Final Draft Agenda Sixteenth meeting of the Forum for Exchange of Information on Enforcement (Forum-16) October 2013
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1 18 October 2013 ECHA/Forum-16/2013/A/final Final Draft Agenda Sixteenth meeting of the Forum for Exchange of Information on Enforcement (Forum-16) October 2013 European Chemicals Agency Helsinki, Finland Monday, 28 October: starts at 13:00 Thursday, 31 October: ends at 15:00 DAY 1 Monday 28 October 2013 CLOSED SESSION Item 1 Welcome and Introduction 13:00-13: Opening by the Chair of the Forum CHAIR (5 ) 1.2 Adoption of the Agenda and declarations of conflict of interest with regard to agenda items CHAIR (5 ) 1.3 State of play with action points from Forum-15 ECHA Forum Secretariat (5 ) 1.4 Practicalities and brief recapitulation of results of the written procedures between Forum-15 and Forum-16 -ECHA Forum Secretariat (5 ) ECHA/Forum-16/2013/A/final ECHA/Forum-16/2013/1.3 Item 2 Address by ECHA's Executive Director 13:20-13:30 Item 3 Forum s enforcement activities- Work Packages 13:30-18: Forum s Multi Annual Work Programme (A.1) (90 ) WG report WG Chair Strategic approach in the MAWP Forum/ECHA s Directors Mandate amendment - ECHA Forum Secretariat ECHA/Forum-16/2013/
2 3.2 Horizontal methodology for a harmonised elaboration, management, reporting and evaluation of Forum coordinated enforcement projects (A.1, B.1 and B.5) (45 ) WG final report WG Chair Implementing working procedure and establishment of the WG Prioritisation of REF projects - ECHA Forum Secretariat Coffee break 15:45-16: Enforceability of Restrictions (B.12) (60 ) ECHA/Forum-16/2013/3.2.1 ECHA/Forum-16/2013/ WG progress report overview - WG Chair Methodology for recommending analytical methods - WG member Inventory of EU-EEA laboratories with capacity to carry out analysis for testing compliance with Annex XVII restrictions - WG Chair Mandate amendment - ECHA Forum Secretariat 3.4 REACH-EN-FORCE-3 (A1) (45 ) ECHA/Forum-16/2013/3.3.1 ECHA/Forum-16/2013/ WG progress report - WG Chair Adoption of the scope of the project s second phase Mandate amendment - ECHA Forum Secretariat ECHA/Forum-16/2013/3.4.1 Item 4 Adoption of conclusions from day 1 18:00-18:15 2
3 DAY 2 Tuesday 29 October 2013 CLOSED/OPEN SESSION (10:00-17:30) Item 5 Preparatory discussion for the open session 09:00-10:00 Coffee break 10:00-10:30 ECHA/Forum-16/2013/5 Item 6 Welcome and Introduction to the OPEN SESSION 10:30-10: Welcome to the participants CHAIR (05 ) 6.2 Practicalities ECHA Forum Secretariat (05 ) Item 7 Information on the work of the Forum and ECHA 10:40-11: Summary presentation of the Forum s achievements since last open session CHAIR (45 ) 7.2 ECHA s SME actions and the role of the SME Ambassador ECHA (20 ) Item 8 Involvement of Stakeholders in the Forum s work 11:45-12: Involvement of stakeholders in the development of the process of prioritisation and selection of harmonised enforcement projects coordinated by the Forum Chair of WG Project methodology (30 ) 8.2 Involvement from stakeholders in the elaboration of a compendium of analytical methods for the enforcement of Annex XVII restrictions Chair of WG Restrictions (30 ) Lunch break 12:45-13:45 Item 9 Stakeholders presentations 13:45-16: CEFIC (30 ) I. Joint activities to join the unreachables to improve the quality of SDS and to circumvent problems with the introduction of CLP classification of mixtures 3
4 9.2 ClientEarth (30 ) I. Deficient registration dossiers for substances with endocrine disrupting properties- Enforcement opportunities for MSCA 9.3 Eurometaux (30 ) I. Added value creation by using REACH data and methodologies in other EU or national policy fields II. Recycled substances and authorisation: views from the nonferrous metals industry 9.4 European Environmental Bureau EEB (30 ) I. Enforcement of article 33 (right to know) II. Illegal substances in the European market III. Registration dossiers: quality and nanomaterials 9.5 International Association for Soaps, Detergents and Maintenance Products (A.I.S.E.) (15 ) I. Development of an industry classification network for classifying detergent mixtures under CLP ECHA/Forum-16/2013/9.1 ECHA/Forum-16/2013/9.2 ECHA/Forum-16/2013/9.3 ECHA/Forum-16/2013/9.4 ECHA/Forum-16/2013/9.5 Coffee break 16:00-16:30 Item 10 Enforcement projects in the Member States 16:30-17: Dutch project on digitalisation of SDS - NL FM (20 ) 10.2 Nordic CLP project - NO FM (15 ) 10.3 Austrian PIC inspections - AT FM (15 ) Item 11 Conclusions 17:20-17: Conclusions from the open session (CHAIR) 11.2 Feedback on the open session with Stakeholder Organisations (All participants) Item 12 Closing of the open session 17:30 Closing by the CHAIR 4
5 DAY 3 Wednesday 30 October 2013 CLOSED SESSION Item 13 Debriefing on the Open session 09:00-09:30 Item 3 Forum s enforcement activities- Work Packages (continued) 09:30-12: Implementation of RIPE (B.3) (45 ) WG progress report WG Chair RIPE project progress report - ECHA Forum Secretariat Mandate amendment - ECHA Forum Secretariat ECHA/Forum-16/2013/ Electronic Information Exchange System - EIES (B.4) (15 ) WG report- WG Chair / ECHA Forum Secretariat Mandate amendment - ECHA Forum Secretariat ECHA/Forum-16/2013/ Training for enforcement trainers 2013 (B.6) (30 ) WG progress report WG Chair WG proposal for focused training topics in future trainings Mandate amendment - ECHA Forum Secretariat Establishment of the WG Training for enforcement trainers ECHA Forum Secretariat ECHA/Forum-16/2013/3.7.1 Coffee break 11:00-11:30 5
6 Item 14 Relevant developments within ECHA 11:30-12: Update from the registration deadline (15 ) 14.2 Guidance updates (15 ) 14.3 Substances in articles (15 ) 14.4 Proposed action to fulfil recommendation of REF-2 report: SDS checklist (15 ) ECHA/Forum-16/2013/14.4 Item 15 Enforcement of regulatory decisions 12:30-15: Update on the cases sent to MS Focal points (SONCs, revocations, intermediates) ECHA (30 ) 15.2 Follow up on the translation of regulatory decisions ECHA (30 ) ECHA/Forum-16/2013/15.1 ECHA/Forum-16/2013/15.2 Lunch break 13:30 14: Proposal for prioritisation of ECHA-triggered enforcement cases ECHA (30 ) 15.4 Follow-up of Art 36 triggered by mass screening of Intermediates ECHA (30 ) ECHA/Forum-16/2013/15.3 Item 16 Break-out Groups Session 15:30-18: Discussion of topics (75 ): Topic 1: Enforcement of authorisation-related obligations Topic 2: Improvement of the quality of the registration dossiers Topic 3: Enhancing enforcement of CLP ECHA/Forum-16/2013/16.1 Coffee break 16:45-17:15 6
7 16.2 Presentations from the break-out groups (15 each group) Rapporteurs 16.3 Wrap-up (05 ) - CHAIR Item 17 Adoption of conclusions from day 2 and 3 18:05-18:30 7
8 DAY 4 Thursday 31 October 2013 CLOSED SESSION Item 18 Practical issues for enforcement of REACH and CLP 09:00-11:00 Items raised by Forum/ECHA/COM (list of practical issues is prepared independently from the agenda) Coffee break 11:00-11:30 ECHA/Forum-16/2013/18 Item 19 Update on relevant developments by the Commission 11:30-12: Updates by the European Commission 19.2 Enforcement indicators project: involvement of Forum in the steering committee Lunch break 12:30-13:30 Item 20 Life + Project 13:30-14:00 A new proposal for a LIFE project on HSE - REACH joint inspections in line with experience on LIFE+ "PROTEAS" project (regarding Fuels Supply) Technical University Crete ECHA/Forum-16/2013/20 Item 21 Updates from the ECHA Forum Secretariat 14:00-14: Classification of documents of the Forum (10 ) 21.2 IMPEL Project follow-up (10 ) 21.3 Informal meeting between ECHA senior management and Forum Chair CHAIR (05 ) ECHA/Forum-16/2013/21.1 8
9 Item 22 AOB 14:25-14: Updates on the CLEEN network (05 ) 22.2 Update on future communication activities where NEA involvement may be beneficial (05 ) - ECHA Item 23 Conclusions and action points from Day 4 14:40-15:00 Item 24 Closing of the meeting 15:00 Closing by the CHAIR [Coffee will be available at the end of the meeting] 9
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