Agency Partner Grant Program Orientation. December 8, Dutchess County Department of Planning and Development

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1 Agency Partner Grant Program Orientation December 8, 2014 Dutchess County Department of Planning and Development

2 Community Investment Programs Community Development Block Grant Municipal Consolidation & Shared Services Grant Agency Partner Grant

3 Funding Categories Economic & Cultural Benefit Health & Human Service Environmental & Agricultural Sustainability

4 Economic & Cultural Benefit Employee Skill Development & Workforce Training Literacy Assistance Support Youth Vocational Assistance

5 Health & Human Service Anti-Bullying Awareness & Education Domestic Violence & Sexual Assault Prevention & Education Drug Addiction Prevention & Education Elder Abuse Awareness & Education Financial Fitness, Budgeting & Planning Human Trafficking Prevention & Education Juvenile Detention/PINS Diversion & Prevention

6 Health & Human Service Substance Abuse/Mental Illness Insurance Legal Advocacy Nutrition Assistance & Physical Health Education Poverty & Homeless Assistance Senior Transportation

7 Environmental & Agricultural Sustainability Agriculture & Farming Sustainability Greenway Compact & Smart Land Use Policy Development Recycling Education & Promotion

8 Timeline/Process November 25, 2014 Application released January 8, 2015 Applications due by 12:00 p.m. January to March 2015 Application review March 2015 County Executive announcement of awards April 1, 2015 Program year start

9 Application

10 Application Breakdown Program/Program Outcome Description Program Monitoring and Evaluation Organizational Information Budget

11 Program/Program Outcome Description

12 Program Monitoring and Evaluation Monitoring How? How often? Who? Results? Incorporate findings to improve program and ensure success Evaluation Clients, staff, volunteers, and board members

13 Organizational Information Agency Organizational Chart Agency Staff List Agency Board List

14 Agency and Program Budget Agency Name: AGENCY PARTNER GRANT Agency Budget Income Expenses Total Government Grants/Contracts Total Personnel Detail "Government" below: State Grants/Contracts Detail "Personnel" below: Salary Fringe/Benefits Number of Full Time Employees: Number of Part Time Employees: Federal Grants/Contracts Total Subcontractors Detail "Subcontractors" below: County Grants/Contracts Consultants' Fees Total Foundation Grants Funds to Customers (wages, stipends, etc.) Detail "Foundation Grants" below: Staff Training Costs Dues/fees to national or state affiliates Equipment Occupancy (include utilities) Operation (travel, supplies, printing, phone, postage, etc.) Total United Way Grants Other Detail "United Way Grants" below: Detail "Other" below: Total Corporate Support Detail "Corporate Support" below: Donor Choice (United Way and/or Federated Campaigns) Fund Raising Events and Product Sales Membership & Program Fees Medicaid Reimbursement Other Detail "Other" below: Total Income Total Expense

15 Agency and Program Budget Program Budget Program Name: Personnel Title Annual Salary Percent of Time on this Program Program Total Requested from this funder Paid for by Paid for by Paid for by Paid for by Client Fees Paid for by Agency Discretionary Money In Kind Contributions Total Funding Test $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Subtotal Personnel Services Costs $0 $0 $0 $0 $0 $0 $0 $0 Fringe Benefit Rate (percent): 0% Subtotal Fringe $0 $0 $0 $0 $0 $0 $0 $0 Non-Personnel Services Contractual/Consulting Services $0 Detail Contracts/Consulting $0 $0 Equipment Rental $0 Vehicle Lease(s) Travel Equipment Purchase Supplies Other Expenses $0 Detail "Other Expenses" Staff Training Insurance Occupancy Dues to National or State Affiliates Client costs/funds to customers Printing Indirect Costs TOTAL OTHER THAN PERSONNEL TOTAL PERSONNEL $0 $0 $0 $0 $0 $0 $0 $0 TOTAL EXPENSE $0 TOTAL REQUESTED FROM THIS FUNDER

16 Expectations Contract Requirements IRS Confirmation of not-for-profit status W9 Form Certificate of Insurance County must be listed as additional insured Accompanying Endorsement

17 Billing/Reimbursement Quarterly Submissions Payment Request Agency Summary (if applicable) Budget Modification (if applicable) Progress Report Backup Documentation Time sheets, receipts, travel/mileage reimbursement, etc.

18 Application Overview Be concise and specific Focus on the program and how it will meet the need Send as attachments to Due Thursday, January 8 th by 12:00 p.m.

19 Application Review Among the items considered by the committee: Identified Need Efficiency Outcome

20 Agency Partner Grant Questions?

21 Contact Information Dutchess County Department of Planning & Development 27 High Street Poughkeepsie, NY Phone: Fax: Website:

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