Verification Summary Report (VSR) Instructions

Transcription

1 Verification Summary Report (VSR) Instructions The verification process must be done at the sponsor (district) level. Verification Instructions Information on the actual process of verification of approved household applications is available in the Verification section of the ISBE Administrative Handbook at Only Step 1 of the VSR is currently available, steps 2-5 will be available mid-november. The deadline to submit the VSR is December 15. Accessing the VSR Log into IWAS; Click on System Listing on the left side of the screen; Click on Web-based Illinois Nutrition System (WINS); On the Sponsor Dashboard under Reports, click on the NSLP Verification Summary Report link. To return to any prior step, return to the Sponsor s WINS dashboard and click on the NSLP Verification Summary Report link under the Reports heading, OR use the Previous button. All steps may be edited as long as the Submit button has not been clicked in Step 5. Step 1 Application Counts as of October 3, 2016 Any numbers provided in this section will be carried forward to the appropriate section of Step 3 of the VSR. All SFAs with schools, sites, or Residential Child Care Institutions (RCCIs) collecting household eligibility applications must report in this section. Report the number of SNAP/TANF, Foster, and Income applications approved as of October 3. Line 1: Report the number of applications approved as FREE eligible based on: A SNAP or TANF ID number being provided on the application; A combined SNAP/TANF and Foster child application; OR an application that only has a Foster child being indicated. A combined Income and Foster child application should be reported with the appropriate FREE or REDUCED-PRICE income application information. Line 2: Number of applications approved as FREE eligible based on Income information being provided. Line 3: Number of applications approved as REDUCED-PRICE eligible based on Income information being provided. Line 4: Total number of applications. This box auto-calculates based on data entered in on Lines 1, 2, and 3. Line 5: Error-prone Income applications from all applications entered on Lines 2 and 3. Line 6: This box auto-calculates based on the total number of applications listed on Line 4. Line 7: If no applications were collected, OR if the verification process will not be performed due to meeting one of the listed exemptions, please check YES. Otherwise, select NO/NA (Not Applicable). ISBE Nutrition and Wellness 1 Sept. 2016

2 Step 2 Directly Certified Students Any numbers provided in this section will be carried forward to the appropriate section of Step 3 of the VSR. Sponsors with ALL sites enrolled in CEP or other Provision, or where all sites are RCCIs with no day students MUST report 0 (zero) in ALL fields. If the sponsor/district is a mix of CEP and/or RCCI sites, ONLY fill out direct certification information for those sites NOT operating CEP or that are NOT RCCIs. By school/site, indicate the number of students directly certified. Column 1: Students electronically direct certified as receiving SNAP benefits. SNAP extension of benefits students should also be included. Column 2: Students electronically direct certified as receiving TANF, Foster, AND any students documented as being Homeless, Migrant, Runaway, Head Start or Even Start. TANF extension of benefits students should also be included. Column 3: Students receiving FREE meal benefits due to providing an actual paper statement or document from the SNAP agency showing they receive SNAP benefits. Information on the direct certification process is available in the Electronic Direct Certification section of the Administrative Handbook at Step 3 Standard VSR Sections 1 through 4 Section 1 - ALL sponsors or districts with schools, sites, or RCCIs operating the NSLP and/or SBP must complete this section regardless if all schools are exempt from verification. Report the number schools, sites, or institutions operating the NSLP and/or SBP, and the number of students with access to the NSLP and/or SBP as of the last operating day in October. Line 1: TOTAL number of schools or sites (not including RCCIs) operating the NSLP and/or SBP and the TOTAL number of enrolled students at those schools or sites with access to the NSLP and/or SBP. Line 2: TOTAL number of RCCIs operating the NSLP and/or SBP and the TOTAL number of enrolled students at those RCCIs with access to the NSLP and/or SBP in RCCIs. o Line 3: Of the RCCIs reported on Line 2; enter the number of RCCIs with DAY students and ONLY the DAY students with access to the NSLP and/or SBP in RCCIs Day students (NOT residents), are students who s meal eligibility is determined based on an application or direct certification as applicable. o Line 4: Of the RCCIs reported on Line 2; enter the number of RCCIs with NO day students and the TOTAL number of residents/students. Line 5: This box auto-calculates based on data entered on Lines 1 and 2, Column B. Section 2 - Only SFAs with some or all schools, sites, and/or RCCIs operating under an alternative provision must complete this section. For RCCIs operating an alternate provision, include both day and residential students. Report the number of students with access to the NSLP and/or SBP as of the last operating day in October. ISBE Nutrition and Wellness 2 Sept. 2016

3 Line 6: Number of schools or sites operating Provision 2 or 3. BASE year is when certification procedures are conducted. Line 7: Number of schools or sites operating Provision 2 or 3. NON BASE year, no certification procedures were conducted for this current year. o Line 8 and 9: Multiply the most recent base year FREE percentage by the enrollment reported in Line 7 to determine Line 8. Multiply the base year REDUCED PRICE percentage by the enrollment reported in Line 7 to determine Line 9. Line 10: Number of schools or sites operating the Community Eligibility Provision (CEP) and the number of enrolled students at those schools or sites with access to the NSLP and/or SBP. Section 3 - This section will auto-fill based on data entered in on Step 2. If changes need to be made to the directly certified student counts, return to Step 1. Section 4 - All SFAs with schools, sites, and/or RCCIs collecting individual household applications must report in this section, including schools and/or RCCIs in a Provision 2 or 3 base year. Report number of applications (Column A) approved as of October 3. Report the number of students (Column B) as of the last operating day in October. Column A, application counts will auto-fill based on the information provided in Step 1. If changes need to be made to the application counts, return to Step 1. Please be aware, any changes to the application counts may affect the original 3% sample size that was calculated. Line 15: Number of students approved as FREE eligible based SANP, TANF, or Foster information being provided on an application. Line 16: Number of students approved as FREE eligible based on Income information being provided on an application. Line 17: Number of students approved as REDUCED-PRICE eligible based on Income information being provided on an application. Line 18: This line auto-calculates based on data entered in on Lines 15, 16, and 17; Column A. Line 19: This line auto-calculates based on data entered in on Lines 15, 16, and 17; Column B. Section 5 Line 20 auto-calculates the total number of FREE and REDUCED-PRICE students in sections 3 and 4, Lines 14 and 19. Step 4 Verification Results If ALL schools and/or RCCIs in the SFA are exempt from verification activities, report 0 (zero) in all remaining fields below. ISBE Nutrition and Wellness 3 Sept. 2016

4 Line 1: Mark one box indicating completion or non-completion of verification process. Sponsors with ALL sites enrolled in CEP or other Provision, or where all sites are RCCIs with no day students, MUST check No, verification was NOT performed; OR, the process was not completed. Line 2: This box auto-fills based on data entered in on Step 1. Line 3: Any applications Verified for Cause must be reported on this line. Applications Verified for Cause are in addition to the required 3% sample size. Line 4: This line auto-calculates Lines 2 and 3. Line 5: Was Direct Verification attempted on all applications selected for verification? Provide a Yes or No response. Line 6: Report the number of applications, and the students on those applications that were able to be Directly Verified. Line 7: This line auto-calculates the number of applications that must have the results of verification reported on Lines 9 through 11. The accuracy of this number is based on upon data from Lines 2, 3, and 6. Line 8: This line auto-fills based on calculations done on Line 7. Lines 9 through 13: Report the results of verification of applications selected for verification that were not able to be Directly Verified. For each application verified: 1. Identify how the original determination of meal benefits was made. Which of the following categories does each application selected for verification fall into? o Column A - Applications originally approved as FREE-ELIGIBLE based on SNAP/TANF, AND applications that ONLY have a FOSTER CHILD(REN). o Column B - Applications originally approved as FREE-ELIGIBLE based on Income/Household Size o Column C - Applications originally approved as REDUCED-PRICE ELIGIBLE based on Income/Household Size 2. Identify what action occurred as a result of verification. o Line 9 - Responded - No Change - Household provided all documentation necessary to complete verification. Original benefit level was verified as correct. o Line 10 - Responded - Changed to Free - Household provided all documentation and information necessary to complete verification. Household was originally determined to be eligible for REDUCED-PRICE meals. Documentation provided showed household is actually eligible for FREE meal benefits and the LEA changed benefit level appropriately. o Line 11 - Responded - Changed to Reduced-Price - Household provided all documentation necessary to complete verification. Household was originally determined to be eligible for FREE meals. Documentation provided showed household is actually eligible for REDUCED-PRICE meal benefits and the LEA changed benefit level appropriately. o Line 12 - Responded - Changed to Paid - Household provided all documentation and information necessary to complete verification. Documentation provided showed household was NOT eligible for FREE or REDUCED PRICE meal benefits and the LEA changed benefit level appropriately. Any households that partially responded OR indicated verbally or in writing that they would not comply with requests for verification materials should also be included on this line. ISBE Nutrition and Wellness 4 Sept. 2016

5 o Line 13 - Did Not Respond - Changed to Paid - Household did not respond to requests for verification information; OR, household did not indicate verbally or in writing that they would not comply with request. 3. Enter in correct number of applications and correct number of students. Only applications that actually went through the verification process are to be entered in on lines 9 through 13. Applications VERIFIED FOR CAUSE on or before November 15, should also be included in the results reported on lines 9 through 13. Step 5 Submit VSR Click on the Submit button to complete the process. Once the Submit button is clicked, no additional changes can be made. Please ensure all information is correct prior to submitting. To return to any prior step, return to the Sponsor s WINS dashboard and click on the NSLP Verification Summary Report link under the Reports heading, OR use the Previous button. All steps may be edited as long as the Submit button has not been clicked in Step 5. ISBE Nutrition and Wellness 5 Sept. 2016