3. Rice Funding proposal Revised Proposal, Revised Spreadsheet, Revised Tax Table

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1 Kuali Foundation Board Phone Call Friday, October 11, :30-3:00pm ET, 10:30am-Noon PT AGENDA 1. Review and approve September F2F meeting minutes 2. UXI Update KC status report Jim Thomas will join us 3. Rice Funding proposal Revised Proposal, Revised Spreadsheet, Revised Tax Table 4. UXI Update status report from KC 5. Board Issues Proposals a. Proposal for New Board Officers roles: Chair, Past-Chair and Chair-Elect b. Proposal for Advisory Board c. Proposal for Change in Number and Configuration of Board Seats 6. KIP program documents: proposal and contract 7. Proposed Agenda items at Kuali Days F2F a. Welcome new member b. Approve October meeting minutes c. Financials and Audit Report from BKD Auditors d. Review of depth of KCA commitment, by KCA e. Kuali Branding Management and Marketing: by project, by KCAs, by Foundation? f. Portfolio-ness i. Governance: projects versus portfolio ii. Financials: projects versus portfolio 1. How much directive does the Board have over financials/organization/processes of projects? 8. Other issues? 9. Meeting at Kuali Days is Thursday, November 21, 1:00-6:00pm, followed by dinner a. Shall we cancel phone call on November 8? DECISIONS: 1. Add decisions here ACTION ITEMS: 1. Add action items here

2 Kuali Foundation Board Phone Call Friday, October 11, :30-3:00pm ET, 10:30am-Noon PT Attending: APPROVED by Foundation Board Vote on 11/21/13 Bruce Alexander Eric Denna Steve Dowdy December 19, 2013 Jennifer Foutty Molly Tamarkin, Secretary Date David Lassner Randy Ozden Molly Tamarkin Brian Voss Barry Walsh Jim Thomas (for UXI item) Regrets: Mike Allred Pat Burns Chris Coppola Brad Wheeler Meeting Summary 1. Review and approve September meeting minutes a. Eric moved, Molly seconded, and they are approved 2. Review of Brad s messaging The Board reviewed the message Brad plans to send to the community about our messaging. Suggestions below: 1) from Molly Revise: It is that very point that necessitates a careful evolution of message to more precisely reflect our community, our projects, and what other parts of higher education need to understand. to: Because our appeal is broader, our message should evolve to more precisely reflect our community, our projects, and what other parts of higher education need to understand. 2) Do we say the new tag line too late -- should we add that Keep your money in your mission to the subject line? Make it as follows -- In talking about Kuali: Keep your money in your mission. 3) In the 2nd to last paragraph, needs to say this has been AN unusually long message.

3 4) And, do we need one more sentence about the tag line to say exactly what it means: that is means by saving money, you can spend it elsewhere on your mission and describe that -- teaching, research, etc. 3. UXI Update KC status report Jim Thomas will join us a. Status Report b. Pilot Brief Jim discussed the status of the initiative. First focus is on the KC project UI using KRAD and they are now able to identify issues, primarily technical in nature. Proposal development usability validation is also happening in parallel. They have put the prototypes in front of faculty. The plan is to have working code to demo at KD. They are comparing KC prototypes to UI Model that KS has been working on. They want this to evolve into an overall UI Model and set of standards for Kuali as a whole. When the Lead Architect resigned, there was a hole and right now we re using some part-time UX experts on the teams. They are working with the Rice Team to create a proposal for shared work on the KRAD tasks that are needed by UXI; hope that UXI will have influence in getting the UXI work done sooner -- it is work that will benefit all the projects. Staffing is moving along well, with the Lead Architect being the largest gap. PM has been hired. Heather is responsible for PM for UXI including the project plan. Bruce requested that people look at the PILOT BRIEF document which is a joint work project of KC and UXI which lays out the work plan. When you have a chance, it is good information for this Board. Randy commented: what Cornell has done is great -- getting the UX experience. Jim may want to show the mobile project interaction on the org chart so we see the mobility aspect. Jim mentioned that this is a great opportunity to develop expertise in institutions by placing designers and developers on this project. Budget detail is listed in this document. Some resources listed are paid and some are contributions. 4. Message, timing, packet for special invitations for Kuali Days Jennifer would like to suggest that we follow up on this via . Jennifer will put together a draft message, agenda, packet, etc. for Kuali Days 2013 so Board members can make invitations. She will list the names/schools of those already contacted so far, and the Kuali primary contact who will send the message/agenda/packet. There are probably two of these -- one for KUALI NOW and one for EXECUTIVES AT KD. The group agreed to this next step. 5. Rice Funding proposal Revised Proposal, Revised Spreadsheet (look at PROPOSED tab), Revised Tax Table

4 Upon preparing detail after the F2F, the group looked again at the Rice budget and in consultation with the Rice Board Chair and Rice PM, we removed the 3 additional positions originally created as a part of the budget. Rice had become the default for any functionality that crossed projects, and the requests piled up and made prioritization difficult. Middleware pieces may take somewhat longer and compete with specific needs from application projects. What we are requesting for taxes is a near-term resource addition. However, the new tax table with the revised resources, reflected that change. New tax rate is 9.75%. Now we have rationalized the numbers with this model and ask for this Board s support in going forward. It was suggested that we focus the message as follows: about 10% of your application project resources should be applied to the infrastructure that supports your product. In the spirit of simplicity, let s just call it 10%. It s the contribution from the products to the platform, but it s also the constraint within which the platform lives unless the community decides to allocate additional resources. For the longer term, we might have the Foundation fund the infrastructure, just as a CEO would do instead of the product lines. As we move to portfolio-ness the idea of an investor model in the platform (Rice) will need to be reviewed. This needs to be discussed along with the portfolio-ness and governance overall. The 10% can be cash or FTE if those FTE meet the Rice needs. Current contributions from applications are NOT included. It is critical that this message gets to the projects. The board agreed to the following next steps, which will be handled by Jennifer and Bruce. 10% to simplify Message: (red section above), that this is transitional, that it can be cash/fte, that current contributions backed out 6. Board Issues Proposals a. Proposal for New Board Officers roles: Chair, Past-Chair and Chair-Elect b. Proposal for Advisory Board c. Proposal for Change in Number and Configuration of Board Seats On the Officer roles: We discussed the timing of the 3 roles, considering that board members have 3-year terms. We thought that the role of Past Chair could be ex officio so they could participate but not as a voting member. If that is the case, the only constraint is that the chair elect cannot be in the last year of their term. First rule is that officers must be elected or appointed to the Board. We segued to the discussion of number of Board seats.

5 Some are concerned that 15 is too many and the Board would get too formulaic. If we add one more, it would need to be an elected seat. There is a delicate balance between number of elected seats and appointed seats for the Board diversity and sustainment. We will defer this topic to our F2F. 7. KIP program documents: proposal and contract Molly and Jennifer will work on that. 8. Proposed Agenda items at Kuali Days F2F a. Welcome new member b. Approve October meeting minutes c. Financials and Audit Report from BKD Auditors d. Review of depth of KCA commitment, by KCA i. Commitments: membership, partnership ii. Contracts with Kuali iii. Training e. Kuali Branding Management and Marketing: by project, by KCAs, by Foundation? f. UXI update -- do we want this? g. Portfolio-ness i. Governance: projects versus portfolio ii. Financials: projects versus portfolio 1. How much directive does the Board have over financials/organization/processes of projects? 9. Other issues? 10. Meeting at Kuali Days is Thursday, November 21, 1:00-6:00pm, followed by dinner a. We will cancel the phone call on November 8 DECISIONS: 1. Agreed that revised Rice Funding Proposal can to the Project Boards. ACTION ITEMS: 1. Jennifer will put together a draft message, agenda, packet, etc. for Kuali Days 2013 so Board members can make invitations. She will list the names/schools of those already contacted so far, and the Kuali primary contact who will send the message/agenda/packet. 2. Bruce and Jennifer will follow up with next steps on the Rice Funding, to share this with the projects. 3. Molly and Jennifer will work on the KIP proposal, using a real example from the OLE space, and bring it back to this Board. 5. November 8 meeting is cancelled -- Jennifer will send note to Board and Admins to officially cancel.

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