UPDATE: Auxiliary Policies, Procedures and Guides Welcome

Transcription

1 UPDATE: Auxiliary Policies, Procedures and Guides Welcome February 10, :30 p.m. 4:45.

2 Sue De Rosa - SPA Carrie Hemphill-Rieth - OGC Janice Mirza - OAAS Michael Redmond BF ICSUAM Moderator Thanks to Lori Redfearn Also.

3 CURRENT STATE 3

4 CURRENT STATE 4

5 FUTURE STATE 5

6 EFFORT TO MOVE FORWARD 6

7 SOME CONTEXT 7

8 Major Components of Policy ICSUAM Section Description POLICY OBJECTIVE A concise statement of the rationale for the policy, including if appropriate, reference to external laws or regulations, further policy discussions, etc. Summary (one paragraph) clearly stating the important policy content. POLICY STATEMENT Specific rules that establish what will or will not be done. Include WHAT the rule is, WHEN it applies and WHO it covers. 8

9 Major Components of Policy ICSUAM Section RESOURCES AND REFERENCE MATERIALS Useful Guidelines: Related Principles: Sound Business Practices: Laws, State Codes, Regulations and Mandates: Description Information about related policies or procedures, guidelines, forms, etc. Federal and state laws and regulations, or other references directly applicable THE to the POLICY policy. OF THE CALIFORNIA STATE UNIVERSITY (CLEARLY AND Useful Guidelines: CONCISELY PRESENTED) Non-mandatory, supplemental information about acceptable methods for implementing policy requirements. Related Principles: Principles are codified norms, rules, or values that represent what is desirable and positive for the organization. Sound Business Practices: A set of practices that contribute to achieving a targeted level of quality. Integrated CSU Admin Manual 9

10 DIFFERENCES BETWEEN POLICIES AND PROCEDURES POLICIES Describe the rules that establish what will or will not be done. Can range from broad philosophies to specific rules. Are usually expressed in standard sentence and paragraph format. Include WHAT the rule is, WHEN it applies and WHO it covers. PROCEDURES Describe the critical steps undertaken to achieve policy intent. Are succinct, factual and to the point. Are usually expressed in using lists. Include HOW to achieve the necessary results. 10

11 EFFORT TO MOVE FORWARD 11

12 EFFORT TO MOVE FORWARD A group has been formed that is evaluating current CSU policy, procedures and guides governing the operation of CSU Auxiliary Organizations. The goals: 12

13 EFFORT TO MOVE FORWARD Discuss elimination of obsolete and unnecessary policy, procedures and guides Identify opportunities to clarify, simplify existing policy, procedures and guides Outline governance structure for the development and maintenance of policy, procedures, and guides governing the operation of CSU Auxiliary Organizations 13

14 EFFORT TO MOVE FORWARD Review and identify potential updates to 2014 CSU Auxiliary Organization Compliance Guide and CSU Auxiliary Organizations Sound Business Practices Guidelines Review draft Guide related to Dissolution of Auxiliary Organizations and Guide related to Auxiliary in Good Standing 14

15 EFFORT TO MOVE FORWARD Propose additional policy, procedures and guides necessary/useful to CSU and CSU Auxiliary Organizations 15

16 FUTURE STATE 16

17 COMPLIANCE GUIDE 17

18 COMPLIANCE GUIDE The intent of the Compliance Guide for CSU Auxiliary Organizations is to summarize/cite legal and regulatory requirements and applicable policy in CSU Executive Orders (EO) or within the Integrated CSU Administrative Manual (ICSUAM.) 18

19 COMPLIANCE GUIDE It is advisory and only includes an overview of statutes, regulation, and systemwide policy. Brief descriptions of the many laws and policies applicable to CSU Auxiliary Organizations are included. The Guide does not establish CSU Policy and does not substitute a full consideration of underlying law or policy. 19

20 COMPLIANCE GUIDE - CAVEAT It is NOT a complete or exhaustive listing of all policy and regulation, but an attempt has been made to include information that would be most useful to managers of CSU Auxiliary Organizations. 20

21 SOUND BUSINESS PRACTICES 21

22 SOUND BUSINESS PRACTICES Title and requires that CSU auxiliary organizations operate in conformity with the policies of the CSU Board of Trustees and the campus. One of the objectives of an auxiliary organization is to provide fiscal procedures and management systems designed to protect its assets and interests in accordance with sound business practices along with those of the campus. These guidelines are designed to assist CSU auxiliary organizations in achieving this end. 22

23 SOUND BUSINESS PRACTICES Sound business practices are a set of protocol, standards, instructions, regimen, of practices that in the judgment of management contribute to achieving a targeted level of control or quality. They are not mandates as to specificity of implementation, but animate underlying control objectives and principles. 23

24 SOUND BUSINESS PRACTICES - CAVEAT More can be done in support of those that manage CSU Auxiliary Organizations. 24

25 ROUNDTABLE DISCUSSION CSU AUXILIARY ORGANIZATION POLICIES, PROCEDURES AND GUIDES 25

26 ROUNDTABLE DISCUSSION Significant revision in policy and operating guidance sources is underway What do you feel you need from the CSU System as far as guidance or direction, consider what will be lost when the Compilation of Auxiliary Policies and Procedures and EOs discussed are eliminated? 26

27 THANKS Sue De Rosa Carrie Hemphill-Rieth Janice Mirza Michael Redmond