To: 2011 GIS/LIS Consortium Board Members:

Transcription

1 AGENDA MN GIS/LIS Consortium Board Friday, June 17 th, :00 a.m. to 12:00 p.m. Board Meeting Location: Ewald Consulting 1000 Westgate Drive Suite 252, St. Paul, MN To: 2011 GIS/LIS Consortium Board Members: Board Directors Jesse Adams - Secretary Steve Benson Past Chair Kari Geurts - Treasurer Josh Gumm At-Large Blaine Hackett Private Sector David Kelley Higher Education Tami Maddio Conference Chair Bart Richardson State Government Sarah Schrader Chair Adam Snegosky - Local Government Ben Verbick Chair-Elect Alison Wieckowicz Conference Chair-Elect Ex-Officio Members Rebecca Foster MnGAC Nancy Rader - MnGeo Committee Chairs (Non Board Members) David Kelley Scholarship Mark Kotz - Awards Ben Richason Education Gerry Sjerven Web Administrator David Kelley Prof. Development From: Sarah Schrader, Chair If you are unable to attend or will be late to this meeting, please call or cell phone or send an to: sarah.schrader@co.goodhue.mn.us AGENDA Approval of Agenda / Additions to Agenda Secretary s Report Approval of Minutes Treasurer s Report Approval of Report Schrader Adams Geurts Action Items\New Business Spring Workshops - Summary Kelley/Schrader MnGeo Statewide GeoSpatial Advisory Council Applications Foster Proposal to Publish News 3 Times Per Year Rader Ewald Contract Renewal Schrader Review 2011 List of Goals Schrader Round Robin with Ewald Staff Schrader o Issues in general o Any Ewald issues for the next monthly follow-up request from Scott? Committee Summary Reports Awards Committee Kotz Conference Committee Maddio Education Committee Richason Membership Services Committee Foster 1. Database\Web Committee Richardson

2 2. Newsletter Committee Rader 3. Outreach Committee Hackett Professional Development (Spring Workshops) Committee Kelley Scholarship Committee Kelley Statewide Community Advisory Body Foster MnGeo Update Rader Conference Call Instructions: Dial: Participant code: # Board Chair: #

3 Committee Reports June 2011 Awards No Report this month Minnesota GIS/LIS Consortium 1000 Westgate Drive Suite 252 Saint Paul, MN Conference Committee Report Conference planning is moving quickly and on schedule. The Session s Committee is finalizing the sessions being offered. We had a great selection of high quality abstracts this year. The Workshops Committee is offering 14 workshops including 2 full day and12 ½ day workshops. The preliminary program is being finalized and should be complete this week. Tami will present the conference budget at the August Board meeting. The Conference Committee will meet in Saint Cloud in July. Database Committee No report this month MnGeo State Government Geospatial Advisory Council A Council meeting was held Tuesday, May 31 st at the Centennial Office Building, St. Paul from 10:00-Noon. Fred Logman reviewed the 2011 Legislative Session Nancy Rader did a presentation on the new Outreach Committee. Fred Logman led a discussion on how MnGeo Committees and Workgroups facilitate with MnGeo on Projects Reporting and Communications that they are doing. Nancy Rader did a presentation on the new Metadata Workgroup. The next meeting will be held Tuesday, July 12 th at the Centennial Office Building, St. Paul from 10:00-Noon. MnGeo Statewide Geospatial Advisory Council The next meeting will be held Thursday, June 30 th at the Metropolitan Counties Government Center, St. Paul from 1:00-4:00pm. All meetings of both councils are open to the public and meeting materials and presentations are posted online. For more info, see: MnGeo More LiDAR: LiDAR is now available for Murray and Pipestone counties from DNR s FTP site. See the MN Elevation Mapping Project webpage for more about the DNR-managed project: Newsletter Summer issue: Articles will be to Gerry the week of June 20, for publishing online in mid- July. Fall issue: Deadline will be August 15, for publication in late September.

4 Help for authors: The new document, How to Write an Article for Mn GIS/LIS News, will soon be posted on the Consortium s website. Proposal to change to 3 issues: The Newsletter Committee is proposing to publish the newsletter 3 times per year rather than 4 according to the following schedule: Issue Article Deadline Publication Winter/Spring end of January mid March Summer beginning of May mid-june Fall mid-august late September Given everyone s increasing workload, it has become too much to produce 4 issues per year. The busiest time of the year is the October conference and the November and December holidays, so we re proposing to give the News a rest then. Three issues seems sufficient to get non-breaking news to our readers (and it s the number we used to produce when the newsletter was printed and mailed). Any news that needs to get out more quickly can be sent via e-announcement. We would allow 3 weeks between the first call for articles and the deadline; during that time, we d send two call for articles e-announcements (3 weeks in advance and 1 week in advance). We re streamlining the editing and formatting steps so that they can be done in 4 weeks from deadline to time sent to Gerry; this allows 2 weeks for Gerry to format for the website. The exact dates would be set each year so that they fall on workdays. Outreach Committee As of June 15 th, there are 82 members on the Consortium s LinkedIn page and 158 members on our Facebook page. Professional Development Committee Spring Workshops Update Meeting Agenda Item Scholarship We currently have 12 of 13 Student Scholar named by their respective schools. Fond du Lac is still searching for a student. Elizabeth had some questions about eligibility that needed to be sorted out. We hope to hear from them soon. The University of Minnesota has submitted an Undergraduate representative. A letter asking for raffle prize donations went out with conference mailings to vendors. We have not heard from any vendors at this time. Proceeds from the 2011 Beer Tasting will go towards the Scholarship Fund. We ve reached out to Steve Benson regarding planning of the event. Scholarship committee has worked with the conference committee and it was agreed that a scholarship raffle at the conference will be the main fund raiser in Web Committee No Report this month Finance Committee No report this month

5 Minnesota GIS/LIS Consortium Treasurers Report for May, 2011 Date of Report: 06/17/2011 Prepared by: Kari Geurts Account Status as of 04/30/2011 Account Balance Description General Fund $18, Affinity checking account Reserve Fund $35, Affinity savings account Wells Fargo Accounts $0.00 Wells Fargo accounts Accounts Receivable $5, Unpaid invoices Other Assets $6, Prepaid expenses, Inventory, Undeposited funds Accounts Payable -$90.36 Unpaid bills Balance $65, Total Assets Income $9, Registrations and interest Expenses $2, See profit/loss detail Scholarship Endowment $28, Affinity savings account Treasurer Comments The Wells Fargo account WAS CLOSED! Amanda said the transfer will show up on the June statement. Affinity refunded us $20.00 from the last month bank charges. We should not see ANY more monthly bank charges. The income we received was $6, for spring workshop registrations and $2, for exhibitor registrations. The expense detail is described below. Page 1 of 2

6 Deposits: Spring Workshop $6, Conference Exhibitors $2, Interest Income $5.31 Total $9, Expenses: Mail Service/Postage (Conference) $ Design/Print $ Bank Service Charges -$20.00 Credit Card Charges $44.18 Meeting Expenses $10.97 Postage/Delivery $11.13 Printing/Reproduction $6.75 Association Management Fee $ Rent/Storage $2.19 Telephone $ Total $2, Page 2 of 2