) For purposes of this section "raffle" means a game in which the prize is won by random drawing of the name or number of one or more persons purchasing chances. (c) Raffles shall be limited to two per nonprofit organization per year. (d) The maximum cash prize that tnay be offered or paid for any one raffle is ten thousand dollars (1 0,000) and if merchandise is used as a prize, and it is not redeetnable for cash, the maximum fair market value of that prize may be fifty thousand dollars (50,000). No real property may be offered as a prize in a raffle. The total cash prizes offered or paid by any nonprofit organization or association 1nay not exceed ten thousand dollars (1 0,000) in any calendar year. The total fair market value of all prizes offered by any nonprofit organization or association, either in cash or in merchandise that is not redeemable for cash, may not exceed fifty thousand dollars (50,000) in any calendar year. (e) Raffles shall not be conducted in conjunction with bingo. (f) As used in this subsection, "net proceeds of a raffle" means the receipts less the cost of prizes awarded. No less than ninety percent (90%) of the net proceeds of a raffle shall be used by the nonprofit organization or association for charitable, religious, educational, civic, or other nonprofit purposes. None oftpe net proceeds of the raffle ~ay be used to pay any person to conduct the raffle, or to rent a building where the tickets are received or sold or the drawing is conducted. (1983 (Reg. Sess., 1984), c. 1107, s. 11; 1993, c. 219, s. 1; c. 539, s. 215; 1994, Ex. Sess., c. 24, s. 14(c); , s. 1.)

3 NC Masonic Lodge Fund Raising Guidelines 5/1/2012 What is a Fund Raiser - Any event held by a Lodge or other Masonic group that accepts money from or involves participation of the public or any profane. Who must apply for Permission to hold a Fund Raiser -All lodges and any other group not approved as an Appendent Body, or any group using Mason or Masonic in their name or in advertising, must have fund raiser approval from the Lodge Special Activities Committee. York Rite Bodies, Scottish Rite Valleys, Shrine, Grotto, York Rite College, etc would not be subject to this because they are appendant bodies and have their own by-laws. Masonic Temple Companies would be subject to this requirement. Any group formed by the members of a lodge to get around this requirement would still be subject to this requirement, ie. Fellowcraft Clubs. When must application be filed -According to Reg of the Code, each lodge may have one fund raiser per year without prior approval, under the following conditions. The fund raiser must have only pre-priced products or auction and all money must go to charity. Raffles are NOT included in the one-time exemption. After a lodge has conducted their frrst fund raiser of the year, all subsequent fund raisers must be approved by the committee. (Reg ) Fund Raisers to raise money for lodge use - One time per year a lodge can apply to hold an event to raise money for a specific use at the lodge. This money can be used to repair the lodge building or make additions or improvements to the lodge. The event cannot be used to pay the normal operating expenses of the lodge; these must be covered by the dues of a lodge. The use of the money must be stated in the application to the committee and must be clearly stated on any advertising. Raffles CAN NOT be used for this purpose. All proceeds from a raffle must go to charity.' Additional Information- For additional information, refer to the Chapter 43 of the CODE. NOTES: Golf Tournaments where money is for Lodge use; All advertisers, sponsors and participants are to be made aware this is not a charity event, and is NOT tax deductible. Raffles with a prize value or more, the Lodge will file a 1099 Tax form. Raffle advertising will include that winners are responsible for all applicable Taxes, Titles, Fees and Licenses.

4 .. Fund Raising Made Simple 1 -A financial report must be sent in after all events 2- All Raffles are 100 /o for Charity. Must apply, and must send in financial report afterwards 3-May have (one) 1 Charity event without applying, cannot be a raffle, and must send in financial report afterwards 4- May have (one) event for your own Lodge's use. Must apply, and must send in financial report afterwards 5 -When in doubt call or one of the committee members! You may either mail or the applications and financial reports. If you send applications or reports to the Grand Lodge, they will forward to Dave Cashion. Per Capita pays the postage, save a step and help keep Grand Lodge costs down. Committees members: Dave Cashion PO Box 594 Highlands, NC Todd Trivette Luigi Ammons

5 ... COMMISSION ON SUBORDINATE LODGE SPECIAL ACTIVITIES Application To Conduct A Fund Raising Project SEE POLICY AND PROCEDURES (REG of the CODE) BEFORE COMPLETING THIS FORM LODGE MAKING APPLICATION: Name Number District ---- Address City, NC Zip Code Date of application: - -. Desired date of project: - -. Date of last project: - -. Number of fund raising activities by Lodge to date this year:. State the purpose (or beneficiary) of each and give a brief description of each Description of project being requested: Locationwhereiliepr~ectwillbecon~cted: ~ Proceeds to be distributed to: Insurance coverage information: Signature of person filling out form: ============================================================= The section below is to be used only by the Commission on Subordinate Lodge Special Activities: Permission to conduct the above described fund raising project is hereby: Granted Conditionally Granted ;Denied Signed Chairman Commission on Subordinate Lodge Special Activities ======================================================================================= This form may be copied in order to have blank forms for future use.

6 -,.... COMMISSION ON SUBORDINATE LODGE SPECIAL ACTIVITIES LODGE MAKING REPORT: FUND RAISING PROJECT FINANCIAL REPORT FORM Lodge Name Number District. Address City 'NCZipCode Date of application: Date of project approval: Date project completed: Date of financial report: - - RECEIPTS: (Itemize) Ticket sales Mdse. sales Sponsorship sales Donations Total Gross Receipts EXPENSES: (Itemize) Printing tickets Printing Advertising Food Total Expenses NET PROFIT: Masonic and Eastern Star Home Foundation, LLC Masonic Home for Children at Oxford North Carolina Masonic Foundation TOTAL FUNDS DISTRIBUTED Signed _ Title This form may be copied in order to have blank forms for future use.

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